HomeMy WebLinkAboutContract 61077fO!T .;:OJTlf
CITY OF FORT WORTH
COOPERATIVE PURCHASE AGREEMENT
CSC No. 61077
This Cooperative Purchase Agreement ("Agreement") is entered into by and between SpearMC
Consulting ("Vendor") and the City of Fort Worth, ("City"), a Texas home rule municipality.
The Cooperative Purchase Agreement includes the following documents which shall be construed in the
order of precedence in which they are listed:
1.This Cooperative Purchase Agreement;
2.Exhibit A -DIR-CPO-4635 Pricing Index
3.Exhibit B-DIR-CPO-4635 Cooperative Agreement
4.Exhibit C-Conflict oflnterest Questionnaire.
The Exhibits referenced above, which are attached hereto and incorporated herein, are made a
part of this Agreement for all purposes. Vendor agrees to provide City with the services and goods
included in Exhibit A pursuant to the terms and conditions of this Cooperative Purchase Agreement,
including all exhibits thereto. If any provisions of the attached documents, conflict with the terms herein,
are prohibited by applicable law, conflict with any applicable rule, regulation or ordinance of City, the
terms in this Agreement shall control
City shall pay Vendor in accordance with the fee schedule in Exhibit A and in accordance with
the provisions of this Agreement. Total payment made under this Agreement for the first year by City
shall not exceed One Hundred Thousand Dollars ($100,000.00). Vendor shall not provide any additional
items or services or bill for expenses incurred for City not specified by this Agreement unless City
requests and approves in writing the additional costs for such services. City shall not be liable for any
additional expenses of Vendor not specified by this Agreement unless City first approves such expenses
in writing.
The term of this Agreement shall be for 6 Months beginning on the date signed by the Deputy
City Manager ("Effective Date") and ending on August 31, 2024. City shall be able to renew this
agreement for Zero one-year renewal options by written agreement of the parties.
Vendor agrees that City shall, until the expiration of three (3) years after final payment under this
Agreement, or the final conclusion of any audit commenced during the said three years, have access to
and the right to examine at reasonable times any directly pertinent books, documents, papers and records,
including, but not limited to, all electronic records, of Vendor involving transactions relating to this
Agreement at no additional cost to City. Vendor agrees that City shall have access during normal
working hours to all necessary Vendor facilities and shall be provided adequate and appropriate work
space in order to conduct audits in compliance with the provisions of this section. City shall give Vendor
reasonable advance notice of intended audits.
Notices required pursuant to the provisions of this Agreement shall be conclusively determined
to have been delivered when (1) hand-delivered to the other party, its agents, employees, servants or
representatives, (2) delivered by facsimile with electronic confirmation of the transmission, or (3)
received by the other party by United States Mail, registered, return receipt requested, addressed as
follows:
To CITY:
To VENDOR:
City of Fort Worth SpearMC Management Consulting, Inc.
Attn: Mark McDaniel, Assistant City Manager 5020 Franklin Drive, Suite 100
200 Texas Street Pleasanton, CA. 94588
Fort Worth, TX 76102-6314 Facsimile: N/A
Facsimile: (817) 392-8654
With copy to Fort Worth City Attorney's Office
at same address
IP Indemnification. Vendor agrees to indemnify, defend, settle, or pay, at its own cost and
expense, including the payment of attorney's fees, any claim or action against the City for
infringement of any patent, copyright, trade mark, service mark, trade secret, or other intellectual
property right arising from City's use of the Deliverable(s), or any part thereof, in accordance
with the Agreement, it being understood that the agreement to indemnify, defend, settle or pay
shall not apply if City modifies or misuses the Deliverable(s). So long as Vendor bears the cost and
eXpense of payment for claims or actions against the City pursuant to this section, Vendor shall
have the right to conduct the defense of any such claim or action and all negotiations for its
settlement or compromise and to settle or compromise any such claitn; however, City shall have
the right to fully participate in any and all such settlement, negotiations, or lawsuit as necessary to
protect the City's interest, and City agrees to cooperate with Vendor in doing so. In the event City,
for whatever reason, assumes the responsibility for payment of costs and expenses for any claim
or action brought against the City for infringement arising under the Agreement, the City shall
have the sole right to conduct the defense of any such claim or action and all negotiations for its
settlement or compromise and to settle or compromise any such claim; however, Vendor shall fully
participate and cooperate with the City in defense of such claim or action. City agrees to give
Vendor timely written notice of any such claim or action, with copies of all papers City may receive
relating thereto. Notwithstanding the foregoing, the City's assumption of payment of costs or
expenses shall not eliminate Vendor's duty to indemnify the City under the Agreement. If the
Deliverable(s), or any part thereof, is held to infringe and the use thereof is enjoined or restrained
or, if as a result of a settlement or compromise, such use is materially adversely restricted,
Vendor shall, at its own expense and as City's sole remedy, either: (a) procure for City the right to
continue to use the Deliverable(s); or (b) modify the Deliverable(s) to make them/it non-infringing,
provided that such modification does not materially adversely affect City's authorized use of the
Deliverable(s); or (c) replace the Deliverable(s) with equally suitable, compatible, and functionally
equivalent non-infringing Deliverable(s) at no additional charge to City; or (d) if none of the
foregoing alternatives is reasonably available to Vendor, terminate the Agreement, and refund all
amounts paid to Vendor by the City, subsequent to which termination City may seek any and all
remedies available to City under law. VENDOR'S OBLIGATIONS HEREUNDER SHALL BE
SECURED BY THE REQUISITE INSURANCE COVERAGE REQUIRED BY CITY.
Data Breach. Vendor further agrees that it will monitor and test its data safeguards from
time to time, and further agrees to adjust its data safeguards from time to time in light of relevant
circumstances or the results of any relevant testing or monitoring. If Vendor suspects or becomes
aware of any unauthorized access to any financial or personal identifiable information ("Personal
Data") by any unauthorized person or third party, or becomes aware of any other security breach
relating to Personal Data held or stored by Vendor under the Agreement or in connection with the
performance of any services performed under the Agreement or any Statement(s) of Work ("Data
Breach"), Vendor shall itnmediately notify City in writing and shall fully cooperate with City at
Vendor's expense to prevent or stop such Data Breach. In the event of such Data Breach, Vendor
shall fully and immediately comply with applicable laws, and shall take the appropriate steps to
remedy such Data Breach. Vendor will defend, indemnify and hold City, its Affiliates, and their
respective officers, directors, employees and agents, harmless from and against any and all claims,
suits, causes of action, liability, loss, costs and damages, including reasonable attorney fees, arising
out of or relating to any third party claim arising from breach by Vendor of its obligations
contained in this Section, except to the extent resulting from the acts or omissions of City. All
Personal Data to which Vendor has access under the Agreement, as between Vendor and City, will
remain the property of City. City hereby consents to the use, processing and/or disclosure of
Personal Data only for the purposes described herein and to the extent such use or processing is
necessary for Vendor to carry out its duties and responsibilities under the Agreement, any
applicable Statement(s) of Work, or as required by law. Vendor will not transfer Personal Data to
third parties other than through its underlying network provider to perform its obligations under
the Agreement, unless authorized in writing by City. Vendor's obligation to defend, hold harmless
and indemnify City shall remain in full effect if the Data Breach is the result of the actions of a
third party. All Personal Data delivered to Vendor shall be stored in the United States or other
jurisdictions approved by City in writing and shall not be transferred to any other countries or
jurisdictions without the prior written consent of City.
[Signature Page Follows]
Susan Caranante
February 15, 2024
TX DIR Contract Coordinator
Exhibit A
DIR-CPO-4635-Appendix-C ITSAC-NotToExceedRates.pdf (widen.net)
Vol to Excred Ralr3
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Exhibit B
DIR-CPO-4635-Contract.pdf (widen.net)
DIR�o�trart�o, DI�'.-CP�-a63t
Spear�lC �ianaaem�oz Consu�tio�, I�r. C:outrac# �o,
�I�iTE OFTE�.��
DEP�iRT��E1� OF L�FD1��S�iTIO� RES�L:��E�
�4� I�.�iC'T FQ1� SE��-I�ES
S�ear�iC' �Ia�xage,�enr C"ons�l��ta, I��.
1 Lutrod�ction
�. Parties
Thi� �cn�ract for I�orr�atie� Iec�rielo?x vta.f� ���rr���tatien s�r-.-ice� ts e�teTed in��
l�et��,-�er tk�t �tate ct Te�:as, actin� �_,- auc ��rou¢h the i7�partment of Intcrmation ResoLrce:
�he�ei�afte� ���IR��I ��,itti �t: ��i�ic:pal piace af �?u�i���� at 300 ��'��t 1�`� �u�eyt. �uite 13��0,
�us�in, � ��:as -�70 k: �� ������ic �i����rn�nt ��r�Ulting„ Inc.; �-ier��tia�ter -��Lcce�sfi�
R2��]�i1�2llt���, i�,'iC�l itS �]f;.ilCi�d: �3':3C2 OI �L1Sit12SS 8i �i+'iJ �ran.]clir Dri�;e, Suit� 1��,
Plea�antc�i_ Califor�iia 9��88_
�, �o�n��ianc� �-it� Prac�r��nent La;�-s
Th+� �cn�ratit is thti r��L}t oF corip_+anc� ��}-i#ii a�p`icaU' e�]f OCllT�IIi��lt 13',',"� OF itl� Si3i2 U�
Te�a�_ DIR ��sued a sclic='tati�r_ or ti�� C'c�npu�o=�ar ur �ublic _�cc�o�nt�' Esactro�_t �tate
�u�ir,�s� �ai1�-. R�que�# f�r �f�er (�F�� L�IR-�P�-7'�tP-���, on ��ri1 S; ��_'0_ iur
Ir,forniati�� T�chnolo��- Statf _�L�me�tatior_ �ani�act (IT� ��� s���-ic�s. �.��on ��e�uti��i et
ttiis C�utract, ��iotice cf a��-arc rcr DI�-�"?0-T�I�-��� �lia11 L3e pcstad b�- �R o� t�e
Ekectror=t State Busire�4 Dair�-.
�'. �rder of Prec�de�ce
For purtiha�e #rar��actians under this C'a�tratt, �he or�er of�reced�nc� sha11 �� a� fa11��,��s:
i_ this Ca�tratt:
ii_ ���pendi� _�, Sta�icard Terrr�s a�� C'��c:t:ons:
iii_ �p�iy�di� B_ �uct�s�fi:� Respo�de�t�s H:4tori�allti Lfr�den��ili��d �u�ine�ses
Su�cantra�t}n¢ P°3�i:
i�; . �ppt�idi� C, IT� �C' �nt-ta-��ce�d �atas;
�-. �pp�ndL� D, ITv_�C: Titl�s and Descri���ans
�-i. E�-iibit 1_ 5utc��sfui Res�o�de3it-s Res��r��e #� R�O �I�-�PO-I�IP-��v,
inclu�linff a11 �cd=nda:
t-ii. a�ia E�iib:t i. �F� DIR-C?O-T�IP-��v_ inc�udi�� a11 _��de:ida=
a�e sn�orpera�ec b: re��r�-ice 3rid cor:�#itLte th� �3itire a�ree�nent ber,�,�ee�:� DIR 3rid
Succes��1 R��pond�nt �c�,-�rrsi� purt�iase tr���actia��. I� rhe e-.-et�t or a coai'lict �et���een
th� dacuments listtd iti thi� �ara�ra�� the cantra�?itiff documer.t shs11 �� t�is Contrac�, t}�eu
IIS_�C Ccn�•act �a=_e 1 of �
SpearMC Management Consulting, Inc.
Cit of Fort Worth
n/a
02/15/2024
�{�NFLI�T �F INTE���T �LF��TI�NNAIRE
Foe vendor �o�ng b�sEne�s with� local �overnrner��aE ar�tity
Acom�l�te copy� o� Cha.Rter T r6 of�� L�ca���varnme;�t�ode�r;�yr be ro:.�n�at�tt�:�;vr�w.st�tutes_�gis_s�at�_tx.�s�
Docs�L��ht��L�;.176.i�tm. For ea;y refe;ence. belovr ar� s�rneaf#�e sec:io�scite-�an [fitis r�rm.
Local Govemme�� �ode � 176.�Oi�1-al: "Esusin�ss r�la4;orship' mear� a oar�n�;,tien beiwe2n C�ra ar frsote p�r0�s
based �n comrnercial actn+ty �F o:�!e of tr�e �a�*,as. � he terrrs do�s+�ot inc�u�e a conn�:tion basetl en:
W4 i atrar�saciio� r!�at ia s�b;eUt �a rate �r fae reg�fa#ion by a 2ederal, ssate, or lacal y�e; nr�ental ens�ly or an
agen�.y ct a fe�eaal, state. of Ic�al g�ver�mental ent�Fy;
rG+ a:ransaltion oon�ucted at a�ric� an�' sub�e�t to terr,s available to 19�e publ�c= �r
(�] a�u�chase �r leas� cf gaads or sesviees f�om ��e:son that is chartere� by a stat� �r ��deral agera�y and
that is subject to rec�u lar �x arn i � aticn by. and repar#3ng to. that dge ^cy.
Lacal �oweenm�nt �ode � 17�.403ia1i2�iA1 ar�d (�j;
�.ai Alocal��c�ernmert�ifi�p�sr�al�fi:ea��anhi�ts��c�os�r�staf�me�#wi#hrespectt�ave�d�rif:
ti2� thev8n�o�:
4A � has an empl�yrnent or other b�si�ess r�la;i��s:ripwitr� the �o�al �o���rn�eht otficef �r a
fa:rily mer:i��s of the ofri;,er #hat resuiEs in the cfi���ce� or family r�ember re�,��ring taxabl8
Ir���rne, o�hef [�:Sn I�uesEll'el�t IflCome, #i12Et exCee�s $2.5�0 �U17fl� t;le 12-�oiTth pefi0d
prece�ing 5he �at� tl7at the �fficpr bveornes a��+ar� tnai
±i; a oantract �et�r�en the local g�vernmerta� ent�#y and uendor has been exe�€�te�:
or
(ii) ihe I�val g�ve�nfrer��al entiiy is oahsidaring ent��ng i�xEo a c�nsravt w,� the
vendor;
[B} has�nre� io tre loca! g�v�rnarae�rt offia�r�r afarni� membe� af th� off�e�r�n�ar m�re g�`�s
that ha�e an ag�regatevalue �f rnare �han �1U0 in �he 12-rnont� pe�io-� �re�ira� �he date t#�e
�r��c�r �ecom�es aware t�a#_
{i) a contracE �et�re�n [i�e 3ocal �ove�mental es�tity an� vea�d�r has [�8�n exec�t�d; or
{i;; the laca; gcve�n�en�al enEity is c�nsidesing �nte��g inta a e�ntract w�4h th� v�ndo�.
Lorai Govarnmerrt �ode � 176.�O�fa1 an� ia'ii
(al ,� ve;.�ar shal� fi;e a com:p�ateb coR�'i�t o# #nteres�questionn�ir� if �he w�n�t has a b�rsir�ess r�latians#�ip
with alocal c�ov�rnrn�ntas enF;t}� and.
�.�} has �n emplo�r7entor �Cher i�siness �elat��shipwith a local governmerrt of�:er c�f thet laca�
g�vernrr�e�talen[�Fyr �rafam;lymer�bet�Ftheofficer.�2�crib�dby5ection 176.003?a;{2}(Al-
ti2; has g'rrea� a local g�aver�m�nt cf€i��r o[ Ei�at laca� �ov�rn�rse��ai �r�tii}�, �r a� [am�l}� rn�rnb�r �f the
o#�cer, �ne or rncre ai�swith ti�e aggreg�e valu� specifie� b� SecSian 176.003�a}{2}�B?_ �xcl+�ding ar�y
grrt d�stirib�� by Sec�?osr 176_�o3t� � 1; or
�ai h85 S f3mlly fel�tlo[lsill� wlth 3 IoCai goVef�llT?ell� �fiflc.ef of th�t IoCal �ouarn��er;a� e�r=�ty.
(a-1 �i The �ornpl��ec c�rrflic4�f int�rest qu�stionnair� rn�st � fi�d u��th the app�op�iate rec�rds ad,r,i�is�atar
r�ot �ater than �he seve�:th b�ssis:ess day aite; `sn� later of:
{11 tjl� ��tE C!�!�tth21��f1d4f:
i�4;� a8gir�s �iscuss�o;�s �f n�g��iations �� enter into a oantracE witl7 t#�e �ocal ganr�rnr�enta�
errtity; cr
1Bi �ubrrrits so tha.�acaf�overnrnenk,� ervtity a� ap�?icat!:�n. resp�nse �o a req�restfor proposals
ar bi�s. �.orrespond8nce, or anothSf VYii4f1� f��8t�tl x� a pc��n3ial �ontract with the I�ca!
gwem�e�tal entity; or
��j �he daFe the �rerw.�or �er.�orrfes av�are=
r,4j of an e�np�ay:r;er� �r ���ef busaness reiatienshipwitl� a 9ocal gou�rnmens offic�r, �r a
family mam�e��+thec�Crer, d�s�ribed ty S��sec.tion �:a;;
fB� t�a# Ei?e ��ndor has gnre� �ne �r mor� gifts descritsed byr �ubsecti�n {a�; or
f�� �� a fami�y felationship v��t�: a loca: gaverr.rreni ofbce�.
Forrr nravitl�ty -nxa3 E;hicf �omrn.issior, wvew.eLhica.s�ate.rx.uf Re,�ifa� 11:'�:e i=