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Home My WebLink AboutContract 59355-R1CSC No. 59355-R1 CITY OF FORT WORTH CONTRACT FIRST RENEWAL NOTICE February 19, 2024 Continental Road Watch Corporation dba Continental Truck Driver Training School Attn: Rod Hurst 6614 South R.L. Thornton Freeway Dallas, TX 75232 Re: Contract Renewal Notice Contract No. CSC No. 59355 (the "Contract") Renewal Term No. 1: May 8, 2024 to May 7, 2025 The above referenced Contract with the City of Fort Worth expires on May 7, 2024 (the "Expiration Date"). Pursuant to the Contract, contract renewals are at the sole option of the City. This letter is to inform you that the City is exercising its right to renew the Contract for an additional one (1) year period, which will begin immediately after the Expiration Date. All other terms and conditions of the Contract remain unchanged. Please return this signed acknowledgement letter, along with a copy of your quote for charges for the new renewal term and a current insurance certificate, to the address set forth below, acknowledging receipt of the Contract Renewal Notice. Failure to provide a signed acknowledgment does not affect the renewal. Please log onto PeopleSoft Purchasing at httu://fortworthtexas.2ov/nurchasiniz to ensure that your company information is correct and up-to-date. If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. Sincerely, 91.4�'111 Cal�a& Brandon Callicoat 817-392-2882 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Pagel of 2 CITY OF FORT WORTH By: Name: Jesica McEachern Title: Assistant City Manager Mar 8, 2024 APPROVAL RECOMMENDED: By: Lauren Pri202410:32 CST) Name: Lauren Prieur Title: Director, Transportation & Public Works Department ATTEST: 44g44pnIl� p of FORr�yaa Ppo =0 �.n.n.�. aana aezA54p By: lJ Name: Jannette S. Goodall Title: City Secretary — Z Z— �Z Date: By: Name: Rod Hurst Title: Owner/Director CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: Name: Brandon Callicoat Title: Superintendent -Transportation & Public Works APPROVED AS TO FORM AND LEGALITY: By: Name: Jeremy Anato-Mensah Title: Assistant City Attorney CONTRACT AUTHORIZATION: M&C: 23-0261 Date Approved: 04/11/2023 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 2 of 2 City of Fort Worth, Texas Mayor and Council Communication DATE: 04/11/23 M&C FILE NUMBER: M&C 23-0261 LOG NAME: 13P ITB 23-0005 CDL TRAINING COURSES AW TPW SUBJECT (ALL) Authorize Execution of Agreements with MT Training Center, On Track Truck Driving School, LLC, and Continental Road Watch Corporation dba Continental Truck Driver Training School for Commercial Driver's License Training Courses for Multiple Departments in a Combined Annual Amount Up to $655,680.00 and Authorize Four, One -Year Renewals for the Same Annual Amount RECOMMENDATION: It is recommended that the City Council authorize execution of agreements with MT Training Center, On Track Truck Driving School, LLC, and Continental Road Watch Corporation dba Continental Truck Driver Training School for commercial driver's license training courses for multiple departments in a combined annual amount up to $655,680.00 and authorize four, one-year renewals for the same annual amount. DISCUSSION The Transportation and Public Works, Water, Park and Recreation, Code Compliance, Property Management, and Aviation Departments approached the Purchasing Division for assistance with securing an agreement for commercial driver's license (CDL) training courses on an as -needed basis. Under the proposed agreements, the vendors will provide CDL Class A, Class B, Tanker Endorsement, and Hazmat Endorsement training courses to ensure all City personnel required to hold a CDL and/or endorsement have completed a certified training course and are able to obtain a license. Purchasing issued an Invitation to Bid (ITB) that consisted of detailed specifications including the certification and licensing requirements for prospective vendors, the courses and materials to be provided, and the manner in which services shall be performed. The ITB was advertised in the Fort Worth Star -Telegram on December 7, 2022, December 14, 2022, December 21, 2022, December 28, 2022, and January 4, 2023. The City received three responses. An evaluation panel consisting of representatives from the Water, Transportation and Public Works, Park and Recreation, and Code Compliance Departments reviewed and scored the submittal using Best Value criteria. The individual scores were averaged for each of the criteria and the final scores are listed in the table below. Bidder II Evaluation Factors a b c d Total score EMT Training Center Ill5.75115.751111.501139.501172.501 lOn Track Truck Driving School, LLC 1114.25115.501110.501140.001170.251 Continental Road Watch Corporation 11 dba Continental Truck Driver Training 22.50 5.50 13.50 22.65 64.15 School 11 Best Value Criteria: a. Contractor's Qualifications and Experience b. Contractor's References c. Extent to which the services meet the City's needs d. Cost of service After evaluation, the panel concluded that MT Training Center, On Track Truck Driving School, and Continental Road Watch Corporation dba Continental Truck Driver Training School presented the best value. Therefore, the panel recommends that Council authorize agreements with MT Training Center, On Track Truck Driving School, LLC, and Continental Road Watch Corporation dba Continental Truck Driver Training School. No guarantee was made that a specific amount of services would be purchased. Staff certifies that the recommended vendors' bids met specifications. FUNDING: The maximum amount allowed under this agreement for the initial term will be $655,680.00; however the actual amount used will be based on the need of the departments and available budget. Funding is budgeted in the Stormwater Utility, General, Solid Waste, Fleet & Equipment Service, Environmental Protection, Municipal Airport, Water and Sewer Operating Funds. Department Budgeted Amount (Transportation and Public Works Management )mpliance i Recreation $301,200.00 $10,680.00 $56,000.001 $15,000.00 $100,000.00 I $172,800.00 DVIN-BE: A waiver of the goal for Business Equity subcontracting requirement is approved by the DVIN-BE, in accordance with the Business Equity Ordinance, because the purchase of goods or services is from sources where subcontracting or supplier opportunities are negligible. AGREEMENT TERMS: Upon City Council approval, this agreement shall begin upon execution and expire one year from that date. RENEWAL TERMS: This agreement may be renewed for four additional, one-year terms at the amounts authorized through this M&C. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term. ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. FISCAL INFORMATION ! CERTIFICATION: The Director of Finance certifies that funds are available in the current operating budget, as previously appropriated, in the participating departments' Operating Funds to support the approval of the above recommendation and execution of the purchase agreements. Prior to any expenditure being incurred, the participating departments have the responsibility to validate the availability of funds. Submitted for Citv Manager's Office b_y; Reginald Zeno 8517 William Johnson 5806 Oriainatina Business Unit Head: Reginald Zeno 8517 Lauren Prieur 6035 Additional Information Contact: Jo Ann Gunn 8525 Alyssa Wilkerson 8357 FORT WORTH, Routing and Transmittal Slip Transportation & Public Works Department DOCUMENT TITLE: Continental Road Watch Corporation dba Continental Truck For: Renewal #1 M&C: 23-0261 CPN: Date: To: Name 1. Brandon Callicoat 2. Anna B enavides 3. Martin Phillips 4. Lauren Prieur 5. Jeremy Anato-Mensah 6. Jesica McEachern 7. Ronald Gonzales 8. I Jannette Goodall 9. Allison Tidwell 10. I Tabitha Giddings 11. 10. CSO: 59355 Department Initials TPW- Signature TPW — Initials TPW- Initials TPW- Signature Legal- Signature AN ACM- Signature M CSO — Initial CSO-Signature CSO-Assign CSC TPW-Admin DOC#: Date Out DOCUMENTS FOR CITY MANAGER'S SIGNATURE: All documents received from any and all City Departments requesting City Manager's signature for approval MUST BE ROUTED TO THE APPROPRIATE ACM for approval first. Once the ACM has signed the routing slip, David will review and take the next steps. NEEDS TO BE NOTARIZED: ❑YES ®No RUSH: ❑YES ®No SAME DAY: ❑YES ®No NEXT DAY: OYES ®No ROUTING TO CSO: ®YES ❑No Action Required: ❑ As Requested ❑ For Your Information ® Signature/Routing and or Recording ❑ Comment ❑ File ❑ Attach Signature, Initial and Notary Tabs