HomeMy WebLinkAboutContract 55515-R2CSCO No. 55515-R2
CITY OF FORT WORTH
CONTRACT RENEWAL NOTICE
March 1, 2024
EnVue Telematics, LLC
Attn.: Susan Johnson
119 W Tyler St.
Suite 100
Longview, TX 75601
Re: Contract Renewal Notice
Bid No. RFP 21-0049 CSCO No. 55515 (the "Contract")
Renewal Term No.2: March 23, 2024 to March 22, 2026
The above referenced Contract with the City of Fort Worth expires on March 22, 2024 (the
"Expiration Date"). Pursuant to the Contract, the Contract may be renewed under the same terms
and conditions. This letter is to inform you that the City is exercising its right to renew the Contract
for an additional two (2) one year periods, which will begin immediately after the Expiration Date.
All other terms and conditions of the Contract remain unchanged. Please return this signed
acknowledgement letter, along with a copy of your current insurance certificate, to the
address set forth below, acknowledging receipt of the Contract Renewal Notice. Failure to
provide a signed acknowledgment does not affect the renewal.
Please log onto PeopleSoft Purchasing at http://fortworthtexas.2ov/purchasin2 to ensure
that your company information is correct and up-to-date.
If you have any questions concerning this Contract Renewal Notice, please contact me at
the telephone number listed below.
Sincerely,
Megan Fowler
Sr. Contract Compliance Specialist
City of Fort Worth, Property Management Department
(817) 392-8538
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Renewal Page 1 of 2
ACCEPTED AND AGREED:
CITY OF FORT WORTH
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By: Dana Burghdoff, (Ma 2024 A 6 CST)
Name: Dana Burghdoff
Title: Assistant City Manager
Mar 7, 2024
APPROVAL RECOMMENDED:
By:
Name: Marilyn Marvin
Title: Interim Property Management Director
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By:
Name: Jannette S. Goodall
Title: City Secretary
EnVue Telematics, LLC
By: 5ad-' .�L C1 Wl Z 9M'
Name: Susan John§19n
Title: Chief Operations Officer
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all
performance and reporting requirements.
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By: Denise Garcia (Marl, 2024 09:16 CST)
Name: Denise Garcia
Title: Purchasing Manager
APPROVED AS TO FORM AND LEGALITY:
By: aJ
Name: Jessika Williams
Title: Assistant City Attorney I
CONTRACT AUTHORIZATION:
M&C: M&C 21-0199
M&C Approved: March 23, 2021
Form 1295 Certification No.: 2021-717781
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Renewal Page 2 of 2
CITY COUNCIL AGENDA
Official site of the City of Fort Worth, Texas
FoRTWoRn
Create New From This M&C
REFERENCE ""M&C 21- 13P21-0049 AVL & DRIVER
DATE: 3/23/2021 NO.: 0199 LOG NAME: PERFORMANCE MONITORING
CC PMD
CODE: P TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT. (ALL) Authorize Execution of a Three Year Agreement for Automatic Vehicle Locator and
Driver Performance Monitoring Services with EnVue Telematics LLC, in an Annual
Amount Up to $700,000.00 for the Property Management Department and Authorize an
Additional Two Year Renewal Option for the Same Annual Amount
RECOMMENDATION:
It is recommended that the City Council authorize execution of a three year agreement for authomatic
vehicle locator and driver performance monitoring servies with EnVue Telematics LLC, in an annual amount
up to $700,000.00 for the Property Management Department and authorize an additional two year renewal
option for the same annual amount.
DISCUSSION:
The Property Management Department approached the Purchasing Division to procure an agreement for a
comprehensive vehicle tracking solution that would include automatic vehicle locator (AVL) and driver
performance monitoring services. The services will consist of a video -based risk management and safety
training program. The program will provide irrefutable evidence of activities before and after incidents via the
monitoring system's event recorder. The goal of this program is to improve driver training, performance and
safety while reducing the number of driver -caused collisions.
This contract will also allow the City to extend the program to additional vehicles in future years. In order to
procure these services, staff issued a request for proposals (RFP). The RFP consisted of detailed
specifications regarding the system requirements and qualifications. The RFP was advertised in the Fort
Worth Star -Telegram on January 27, 2021, February 3, 2021, February 10, 2021, February 17, 2021
and February 24, 2021. The City received 13 proposals.
Proposals were evaluated on best value criteria including the proposer's concept and proposed solution,
functional requirements, experience, comprehensive proposal response and any added value beyond the
requirements. Staff from the Code, Water and Property Management Departments evaluated the proposals
submitted and recommend awarding a three-year agreement to EnVue Telematics LLC with an
additional two year renewal option. No guarantee was made that a specific amount of these services will be
purchased. The amount for the Property Management Department's annual requirements is up
to $700,000.00 to ensure that spending authority for services is available throughout the agreement term.
Office of Business Diversity - A waiver of the goal for M/WBE subcontracting requirements was requested by
the Purchasing Division and approved by the OBD, in accordance with the BIDE Ordinance, because the
purchase of goods or services is from sources where subcontracting or supplier opportunities are negligible.
In addition, an administrative change order or increase may be made by the City Manager up to the amount
allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as
long as sufficient funds have been appropriated. Upon City Council approval, this agreement shall begin
upon execution.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating budget, as previously
appropriated, in the Fleet & Equipment Sery Fund to support the approval of the above recommendation
and execution of the agreement. Prior to any expenditure being incurred, the Property Management
Department has the responsibility to validate the availability of funds.
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Fund Department Account Project Program Activity Budget Reference # Amount
ID ID Year (Chartfield 2)
FROM
Fund Department Account Project Program Activity Budget Reference # Amount
ID ID Year (Chartfield 2)
Submitted for Citv Manager's Office bv: Jay Chapa (5804)
Dana Burghdoff (8018)
Originating Department Head: Reginald Zeno (8517)
Steve Cooke (5134)
Additional Information Contact: Cynthia Garcia (8525)
Cristina Camarillo (8355)
ATTACHMENTS
1295.ipeg (CFW Internal)
13P21-0049 AVL & DRIVER PERFORMANCE MONITORING CC PMD funds avail.docx (Public)
21-0049Ar)oroved Waiver.odf (CFW Internal)
FID TABLE.xlsx (CFW Internal)
SAMs Report 3.3.2021 EnVue Telemaics LLC.odf (CFW Internal)