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Home My WebLink AboutContract 50018-A6City of Fort Worth, Texas VC Biosolids Management & Beneficial Reuse Facility Prof Services Agreement Amendment Template CPN 101961 Revision Date: 12/08/2023 Page 1 of 2 AMENDMENT No.6 TO CITY SECRETARY CONTRACT No. 50018 WHEREAS, the City of Fort Worth (CITY) and CH2M Hill Engineers, Inc.,(ENGINEER) made and entered into City Secretary Contract No. 50018, (the CONTRACT) which was authorized by M&C C-28475 on the 14th day of November, 2017 in the amount of $ $282,822.00; and WHEREAS, the CONTRACT was subsequently revised by: Amendment No. 1 in the amount of $77,296.00, administratively authorized on September 4, 2018; Amendment No. 2 in the amount of $245,461.00 which was authorized by M&C C-29039 on February 12, 2019; Amendment No. 3 in the amount of $539,620.00 which was authorized by M&C 20-0463 on June 23, 2020; Amendment No 4 in the amount of $50,000.00 administratively authorized on October 16, 2023 and Amendment No. 5 in the amount of $54,144.00, authorized on January 23, 2024 by M&C 24-0071; and WHEREAS, the CONTRACT involves engineering services for the following project: Village Creek Biosolids Management and Beneficial Reuse Facility, CPN 101961; and WHEREAS, it has become necessary to execute Amendment No. 6 to the CONTRACT to include an increased scope of work and revised fee. NOW THEREFORE, CITY and ENGINEER, acting herein by and through their duly authorized representatives, enter into the following agreement, which amends the CONTRACT: 1. Article I of the CONTRACT is amended to include the additional engineering services specified in proposal attached hereto and incorporated herein. The cost to City for the additional design services to be performed by Engineer totals $158,992.00. 2. Article II of the CONTRACT is amended to provide for an increase in the fee to be paid to Engineer for all work and services performed under the Contract, as amended, so that the total fee paid by the City for all work and services shall be an amount of $1,408,335.00. 3. All other provisions of the Contract, which are not expressly amended herein, shall remain in full force and effect. City of Fort Worth, Texas VC Biosolids Management & Beneficial Reuse Facility Prof Services Agreement Amendment Template CPN 101961 Revision Date: 12/08/2023 Page 2 of 2 EXECUTED and EFFECTIVE as of the date subscribed by the City’s designated Assistant City Manager. APPROVED:ENGINEER City of Fort Worth CH2M Hill Engineers, Inc. Fernando Costa Douglas Smith Assistant City Manager Designated Manager DATE: _______________DATE: _________________ ATTEST: Jannette Goodall City Secretary APPROVAL RECOMMENDED: Chris Harder, P.E. Director,Water Department Contract Compliance Manager: By signing, I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. _______________________________ Steven Nutter Environmental Project Manager APPROVED AS TO FORM AND LEGALITY: M&C No.#: ______24-0178____ M&C Date: _____02/27/2024___ Douglas W. Black Form 1295 No.: ____N/A_______ Sr. Assistant City Attorney for JACO BS`� February 2, 2024 Mr. Christopher Harder, P.E. Director Fort Worth Water Department City of Fort Worth, Texas 200 Texas Street Fort Worth, Texas 76102 � ��r I I r� JACOBS 777 Main St. Fort Worth, Texas 76102 0 +1 817 735 6000 F +1 817 735 6148 www.jacobs.com Subject: Village Creek Biosolids Management and Beneficial Reuse Facility Project Update, Amendment No. 6(City Secretary Contract No. 50018, M&C C-28475) Dear Mr. Harder: Please find enclosed CH2M's proposal for Amendment No. 6 to the Subject project. Should you have any questions, please do not hesitate to contact me at 512-314-3180. Fee Proposal for Amendment No. 6: $158,992.00 CH2M HILL Engineers, Inc. proposes a total fee of $158,992.00 to accomplish the scope of services proposed. A breakdown of the fee is included in Attachment A. Summary of Contract Fee: Original Contract Amount $282,822.00 Amendment No. 1 $77,296.00 Amendment No. 2 $245,461.00 Amendment No. 3 $539,620.00 Amendment No. 4 $50,000.00 Amendment No. S $54,144.00 Amendment No. 6 (This proposal) $158,992.00 Revised Contract Amount $1,408,335.00 Regards, CH2M //��Z/!-e� (�- ��'� <� Matthew Berg, P.E. Project Manager ATTACHMENT A ENGINEERING SERVICES FOR VILLAGE CREEK BIOSOLIDS MANAGEMENT AND BENEFICIAL REUSE FACILITY PROJECT CITY PROJECT NO.: 101961 ATTACHMENT A SCOPE OF SERVICES FOR VILLAGE CREEK BIOSOLIDS MANAGEMENT AND BENEFICIAL REUSE FACILITY PROJECT CITY PROJECT NO.: 101961 AMENDMENT 6 The scope set forth herein defines the work to be performed by the ENGINEER in completing Amendment 6 related to the Village Creek Biosolids Management and Beneficial Reuse Facility Project (Project). Both the CITY and ENGINEER have worked to clearly define the work to be performed and address the needs of the Project. WORK TO BE PERFORMED The purpose of this Amendment 6 is for the ENGINEER to perform additional services to support the City's Project: Village Creek Biosolids Management and Beneficial Reuse Facility Project Owner On-Site Representation, specifically to provide an Operations and Maintenance evaluation for the City's sludge centrifuge/dewatering facility, and the City's belt press/lime facility. ENGINEER does not hold a contractual relationship with the biosolids facility builder/operator (Synagro); therefore, the following scope items are provided under the assumption that City will provide the necessary interfaces. ENGINEER commits to work with builder/operator in a cooperative fashion as facilitated and allowed by City's coordination efforts. The extent and quality of information received prior to and during the site visits can impact the qualiry of Jacobs evaluation, and certainty of recommendations. With less information, Jacobs will make additional assumptions when evaluating the systems and developing recommendations. Specific work tasks are as follows: 1. OriginalTask 1 (not used) 2. OriginalTask 2 (not used) 3. OriginalTask 3 (not used) 4. Original Task 4(not used) 5. OriginalTask 5 (not used) 6. OriginalTask 6, Contract Claims Assistance (not used) 7. Original Task 7, Pond Sampling (not used) 8. Operations and Maintenance Evaluation The Ciry and Synagro are currently engaged in the early operations of the Village Creek Water Reclamation Facility Biosolids Management and Beneficial Reuse facility. The purpose of this scope of work is to provide high level engineering, operational, and maintenance recommendations to potentially improve performance at the facility. ATTACHMENT A ENGINEERING SERVICES FOR VILLAGE CREEK BIOSOLIDS MANAGEMENT AND BENEFICIAL REUSE FACILITY PROJECT CITY PROJECT NO.: 101961 The plant consists of two primary biosolids processing facilities: 1) Dewatering belt press and lime facility 2) Dewatering centrifuge and drum dryer facility The tasks of this Amendment 6 are as follows: 8.1 Project Management Develop a team workplan, perform invoicing, team management, progress reporting, and QA/QC. Deliverables • Monthly invoice and progress report. 8.2 Information Request and Review Prepare an information request, and review the information provided. This will help the team plan the on-site work activities and inform what to investigate during the next task. Information anticipated to be requested includes: • As-built contract documents (drawings and specifications); • Design report(s) for the system; o Basis of design report • Biosolids permit and application information; • 0&M manuals for all related equipment; o Including Standard Operation Procedures for BFPs, Centrifuges, Dryer, and solids disposal • Synagro DBO contract; • Test results and report from Class A process verification per TCEQ testing protocols; o EPA 503 reports or TCEQ equivalent • Operating and laboratory data and reports from all startup and operational phases to date (functional test, clean start; commissioning, performance tests, operations data, etc.) on each system; o BFP ■ T55/TS/VS for digested solids feed ■ T55/TS/VS for dewatered solids and lbs/day ■ Loading rates in gpm and dry lbs/hr to each BFP unit for the last 12 months. ■ Filtrate data- TSS and flow rates ■ Hours of operation per day, per unit, for the last 12 months for each unit o Centrifuges ■ T55/TS/VS for digested solids feed ■ T55/TS/VS for dewatered solids and lbs/day ■ Loading rates in gpm and dry lbs/hr to each unit for the last 12 months. ■ Centrate data — T55 and flow rates C ATTACHMENT A ENGINEERING SERVICES FOR VILLAGE CREEK BIOSOLIDS MANAGEMENT AND BENEFICIAL REUSE FACILITY PROJECT CITY PROJECT NO.: 101961 ■ Hours of operation per day, per unit, for the last 12 months for each unit o Dryer ■ TS/VS for dryer feed ■ TS/VS for dried solids ■ Loading rates in last 12 months. (lbs /hr or tons/hr) ■ Dried solids data - TS ■ Hours of operation per day for the last 12 months ■ Dryer exit temperatures ■ Dryer efficiency trends ■ Overage/recycle quantities, lbs/day • Maintenance records and management system (Maximo) information o Asset Register for the facility . o Predictive and preventative maintenance schedules and records o Corrective maintenance records by equipment • Chemical usage for BFP and Centrifuges o Polymer ■ Usage and type for each process in active lbs/ton dewatered ■ Polymer product information, feed rates, and diluted polymer concentration o Other chemical usage — Ferric, chlorine dioxide, MgOH. • Utility usage for BFPs, centrifuges, and dryer o Electrical / Natural gas / Biogas if applicable / Water • SCADA information o Screen shots of SCADA control system o Process control set points, operations logic, and control options for each process. ■ BFP ■ Centrifuges ■ Dryer • Operations schedules o Hours/day each facility/process is operated / staffed and number of staff • Other relevant information to be determined. Deliverables • E-mail information request • Data review discussion with City (MS Teams) 3 ATTACHMENT A ENGINEERING SERVICES FOR VILLAGE CREEK BIOSOLIDS MANAGEMENT AND BENEFICIAL REUSE FACILITY PROJECT CITY PROJECT NO.: 101961 8.3 Onsite Evaluation This task will involve an in-depth analysis of the biosolids facilities from an operational, maintenance, and engineering perspective. Engineering, operations, and maintenance experts in thermal drying, dewatering, and related biosolids processing systems will be induded on the Focus Team that are familiar with the project, other Synagro operations, and the Ciry. It is expected that this team will spend approximately 3 days onsite at each of the two biosolids processing buildings (Belt filter press (BFP) and centrifuge/dryer for 6 days total) working closely with City representatives and Synagro, if possible, and conducting independent investigations. This would be followed by another week for the team to develop a report summarizing the current situation and preliminary recommendations based on the investigation. The Focus Team will also meet with the Ciry and Synagro, if possible, while onsite to agree on the key performance and success factors for both the evaluation and the biosolids system. Achieving these key success factors will be the primary goal of the team's analysis and proposed improvements. During the site visit, Jacobs requests access to the major equipment, all facility areas, and the onsite SCADA and Maximo systems. No changes would be made or equipment would be operated by Jacobs; this would be for information gathering only. Jacobs will provide resume information for proposed Focus Team members for Ciry approval. Likely team members to be proposed indude the following. Actual team members may be adjusted depending on final scheduling and availabiliry. • Peter Burrowes (Engineering, Solids Processing), • Dave Porter (Operations and Cost Estimation), • Bill Haberstroh (Maintenance), • Tim Lyons (Engineering and Faciliry/Ciry Construction Experience). Deliverables • Preliminary system description and observations memorandum. 8.4 Analysis and Report Following the data gathering, on-site activity, and preliminary review, the Focus Team will produce a draft and final report that will include the following: • System performance objectives • Operations/startup data review • Operating constraints and circumstances • Process control approach • Testing and control measures • Operations performance evaluation • Maintenance performance evaluation, including review the facility's Computerized Maintenance Management System (CMMS) (Maximo) • Identified deficiencies and potential suggestions for system improvement • Alternatives discussion • Recommendations • Cost estimates for equipment repairs/replacements or capital improvements if appropriate ATTACHMENT A ENGINEERING SERVICES FOR VILLAGE CREEK BIOSOLIDS MANAGEMENT AND BENEFICIAL REUSE FACILITY PROJECT CITY PROJECT NO.: 101961 The Focus Team draft report will be issued, and followed with a presentation and meeting in Task 8.5 to discuss the findings in detail and obtain comments on the report. The draft technical report is anticipated to require 30 working days (6 weeks) to complete after the conclusion of Task 83. Deliverables Draft and final technical memorandum documenting the evaluation and resulting conclusions and recommendations. 8.5 Coordination Meeting After issuance of the draft technical report in Task 8.4, the Focus Team will meet with City and Synagro representatives, if possible, (via MS Teams) to discuss the report details and findings with respect to the key success factors and objectives established in Task 8.3. A further goal of this meeting may be to discuss potential courses of action for improvements, and an implementation plan. ENGINEER does not have a contractual relationship with Synagro, but will strive to work together with the City and its contractor toward mutually beneficial solutions. Deliverables • Meeting agenda, and meeting notes. • Revisions to the technical report that incorporates meeting comments and implementation plan. 8.6 Additional Services (Not currently included in scope/fee) 8.6.1 Periodic Review of Implementation Plan Progress If desired by the City, ENGINEER can provide periodic review of the progress of the improvement plan. The initial reviews can be on a monthly basis, and if progress is observed this could be reduced to quarterly reviews. The duration and extent of this support can be as requested by City. A brief technical memo would be produced for each of these review periods to document progress, observations and adjustments to the plan. Deliverables • Monthly or quarterly technical reports. 8.6.2 Onsite Operations and Maintenance Review If desired by City, ENGINEER can provide onsite operational and maintenance review. Jacobs would provide a senior level operations expert dedicated to the project onsite for the duration desired by the City. Their role would be to follow the Focus Team recommendations for testing and analysis, conduct daily review of operating and maintenance data, identify issues that need to be resolved, and coordinate with and support City staff. The onsite operations and maintenance lead will be supported by the Focus Team as well or other Jacobs experts as needed. Deliverables • During the long term operations review phase, monthly update reports would be issued that summarize: o Major activities o Operating and maintenance data o System performance tracking ATTACHMENT A ENGINEERING SERVICES FOR VILLAGE CREEK BIOSOLIDS MANAGEMENT AND BENEFICIAL REUSE FACILITY PROJECT CITY PROJECT NO.: 101961 o Discussion of operating, maintenance, and design issues o Expected activities for the coming month Budget Proposed Time and Materials budget for Task 8.1 throu.cL8.5: $158,992.00. If desired by City, Task 8.6 items could be added to Jacobs services on a time and materials basis, fee to be determined. .q N V N O U N N .� R E v � v E � City of Fort Worth, Texas Mayor and Council Communication DATE: Tuesday, February 27, 2024 REFERENCE NO.: **M&C 24-0178 LOG NAME: 60VCWRF MASTER PLAN UPDATE AMEND 6 SUBJECT: (CD 5) Authorize Execution of Amendment No. 6 to an Engineering Agreement with CH2M Hill Engineers, Inc., in the Amount of $158,992.00 for Village Creek Biosolids Management and Beneficial Reuse Facility Project and Adopt Appropriation Ordinance to Effect a Portion of Water's Contribution to Fiscal Years 2024- 2028 Capital Improvement Program RECOMMENDATION: It is recommended that the City: 1. Authorize execution ofAmendment No. 6 to City Secretary Contract No. 50018, an Engineering Agreement with CH2M Hill Engineers, Inc. in the amount of $158,992.00, for a revised contract amount of $1,408,335.00, for the Village Creek Biosolids Management and Beneficial Reuse Facility project (City Project No. 101961); and 2. Adopt the attached appropriation ordinance adjusting estimated receipts and appropriations in Water & Sewer Capital Project 2019 Fund by increasing estimated receipts and appropriations in the Village Creek Water Reclamation Facility Biosolids Management and Reuse project (City Project No. 101961) in the amount of $158,992.00 and decreasing estimated receipts and appropriations in the Unspecified-All Funds project (City Project No. UNSPEC) by the same amount for the purpose of funding Village Creek Water Reclamation Facility Biosolids Management and Reuse project (City Project No. 101961) and effect a portion of Water's contribution to the Fiscal Years 2024-2028 Capital Improvement Program. DISCUSSION: On November 14, 2017, Mayor and Council Communication (M&C) C-28475, the City Council authorized an Engineering Agreement in the amount of $282,822.00 with CH2M Hill Engineers, Inc., for the Village Creek Biosolids Management and Beneficial Reuse Facility project. The agreement was subsequently revised by Amendment No. 1, in the amount of $77,296.00, administratively authorized September 4, 2018, that provided for additional wastewater solids process modeling work, long-term growth projections and additional alternatives analysis, as well as the preparation of an engineering feasibility report submitted to the Texas Water Development Board (TWDB) as part of a Clean Water State Revolving Fund (CWSRF) Loan application. Amendment No. 2, in the amount of $245,461.00, authorized February 12, 2019 (M&C C-29039) that provided for the development of a the Request for Qualifications (RFQ) and Request for Proposals (RFP) as part of the procurement process for a design-build-operate contract for biosolids management project and responding to requests for information (RFIs) during the procurement process, for providing technical analysis and recommendations during the evaluation of vendor submittals and during the negotiation of the agreement. Amendment No. 3,, authorized June 23, 2020 (M&C 20- 0463) in the amount of $539,620.00 that provided for inspection, testing, and construction administration for the biosolids dryer facility, Amendment No. 4, in the amount of $50,000.00, administratively authorized October 12, 2023, provided for claims review and technical assistance and Amendment No. 5,, authorized January 23, 2024 (M&C 24-0071) in the amount of $54,144.00 provided for the sampling and testing of materials from the sludge ponds at the Village Creek Biosolids and Beneficial Reuse Facility. Amendment No. 6 provides for an operations and maintenance evaluation of the City's sludge centrifuge/dewatering facility and the City's belt/lime facility to identify potential performance improvements at the facility. It is the practice of the Water Department to appropriate its CIP plan throughout the Fiscal Year, instead of within the annual budget ordinance, as projects commence, additional funding needs are identified, and to comply with bond covenants. The actions in the M&C will appropriate funds in support of the Water's portion of the City of Fort Worth's Fiscal Years 2024-2028 Capital Improvement Program, as follows: 60VCWRF MASTER PLAN UPDATE AMEND 6 Capital Revised Project FY2024 CIP Budget Change Fund Name Appropriations Authority �Increase/Decrease) FY2024 Name Budget WS 101961- Capital VCWRF Project giosolids, $54,144.00 This M&C $158,992.00 $213,136.00 2019 — Mgmt & Fund Reuse 56016 Funding for the Village Creek Water Reclamation Facility Biosolids Management & Reuse project is depicted below: Fund Existing Additional project Total* Appropriations Appropriations W&S Capital Projects Fund $1,112,098.25 $0.00 $1,112,098.25 56002 WS Capital Project 2019 $299,605.00 $158,992.00 $458,597.00 Fund 56016 WS Capital Project 2020 $60,000,000.00 $0.00 $60,000,000.00 Fund 56018 W&S Bond 2020A Fund $715,000.00 $0.00 $715,000.00 56017 Project Total $62,126,703.25 $158,992.00 $62,285,695.25 *Numbers rounded for presentation purposes. Funding is available for appropriations in the Unspecified-All Funds project within the WS Capital Project 2019 Fund for the purpose of funding the Village Creek Water Reclamation Facility Biosolids Management & Reuse project. Business Equity: A waiver of the goal for Business Equity subcontracting requirements was requested, and approved by the DVIN, in accordance with the applicable Ordinance, because the purchase of goods or services is from sources where subcontracting or supplier opportunities are negligible . This project serves the entire City and is located in COUNCIL DISTRICT 5. FISCAL INFORMATION / CERTIFICATION: The Director of Finance certifies that funds are currently available in the Unspecified-All Funds project within the WS Capital Project 2019 Fund and upon approval of the above recommendations and adoption of the attached appropriation ordinance, funds will be available in the WS Capital Project 2019 Fund for the VCWRF Biosolids Mgmt & Reuse project to support the above recommendations and execution of the amendment. Prior to any expenditure being incurred, the Water Department has the responsibility to validate the availability of funds. FUND IDENTIFIERS (FIDs),: TO Fund Department Accoun Project Program ctivity Budget Reference # moun ID ID Year (Chartfield 2) Fund Department Accoun Project Progra ID ID Budget Year Reference # ,Amoun Chartfield 2) I CERTIFICATIONS: Submitted for City Manager's Office by_ Originating Department Head: Additional Information Contact: Fernando Costa (6122) Chris Harder (5020) David Townsend (8430) ATTACHMENTS 1. ,(Dept.) Request for Waiver of Business Equity Goal -Biosolids Management and Beneficial Reuse FacilityA6.pdf (CFW Internal) 2. 60VCWRF MASTER PLAN UPDATE AMEND 6 FID Table (WCF 02.08.24).XLSX (CFW Internal) 3. 60VCWRF MASTER PLAN UPDATE AMEND 6 MAP.pdf (Public) 4. 60VCWRF MASTER PLAN UPDATE AMEND 6.docx (CFW Internal) 5. 60VCWRF MASTER PLAN UPDATE Tx Ethics Form 1295 Jacobs not applicable.pdf (CFW Internal) 6. ORD.APP 60VCWRF MASTER PLAN UPDATE AMEND 6 56016 A024(r2).docx (Public) 7. PBS CPN 101961.pdf (CFW Internal) 8. SAM.gov CH2M Hill Engineers, Inc.pdf (CFW Internal) a � �o � 0 LL lD G Z w � Q W F a 0 a � Z Q J a z W H H QC L LL � � U � O l0