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HomeMy WebLinkAboutContract 35500-A2 AMENDMENT NO. 2 STATE OF TEXAS 8 CITY SECRETARY CONTRACT (M&C Needed) COUNTY OF TARRANT 8 WHEREAS, the City of Fort Worth (City) and HDR Engineering Inc. , (Engineer) made and entered into City Secretary Contract No. 35500, (the Contract) which was authorized by the City Council by M&C C-22162 on the Fifth day of July 2007, and Amendment No. 1 which was executed administratively by the City Manager on the Fourth day of September, 2007; and WHEREAS, the Contract involves engineering services for the following project: Tony's Creek Detention Rehabilitation Project No. 00486 WHEREAS, it has become necessary to execute Amendment No. 2 to said Contract to include an increased scope of work and revised maximum fee; NOW THEREFORE, City and Engineer, acting herein by and through their duly authorized representatives, enter into the following agreement which amends the Contract: 1. Article I of the Contract is amended to include the additional engineering services specified in M&C C-25012 adopted by the City Council on the Nineteenth day of July 2011 and further amplified in a proposal letter dated November 3, 2010, copies of which are attached hereto and incorporated herein. The cost to City for the additional design services to be performed by Engineer total $84,714 . 00. 2. Article II of the Contract is amended to provide for an increase in the maximum fee to be paid to Engineer for all work and services performed under the Contract, as amended, so that the City of Fort Worth,Texas Amendment to Engineering Agreement PMO Official Release Date 6 18 2010 OFFICIAL RECORD Page 1 of 2 CITY SECRETARY FT. WORTH, TX 0 —o5-1 1 A : s3 IN total fee paid by the City for all work and services shall not exceed the sum of $141,804 .00 . 3. All other provisions of the Contract which are not expressly amended herein shall remain in full force and effect. EXECUTED on this the 5 � day of , 2011, in Fort Worth, Tarrant County, Texas. ATTEST: pd�q��An p 'Oo�O 000°o�pa� a o Marty Hendrix 011111iII11110 1-10 0" City Secretary ° 0 0>��d 0 *-00 0 00° b DOOOOO a APPROVAL RECOMMENDED: a�� ROVED: C. Douglas W Wiersig,P.E. Di7octor, Fernando Costa Transportation/Public Works Assistant City Manager Department C - Contract Authorizatioa HDR Engineering, Inc. EN � By: Name: Dennis Schulze, P.E. Vice President 210 East 3rd Street, Suite 300 Fort Worth, Texas 76102 APPROVED AS TO FORM AND LEGALITY: ✓ r Assistant City Attorney City of Fort Worth.Texas Amendment to Engineering Agreement OFFICIAL RECORD PMO Official Release Date 6 18 2010 Page 2 of 2 CITY SECRETARY FT. WORTH, TX ONE •MPANY I Many Solutions- November 3, 2010 Ms. Linda S Young, PE c/o Vibhuti Pandey, PE Senior Professional Engineer Storm Water Management Transportation and Public Works Dept 1000 Throckmorton Street City of Fort Worth, Texas 76102 RE: Amendment No. 2 Storm Water Utility Projects— Tony's Creek Improvements City Project No. 00486 Dear Ms. Young: Per your request, this amendment revises the previously approved Storm Water Utility Projects, City Secretary Contract No.00486, design plans and contract documents.The design of this project is in response to the Engineer's concept report which recommended these improvements, and subsequent conceptual repair plan. Specifically, this amendment includes the provision of plans and specifications for the construction of bank stabilization improvements along the east side of the detention pond located on Tony's Creek(i.e. FEMA designated Stream MC-1). The improvements will include a roughly 150 foot long extension of the existing gabion structure with the gabions (or other acceptable material)extending from the toe of slope to the top of bank. In addition, the project will include drainage improvements along an existing parking lot and grading a swale along the top of the west bank with flumes or pipes to convey flow to the toe of the slope. The specific work to be included in this amendment is as follows: • Provide the plans and specifications for the construction of the bank stabilization improvements, reworking of the western slope, removal of the chain link fence around the outlet and construction of the flume or pipe system to convey flows from the top of the western slope, including a geotechnical investigation for bank stability and preparation of the initial SWPPP document. • The work will include a ground survey of the project area. • A SUE level B will be completed as part of this work. • The work will include preparation of an additional drainage easement, since construction is required outside of the existing easement. • The work will include limited environmental work, including documentation of Section 404 permitting efforts as outlined in the proposed contract documents. Schedule HDR assumes that it will take approximately 140 working days to prepare and complete the construction documents, as shown in Attachment D. HDR Engineering,Inc. 210 E 3^'Street Phone.(817)333-2800 Suite 300 Fax:(817)333-2818 Fort Worth,TX 76102-4002 wyyw.hdrinc.com ONE • Deliverables Deliverables will include the construction and specification documents as outlined in the proposed contract. Key Understanding Following the IPM project management protocols will allow for good communication during the project and promote the integration of teamwork between client, contractor and consultant. Fee Estimate HDR is proposing to complete services and deliverables outlined above for a lump sum fee of$82,068.00. This fee does not include any additional City review fees and/or any additional surveying fees, Invoices will be sent monthly and will be based on a percent complete of the lump sum fee. HDR's fees for the aforementioned services are itemized below: Design Services $ 56,925.00 Environmental Services 588.00 ROW/Easement Preparation Services 1,040.00 Bid Phase Services 0.00 Construction Phase Services 0.00 Sub-Contracted Services 20,180.00 Expenses 3,335.00 Total Contract Amendment No. 2 Value: _ $ 82,068.00 Contract value revisions are as follows: Conceptual Design Services $ 57,090.00 Amendment request No. 2: $ 82,068.00 TOTAL CONTRACT AMOUNT $ 139,158.00 If you have any questions or there is additional documentation needed for this work, please contact Mr. Curtis Beitel, P.E. at(817)333-2817. Sincerely, Dennis Schulze, P.E. Vice President HDR Engineering, Inc. HDR Fogineering,Inc 210 E.3"Street Phone.j817)333-2800 Suite 300 Fax (8 17)3332818 Fort Worth,TX 16102 4002 www.hftx.cwn ATTACHMENT"A" Scope for Engineering Design Related Services _Storm Water Facilities Improvements Tony's Creek Detention Facility City Project No. 00486 DOE No. 5426 The scope set forth herein defines the work to be performed by the ENGINEER in completing the project. Both the CITY and ENGINEER have attempted to clearly define the work to be performed and address the needs of the Project. Under this scope, the term "ENGINEER" is expanded to include any sub-consultant, including surveyor, employed or contracted by the ENGINEER. OBJECTIVE The project will consist of the construction of bank stabilization improvements along the east side at the upstream end of the detention pond located on Tony's Creek (i.e. FEMA designated Stream MC-1). The improvements will include a roughly 150 foot long extension of the existing gabion structure with the gabions (or other acceptable material) extending from the toe of slope to the top of bank. In addition, the project will include drainage improvements along an existing parking lot along the west bank. The drainage improvements are intended to safely convey normal runoff from the parking lot to the existing gabion mattress located on the west bank of the pond. The design of this project is in response to the Engineer's concept report which recommended these improvements. It is noted, this project will be designed in accordance with the design criteria as published in the City of Fort Worth's "Storm Water Management Design Manual"dated March 2006. WORK TO BE PERFORMED TASK 1.0 DESIGN MANAGEMENT ENGINEER will manage the work outlined in this scope to ensure efficient and effective use of ENGINEER's and CITY's time and resources, ENGINEER will manage change, communicate effectively, coordinate internally and externally as needed, and proactively address issues with the CITY's Project Manager and others as necessary to make progress on the work. 1.1 Proiect Team Management This Task shall include the leadership, management, and direction of the design team; ensure quality and performance of the work; provide for proper internal and external communication, and the allocation of team resources. a. Design Management The project management portion of this contract shall include reimbursable expenses, project team meetings, correspondence, invoicing, schedule, PMO Release Dale:08/27/2010 Tony's Creek Detention Facility City of Fort Worth,Texas Attachment A- Page 1 of 18 TONY'S CREEK DETEWION FACILITY resource and budget tracking, and other project management duties required for the duration of the project. b. Quality Assurance/Quality Control (QA/QC) 1. Prior to submitting deliverables to the CITY, a Senior Engineer shall thoroughly review all plans, specifications, and estimates, as well as other deliverables, for accuracy and completeness using MDR QA/QC established procedures. Documentation of all QA/QC reviews shall be kept in the project files. 2. Periodically throughout the project, the Project Principal shall check with the project manager and CITY staff to discuss the performance of the project team address staffing concerns (if any) and ensure the CITY's needs are being met in accordance with the scope and schedule. c. Team Meetings and Correspondence 1. During the course of the project, the Project Manager will conduct team meetings to discuss the progress of the project, project deliverables, and team assignments. 2. Meetings between the CITY and ENGINEER shall occur as needed. Decisions resulting from such meetings shall be documented and kept in the project files. 3. The ENGINEER shall prepare notes and correspondence as needed so as to maintain a documentation of project related conversations, decisions and CITY direction that takes place during the duration of the project. d. Team Resource Allocation 1. The ENGINEER shall assign the team members necessary to complete the project. The Team shall as a minimum include the Project Manager, Project Engineer, and a Design EIT. Additional Staff will be assigned as needed and/or as directed by the Project Manager. 2. The Project Manager shall be responsible for the leadership, management, and direction of the design team. He shall also be responsible for the communication with the CITY. 1.2 Communication and Reporting This Task shall include the work necessary for the communication between the ENGINEER and the CITY and for completion of the CITY's required reporting. The work for this Task is as follows: a. Attend a pre-design project kickoff/chartering meeting with CITY staff to confirm and clarify scope, understand CITY objectives, and ensure economical and functional designs that meet CITY requirements. The ENGINEER shall prepare meeting notes and minutes. PMO Release Date 08/27/2010 Tony's Creek Detention Facility City of Fort Worth,Texas Attachment A- Page 2 of 19 TONY'S CREEK DETENTION FACILITY b. Conduct and document monthly project update meetings with the CITY's Project Manager. c. Conduct Review Meetings with the CITY at the end of each Design Phase. The ENGINEER shall prepare meeting notes and minutes. d. The ENGINEER shall prepare invoices, in accordance with Attachment B to this Standard Agreement and submit monthly in the format requested by the CITY. e. Prepare and submit monthly progress reports in the format provided by the respective CITY Department. f. Prepare and submit baseline Project Schedule initially, and Project Schedule updates with a schedule narrative monthly, as required in Attachment D to this Standard Agreement and according to the CITY of Fort Worth's Schedule Guidance Document. g. Complete Monthly M/WBE Report Form and Final Summary Payment Report Form at the end of the project. h. Coordinate with other agencies and entities as necessary for the design of the proposed infrastructure, and obtain information needed to prepare the design. L With respect to coordination with permitting authorities, ENGINEER shall communicate with permitting authorities such that their regulatory requirements are appropriately reflected in the designs. ENGINEER shall work with regulatory authorities to obtain approval of the designs, and make changes necessary to meet their requirements, as part of the design scope. j. Personnel and Vehicle Identification: When conducting site visits to the project location, the ENGINEER or any of its sub-consultants shall carry readily visible information identifying the name of the company and the company representative. k. All reimbursable expenses shall be billed as part of the contract. Expenses that qualify under this category are travel associated with the project, overnight shipping, printing and reproduction. 1.3 Sub-Consultant Coordination This Task includes the coordination of work performed by a Sub-Consultant: a. The ENGINEER shall prepare subcontract documents outlining scope and fee requirements for the Sub-Consultant's portion of the project. b. The ENGINEER shall review Sub-Consultant deliverables to ensure they comply with project standards and requirements. PMO Release Date:0812712010 Tony's Creek Detention Facility City of Fort Worth.Texas Attachment A- Page 3 of 19 TONY'S CREEK DETENTION FACILITY ASSUMPTIONS For this Task, the following assumptions and/or exceptions are adopted: a. This Task assumes 1 pre-design, or kickoff, meeting and three (3) project update meetings, in addition to the Project Review meetings at the completion of each design phase. It is assumed the Project Manager, the Project Engineer and/or the Project EIT will attend each of these meetings. b. This Task assumes HDR QA/QC procedures will be utilized for this work. c. As described in Section 9.0, this scope of work assumes only Section 404 Permitting will be required for this project. DELIVERABLES For this Task, the following deliverables will be provided: a. Meeting summaries with action items b. Monthly invoices c. Monthly progress reports d. Baseline design schedule e. Monthly schedule updates with schedule narrative describing any current or anticipated schedule changes f. Monthly MNVBE Report Form and Final Summary Payment Report Form TASK 2.0 CONCEPTUAL DESIGN (30 PERCENT) The Conceptual Design shall be submitted to CITY per the approved Project Schedule. The purpose of the conceptual design is for the ENGINEER to identify, develop, communicate through the defined deliverables, and recommend the design concept that successfully addresses the design problem, and to obtain the CITY's endorsement of this concept. The ENGINEER will develop the conceptual design of the infrastructure as follows: 2.1 Data Collection a. In addition to data obtained from the CITY, the ENGINEER will research and make efforts to obtain pertinent information to aid in coordination of the proposed improvements with any planned future improvements that may influence the project. The ENGINEER will also identify and seek to obtain data for existing conditions that may impact the project including; utilities, agencies (such as TxDOT and railroads), CITY Master Plans, CITY drainage complaint files, existing applicable drainage studies, FEMA floodplain and floodway maps, existing models of project area (if any) and property ownership as available from the Tax Assessor's office. PMO Release Date:08/27/2010 Tony's Creek Detention Facility City of Fort Worth.Texas Attachment A- Page 4 of 19 TONY'S CREEK DETENTION FACILITY b. The following is applicable at all locations that require water service line replacement: The ENGINEER shall visit the project site and obtain the meter numbers and sizes on all existing meters to be replaced on the project and shall identify existing sample stations and fire line locations. c. Conduct a site walk-through to review the existing conditions, take photographs and document any items that may impact design or construction of the project. 2.2 Drainage Computations a. Since the intent of the project is to restore the Tony's Creek regional detention basin to its original design grades, no further hydraulic modeling of Tony's Creek is included in this scope of work. b. ENGINEER will delineate the local drainage area contributing to each flume or storm drain pipe based on contour data and field verification and document existing street, right-of-way, and storm drain capacities for the subject site. A drainage area map will be drawn at maximum 1" = 200' scale from available 2- foot contour data with the contours labeled. Data source and year will be provided by the CITY. c. Calculations regarding street and right-of-way capacities and design discharges (5-year and 100-year frequencies) at selected critical locations will be provided. Capacities of existing storm drain will be calculated and shown. All calculations shall conform to CITY criteria delineated in the City of Fort Worth's Storm Water Management Design Manual. All locations in the project area where 100-year runoff exceeds available storm drain and right-of-way capacities shall be clearly identified. The ENGINEER's responsibility includes recommendations for improvements of the existing system as deemed reasonable and consistent with CITY standards. 2.3. Pollutant Removal Where feasible, ENGINEER will design new flood control structures to provide pollutant removal from storm water. 2.4. Subsurface Utility Engineering Provide Subsurface Utility Engineering (SUE)to Quality Level B as described below. The SUE shall be performed in accordance with CI/ASCE 38-02. a. Quality Level D 1. Conduct appropriate investigations (e.g., owner records, County/CITY records, personal interviews, visual inspections, etc.), to help identify utility owners that may have facilities within the project limits or that may be affected by the project. 2. Collect applicable records (e.g., utility owner base maps, "as built" or record drawings, permit records, field notes, geographic information PMO Release Date:08/2712010 Tory's Creek Detention Facility City of Fort Worth,Texas Attachment A- Page 5 of 19 TONY'S CREEK DETENTION FACILITY system data, oral histories, etc.) on the existence and approximate location of existing involved utilities. 3. Review records for evidence or indication of additional available records; duplicate or conflicting information; and, need for clarification. 4. Develop SUE plan sheets and transfer information on all involved utilities to appropriate design plan sheets, electronic files, and/or other documents as required. Exercise professional judgment to resolve Conflicting information. For information depicted, indicate: utility type and ownership; date of depiction; quality level(s); end points of any utility data; line status (e.g., active, abandoned, out of service); line size and condition; number of jointly buried cables; and encasement. b. Quality Level C (Includes tasks as described for Quality Level D) 1. Identify surface features, from project topographic data and from field observations that are surface appurtenances of subsurface utilities. 2. Include survey and correlation of aerial or ground-mounted utility facilities in QL C tasks. 3. Survey surface features of subsurface utility facilities or systems, if such features have not already been surveyed by a registered professional. If previously surveyed, check survey data for accuracy and completeness. 4. The survey shall also include (in addition to subsurface utility features visible at the ground surface): determination of invert elevations of any manholes and vaults; sketches showing interior dimensions and line connections of such manholes and vaults; any surface markings denoting subsurface utilities, furnished by utility owners for design purposes. 5. Exercise professional judgment to correlate data from different sources, and to resolve conflicting information. 6. Update (or prepare) plan sheets, electronic files, and/or other documents to reflect the integration of Quality Level D and Quality Level C information. 7. Recommend follow-up investigations (e.g., additional surveys, consultation with utility owners, etc.) as may be needed to further resolve discrepancies. C. Quality Level B (Includes tasks as described for Quality Level C) 1. Select and apply appropriate surface geophysical method(s) to search for and detect subsurface utilities within the project limits, and/or to trace a particular utility line or system. PMO Release Date:0812712010 Tony's Creek Detention Facility City of Fort Worth,Texas Attachment A- Page 6 of 19 TONY'S CREEK DETENTION FACILITY 2. Based on an interpretation of data, mark the indications of utilities on the ground surface, for subsequent survey. Utilize paint or other method acceptable for marking of lines. 3. Unless otherwise directed, mark centerline of single-conduit lines, and outside edges of multi-conduit systems. 4. Resolve differences between designated utilities and utility records and surveyed appurtenances. 5. Recommend additional measures to resolve differences if they still exist. Recommendations may include additional or different surface geophysical methods, exploratory excavation, or upgrade to Quality Level A data. 6. As an alternative to the physical marking of lines, the ENGINEER may, with CITY's approval, utilize other means of data collection, storage, retrieval, and reduction, that enables the correlation of surface geophysical data to the project's survey control. 7. Unless otherwise approved, maintain horizontal accuracy of+/-1 ft. in the marking of lines. 8. As an alternative to the physical marking of lines, the ENGINEER may, with CITY's approval, utilize other means of data collection, storage, retrieval, and reduction that enables the correlation of surface geophysical data to the project's survey control. 2.5. Conceptual Design Package The conceptual design package shall include the following: a. Written summary of alternative design concepts considered, strengths and weaknesses of each, and the rationale for selecting the recommended design concept. b. Cover sheet. c. Drainage area map with supporting drainage computations in the CITY's standard tabular format. d. SUE Plan sheets sealed by a licensed Professional Engineer registered in the State of Texas. e. Horizontal alignment (excluding profiles) of proposed storm water improvements, including existing lot layout, streets, and existing utilities gathered during the SUE within the project limits. f. Proposed phasing of water, sanitary sewer, street and drainage work documented in both the project schedule and narrative form. g. Documentation of key design decisions (Project Decision Log). h. Estimates of probable construction cost. PMO Release Date:08127/2010 Tony's Creek Detention Facility City of Fort Worth,Texas Attachment A- Page 7 of 19 TONY'S CREEK DETENTION FACILITY ASSUMPTIONS For this Task, the following assumptions and/or exceptions are adopted: a. Unless otherwise noted for specific purposes, this work assumes a SUE Quality Level B investigation will be performed. A higher level SUE is not considered as a part of this scope and will be performed as additional work should one be requested. b. This scope of service does not anticipate the relocation of sanitary sewer main and/or service lines. Should they be required, it shall be considered as an additional service. c. This scope of service does not anticipate the relocation of water main and/or service lines. Should they be required, it shall be considered additional services. d. It is assumed all storm water calculations and design will conform to the City of Fort Worth Storm Water Management Design Manual, March 2006. e. The Engineer will provide as part of the Conceptual Design Package a conceptual horizontal layout with conceptual cross sections of the proposed bank stabilization. The horizontal layout shall include the existing contours and features affected by the work. A conceptual plan of the proposed drainage improvements along the west side of the pond shall also be provided. f. The SUE and SUE plan sheets shall be in accordance with Cl/ASCE 38-02. g. Seven (7) copies of the conceptual design package will be delivered. Drawings will be half size (11"x 17"). h. DWF files created from design CAD drawings will be uploaded to the designated project folder in Buzzsaw. i. ENGINEER shall not proceed with Preliminary Design activities without written approval by the CITY of the Conceptual Design Package. j. This Scope of Services assumes the work will be limited to the drainage improvements located along the west bank of the pond and the extension of the gabion structure along the east bank. This scope does not anticipate the construction of street, water, or sanitary facilities. k. Due to the location of this project, the pollutant removal task is assumed to be limited to discussions on potential modifications to capture floatables or gross pollutants. DELIVERABLES a. Conceptual Design Package and electronic files in Adobe Acrobat PDF Format (Version 6.0 or higher). TASK 3.0 PRELIMINARY DESIGN (60 PERCENT) Preliminary plans shall be submitted to CITY per the approved Project Schedule. ENGINEER will develop the preliminary design of the infrastructure as follows: PMO Release Date 0812712010 Tony's Creek Detention Facility City of Fort Worth,Texas Attachment A- Page 8 of 19 TONY'S CREEK DETENTION FACILITY 3.1 Preliminary Design Drawings Development of Preliminary Design Drawings shall include the following: a. Cover Sheet. b. Drainage area maps showing proposed improvements with drainage calculations and hydraulic computations in accordance with the City's Storm Water Management Design Manual, March 2006. c. A Project Control Sheet, showing all Control Points, used or set while gathering data; generally on a scale of not less than 1:400. The following information shall be indicated for each Control Point: Identified (e.g. existing CITY Monument #8901, PK Nail, 5/8" Iron Rod); X, Y and Z Coordinates, in an identified coordinate system, and a referred bearing base with; Z coordinates on CITY Datum only; descriptive location (i.e. set in the centerline of the inlet in the South curb line of North Side Drive at the East end of radius at the Southeast corner of North Side Drive and North Main Street). d. Overall project easement layout sheet(s). e. SUE Plan Drawings. f. Plan and profile drawings of proposed storm water improvements, including existing lot layout with property ownership, streets, curb lines, driveways, medians (if applicable), sidewalks, existing and proposed water and sanitary sewer mains, existing utilities gathered during the SUE and existing utility easements within the project limits. g. No less than two bench marks per plan/profile sheet. h. The ENGINEER will prepare standard and special detail sheets that are not already included in the CITY's standard details. These may include connection details between various parts of the project, tunneling details, boring and jacking details, waterline relocations, details unique to the construction of the project, trenchless details, and special service lateral reconnections. i. Prepare separate drawings for water and/or sanitary sewer mains including a overall water and/or sanitary sewer layout sheet and plan and profile drawings. j. Overall project water and/or sanitary sewer layout sheets. The water layout sheet shall identify the proposed water main improvement/ existing water mains in the vicinity and all water appurtenances along with pressure plane boundaries, water tanks, pump stations, valves, and fire hydrants. The sewer layout sheet shall identify the proposed sewer main improvement/existing sewer mains and all sewer appurtenances in the vicinity. k. Plan and profile sheets which show the following: proposed water and/or sanitary sewer plan/profile and recommended pipe size, fire hydrants, water service lines and meter boxes, gate valves, isolation valves, manholes, existing meter numbers and sizes that are to be replaced, existing sample locations, existing fire line PIAO Release Date:08/27/2010 Tony's Creek Detention Facility City of Fort Worth,Texas Attachment A Page 9 of 19 TONY'S CREEK DETENTION FACILITY locations, existing utilities and utility easements, and all pertinent information needed to construct the project. Legal description (Lot Nos., Block Nos., and Addition Names) along with property ownership shall be provided on the plan view. I. The ENGINEER shall make provisions for reconnecting all identifiable water and/or wastewater service lines which connect directly to any main being replaced, including replacement of existing service lines within CITY right-of-way or utility easement. When the existing alignment of a water and sanitary sewer main or lateral is changed, provisions will be made in the final plans and/or specifications by the ENGINEER to relocate all service lines which are connected to the existing main and connect said service lines to the relocated main. m. The following shall be applicable at all locations where it is necessary to relocate or reroute the existing private sanitary sewer service line due to the abandonment or realignment of the existing public sanitary sewer lateral or main: The CITY shall furnish the ENGINEER with a sample format of how the sewer service line reroute/relocation should be designed and submitted for construction. During design survey, if a rod can be inserted through the cleanout to the bottom of the service line, the ENGINEER will obtain the flow line elevation and design the service line prior to advertising the project for bid. If the service flow line information cannot be obtained during design survey, the ENGINEER shall delay the design of the sewer service line until after a Quality Level A Subsurface Utility Engineering (SUE investigation has been performed). The Level A SUE will be performed; (1) by the ENGINEER if included in the fee proposal; or (2) by the CITY prior to bidding if the CITY determines that it is needed for satisfactory completion of the design; or (3) by the Contractor after the project has been bid, by means of a bid item to that effect. In all options, the ENGINEER shall propose appropriate de-hole locations in the project and collect flow line elevation and other applicable information of the sewer service line. The ENGINEER shall use this information to provide the design for the sanitary sewer service line to be rerouted or relocated. n. Station equations relating utilities to paving, when appropriate. o. Proposed roadway profile grades and elevations along each curb line; elevations at all P.V.I.'s; P.I's half stations; high and low points; vertical curve information; and pertinent AASHTO calculations. Profiles for existing curbs (if any) and existing ground at the left and right of right-of-way lines shall be shown. Existing found property corners (e.g. Iron pins) along the existing right-of-way shall be shown on the plans. Profiles for existing and proposed storm drain mains and laterals shall be provided for the 100 year water surface profile. p. Channel plan and profile drawings shall include existing channel centerline, existing left and right top of channel bank, proposed top of channel backs, and 100 year water surface profile. q. Preliminary roadway and/or channel cross-sections will be developed, from the survey notes, at intervals not-to-exceed 50 foot along the project length and will extend 10 feet past the right of way line on both sides of the street. Additional cross-sections at important features including driveways, P.I.'s of intersecting streets, (minimum distance of 100 foot along cross-street at each P.I.) walks, PMO Release Date.08/2712010 Tony's Creek Detention Facility City of Fort Worth.Texas Attachment A- Page 10 of 19 TONY'S CREEK DETENTION FACILITY retaining walls, etc., will also be provided. Profiles of centerline of driveways will also be provided where necessary. Scale will be 1" = 20' horizontal and 1" = 2' vertical. Excavation and embankment volumes and end area computations shall also be provided. r. Documentation of key design decisions (Project Decision Log). s. Estimates of probable construction cost. 3.2. Geotechnical Investigation/ Bank Stability and Recommended Design a. Soil investigations, including field and laboratory tests, borings, related engineering analysis and recommendations for determining soil conditions will be made. In addition to the above investigations, borings and appropriate field and laboratory analysis will be made at reasonable intervals along the project alignment for the Contractor's use in determining soil conditions for preparing bids and a Trench Safety Plan. b. The ENGINEER shall prepare a detailed geotechnical engineering study detailing recommended design for adequate bank stability. The study shall also include recommendations regarding utility trenching and identifying existing groundwater elevation at each boring. 3.3 Constructability Review a. Prior to the 60 percent review meeting with the CITY, the ENGINEER shall schedule and attend a project site visit with the CITY Project Manager and Construction personnel to walk the project. The ENGINEER shall summarize the CITY's comments from the field visit and submit this information to the CITY in writing. 3.4 Public Meeting a. After the preliminary plans have been reviewed and approved by the CITY, the ENGINEER shall prepare project exhibits, and attend public meeting to help explain the proposed project to residents. The CITY shall select a suitable location and mail the invitation letters to the affected customers. The ENGINEER shall coordinate with CITY GIS staff to identify affected property owners/residents and develop a spreadsheet listing addresses of those to invite to the public meeting. 3.5 Utility Clearance a. The ENGINEER will consult with the CITY's Transportation and Public Works Department, Water Department, and other CITY departments, public utilities, private utilities, and government agencies to determine the approximate location of above and underground utilities, and other facilities (current and future) that have an impact or influence on the project. ENGINEER will design CITY facilities to avoid or minimize conflicts with existing utilities, and where known and possible consider potential future utilities in designs. PMO Release Date:08/27/2010 Tony's Creek Detention Facility City of Fort Worth.Texas Attachment A- Page 11 of 19 TONY'S CREEK DETENTION FACILITY b. The ENGINEER shall upload individual DWF files for each plan sheet of the approved preliminary plan set to the designated project folder in Buzzsaw for forwarding to all utility companies which have facilities within the limits of the project. The DWF files should be created directly from the CAD files as opposed to PDF files. ASSUMPTIONS For this Task, the following assumptions and/or exceptions are adopted: a. This Scope of Services assumes the work will be limited to the drainage improvements located along the west bank of the pond and the extension of the gabion structure along the east bank. This scope does not anticipate the construction of street, water, or sanitary facilities. b. To describe the proposed improvements, the standard Section 3.1.f task is modified to include Plan and Profile drawings of the proposed bank stabilization, including horizontal and vertical layouts, existing lot layout with property ownership, streets, curb lines, driveways, medians (if applicable), sidewalks, existing and proposed water and sanitary sewer mains, existing utilities gathered during the SUE and existing utility easements within the project limits. c. SUE plans/drawings will be included in the plans for informational purposes. d. This scope of service does not anticipate the relocation of sanitary sewer main and/or service lines. Should they be required, it shall be considered as an additional service. e. This scope of service does not anticipate the relocation of water main and/or service lines. Should they be required, it shall be considered additional services. f. It is assumed all storm water calculations and design will conform to the City of Fort Worth Storm Water Management Design Manual, March 2006. g. Since there is no pavement in this project, the standard scope of Section 3.2 — Geotechnical Investigation/Pavement Design is not anticipated for this work, and this section has been revised to include the geotechnical bank stability analysis. h. Due to the location of this project, Section 3.6 --- Traffic Control Plan is not anticipated for this work. i. Two (2) borings at an average bore depth of 35 feet each will be provided. j. Four(4)copies of the geotechnical report will be delivered to the CITY. k. One (1)full size (22"x34") plans will be delivered for Constructability Review. I. Nine (9) half size (11"x17")drawings will be delivered for Preliminary Design. m. DWF files created from design CAD drawings will be uploaded to the designated project folder in Buzzsaw for Utility Clearance. n. The ENGINEER shall not proceed with Final Design activities without written approval by the CITY of the Preliminary Design plans. PMO Release Date:08127!2010 Tony's Creek Detention Facility City of Fort Worth.Texas Attachment A- Page 12 of 19 TONY'S CREEK DETENTION FACILITY DELIVERABLES a. Preliminary Design Package and electronic files in Adobe Acrobat PDF Format (Version 6.0 or higher)and Awf files as stated in Assumptions. b. DWF files uploaded to the designated project folder in Buzzsaw for Utility Clearance c. Geotechnical Report d. Documentation of key design decisions (Project Decision Log) e. Estimates of probable construction cost f. Public Meeting exhibits TASK 4.0 FINAL DESIGN (90 PERCENT) AND FINAL CONSTRUCTION DOCUMENTS (100 PERCENT) Upon approval of the Preliminary plans, The ENGINEER will prepare construction plans as follows: The ENGINEER will develop the preliminary design of the infrastructure as follows: 4.1. Final Design Drawings a. Final draft construction plans and specifications shall be submitted to CITY per the approved Project Schedule. b. The ENGINEER shall submit a final design estimate of probable construction cost with the final design plans submitted. This estimate shall use ONLY standard CITY bid items. C. Following a 90% construction plan review meeting with the CITY, the ENGINEER shall submit Final Plans (100%) to the CITY per the approved Project Schedule. Each plan sheet shall be stamped, dated, and signed by a Professional Engineer registered in State of Texas. ASSUMPTIONS For this Task, the following assumptions and/or exceptions are adopted: a. It is assumed all storm water calculations and design will conform to the City of Fort Worth Storm Water Management Design Manual, March 2006. b. Nine (9) half size (11' x 17") and one (1) full size (22" x 34") drawings for 90% construction plans specifications. c. A DWF file for the 90% Design will be created from design CAD drawings and will be uploaded to the project folder in Buzzsaw. d. One (1) full size (22" x 34") drawings and two sets of specifications and contract documents for 100% construction plans specifications. e. Documentation of key design decisions (Project Decision Log). PMQ Release Date,08127/2010 Tony's Creek Detention Facility City of Fort Worth,Texas Attachment A- Page 13 of 19 TONY'S CREEK DETENTION FACIUTY f. Estimates of probable construction cost. DELIVERABLES a. Nine (9) half size (11' x 17") drawings for 90% construction plans specifications. b. One (1) full size (22" x 34") drawing and two sets of specifications and contract documents for 100% construction plans and specifications. c. Documentation of key design decisions (Project Decision Log). d. Detailed estimates of probable construction cost for the authorized construction project, including summaries of bid items and quantities using the CITY's standard bid items and format. e. Original cover Mylar for the signatures of authorized CITY officials. TASK 5.0 BID PHASE SERVICES Bid Phase Services are not anticipated for this scope of services. Should the CITY require these services, it will be considered as additional service. TASK 6.0 CONSTRUCTION PHASE SERVICES Construction Phase Services are not anticipated for this scope of services. Should the CITY require these services, it will be considered as additional service. TASK 7.0 ROW/ EASEMENT SERVICES ENGINEER will support and perform activities related to Right-Of-Way (ROW) and land as outlined below, per scoping direction and guidance from the CITY's Project Manager. 7.1. Right-of-Way Research a. The ENGINEER shall determine rights-of-way and easement needs for construction of the project. Required temporary and permanent easements will be identified based on available information and recommendations will be made for approval by the CITY. 7.2 Right-of-Way/Easement Preparation and Submittal. a. The ENGINEER shall prepare documents to be used to obtain right-of-way and permanent and/or temporary easements required to construct the improvements. b. The documentation shall be provided in conformance with the checklists and templates available on the CITY's Buzzsaw site. 7.3 Temporary Right of Entry Preparation and Submittal PMO Release Date:08/27/2010 Tony's Creek Detention Facility City of Fort Worth.Texas Attachment A- Page 14 of 19 TONY'S CREEK DETENTION FACILITY a. Prior to construction, the ENGINEER shall prepare, mail and obtain Temporary Right of Entries from landowners. It is assumed that letters will only be required for land owners adjacent to temporary construction easements or who are directly affected by the project and no easement is required to enter their property. b. The documentation shall be provided in conformance with the checklists and templates available on the CITY's Buzzsaw site. ASSUMPTIONS a. Right-of-Way research includes review of property/right-of-way records based on current internet based Tarrant Appraisal District (TAD) information available at the start of the project and available on-ground property information (i.e. iron rods, fences, stakes, etc.). It does not include effort for chain of title research, parent track research, additional research for easements not included in the TAD, right-of-way takings, easement vacations and abandonments, right-of-way vacations, and street closures. b. This scope assumes that preparation of one (1) permanent drainage easement and one (1) temporary construction easement are necessary to construct the improvements. DELIVERABLES a. Right-of-Way, easement exhibits and metes and bounds provided on CITY forms. b. Temporary Right of Entry Letters. TASK 8.0 SURVEY ENGINEER will provide survey support as follows. 8.1 Design Survey: a. ENGINEER will perform field surveys to collect horizontal and vertical elevations and other information needed by ENGINEER in design and preparation of plans for the project. Information gathered during the survey shall include topographic data, utilities as required by the SUE, structures, trees (measure caliper, identify overall canopy, and have a qualified arborist identify species of trees), and other features relevant to the final plan sheets b. The minimum survey information to be provided on the plans shall include the following: - A Project Control Sheet, showing ALL Control Points, used or set while gathering data. Generally on a scale of not less than 1:400. - The following information about each Control Point: i) Identified (e.g. Existing. CITY Monument#8901, PK Nail, 5/8" Iron Rod) PIAO Release Date:0812712010 Tony's Creek Detention Facility City of Fort Worth,Texas Attachment A- Page 15 of 19 TONY'S CREEK DETENTION FACILITY ii) X, Y and Z Coordinates, in an identified coordinate system, and a referred bearing base. Z coordinates on CITY Datum only. iii) Descriptive Location (Ex. Set in the centerline of the inlet in the South curb line of North Side Drive at the East end of radius at the Southeast corner of North Side Drive and North Main Street). 8.2. Temporary Right of Entry Preparation and Submittal a. Prior to entering property, the ENGINEER shall prepare mail and obtain Temporary Right of Entry from landowners. b. The documentation shall be provided in conformance with the checklists and templates available on the CITY's Buzzsaw site. 8.3. Construction Survey: a. This scope of work assumes the Construction survey will be performed by the CITY. b. ENGINEER will be available to the CITY on matters concerning the layout of the project during its construction ASSUMPTIONS a. This scope of work includes establishment of horizontal and vertical control for the project and setting 3 project benchmarks for construction based on the CITY's vertical datum. b. The design survey in Section 8.1.a includes establishment of horizontal and vertical location of existing features within the project limits, including right-of-way lines and property corners, edge of pavement (location and material), top of curb (shot at back of curb), gutter lines, sidewalks, driveways (material), buildings, homes, trees 4" in diameter and larger (size and type), fence lines (size and type), signs (include description), utility appurtenances and any other visible surface features within the project limits. c. The design survey in Section 8.1.a also includes the collection of sufficient information (in addition to cross sections) to develop a complete digital terrain model of the project limits by taking additional shots as necessary to define adjacent features. d. The SUE survey includes verification of horizontal and vertical locations of existing public utilities (water, sanitary sewer, storm sewer, electric, gas, and communication). This will be achieved with the Subsurface Utility Engineering (SUE) Level B as described in Section 2.4.c above. Survey shots at inlets and manholes shall include flow line, size and direction of flow for all lines entering or leaving the structure. e. This scope of work includes providing research of the affected properties within the proposed project area. PMO Release Date 08127/2010 Tony's Creek Detention Facility City of Fort Worth.Texas Attachment A- Page 16 of 19 TONY'S CREEK DETENTION FACILITY f. This scope of work includes verification of horizontal and vertical locations of existing drainage improvements and easements. No individual parcel maps and/or right of way exhibits are anticipated for this project. If required it will be considered an additional service and an additional fee will be negotiated. g. This scope of work assumes the Construction survey will be performed by the CITY. DELIVERABLES a. Deliverables shall include an AutoCad digital file of the existing features located, property lines, a DTM with 1-foot contours, property owner data, an ASCII —file of points located and a hardcopy of the field notes and coordinates of points located. TASK 9.0 PERMITTING ENGINEER will provide permitting support for the CITY to obtain any and all agreements and/or permits normally required for a project of this size and type, as follows: 9.1. Storm Water Pollution Prevention Plan a. Since the construction of the bank stabilization, drainage improvements and reworking the western slope will disturb an area greater than one (1) acre, a Storm Water Pollution Prevention Plan (SWPPP) is required for the Project. The ENGINEER will prepare the SWPPP document to include in the bid documents for the contractor to finalize and implement it. The Contractor shall be required to comply with all applicable governmental standards and requirements. He shall submit his plan to the ENGINEER for review and comment. 9.2. Environmental Services a. Clean Water Act, Section 404 Compliance 1. Delineation of Waters of the U.S. i) HDR environmental scientists will conduct a site visit to delineate waters of the U.S., including wetlands, in the vicinity of the culverts. The delineation will be conducted in accordance with the methodology of the 1987 Wetland Delineation Manual as well as the 2008 Draft Supplement for the Great Plains. ii) The delineation effort will include pre-trip evaluation of publically available aerial photography to allow consideration for annual and seasonal variations in water levels. iii) Additionally, the delineation will be conducted using a sub-meter Trimble Geo XT GPS units. iv) The delineation data will be converted to geo-rectified shape files or CADD files to allow overlay with proposed culverts and grading limits generated in design tasks in order to estimate approximate quantities of fill. PMO Release Date 08/2712010 Tony's Creek Detention Facility City of Fort Worth,Texas Attachment A- Page 17 of 19 TONY'S CREEK DETENTION FACILITY b. Permitting Evaluation Based on the delineation and the overlays developed in item a, above, HDR environmental scientists will conduct an evaluation of anticipated Clean Water Act, Section 404 permitting requirements. The intent is to determine if, based on conceptual designs, the proposed improvements will meet the conditions of a Nationwide Permit(NWP). A permitting summary which includes an overview of the key NWP conditions applicable to the project will be developed for the review by the design team and the CITY. c. Assumptions/Exceptions It is understood that a determination of the applicability of a NWP for this project can not be completed prior to the completion of the preliminary plans. It is further understood the conditions and requirements for the 404 permitting can not be determined until the delineation the Delineation of Waters of the U.S. can be completed and the result evaluated in light of the proposed improvements (i.e. preliminary plans). Therefore, this scope of services does not include preparation of Pre-Construction Notifications (PCN)or any application process to the USACE. Any work related to a permit application will be considered additional services. 9.3. Floodplain Services a. Floodplain permitting and mapping will be completed in accordance with applicable standards, guidelines, and governmental regulations. b. Because the proposed improvements are only restoring the original grades of the detention pond, a Floodplain Development or fill permit is not anticipated for this project. 9.4. Texas Department of Transportation (TxDOT) a. Negotiating and coordinating to obtain approval of a TxDOT permit is not anticipated for this project. 9.5. Railroad Permit a. Negotiating and coordinating to obtain approval of a Railroad permit is not anticipated for this project. ASSUMPTIONS a. No Floodplain permitting is anticipated for this project. Any CLOMR/LOMR required by the CITY will be completed either as additional work, or under separate contract. b. Two plan sheets are assumed for the Storm Water Pollution Prevention Plan (SWPPP), along with associated details. PMO Release Date:08/2712010 Tony's Creek Detention Facility City of Fort Worth,Texas Attachment A- Page 18 of 19 TONY'S CREEK DETENTION FACILITY c. No TxDOT permits are anticipated for this Scope of Services. d. No Railroad Permits are anticipated for this Scope of Services. e. This Scope of Services does not include any fees associated with the permit application requirements. DELIVERABLES Deliverables for work related to Task 9,0 of this Scope of Services shall include a permitting summary which includes an overview of the key NWP conditions applicable to the project for the review by the design team and the CITY. ADDITIONAL SERVICES NOT INCLUDED IN THE EXISTING SCOPE OF SERVICES Additional Services not included in the existing Scope of Services— CITY and ENGINEER agree that the following services are beyond the Scope of Services described in the tasks above. However, ENGINEER can provide these services, if needed, upon the CITY's written request. Any additional amounts paid to the ENGINEER as a result of any material change to the Scope of the Project shall be agreed upon in writing by both parties before the services are performed. These additional services include the following: a. Negotiation of easements or property acquisition. b. Services related to development of the CITY's project financing and/or budget. c. Services related to disputes over pre-qualification, bid protests, bid rejection and re-bidding of the contract for construction. e. Construction management and inspection services. f. Performance of materials testing or specialty testing services. g. Services necessary due to the default of the Contractor. h. Services related to damages caused by fire, flood, earthquake or other acts of God. i. Services related to warranty claims, enforcement and inspection after final completion. j. Services to support, prepare, document, bring, defend, or assist in litigation undertaken or defended by the CITY. k. Performance of miscellaneous and supplemental services related to the project as requested by the CITY. PMO Release Date:08/27/2010 Tony's Creek Detention Facility City of Fort Worth,Texas Attachment A- Page 19 of 19 ATTACHMENT B COMPENSATION ENGINEERING DESIGN SERVICES FOR STORM WATER FACILITIES IMPROVEMENTS TO THE TONY'S CREEK DETENTION FACILITY CITY PROJECT NO. 00486 DOE NO. 5426 I. Compensation A. The ENGINEER shall be compensated a total lump sum fee of $ 82,068.00 as summarized in Exhibit B-1 —Engineer Invoice and Section IV—Summary of Total Project Fees. The total lump sum fee shall be considered full compensation for the services described in Attachment A, including all labor materials, supplies, and equipment necessary to deliver the services. B. The ENGINEER shall be paid monthly payments as described in Section II - Method of Payment. Il. Method of Payment A. Partial payment shall be made to the ENGINEER monthly upon City's approval of an invoice prepared and submitted by the ENGINEER in the format and including content as presented in Exhibit B-1, Progress Reports as required in item III of this Attachment B, and Schedule as required in Attachment D to this Agreement. B. The estimated current physical percent complete as required on the invoice shall be calculated from the progress schedule as required in Attachment D to this Standard Agreement and according to the current version of the City of Fort Worth's Schedule Guidance Document. C. The cumulative sum of such monthly partial fee payments shall not exceed the total current project budget including all approved Amendments. D. Each invoice shall be verified as to its accuracy and compliance with the terms of this Agreement by an officer of the ENGINEER. III. Progress Reports A. The ENGINEER shall prepare and submit to the designated representative of the Storm Water Management Program, Transportation and Public Works Department monthly progress reports and schedules in the format required by the City. City of Fort Worth,Texas Attachment B PMO Official Release Date:5 19,2010 Page 1 of 3 B-1 ATTACHMENT B COMPENSATION IV. Summary of Total Project Fees Firm Primary Responsibility Fee Amount % Prime Consultant HDR Prime Contractor/Design $61,888.00 75.41% Services ___ Proposed M/WBE Sub-Consultants Gorrondona & SUE, Design Survey, ROW/ $6,940.00 8.46% Associates Easement Preparation Mas-Tek Engineering Geotechnical Services $7,990.00 9.74% Leonard Technical Storm Water Pollution $5,250.00 6.40% Services Prevention Plan Non-M/WBE Consultants None 0.00% TOTAL $82,068.00 100.00% Project Number& Name Total Fee M/WBE Fee M/WBE % CITY PROJECT NO. 00486 $82,068.00 $20,180.00 1 24.59% City M/WBE Goal = 20.00% Consultant Committed Goal = 24.59% City of Fort Worth,Texas Attachment 0 PMO Official Release Date 5 19 2010 Page 2 of 3 B-2 EXHIBIT"B-1" ENGINEER INVOICE (Supplement to Attachment B) Insert required invoice format following this page, including negotiated total budget and allocations of budgets across work types and work phases. City of Fort Worth,Texas Attachment B PMO Official Release Date:5 19.2010 Page 3 of 3 B-3 w R . ! IC # ; ; 2 ; ) t - .wE» � v 0 | | ■I ) � \/ ! ; � E § f 0. 3 ) f0 f � \ \\ E t @ L §0 . cli / 0r \\\\ 2 £ k § k o ) kk \ « | 20 ; C )(§) � } to � a � \ U � ) © \ \ t « | IL & / \ 2 � ■ 0- k } 2 ■ /a m ! $ /fk} !} CO ; k o E �\ § ) \% �}�k .k a �ƒ $M M « ® `�# a 2 2 t % § §gym|%7 I .ff-, ! IL as \(L 0 o«0.LL wE � � ! ■ ■ ! « : ��\\\� � E 0 r T 0 E E o }\ �\` \ � \- � � � ° � � !)k((k § � 0 z C14 LLJ (D CD M J;z 03 m k 4) -0 vo | ! .12 W E E CD E LL \ U- 0 � \ {� _ � � 0 0' 06 (L .2 EE 0.2 z d, E�O wo--E 0.2 0 , E r E E a a > 0 0 0 o Z tS U u>aE - E EXHIBIT "B-2" (SUPPLEMENT TO ATTACHMENT"B") HOURLY RATE SCHEDULE STORM WATER FACILITIES IMPROVEMENTS TO THE TONY'S CREEK DETENTION FACILITY CITY PROJECT NO. 00486 DOE NO. 5426 HDR ENGINEERING, INC. 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D o m u)r NO'V aIn wIL o h 0 c z CI; � T A o� oxcoco ooiaio: aarnai ;i0 E� r a i o L U w CL ATTACHMENT "C" CHANGES AND AMENDMENTS TO STANDARD AGREEMENT ENGINEERING DESIGN SERVICES FOR STORM WATER FACILITIES IMPROVEMENTS TO THE TONY'S CREEK DETENTION FACILITY CITY PROJECT NO. 00486 DOE NO. 5426 No changes to the Standard Agreement City of Fort Worth,Texas Attachment C PMO Release Date 05 19.2010 Page I of I \ Ie m y I � O � i F 0 o �� 1 t � j a f E I{ ! F E of I I!3 �� .....E I, p '..'.€ I� rn > y W I 0 i a f � F z gMz o �Y- Qzo QQK ym Y U i n n m W K K I W U fn m Z a i OF M z - o \ a ' O C.o C v'S a m m m tL O O o LL :m O C j � m 7 C C tL � t g o c c o c o o cc & o O 8� N I:2 f f g O F O F- F � � � � � � � 3 X 3 3 3 3 3 3 3 O E E E y y N I c � l E o - o m O a � � C o ° o 2o o a C. g' o o cq .� c m o, c m m w W w 8 ' m m d m w t o - o m E E o o z a re F a m u f c o �+ v to o c _c' oo d m .- `m .� o a 3 3 2' c4 v v° i °p n E � 2 '? U _ E a x E r r � .o E a a m w c y b c c = m o om m oo to m rn m m v o s 3 m cc n U Y y 3 0" o N ci ° V E a c� v a ° U ° U 3 r c Z o E y w c O N a`° jq i u m a m ' _ lo N j - ©0 00 f IN r V. s: g, �. � \ - a E Rc� _�• C� f Q .c ah } �SS & 3 } Z D3 x i f ,n Ak VII 2 z- • s a %4' • I '�,r . • ,i III I i i l � a" ATTACHMENT "A" Scope for Engineering Design Related Services Storm Water Facilities Improvements Tony's Creek Detention Facility City Project No. 00486 DOE No. 5426 The scope set forth herein defines the work to be performed by the ENGINEER in completing the project. Both the CITY and ENGINEER have attempted to clearly define the work to be performed and address the needs of the Project. Under this scope, the term "ENGINEER" is expanded to include any sub-consultant, including surveyor, employed or contracted by the ENGINEER. OBJECTIVE The project will consist of the construction of bank stabilization improvements along the east side at the upstream end of the detention pond located on Tony's Creek (i.e. FEMA designated Stream MC-1). The improvements will include a roughly 150 foot long extension of the existing gabion structure with the gabions (or other acceptable material) extending from the toe of slope to the top of bank. In addition, the project will include drainage improvements along an existing parking lot along the west bank. The drainage improvements are intended to safely convey normal runoff from the parking lot to the existing gabion mattress located on the west bank of the pond. The design of this project is in response to the Engineer's concept report which recommended these improvements. It is noted, this project will be designed in accordance with the design criteria as published in the City of Fort Worth's"Storm Water Management Design Manual" dated March 2006. WORK TO BE PERFORMED TASK 1.0 DESIGN MANAGEMENT ENGINEER will manage the work outlined in this scope to ensure efficient and effective use of ENGINEER's and CITY's time and resources. ENGINEER will manage change, communicate effectively, coordinate internally and externally as needed, and proactively address issues with the CITY's Project Manager and others as necessary to make progress on the work. 1.1 Project Team Management This Task shall include the leadership, management, and direction of the design team; ensure quality and performance of the work; provide for proper internal and external communication, and the allocation of team resources. a. Design Management The project management portion of this contract shall include reimbursable expenses, project team meetings, correspondence, invoicing, schedule, PMO Release Date 08/27/2010 Tony's Creek Detention Facility City of Fort Worth,Texas Attachment A- Page 1 of 20 TONY'S CREEK DETENTION FACILITY resource and budget tracking, and other project management duties required for the duration of the project. b. Quality Assurance/Quality Control (QA/QC) 1. Prior to submitting deliverables to the CITY, a Senior Engineer shall thoroughly review all plans, specifications, and estimates, as well as other deliverables, for accuracy and completeness using HDR QA/QC established procedures. Documentation of all QA/QC reviews shall be kept in the project files. 2. Periodically throughout the project, the Project Principal shall check with the project manager and CITY staff to discuss the performance of the project team address staffing concerns (if any) and ensure the CITY's needs are being met in accordance with the scope and schedule. c. Team Meetings and Correspondence 1. During the course of the project, the Project Manager will conduct team meetings to discuss the progress of the project, project deliverables, and team assignments. 2. Meetings between the CITY and ENGINEER shall occur as needed. Decisions resulting from such meetings shall be documented and kept in the project files. 3. The ENGINEER shall prepare notes and correspondence as needed so as to maintain a documentation of project related conversations, decisions and CITY direction that takes place during the duration of the project. d. Team Resource Allocation 1. The ENGINEER shall assign the team members necessary to complete the project. The Team shall as a minimum include the Project Manager, Project Engineer, and a Design EIT. Additional Staff will be assigned as needed and/or as directed by the Project Manager. 2. The Project Manager shall be responsible for the leadership, management, and direction of the design team. He shall also be responsible for the communication with the CITY. 1.2 Communication and Reporting This Task shall include the work necessary for the communication between the ENGINEER and the CITY and for completion of the CITY's required reporting. The work for this Task is as follows: a. Attend a pre-design project kickoff/chartering meeting with CITY staff to confirm and clarify scope, understand CITY objectives, and ensure economical and functional designs that meet CITY requirements. The ENGINEER shall prepare meeting notes and minutes. PMO Release Date 08/27/2010 Tony's Creek Detention Facility City of Fort Worth,Texas Attachment A- Page 2 of 20 TONY'S CREEK DETENTION FACILITY b. Conduct and document monthly project update meetings with the CITY's Project Manager. c. Conduct Review Meetings with the CITY at the end of each Design Phase. The ENGINEER shall prepare meeting notes and minutes. d. The ENGINEER shall prepare invoices, in accordance with Attachment B to this Standard Agreement and submit monthly in the format requested by the CITY. e. Prepare and submit monthly progress reports in the format provided by the respective CITY Department. f. Prepare and submit baseline Project Schedule initially, and Project Schedule updates with a schedule narrative monthly, as required in Attachment D to this Standard Agreement and according to the CITY of Fort Worth's Schedule Guidance Document. g. Complete Monthly M/WBE Report Form and Final Summary Payment Report Form at the end of the project. h. Coordinate with other agencies and entities as necessary for the design of the proposed infrastructure, and obtain information needed to prepare the design. i. With respect to coordination with permitting authorities, ENGINEER shall communicate with permitting authorities such that their regulatory requirements are appropriately reflected in the designs. ENGINEER shall work with regulatory authorities to obtain approval of the designs, and make changes necessary to meet their requirements, as part of the design scope. j. Personnel and Vehicle Identification: When conducting site visits to the project location, the ENGINEER or any of its sub-consultants shall carry readily visible information identifying the name of the company and the company representative. k. All reimbursable expenses shall be billed as part of the contract. Expenses that qualify under this category are travel associated with the project, overnight shipping, printing and reproduction. 1.3 Sub-Consultant Coordination This Task includes the coordination of work performed by a Sub-Consultant: a. The ENGINEER shall prepare subcontract documents outlining scope and fee requirements for the Sub-Consultant's portion of the project. b. The ENGINEER shall review Sub-Consultant deliverables to ensure they comply with project standards and requirements. PMO Release Date 0812712010 Tony's Creek Detention Facility City of Fort Worth,Texas Attachment A- Page 3 of 20 TONY'S CREEK DETENTION FACILITY ASSUMPTIONS For this Task, the following assumptions and/or exceptions are adopted: a. This Task assumes 1 pre-design, or kickoff, meeting and three (3) project update meetings, in addition to the Project Review meetings at the completion of each design phase. It is assumed the Project Manager, the Project Engineer and/or the Project EIT will attend each of these meetings. b. This Task assumes HDR QA/QC procedures will be utilized for this work. c. As described in Section 9.0, this scope of work assumes only Section 404 Permitting will be required for this project. DELIVERABLES For this Task, the following deliverables will be provided: a. Meeting summaries with action items b. Monthly invoices c. Monthly progress reports d. Baseline design schedule e. Monthly schedule updates with schedule narrative describing any current or anticipated schedule changes f. Monthly M/WBE Report Form and Final Summary Payment Report Form TASK 2.0 CONCEPTUAL DESIGN (30 PERCENT) The Conceptual Design shall be submitted to CITY per the approved Project Schedule. The purpose of the conceptual design is for the ENGINEER to identify, develop, communicate through the defined deliverables, and recommend the design concept that successfully addresses the design problem, and to obtain the CITY's endorsement of this concept. The ENGINEER will develop the conceptual design of the infrastructure as follows: 2.1 Data Collection a. In addition to data obtained from the CITY, the ENGINEER will research and make efforts to obtain pertinent information to aid in coordination of the proposed improvements with any planned future improvements that may influence the project. The ENGINEER will also identify and seek to obtain data for existing conditions that may impact the project including; utilities, agencies (such as TxDOT and railroads), CITY Master Plans, CITY drainage complaint files, existing applicable drainage studies, FEMA floodplain and floodway maps, existing models of project area (if any) and property ownership as available from the Tax Assessor's office. PMO Release Date 08/27/2010 Tony's Creek Detention Facility City of Fort Worth,Texas Attachment A- Page 4 of 20 TONY'S CREEK DETENTION FACILITY b. The following is applicable at all locations that require water service line replacement: The ENGINEER shall visit the project site and obtain the meter numbers and sizes on all existing meters to be replaced on the project and shall identify existing sample stations and fire line locations. c. Conduct a site walk-through to review the existing conditions, take photographs and document any items that may impact design or construction of the project. 2.2 Drainage Computations a. Since the intent of the project is to restore the Tony's Creek regional detention basin to its original design grades, no further hydraulic modeling of Tony's Creek is included in this scope of work. b. ENGINEER will delineate the local drainage area contributing to each flume or storm drain pipe based on contour data and field verification and document existing street, right-of-way, and storm drain capacities for the subject site. A drainage area map will be drawn at maximum 1" = 200' scale from available 2- foot contour data with the contours labeled. Data source and year will be provided by the CITY. c. Calculations regarding street and right-of-way capacities and design discharges (5-year and 100-year frequencies) at selected critical locations will be provided. Capacities of existing storm drain will be calculated and shown. All calculations shall conform to CITY criteria delineated in the City of Fort Worth's Storm Water Management Design Manual. All locations in the project area where 100-year runoff exceeds available storm drain and right-of-way capacities shall be clearly identified. The ENGINEER's responsibility includes recommendations for improvements of the existing system as deemed reasonable and consistent with CITY standards. 2.3. Pollutant Removal Where feasible, ENGINEER will design new flood control structures to provide pollutant removal from storm water. 2.4. Subsurface Utility Engineering Provide Subsurface Utility Engineering (SUE) to Quality Level B as described below. The SUE shall be performed in accordance with CI/ASCE 38-02. a. Quality Level D 1. Conduct appropriate investigations (e.g., owner records, County/CITY records, personal interviews, visual inspections, etc.), to help identify utility owners that may have facilities within the project limits or that may be affected by the project. 2. Collect applicable records (e.g., utility owner base maps, "as built" or record drawings, permit records, field notes, geographic information PMO Release Date.08/27/2010 Tony's Creek Detention Facility City of Fort Worth,Texas Attachment A- Page 5 of 20 TONY'S CREEK DETENTION FACILITY system data, oral histories, etc.) on the existence and approximate location of existing involved utilities. 3. Review records for evidence or indication of additional available records; duplicate or conflicting information; and, need for clarification. 4. Develop SUE plan sheets and transfer information on all involved utilities to appropriate design plan sheets, electronic files, and/or other documents as required. Exercise professional judgment to resolve Conflicting information. For information depicted, indicate: utility type and ownership; date of depiction; quality level(s); end points of any utility data; line status (e.g., active, abandoned, out of service); line size and condition; number of jointly buried cables; and encasement. b. Quality Level C (Includes tasks as described for Quality Level D) 1. Identify surface features, from project topographic data and from field observations that are surface appurtenances of subsurface utilities. 2. Include survey and correlation of aerial or ground-mounted utility facilities in QL C tasks. 3. Survey surface features of subsurface utility facilities or systems, if such features have not already been surveyed by a registered professional. If previously surveyed, check survey data for accuracy and completeness. 4. The survey shall also include (in addition to subsurface utility features visible at the ground surface): determination of invert elevations of any manholes and vaults; sketches showing interior dimensions and line connections of such manholes and vaults; any surface markings denoting subsurface utilities, furnished by utility owners for design purposes. 5. Exercise professional judgment to correlate data from different sources, and to resolve conflicting information. 6. Update (or prepare) plan sheets, electronic files, and/or other documents to reflect the integration of Quality Level D and Quality Level C information. 7. Recommend follow-up investigations (e.g., additional surveys, consultation with utility owners, etc.) as may be needed to further resolve discrepancies. C. Quality Level B (Includes tasks as described for Quality Level C) 1. Select and apply appropriate surface geophysical method(s) to search for and detect subsurface utilities within the project limits, and/or to trace a particular utility line or system. PMO Release Date 08/27/2010 Tony's Creek Detention Facility City of Fort Worth,Texas Attachment A- Page 6 of 20 TONY'S CREEK DETENTION FACILITY 2. Based on an interpretation of data, mark the indications of utilities on the ground surface, for subsequent survey. Utilize paint or other method acceptable for marking of lines. 3. Unless otherwise directed, mark centerline of single-conduit lines, and outside edges of multi-conduit systems. 4. Resolve differences between designated utilities and utility records and surveyed appurtenances. 5. Recommend additional measures to resolve differences if they still exist. Recommendations may include additional or different surface geophysical methods, exploratory excavation, or upgrade to Quality Level A data. 6. As an alternative to the physical marking of lines, the ENGINEER may, with CITY's approval, utilize other means of data collection, storage, retrieval, and reduction, that enables the correlation of surface geophysical data to the project's survey control. 7. Unless otherwise approved, maintain horizontal accuracy of+/-1 ft. in the marking of lines. 8. As an alternative to the physical marking of lines, the ENGINEER may, with CITY's approval, utilize other means of data collection, storage, retrieval, and reduction that enables the correlation of surface geophysical data to the project's survey control. 2.5. Conceptual Design Package The conceptual design package shall include the following: a. Written summary of alternative design concepts considered, strengths and weaknesses of each, and the rationale for selecting the recommended design concept. b. Cover sheet. c. Drainage area map with supporting drainage computations in the CITY's standard tabular format. d. SUE Plan sheets sealed by a licensed Professional Engineer registered in the State of Texas. e. Horizontal alignment (excluding profiles) of proposed storm water improvements, including existing lot layout, streets, and existing utilities gathered during the SUE within the project limits. f. Proposed phasing of water, sanitary sewer, street and drainage work documented in both the project schedule and narrative form. g. Documentation of key design decisions (Project Decision Log). h. Estimates of probable construction cost. PMO Release Date.08/27/2010 Tony's Creek Detention Facility City of Fort Worth,Texas Attachment A- Page 7 of 20 TONY'S CREEK DETENTION FACILITY ASSUMPTIONS For this Task, the following assumptions and/or exceptions are adopted: a. Unless otherwise noted for specific purposes, this work assumes a SUE Quality Level B investigation will be performed. A higher level SUE is not considered as a part of this scope and will be performed as additional work should one be requested. b. This scope of service does not anticipate the relocation of sanitary sewer main and/or service lines. Should they be required, it shall be considered as an additional service. c. This scope of service does not anticipate the relocation of water main and/or service lines. Should they be required, it shall be considered additional services. d. It is assumed all storm water calculations and design will conform to the City of Fort Worth Storm Water Management Design Manual, March 2006. e. The Engineer will provide as part of the Conceptual Design Package a conceptual horizontal layout with conceptual cross sections of the proposed bank stabilization. The horizontal layout shall include the existing contours and features affected by the work. A conceptual plan of the proposed drainage improvements along the west side of the pond shall also be provided. f. The SUE and SUE plan sheets shall be in accordance with CI/ASCE 38-02. g. Seven (7) copies of the conceptual design package will be delivered. Drawings will be half size (11" x 17"). h. DWF files created from design CAD drawings will be uploaded to the designated project folder in Buzzsaw. i. ENGINEER shall not proceed with Preliminary Design activities without written approval by the CITY of the Conceptual Design Package. j. This Scope of Services assumes the work will be limited to the drainage improvements located along the west bank of the pond and the extension of the gabion structure along the east bank. This scope does not anticipate the construction of street, water, or sanitary facilities. k. Due to the location of this project, the pollutant removal task is assumed to be limited to discussions on potential modifications to capture floatables or gross pollutants. DELIVERABLES a. Conceptual Design Package and electronic files in Adobe Acrobat PDF Format (Version 6.0 or higher). TASK 3.0 PRELIMINARY DESIGN (60 PERCENT) Preliminary plans shall be submitted to CITY per the approved Project Schedule. ENGINEER will develop the preliminary design of the infrastructure as follows: PMO Release Date:08/27/2010 Tony's Creek Detention Facility City of Fort Worth,Texas Attachment A- Page 8 of 20 TONY'S CREEK DETENTION FACILITY 3.1 Preliminary Design Drawings Development of Preliminary Design Drawings shall include the following: a. Cover Sheet. b. Drainage area maps showing proposed improvements with drainage calculations and hydraulic computations in accordance with the City's Storm Water Management Design Manual, March 2006. c. A Project Control Sheet, showing all Control Points, used or set while gathering data; generally on a scale of not less than 1:400. The following information shall be indicated for each Control Point: Identified (e.g. existing CITY Monument #8901, PK Nail, 5/8" Iron Rod); X, Y and Z Coordinates, in an identified coordinate system, and a referred bearing base with; Z coordinates on CITY Datum only; descriptive location (i.e. set in the centerline of the inlet in the South curb line of North Side Drive at the East end of radius at the Southeast corner of North Side Drive and North Main Street). d. Overall project easement layout sheet(s). e. SUE Plan Drawings. f. Plan and profile drawings of proposed storm water improvements, including existing lot layout with property ownership, streets, curb lines, driveways, medians (if applicable), sidewalks, existing and proposed water and sanitary sewer mains, existing utilities gathered during the SUE and existing utility easements within the project limits. g. No less than two bench marks per plan/profile sheet. h. The ENGINEER will prepare standard and special detail sheets that are not already included in the CITY's standard details. These may include connection details between various parts of the project, tunneling details, boring and jacking details, waterline relocations, details unique to the construction of the project, trenchless details, and special service lateral reconnections. i. Prepare separate drawings for water and/or sanitary sewer mains including a overall water and/or sanitary sewer layout sheet and plan and profile drawings. j. Overall project water and/or sanitary sewer layout sheets. The water layout sheet shall identify the proposed water main improvement/ existing water mains in the vicinity and all water appurtenances along with pressure plane boundaries, water tanks, pump stations, valves, and fire hydrants. The sewer layout sheet shall identify the proposed sewer main improvement/existing sewer mains and all sewer appurtenances in the vicinity. k. Plan and profile sheets which show the following: proposed water and/or sanitary sewer plan/profile and recommended pipe size, fire hydrants, water service lines and meter boxes, gate valves, isolation valves, manholes, existing meter numbers and sizes that are to be replaced, existing sample locations, existing fire line PMO Release Date 08/27/2010 Tony's Creek Detention Facility City of Fort Worth,Texas Attachment A- Page 9 of 20 TONY'S CREEK DETENTION FACILITY locations, existing utilities and utility easements, and all pertinent information needed to construct the project. Legal description (Lot Nos., Block Nos., and Addition Names) along with property ownership shall be provided on the plan view. I. The ENGINEER shall make provisions for reconnecting all identifiable water and/or wastewater service lines which connect directly to any main being replaced, including replacement of existing service lines within CITY right-of-way or utility easement. When the existing alignment of a water and sanitary sewer main or lateral is changed, provisions will be made in the final plans and/or specifications by the ENGINEER to relocate all service lines which are connected to the existing main and connect said service lines to the relocated main. m. The following shall be applicable at all locations where it is necessary to relocate or reroute the existing private sanitary sewer service line due to the abandonment or realignment of the existing public sanitary sewer lateral or main: The CITY shall furnish the ENGINEER with a sample format of how the sewer service line reroute/relocation should be designed and submitted for construction. During design survey, if a rod can be inserted through the cleanout to the bottom of the service line, the ENGINEER will obtain the flow line elevation and design the service line prior to advertising the project for bid. If the service flow line information cannot be obtained during design survey, the ENGINEER shall delay the design of the sewer service line until after a Quality Level A Subsurface Utility Engineering (SUE investigation has been performed). The Level A SUE will be performed; (1) by the ENGINEER if included in the fee proposal; or (2) by the CITY prior to bidding if the CITY determines that it is needed for satisfactory completion of the design; or (3) by the Contractor after the project has been bid, by means of a bid item to that effect. In all options, the ENGINEER shall propose appropriate de-hole locations in the project and collect flow line elevation and other applicable information of the sewer service line. The ENGINEER shall use this information to provide the design for the sanitary sewer service line to be rerouted or relocated. n. Station equations relating utilities to paving, when appropriate. o. Proposed roadway profile grades and elevations along each curb line; elevations at all P.V.I.'s; P.I's half stations; high and low points; vertical curve information; and pertinent AASHTO calculations. Profiles for existing curbs (if any) and existing ground at the left and right of right-of-way lines shall be shown. Existing found property corners (e.g. Iron pins) along the existing right-of-way shall be shown on the plans. Profiles for existing and proposed storm drain mains and laterals shall be provided for the 100 year water surface profile. p. Channel plan and profile drawings shall include existing channel centerline, existing left and right top of channel bank, proposed top of channel backs, and 100 year water surface profile. q. Preliminary roadway and/or channel cross-sections will be developed, from the survey notes, at intervals not-to-exceed 50 foot along the project length and will extend 10 feet past the right of way line on both sides of the street. Additional cross-sections at important features including driveways, P.I.'s of intersecting streets, (minimum distance of 100 foot along cross-street at each P.I.) walks, PMO Release Date 08/27/2010 Tony's Creek Detention Facility City of Fort Worth,Texas Attachment A- Pagel 0 of 20 TONY'S CREEK DETENTION FACILITY retaining walls, etc., will also be provided. Profiles of centerline of driveways will also be provided where necessary. Scale will be 1" = 20' horizontal and 1" = 2' vertical. Excavation and embankment volumes and end area computations shall also be provided. r. Documentation of key design decisions (Project Decision Log). s. Estimates of probable construction cost. 3.2. Geotechnical Investigation/ Bank Stability and Recommended Design a. Soil investigations, including field and laboratory tests, borings, related engineering analysis and recommendations for determining soil conditions will be made. In addition to the above investigations, borings and appropriate field and laboratory analysis will be made at reasonable intervals along the project alignment for the Contractor's use in determining soil conditions for preparing bids and a Trench Safety Plan. b. The ENGINEER shall prepare a detailed geotechnical engineering study detailing recommended design for adequate bank stability. The study shall also include recommendations regarding utility trenching and identifying existing groundwater elevation at each boring. 3.3 Constructability Review a. Prior to the 60 percent review meeting with the CITY, the ENGINEER shall schedule and attend a project site visit with the CITY Project Manager and Construction personnel to walk the project. The ENGINEER shall summarize the CITY's comments from the field visit and submit this information to the CITY in writing. 3.4 Public Meeting a. After the preliminary plans have been reviewed and approved by the CITY, the ENGINEER shall prepare project exhibits, and attend public meeting to help explain the proposed project to residents. The CITY shall select a suitable location and mail the invitation letters to the affected customers. The ENGINEER shall coordinate with CITY GIS staff to identify affected property owners/residents and develop a spreadsheet listing addresses of those to invite to the public meeting. 3.5 Utility Clearance a. The ENGINEER will consult with the CITY's Transportation and Public Works Department, Water Department, and other CITY departments, public utilities, private utilities, and government agencies to determine the approximate location of above and underground utilities, and other facilities (current and future) that have an impact or influence on the project. ENGINEER will design CITY facilities to avoid or minimize conflicts with existing utilities, and where known and possible consider potential future utilities in designs. PMO Release Date:08/27/2010 Tony's Creek Detention Facility City of Fort Worth,Texas Attachment A- Page 11 of 20 TONY'S CREEK DETENTION FACILITY b. The ENGINEER shall upload individual DWF files for each plan sheet of the approved preliminary plan set to the designated project folder in Buzzsaw for forwarding to all utility companies which have facilities within the limits of the project. The DWF files should be created directly from the CAD files as opposed to PDF files. ASSUMPTIONS For this Task, the following assumptions and/or exceptions are adopted: a. This Scope of Services assumes the work will be limited to the drainage improvements located along the west bank of the pond and the extension of the gabion structure along the east bank. This scope does not anticipate the construction of street, water, or sanitary facilities. b. To describe the proposed improvements, the standard Section 3.1.f task is modified to include Plan and Profile drawings of the proposed bank stabilization, including horizontal and vertical layouts, existing lot layout with property ownership, streets, curb lines, parking lots, existing water and sanitary sewer mains, existing utilities gathered during the SUE and existing utility easements within the project limits. c. SUE plans/drawings will be included in the 60% plans for utility clearance purposes. d. This scope of service does not anticipate the relocation of sanitary sewer main and/or service lines. Should they be required, it shall be considered as an additional service. As such, Sections 3.1.i through 3.1.n are not anticipated for this work. e. This scope of service does not anticipate the relocation of water main and/or service lines. Should they be required, it shall be considered additional services. As such, Sections 3.1.i through 3.1.n are not anticipated for this work. f. It is assumed all storm water calculations and design will conform to the City of Fort Worth Storm Water Management Design Manual, March 2006. g. Since there is no pavement in this project, the standard scope of Section 3.1.o is not anticipated for this work. Section 3.2 — Geotechnical Investigation/Pavement Design is also not anticipated for this work, and this section has been revised to include the geotechnical bank stability analysis. h. For the 60% Plans, Section 3.1.q is limited to cross sections at 50-foot intervals along the length of the additional gabion structure along the east bank and cross sections at 100-foot intervals along the length of proposed re-grading of the west bank. i. Due to the location of this project, Section 3.6 — Traffic Control Plan is not anticipated for this work. j. Two (2) borings at an average bore depth of 35 feet each will be provided. k. Four(4) copies of the geotechnical report will be delivered to the CITY. I. One (1)full size (22"04") plans will be delivered for Constructability Review. m. Nine (9) half size (11"x17") drawings will be delivered for Preliminary Design. PMO Release Date:08/27/2010 Tony's Creek Detention Facility City of Fort Worth,Texas Attachment A- Page 12 of 20 TONY'S CREEK DETENTION FACILITY n. DWF files created from design CAD drawings will be uploaded to the designated project folder in Buzzsaw for Utility Clearance. o. The ENGINEER shall not proceed with Final Design activities without written approval by the CITY of the Preliminary Design plans. DELIVERABLES a. Preliminary Design Package and electronic files in Adobe Acrobat PDF Format (Version 6.0 or higher) and .dwf files as stated in Assumptions. b. DWF files uploaded to the designated project folder in Buzzsaw for Utility Clearance c. Geotechnical Report d. Documentation of key design decisions (Project Decision Log) e. Estimates of probable construction cost f. Public Meeting exhibits TASK 4.0 FINAL DESIGN (90 PERCENT) AND FINAL CONSTRUCTION DOCUMENTS (100 PERCENT) Upon approval of the Preliminary plans, The ENGINEER will prepare construction plans as follows: The ENGINEER will develop the preliminary design of the infrastructure as follows: 4.1. Final Design Drawings a. Final draft construction plans and specifications shall be submitted to CITY per the approved Project Schedule. b. The ENGINEER shall submit a final design estimate of probable construction cost with the final design plans submitted. This estimate shall use ONLY standard CITY bid items. C. Following a 90% construction plan review meeting with the CITY, the ENGINEER shall submit Final Plans (100%) to the CITY per the approved Project Schedule. Each plan sheet shall be stamped, dated, and signed by a Professional Engineer registered in State of Texas. ASSUMPTIONS For this Task, the following assumptions and/or exceptions are adopted: a. It is assumed all storm water calculations and design will conform to the City of Fort Worth Storm Water Management Design Manual, March 2006. b. Nine (9) half size (11' x 17") and one (1) full size (22" x 34") drawings for 90% construction plans specifications. PMO Release Date:08/27/2010 Tony's Creek Detention Facility City of Fort Worth,Texas Attachment A- Page 13 of 20 TONY'S CREEK DETENTION FACILITY c. A DWF file for the 90% Design will be created from design CAD drawings and will be uploaded to the project folder in Buzzsaw. d. One (1) full size (22" x 34") drawings and two sets of specifications and contract documents for 100% construction plans specifications. e. Documentation of key design decisions (Project Decision Log). f. Estimates of probable construction cost. DELIVERABLES a. Nine (9) half size (11' x 17") drawings for 90% construction plans specifications. b. One (1) full size (22" x 34") drawing and two sets of specifications and contract documents for 100% construction plans and specifications. c. Documentation of key design decisions (Project Decision Log). d. Detailed estimates of probable construction cost for the authorized construction project, including summaries of bid items and quantities using the CITY's standard bid items and format. e. Original cover Mylar for the signatures of authorized CITY officials. TASK 5.0 BID PHASE SERVICES Bid Phase Services are not anticipated for this scope of services. Should the CITY require these services, it will be considered as additional service. TASK 6.0 CONSTRUCTION PHASE SERVICES Construction Phase Services are not anticipated for this scope of services. Should the CITY require these services, it will be considered as additional service. TASK 7.0 ROW/ EASEMENT SERVICES ENGINEER will support and perform activities related to Right-Of-Way (ROW) and land as outlined below, per scoping direction and guidance from the CITY's Project Manager. 7.1. Right-of-Way Research a. The ENGINEER shall determine rights-of-way and easement needs for construction of the project. Required temporary and permanent easements will be identified based on available information and recommendations will be made for approval by the CITY. 7.2 Right-of-Way/Easement Preparation and Submittal. PMO Release Date 08/27/2010 Tony's Creek Detention Facility City of Fort Worth,Texas Attachment A- Page 14 of 20 TONY'S CREEK DETENTION FACILITY a. The ENGINEER shall prepare documents to be used to obtain right-of-way and permanent and/or temporary easements required to construct the improvements. b. The documentation shall be provided in conformance with the checklists and templates available on the CITY's Buzzsaw site. 7.3 Temporary Right of Entry Preparation and Submittal a. Prior to construction, the ENGINEER shall prepare, mail and obtain Temporary Right of Entries from landowners. It is assumed that letters will only be required for land owners adjacent to temporary construction easements or who are directly affected by the project and no easement is required to enter their property. b. The documentation shall be provided in conformance with the checklists and templates available on the CITY's Buzzsaw site. ASSUMPTIONS a. Right-of-Way research includes review of property/right-of-way records based on current internet based Tarrant Appraisal District (TAD) information available at the start of the project and available on-ground property information (i.e. iron rods, fences, stakes, etc.). It does not include effort for chain of title research, parent track research, additional research for easements not included in the TAD, right-of-way takings, easement vacations and abandonments, right-of-way vacations, and street closures. b. This scope assumes that preparation of one (1) permanent drainage easement and one (1) temporary construction easement are necessary to construct the improvements. DELIVERABLES a. Right-of-Way, easement exhibits and metes and bounds provided on CITY forms. b. Temporary Right of Entry Letters. TASK 8.0 SURVEY ENGINEER will provide survey support as follows. 8.1 Design Survey: a. ENGINEER will perform field surveys to collect horizontal and vertical elevations and other information needed by ENGINEER in design and preparation of plans for the project. Information gathered during the survey shall include topographic data, utilities as required by the SUE, structures, trees (measure caliper, identify overall canopy, and have a qualified arborist identify species of trees), and other features relevant to the final plan sheets PMO Release Date.08/27/2010 Tony's Creek Detention Facility City of Fort Worth,Texas Attachment A- Page 15 of 20 TONY'S CREEK DETENTION FACILITY b. The minimum survey information to be provided on the plans shall include the following: - A Project Control Sheet, showing ALL Control Points, used or set while gathering data. Generally on a scale of not less than 1:400. - The following information about each Control Point: i) Identified (e.g. Existing. CITY Monument#8901, PK Nail, 5/8" Iron Rod) ii) X, Y and Z Coordinates, in an identified coordinate system, and a referred bearing base. Z coordinates on CITY Datum only. iii) Descriptive Location (Ex. Set in the centerline of the inlet in the South curb line of North Side Drive at the East end of radius at the Southeast corner of North Side Drive and North Main Street). 8.2. Temporary Right of Entry Preparation and Submittal a. Prior to entering property, the ENGINEER shall prepare mail and obtain Temporary Right of Entry from landowners. b. The documentation shall be provided in conformance with the checklists and templates available on the CITY's Buzzsaw site. 8.3. Construction Survey: a. This scope of work assumes the Construction survey will be performed by the CITY. b. ENGINEER will be available to the CITY on matters concerning the layout of the project during its construction ASSUMPTIONS a. This scope of work includes establishment of horizontal and vertical control for the project and setting 3 project benchmarks for construction based on the CITY's vertical datum. b. The design survey in Section 8.1.a includes establishment of horizontal and vertical location of existing features within the project limits, including right-of-way lines and property corners, edge of pavement (location and material), top of curb (shot at back of curb), gutter lines, sidewalks, driveways (material), buildings, homes, trees 4" in diameter and larger (size and type), fence lines (size and type), signs (include description), utility appurtenances and any other visible surface features within the project limits. c. The design survey in Section 8.1.a also includes the collection of sufficient information (in addition to cross sections) to develop a complete digital terrain model of the project limits by taking additional shots as necessary to define adjacent features. d. The SUE survey includes verification of horizontal and vertical locations of existing public utilities (water, sanitary sewer, storm sewer, electric, gas, and PMO Release Date 08/27/2010 Tony's Creek Detention Facility City of Fort Worth,Texas Attachment A- Page 16 of 20 TONY'S CREEK DETENTION FACILITY communication). This will be achieved with the Subsurface Utility Engineering (SUE) Level B as described in Section 2.4.c above. Survey shots at inlets and manholes shall include flow line, size and direction of flow for all lines entering or leaving the structure. e. This scope of work includes providing research of the affected properties within the proposed project area. f. This scope of work includes verification of horizontal and vertical locations of existing drainage improvements and easements. No individual parcel maps and/or right of way exhibits are anticipated for this project. If required it will be considered an additional service and an additional fee will be negotiated. g. This scope of work assumes the Construction survey will be performed by the CITY. DELIVERABLES a. Deliverables shall include an AutoCad digital file of the existing features located, property lines, a DTM with 1-foot contours, property owner data, an ASCII —file of points located and a hardcopy of the field notes and coordinates of points located. TASK 9.0 PERMITTING ENGINEER will provide permitting support for the CITY to obtain any and all agreements and/or permits normally required for a project of this size and type, as follows: 9.1. Storm Water Pollution Prevention Plan a. Since the construction of the bank stabilization, drainage improvements and reworking the western slope will disturb an area greater than one (1) acre, a Storm Water Pollution Prevention Plan (SWPPP) is required for the Project. The ENGINEER will prepare the SWPPP document to include in the bid documents for the contractor to finalize and implement it. The Contractor shall be required to comply with all applicable governmental standards and requirements. He shall submit his plan to the ENGINEER for review and comment. 9.2. Environmental Services a. Clean Water Act, Section 404 Compliance 1. Delineation of Waters of the U.S. i) HDR environmental scientists will conduct a site visit to delineate waters of the U.S., including wetlands, in the vicinity of the culverts. The delineation will be conducted in accordance with the methodology of the 1987 Wetland Delineation Manual as well as the 2008 Draft Supplement for the Great Plains. ii) The delineation effort will include pre-trip evaluation of publically available aerial photography to allow consideration for annual and seasonal variations in water levels. PMO Release Date 08/27/2010 Tony's Creek Detention Facility City of Fort Worth,Texas Attachment A- Page 17 of 20 TONY'S CREEK DETENTION FACILITY iii) Additionally, the delineation will be conducted using a sub-meter Trimble Geo XT GPS units. iv) The delineation data will be converted to geo-rectified shape files or CADD files to allow overlay with proposed culverts and grading limits generated in design tasks in order to estimate approximate quantities of fill. b. Permitting Evaluation Based on the delineation and the overlays developed in item a, above, HDR environmental scientists will conduct an evaluation of anticipated Clean Water Act, Section 404 permitting requirements. The intent is to determine if, based on conceptual designs, the proposed improvements will meet the conditions of a Nationwide Permit (NWP). A permitting summary which includes an overview of the key NWP conditions applicable to the project will be developed for the review by the design team and the CITY. c. Assumptions/Exceptions It is understood that a determination of the applicability of a NWP for this project can not be completed prior to the completion of the preliminary plans. It is further understood the conditions and requirements for the 404 permitting can not be determined until the delineation the Delineation of Waters of the U.S. can be completed and the result evaluated in light of the proposed improvements (i.e. preliminary plans). Therefore, this scope of services does not include preparation of Pre-Construction Notifications (PCN) or any application process to the USACE. Any work related to a permit application will be considered additional services. 9.3. Floodplain Services a. Floodplain permitting and mapping will be completed in accordance with applicable standards, guidelines, and governmental regulations. b. Because the proposed improvements are only restoring the original grades of the detention pond, a Floodplain Development or fill permit is not anticipated for this project. 9.4. Texas Department of Transportation (TxDOT) a. Negotiating and coordinating to obtain approval of a TxDOT permit is not anticipated for this project. 9.5. Railroad Permit a. Negotiating and coordinating to obtain approval of a Railroad permit is not anticipated for this project. PMO Release Date:08/27/2010 Tony's Creek Detention Facility City of Fort Worth,Texas Attachment A- Page 18 of 20 TONY'S CREEK DETENTION FACILITY ASSUMPTIONS a. No Floodplain permitting is anticipated for this project. Any CLOMR/LOMR required by the CITY will be completed either as additional work, or under separate contract. b. Two plan sheets are assumed for the Storm Water Pollution Prevention Plan (SWPPP), along with associated details. c. No TxDOT permits are anticipated for this Scope of Services. d. No Railroad Permits are anticipated for this Scope of Services. e. This Scope of Services does not include any fees associated with the permit application requirements. DELIVERABLES Deliverables for work related to Task 9.0 of this Scope of Services shall include a permitting summary which includes an overview of the key NWP conditions applicable to the project for the review by the design team and the CITY. TASK 10. ADDITIONAL SERVICES CITY and ENGINEER agree that the following services are beyond the Scope of Services described in the tasks above. However, ENGINEER can provide these services, if needed, upon the CITY's written request. Any additional amounts paid to the ENGINEER as a result of any material change to the Scope of the Project shall be agreed upon in writing by both parties before the services are performed. These additional services include the following: 10.1 Project Meetings a. Meet with property owners and other stakeholders to discuss and/or explain project scope and objectives, as requested by the City. b. Assist and/or facilitate additional meeting(s) (beyond Task 3.4) regarding the proposed improvements and their impacts, as requested by the City. c. Prepare additional exhibits and sketches regarding the proposed improvements, as requested by the City. 10.2 Other Services not included in the existing Scope of Services a. Negotiation of easements or property acquisition. b. Services related to development of the CITY's project financing and/or budget. c. Services related to disputes over pre-qualification, bid protests, bid rejection and re-bidding of the contract for construction. d. Construction management and inspection services e. Performance of materials testing or specialty testing services. f. Services necessary due to the default of the Contractor. PMO Release Date 08/27/2010 Tony's Creek Detention Facility City of Fort Worth,Texas Attachment A- Page 19 of 20 TONY'S CREEK DETENTION FACILITY g. Services related to damages caused by fire, flood, earthquake or other acts of God. h. Services related to warranty claims, enforcement and inspection after final completion. i. Services to support, prepare, document, bring, defend, or assist in litigation undertaken or defended by the CITY. j. Performance of miscellaneous and supplemental services related to the project as requested by the CITY. 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' & )> § .. .. q : £§ :2 2 [ ,)of m } C) ) 220 S m 2 `°k c m 2 � m m 2 / k k §E 5m 22 § § 22222 >m ) S(q5; /( k6)§\ 0 m2 /mg >! m \6 ` "i 0 Z � � � C#) z � . r.. . . City of Fort Worth, Texas Mayor and Council Communication COUNCIL ACTION: Approved on 7/19/2011 DATE: Tuesday, July 19, 2011 REFERENCE NO.: **C-25012 LOG NAME: 20AMEND 2 TONYS CREEK DETENTION SUBJECT: Authorize Amendment No. 2 in the Amount of$84,714.00 to City Secretary Contract No. 35500 an Engineering Agreement with HDR Engineering, Inc.,for the Storm Water Utility Project&ndash;Tony's Creek Detention Rehabilitation for a Total Contract Amount of$141,804.00(COUNCIL DISTRICT 2) RECOMMENDATION: It is recommended that the City Council authorize the City Manager to execute Amendment No. 2 in the amount of$84,714.00 to City Secretary Contract No. 35500 with HDR Engineering,Inc., thereby,revising the total contract cost to$141,804.00. DISCUSSION: This engineering design amendment will provide for design and construction phase services for the Tony's Creek detention rehabilitation. These improvements are needed to address stream bank erosion and parking lot runoff that are adversely affecting a City—owned detention pond immediately north of the Stockyards. The City Council authorized the City Manager to execute an engineering agreement with HDR Engineering, Inc., (City Secretary Contract No. 35500)in the amount of$32,310.00 to conduct a hydraulic study of Tony's Creek detention pond area and to develop recommendations for improvements. During the course of the study,an amendment in the amount of$24,780.00 was approved to expand the survey and to conduct hydraulic modeling. It was anticipated that the engineering agreement originally executed for the study of the Tony's Creek detention pond area would ultimately be expanded to include engineering design services for the construction project. HDR Engineering,Inc.,proposes to perform the additional services for a lump sum fee of$84,714.00.City staff considers the fee to be fair and reasonable for the scope of services proposed. Funding for this project is being provided from the Storm Water Capital Project Revenue 2007 Bond Fund. HDR Engineering, Inc.,is in compliance with the City's M/WBE Ordinance by committing to 24 percent M/WBE participation.The City's goal for this project is 24 percent. This project is located in COUNCIL DISTRICT 2, Mapsco 62P. FISCAL INFORMATION: The Financial Management Services Director certifies that funds are available in the current capital budget, as appropriated,of the Storm Water Capital Projects 2007 Revenue Bond Fund. FUND CENTERS: M TO Fund/Ac maVf enters FROM F und/Account/Centers P229 531200 202280048630 $77.774.00 P229 531200 202280048650 $6,940.00 CERTIFICATIONS: Submitted for City Manaser's Office bv: Fernando Costa (6122) Originating Department Head: Doug Wiersig (7801) Additional Information Contact: Vibhuti Pandey (2424) ATTACHMENTS 1. Accounting info.ndf 2. FAR-00486-00001—A2.12df 3. M AND C 00486.12 4.Revised MWBE Compliance.ndf