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HomeMy WebLinkAboutContract 60343-A1CSC No. 60343-A1 FIRST AMENDMENT TO CITY SECRETARY CONTRACT NO. 60343 This Amendment ("Amendment") is made and entered into by and between the City of Fort Worth ("City") and Maroon 9 Community Enrichment Organization ("Agency"). City and Agency may be referred to individually as "Party" and jointly as "Parties." WHEREAS, the City of Fort Worth ("City") and Maroon 9 Community Enrichment Organization ("Agency") made and entered into City Secretary Contract No. 60343 ("Contract"); WHEREAS, City receives grant monies from the United States Department of Housing and Urban Development (HUD) through the Community Development Block Grant ("CDBG") Program, Program No. B-23-MC-48-0010, Catalog of Federal Domestic Assistance No. 14.218; WHEREAS, Section 5.2.2.2 of the Contract permits Agency to request an amendment of the budget, subject to written approval by the Director of the City's Neighborhood Services Department; WHEREAS, the Agency requested an amendment from City in order to adjust budget line items in Exhibit `B" to incorporate a line item for "Food Supplies." The requested adjustment will allow the Agency to provide meals and snacks to the program participants in the afterschool and summer programs. Related amendments will also be made to the Program Summary in Exhibit "A"; and WHEREAS, it is the mutual desire of City and Agency to amend the Contract to complete the Program and meet Contract objectives. NOW, THEREFORE, City and Agency hereby agree to amend the Contract as follows: I. EXHIBIT "A"- PROGRAM SUMMARY, attached to the Contract, is hereby amended and replaced in its entirety with EXHIBIT "A," Revised 03/01/24, attached hereto. EXHIBIT `B"- BUDGET, attached to the Contract, is hereby amended and replaced in its entirety with EXHIBIT `B," Revised 03/01/24, attached hereto. 11. This amendment is effective as of October 1, 2023 and Agency may request reimbursement for allowable costs directly related to implementation CDBG funds. All terms and conditions of the Contract not amended herein remain unaffected and in full force and effect, are binding on the Parties and are hereby ratified by the Parties. Capitalized terms not defined herein shall have the meanings assigned to them in the Contract. OFFICIAL RECORD CITY SECRETARY Amendment No. 1 to CSC No. 60343 FT. WORTH, TX Maroon 9 Community Enrichment Organization (CDBG) Page I 1 aovnon °a �oRr�o9-i°v ATTEST: °ono o=d CITY OF FORT WORTH 0� da o*� aaa�...Xg5g4q By Jannette Goodall, City Secretary M&C: 23-0631 1295 Certification No. 2023-994963 Date: August 8, 2023 APPROVED AS TO FORM AND LEGALITY: Jessika Williams, Assistant City Attorney APPROVED BY: Victor Turner Director, Neighborhood Services Department By: Fernando Costa, Assistant City Manager CONTRACT COMPLIANCE ADMINISTRATOR: By signing, I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements 41"y r� Mary Tenono (Mar 13, 202411:45 CDT) Mary Tenorio, Neighborhood Development Specialist MAROON 9 COMMUNITY ENRICHMENT ORGANIZATION S%la vohvre Davi r By: Shavonne Davis (Mar 13, 202411:43 CDT) •7 ShaVonne Davis, President & Executive Director Amendment No. 1 to CSC No. 60343 Maroon 9 Community Enrichment Organization (CDBG) OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Page 12 Maroon 9 Community Enrichment Organization EXHIBIT "A" Maroon 9 Teen Enrichment Program PROGRAM SUMMARY PROGRAM SUMMARY (CDBG) October 1, 2023 to September 30, 2024 $25,000 PERIOD AMOUNT Capitalized terms not defined herein shall have meanings assigned them in the Contract. PROGRAM: Program will provide year-round free out -of -school time enrichment programs and opportunities for at -risk middle and high school youth primarily from the underserved areas within the 76104, 76105, and 76133 zipcodes. Programs are designed to provide low-income families access to quality afterschool and summer programs that teach creative expression opposed to juvenile crime, introduce STEM careers, teach life skills, and explore college/career options. CDBG Funds will support the following programs: 1) Free HBCU College Tour & Cultural Experience — CDBG Funds will be used for field trip expenses that include transportation services, meals and snacks for attendees, activity fees, and uniformed tshirts. (Huston -Tillotson University, Austin, TX) 2) 12-week Free Afterschool Musical Theatre Program — CDBG Funds will be used for workshop presenter fees, program activities and supplies, meals and snacks for program participants, and production expenses. (Jubilee Theatre, 506 Main St., Fort Worth, TX 76102) 3) 8th Annual Free Winter STEM Program - CDBG Funds will be used for workshop presenter fees, program activities and supplies, and meals and snacks for program participants. (Boys & Girls Club, 3123 Avenue G, Fort Worth, TX 76105) 4) Free Afterschool Theatre Program & Black History Month Film Project — CDBG Funds will be used for workshop presenter fees, program activities and supplies, meals and snacks for program participants, and production expenses. (Jubilee Theatre, 506 Main St., Fort Worth, TX 76102 and McClung Middle School, 3000 Forest Ave., Fort Worth, TX 76112) 5) "Kids Acting With Purpose" Youth Development Program (March -September 2024) — CDBG Funds will be used for workshop presenter fees, program activities and supplies, meals and snacks for program participants, and production expenses. (Jubilee Theatre, 506 Main St., Fort Worth, TX 76102) CDBG Funds will be used to pay a portion of the Executive Director's monthly salary. REGULATORY CLASSIFICATION: IDIS Matrix Code(s) and Service Category: 05D - Youth Services National Objective Citation: LMC Low/Mod Limited Clientele 24 CFR 570.208 (a)(2) CDBG 2023-2024 — EXHIBIT "A" — PROGRAM SUMMARY Page 1 Regulatory Citation(s): 24 CFR 570.201(e) or 42 USC 5305(a)(8) + 24 CFR 570.482(c)(2) PROGRAM GOALS: AL,encv is a Fort Worth ALencv which means at least 90% of clients served by the Program are Fort Worth residents. Agency will submit documentation which verifies that at least 51% of all clients served by the Program, whether Fort Worth residents or not, are Income Eligible Clients with current household incomes at or below 80% of AMI. Minimum Fort Worth Agency Program Performance Outcome: At least 51% of all Program clients must be Income Eligible Clients. Agency must furnish City a Certification of Income Statement for all clients served. For example, if the Program serves 1,000 clients, 510 must be Income Eligible Clients. In this example, Agency would be required to furnish City 1,000 Certification of Income Statements that prove at least 510 of the clients served by the Program are Income Eligible Clients. Minimum Number of Fort Worth Clients to be Served: The Program must serve a minimum of 48 Unduplicated Clients from Fort Worth as shown by the monthly reports on Attachment III. CDBG 2023-2024 — EXHIBIT "A" — PROGRAM SUMMARY Page 2 EXHIBIT "B" - BUDGET Account Grant Budget Remaining Balance Increase Decrease E PROGRAM PERSONNEL s M Salaries 1001 $ 5,250.00 $ 1,250.00 $ 1,250.00 $ 6,500.00 FICA 1002 Life/Disability Insurance 1003 Health/Dental Insurance 1004 Unemployment -State 1005 Worker's Compensation 1006 Retirement 1007 Staff Training 1008 SUPPLIES AND SERVICES Office/Program Supplies 2001 $ 7,045.00 S 2,000.00 -$1,631.55 $ 5,413.45 Postage 2002 Printing 2003 Adv/Media, Dues/Pub, Printing, Bank Fees other 2004 MISCELLANEOUS Contract Labor Food Supplies/Meals (City needs copy of contract before expenses can be reimbursed) 3001 Food Supplies 3002 $ - $ 284.63 $ 898.27 $ 898.27 Teaching Aids 3003 Craft Supplies 3004 Field Trip Expenses 3005 $ 2,705.00 $ - -$406.72 $ 2,298.28 Mileage 3006 FACILITY AND UTILITIES Telephone 4001 Electric 4002 Gas 4003 Water and Wastewater 4004 Solid Waste Disposal 4005 Rent (City needs copy of lease before expenses can be reimbursed) 4006 Cleaning Supplies 4007 Repairs 4008 Custodial Services 4009 Utilities, Transportation, PP &E 4010 INSURANCE Fidelity Bond or Equivalent 5001 Directors and Officers 5002 General Commercial Liability 5003 Page 1 Bank fees volunteer volunteer Prof Fees 5004 DIRECT ASSISTANCE Workshop Fees BUDGET TOTAL 6001 $ 10,000.00 $ 25,000.00 1 $ 5,500.00 $ 9,034.63 $ 2,148.27 -$1 10.00 $ (2,148.27) $ 9,890.00 $ 25,000.00 FUNDING A: FUNDING B: FUNDING C: Page 2 The following tables were created for the purpose of preparing, negotiating, and determining the cost reasonableness and cost allocation method used by the Agency for the line item budget represented on the first page of this EXHIBIT "B" — Budget. The information reflected in the tables is to be considered part of the terms and conditions of the Contract. Agency must have prior written approval by the City to make changes to any line item in the Budget as outlined in Section 5.2.2 in the Contract. The deadline to make changes to EXHIBIT "B" — Budget is . SALARY DETAIL -PROGRAM PERSONNEL Est. Percent to Amount to Position Title Annual Salary Grant Grant Executive Director $ 21,000.00 31% $ 6,500.00 TOTAL $ 24,000.00 $ 6,500.00 FICA Life/Disability Insurance Health/Dental Insurance Unemployment -State Worker's Compensation Retirement Staff Training TOTAL Office/Program Supplies Postage Printing FRINGE DETAIL -PROGRAM PERSONNEL Percent of Est. Percent to Amount to Payroll Amount Grant Grant SUPPLIES AND SERVICES Total Budget $ 10,000.00 Est. Percent to Grant 54% Amount to Grant $ 5,413.45 Adv/Media, Dues/Pub, Printing, Bank Fees TOTAL $ 10,000.00 $ 5,413.45 MISCELLANEOUS Est. Percent to Amount to Total Budget Grant Grant Contract Labor Food Supplies $ 2,400.00 37% $ 898.27 Teaching Aids Craft Supplies Field Trip Expenses $ 2,705.00 85% $ 2,298.28 Mileage TOTAL $ 5,105.00 63% $ 3,196.55 FACILITY AND UTILITIES Est. Percent to Amount to Total Budget Grant Grant Telephone Electric Gas Water and Wastewater Solid Waste Disposal Rent Cleaning Supplies Repairs Custodial Services Utilities, Transportation, PP & E TOTAL $ - LEGAL, FINANCIAL AND INSURANCE Est. Percent to Amount to Total Budget Grant Grant Fidelity Bond or Equivalent Directors and Officers General Commercial Liability Prof Fees TOTAL Workshop Fees TOTAL DIRECT ASSISTANCE Total Budget $ 10,000.00 $ 10,000.00 Est. Percent to Grant 99 % Amount to Grant $ 9,890.00