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Home My WebLink AboutContract 59245-R1CSC No. 59245-R1 CITY OF FORT WORTH CONTRACT RENEWAL NOTICE January 22, 2024 International Business Machines Corporation (IBM) 1177 S. Belt Line Rd. Coppell, TX 75019 IBM Agreement Number: 8844 IBM Customer Number: 1751568 Re: Contract Renewal Notice Contract No. CSC No. 59245 (the "Contract") Renewal Term No. 1: March 2, 2024 to March 1, 2025 The above referenced Contract with the City of Fort Worth expires on March 1, 2024 (the "Expiration Date"). Pursuant to the Contract, the terms, at the option of the City, renew automatically. This letter is to inform you that the City is exercising its right to renew the Contract for an additional one (1) year period, which will begin immediately after the Expiration Date. All other terms and conditions of the Contract remain unchanged. Please return this signed acknowledgement letter, along with a copy of your current insurance certificate, to the address set forth below, acknowledging receipt of the Contract Renewal Notice. Failure to provide a signed acknowledgment does not affect the renewal. Please log onto PeopleSoft Purchasing at http://fortworthtexas.uov/purchasing to ensure that your company information is correct and up-to-date. If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. Sincerely, 4� Tim Shi al Sr. IT Business Planner, Water IT Fort Worth Water Department (817)392-8527 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX CSC No. 59245 Renewal Page 1 of 2 ACCEPTED AND AGREED: CITY: CITY OF FORT WORTH By: Name: Fernando Costa Title: Assistant City Manager Date: M a r S, 2024 APPROVAL RECOMMENDED: �'aiGv.L 9Ya"Id By: Christopher H der (Mar 5, 2024 11:09 CST) Name: Christopher Harder Title: Water Director 4.p44UL4b ATTEST: a°t°oRTo�d $5o�o a=d° 6" oe 4� d444 noloo* p By: U Name: Jannette Goodall Title: City Secretary VENDOR: INTERNATIONAL BUSINESS MACHINES CORPORATION By: Name: Mark LSales Title: Techn Date: Feb 9th, 2024 CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. --v1vh By: Homero Garza (Feb 28, 202416:07 CST) Name: Homero Garza Title: IT Manager, Water Department APPROVED AS TO FORM AND LEGALITY: By: Name: Taylor Paris Title: Assistant City Attorney OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX CSC No. 59245 Renewal Page 2 of 2 International Business Machines Corporation International Business Machines Corporation, 1 North Castle Drive, Armonk, NY 10504 IBM Quotation Attn: Homer Gaza City of Fort Worth Water Department 200 Texas St FORT WORTH TX 76102-6314 UNITED STATES IBM Site Number: 7772850 IBM Agreement Number: 8844 IBM Customer Number: 1751568 Dear Homer Gaza Thank you for being an IBM Client. We are delighted to provide this quote for IBM offerings. Worldwide, companies like yours are increasingly demanding more from their information technology infrastructure, increased flexibility, scalability and agility to meet changing business needs. At the same time, they want reduced cost, rapid deployment and investment recovery. Over the years, our products, services and solutions capabilities have given our Clients the reliability, availability, security, and manageability to improve operations and achieve efficiency while accommodating growth at reduced cost. These characteristics have been and will remain fundamental to the IBM portfolio. Unless specifically agreed herein or in another signed agreement in writing between you and IBM, the licenses for the Programs and S&S acquired under this Quote / Agreement may not be used to settle or resolve any software license non-compliance by you that occurred prior to the Start Date of this Agreement. Further, unless otherwise agreed to by the parties in writing, the licenses for the Programs and S&S acquired under this Quote / Agreement may not be used as authorization to deploy the Programs prior to the date of your order against this Quote / Agreement. For more information about eligibility and reporting requirements for sub -capacity licensing, please visit https7//www_ihm_com/software/nassportadvantage/subcaplicensing_html and for more information about eligibility and reporting requirements for container licensing, please visit: https://www_ihm_com/software/nassportadvantage/containerlicenses_html. This quotation is valid from 22-Jan-2024 and will expire on 30-Mar-2024. We look forward to your order. If you need assistance with placing your order or wish to discuss your quotation, please contact the IBM Representative noted below. Yours sincerely, ANDREW ALEXANDER Phone Number: 1-972 906 3025 Fax Number: E-mail Address: Andrew.Charles.Alexander@ibm.com Page 1 of 4 International Business Machines Corporation International Business Machines Corporation, 1 North Castle Drive, Armonk, NY 10504 IBM Quotation Quotation Information Number: 19752584 Effective Date: 22-Jan-2024 Expiration Date: 30-Mar-2024 Sales Representative IBM Contact: ANDREW ALEXANDER Phone Number: 1-972 906 3025 E-mail Address: Andrew_Charles_AlexanderCcDahm_cem Summary Current Transaction: As a Service Total Current Transaction As a Service IBM Blueworks Live Projected Service Start Date: 30-Mar-2024 IBM Blueworks Live Instance per Annum Customer Information Attn: Homer Gaza City of Fort Worth Water Department 200 Texas St FORT WORTH TX 76102-6314 UNITED STATES IBM Site Number: 7772850 IBM Customer Number: 1751568 IBM Agreement Number: 8844 9,068.72 USD 9,068.72 9,068.72 USD Subscription Part#: D01 MWZX Subscription Length: 12 Months Billing: Annual Renewal Type: Autorenew for 12 Months Unit Price: 0.00 Renewal Term Price Change: Increase 7.000 % at time of first renewal period and then every 12 Months Line Item Quantity Month Subscription Rate Line Item Price 1 1 1-12 0.00 0.00 Subtotal 0.00 USD IBM Blueworks Live Editor Authorized User per Annum Subscription Part#: DOPQILL Subscription Length: 12 Months Billing: Annual Renewal Type: Autorenew for 12 Months Unit Price: 647.77 Renewal Term Price Change: Increase 7.000 % at time of first renewal period and then every 12 Months Line Item Quantity Month Subscription Rate Line Item Price 2 8 1-12 5,182.13 5,182.13 Subtotal 5,182.13 USD Page 2 of 4 International Business Machines Corporation International Business Machines Corporation, 1 North Castle Drive, Armonk, NY 10504 IBM Blueworks Live Contributor Authorized User per Annum Subscription Part#: DOPQJLL Subscription Length: 12 Months Billing: Annual Renewal Type: Autorenew for 12 Months Unit Price: 129.55 Renewal Term Price Change: Increase 7.000 % at time of first renewal period and then every 12 Months Line Item Quantity Month Subscription Rate Line Item Price 3 10 1-12 1,295.53 1,295.53 Subtotal 1,295.53 USD IBM Blueworks Live Service Level Agreement Subscription Part#: D157MLL Subscription Length: 12 Months Billing: Upfront Renewal Type: Autorenew for 12 Months Unit Price: Tiered Renewal Term Price Change: Increase 7.000 % at time of first renewal period and then every 12 Months Line Item Quantity Month Subscription Rate Line Item Price 4 1 1-12 0.00 0.00 Subtotal 0.00 USD IBM Blueworks Live Viewer 100 Authorized User per Annum Subscription Part#: DISSGLL Billing: Annual Unit Price: 2,591.06 Line Item Quantity Month 5 1 1-12 Subtotal Notes Subscription Length: 12 Months Renewal Type: Autorenew for 12 Months Renewal Term Price Change: Increase 7.000 % at time of first renewal period and then every 12 Months Subscription Rate Line Item Price 2,591.06 2,591.06 2,591.06 USD Applicable tax will be recalculated at the time of order processing. IBM acceptance of the order is subject to credit approval. Upon placing your order, please supply a Purchase Order or, if not PO driven, a signed Firm Order Letter. The Purchase Order value must cover the applicable charges for a minimum of one year. If the Total Term is less than one year, the Purchase Order value must cover the Total Commit Value. Page 3of4 International Business Machines Corporation International Business Machines Corporation, I North Castle Drive, Armonk, NY 10504 — —�— IBM Terms and Conditions IBM International Passport Advantage Agreement The quote or order to which this document relates is governed by the terms of your Passport Advantage Agreement and its associated attachment(s). IBM Terms for IBM Cloud Offerings The referenced Cloud Services are governed by the terms of your International Passport Advantage Agreement, its associated attachment(s), and the referenced Transaction Documents. Your order and use of the Cloud Services are your acceptance of the prices and terms referenced in this document, except to the extent superseded by a written amendment or agreement signed by both of us. Final coverage dates for offerings listed are provided in your Proof of Entitlement. Transaction Documents IBM Terms of Use - General Terms for IBM Cloud Offerings at: http.,-//www Jbin rrvtn/-,nftware/-j2/-jadb n-&-ja/tnn-v-.n-tf-.rm,, Service Description(s) for ordered Cloud Services: IBM BLUEWORKS LIVE ht4Ls.:Z/www ihm 126-Fib Please read all terms for each of the above referenced Transaction Document(s) to ensure you are agreeing to the most recent version of the document. If you have any trouble with the link provided, please copy and paste the appropriate URL in your browser's navigation bar. Billing and Provisioning At time of acceptance of this quote either by Purchase Order or Firm Order Letter, IBM will begin billing for the SaaS Subscription(s) as indicated above. When IBM is ready to provision the SaaS Subscription(s) in the quote IBM will use information provided by the Client, as well as default technical data to configure the clients SaaS Subscription for access. IBM will notify the Client with details on the provisioning on the date in which the Client can access the SaaS and the term for the SaaS will begin on the date indicated. If provisioning information needs to be updated please refer to the IBM Software as a Service (SaaS) Support Handbook. Please work with your IBM Sales Representative or your IBM Business Partner to complete the provisioning data at or prior to time of order. Unless specifically agreed herein or in another signed agreement in writing between you and IBM, the licenses for the Programs and S&S acquired under this Quote / Agreement may not be used to settle or resolve any software license non-compliance by you that occurred prior to the Start Date of this Agreement. Further, unless otherwise agreed to by the parties in writing, the licenses for the Programs and S&S acquired under this Quote / Agreement may not be used as authorization to deploy the Programs prior to the date of your order against this Quote / Agreement. For more information about eligibility and reporting requirements for sub -capacity licensing, please visit http--//www ihm rom/cnftware. p h- "rt2dv2nt2ge./-uhyn lirPn�inV html and for more information about eligibility and reporting requirements for container licensing, please visit: http-,-//www ihm com/,,oftwnre./pn-qportndynntqge./con html. If you have any trouble with the link provided, please copy and paste the appropriate URL in your browser's navigation bar. Useful/Important Web resources: Passport Advantage information, customer secure site access, training, etc.: www ihm rnm/cnftwarP./pacrznnrtadvantapa IBM's International Program License Agreement and product License Information documents:.x,ww ihm r—knftware./cla IBM Software Support Web site: httpc•//www ihm cum/,nftware./sninnrt/handhnnk html IBM Customer Number: 1751568 Signature: Email: Charmaine.Baylor@fortworthtexas.gov FORT WORTH. Pd Routing and Transmittal Slip Water Department DOCUMENT TITLE: First Contract Renewal of CSC 59245 M&C: CPN: CSO: 59245 DOC #: TO: INITIALS Rick Lisenbee — Approver RL Homer Garza — Signer Vendor: Mark Dennis, Technology Sales Leader mark.dennis@ibm.com Shane Zondor — Approver SZ Jan Hale — Approver H JH Christopher Harder — Signer Taylor Paris — Signer Fernando Costa — Signer Ron Gonzales — Approver KC Jannette Goodall — Signer Allison Tidwell — Form Filler Tim Shidal — Acceptor Needs to be notarized: YES 0 NO Action Required: ❑ As Requested ❑ For Your Information 0 Signature/Routing and/or Recording ❑ Comment ❑ File FOR CMO USE ONLY: Routing to CSO xx YES ❑ NO EXPLANATION MEMO Attached is the First Renewal of CSC 59245, the agreement between the City of Fort Worth Water Department and International Business Machines Corporation. This agreement automatically renews annually at the City's option, each a "Renewal Term". IBM Blueworks Live provides for a collaborative anywhere environment via a SAAS subscription allowing teams to work together to document and analyze business processes. Key business processes were gathered, mapped, and stored in IBM Blueworks Live by contractor SL-Serco as part of the design, planning, and implementation of the Advanced Metering Infrastructure for the Water Department's MyH2O program. The agreement allowed internal staff to take over administrating, editing, and building new processes. This renewal term allows for continued access to IBM Blueworks Live in order to view and build upon the previously gathered information. Prior to CSC 59245, the Water Department's current IBM Blueworks licenses were previously paid under CSC 48192 with SL-Serco. The Law Department endorsed a Chapter 252 Exemption for this service as a sole source provided solely by IBM. The contract has an annual not to exceed amount of 15,000.00. The renewal term of the agreement will commence on March 2, 2024. The IBM Blueworks Live maintenance and service fees for the upcoming term are $9,068.72. The renewal term will expire on March 1, 2025. Please approve/sign the renewal letter via Adobe Sign. If you have any questions or concerns, please contact me or call Homer Garza at (817) 392-8633. Thank , L� Tim Shidal Sr. IT Business Planner, Water IT Fort Worth Water Department 200 Texas Street Fort Worth, Texas 76102 (817) 392-2515 tim. shidala fortworthtexas. 2ov