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HomeMy WebLinkAboutContract 55664-A3CSC No. 55664-A3 THIRD AMENDMENT TO FORT WORTH CITY SECRETARY CONTRACT NO. 55664 BETWEEN CITY OF FORT WORTH AND AVI-SPL LLC. This Third Amendment to Fort Worth City Secretary Contract No. 55664 is made between the City of Fort Worth ("Fort Worth"), a home -rule municipal corporation and AVI-SPL, LLC ("Vendor"), individually referred to as "party" and collectively as "parties." WHEREAS, Fort Worth and Vendor entered into an agreement identified as Fort Worth City Secretary Contract No. 55664 beginning April 1, 2021 ("Agreement"); WHEREAS, the latest renewal term will end on January 31, 2025, unless terminated earlier in accordance with the Agreement; and WHEREAS, the parties wish to amend the Agreement to incorporate the attached Exhibit A and its terms into the Agreement. NOW THEREFORE, known by all these present, Fort Worth and Vendor, acting herein by the through their duly authorized representatives, agree to the following terms, which amend the Agreement as follows: I. AMENDMENTS The following term is hereby amended to either replace any conflicting term in the Agreement or shall be added to the terms and shall be binding and enforceable as if it was originally included therein: Exhibit A, attached to this amendment, is hereby added to the Agreement and incorporated as if originally attached thereto. III. ALL OTHER TERMS SHALL REMAIN THE SAME All other terms, provisions, conditions, covenants and recitals of the Agreement not expressly amended herein shall remain in full force and effect. IV. ELECTRONIC SIGNATURE This Amendment may be executed in multiple counterparts, each of which shall be an original and all of which shall constitute one and the same instrument. A facsimile copy or computer image, such as a PDF or tiff image, or a signature, shall be treated as and shall have the same effect as an original. OFFICIAL RECORD [SIGNATURE PAGE FOLLOWS] CITY SECRETARY FT. WORTH, TX Third Amendment to Fort Worth City Secretary Contract No. 55664 Page 1 of 7 Executed effective as of the date signed by the Assistant City Manager below. ACCEPTED AND AGREED: City of Fort Worth Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including �ensuring all performance and reporting Bypana Burghdoff(Mar 2024 CDT) requirements. Name: Dana Burandoff Title: Assistant Citv Manager Date: Mar 18, 2024 By: BrFaRay(Mar14,202408:59 CDT) Name: Brenda Rav Title: Fire Purchasing Manager Approval Recommended: i By:J S Dam (Mar 15,202411:03 EDT) Approved as To Form and Legality: Name: Jim Davis Title: Fire Chief By: pogp9�nnII Name: Andrea Phillips FORT IIII %O9add Title: Assistant Citv Attornev o o Attest:o o f'°o *�d •Qmn,nx�*a. A ,,�tmAu aIIIIII nFX p5 4 II 4 d By. Name: Jannette Goodall Contract Authorization: Title: Citv Secretary M&C: N/A Date Approved: N/A Form 1295 Certification No.: N/A AVI-SPL, LLC By: KeVice Name: Steve Bin Title: Execu ' President OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Third Amendment to Fort Worth City Secretary Contract No. 55664 Page 2 of 7 EXHIBIT A Investment Summary AVI�JSPL` (Prepared For: I Fletcher Jackson Prepared By: Paul Medford City of Fort Worth Date Prepared: 01/31/2024 275 W 13 ST Fort Worth, TX 76102-6399 Proposal #: 445604-1 Valid Until:l03/02/2024 Total Equipment Cost $41,011.23 Includes cable, connectors, hardware, switches, relays, terminal blocks, panels, etc., to ensure complete and operational system Professional Integration Services $15,916.00 Includes engineering, project management, CAD, on -site installation and wiring, coordination and supervision, testing, checkout, owner training, etc. performed on the Owner's premises. Also includes all fabrication, modification, assembly, rack wiring, programming, warranties, etc., some performed at AVI-SPL Direct Costs $0.00 Includes non equipment or labor costs, such as travel expenses, per diem, lift and vehicle rentals General & Administrative $84.08 Includes all G & A expenses: vehicle mileage, shipping and insurance, as applicable Subtotal $57,011.31 Tax Exempt (*) Total $57,011.31 * Exemption from sales tax will be recognized only after a valid sales tax exemption certificate or other appropriate documentation of exemption has been provided to and approved by AVI-SPL; otherwise all applicable sales taxes will apply. Purchase orders should be addressed to AVI-SPL LLC Due to global semiconductor ("chip") shortages and supply chain disruptions pricing quoted in this proposal may change. Installation schedules are subject to current (daily) product availability and may be delayed or postponed. This Entire Document and all information (including drawings, specifications and designs) presented by AV[-SPL LLC are the property of AVI-SPL LLC or its affiliate. Proprietary information provided to potential customers, clients or agents is for the sole purpose of demonstrating solutions delivery capabilities and shall be held in confidence. These Materials may not be copied, distributed or disclosed in any way without the sole written permission of an authorized representative of AVI-SPL. © Copyright AVI-SPL LLC. All Rights Reserved Proposal #: 445604-1 Contract #: GSA Third Amendment to Fort Worth City Secretary Contract No. 55664 Page 3 of 7 AVI�JSPLe Terms and Conditions This Proposal together with AVI-SPUs General Terms and Conditions and the applicable Addendum (a) located here and incorporated herein by this reference (collectively the "Agreement") constitutes the entire agreement between AVI-SPL LLC ("Seller", "AVI-SPL", "we", "us", "our") and the buyer/customer identified in the Proposal ("Buyer", "Customer', "Client", "you", "your') with respect to its subject matter and supersedes all prior and contemporaneous agreements, representations and understandings of the Parties, written or oral. By signing below, issuing a valid purchase order for the Services and/or Products specified herein or receiving the Products and/or Services specified herein, whichever occurs first, Buyer acknowledges it has read and agrees to the terms of this Agreement This Agreement shall not be binding upon Seller until accepted by Buyer asset forth in this Agreement and the earlier of Seller's confirmation in writing of Buyer's order and Seller's performance under the applicable Proposal. Any terms and conditions contained in Buyer's purchase order or any other Buyer -provided documents related to this transaction shall have no effect and are hereby rejected. Notwithstanding anything herein to the contrary, if a master services agreement signed by both Parties is in effect covering the sale of the Services and/or Products that are the subject ofthis Proposal, the terms and conditions of said agreement shall prevail to the extent they conflict or are inconsistent with this Agreement Billing and Payment Terms Unless otherwise agreed in writing by Buyer and Seller in the Proposal, the total Proposal price, excluding the price for Stand-alone Services (as defined in this section), shall be billed as follows, subject to continuing credit approval: 50% down payment at time of order, 40% upon delivery at Seller; 10% upon project completion and Buyer sign -off or first beneficial use, whichever occurs first, payable net 30 from Buyer's receipt of invoice. For purposes of this Agreement, "Stand- alone Services" means any Services not attached to an installation project. Billing and payment terms for Stand-alone Services are set forth in the applicable Service Addendum(a). Unless otherwise specified in the Proposal, Products are sold F.O.B. origin -Buyer to pay all shipping charges. If this Proposal covers Products or Services for more than one system, room, suite, or location, for purposes of payment in accordance with payment terms stated on the face hereof each room, suite, or location shall be treated as if the subject of a separate sale and payment made accordingly. Unless otherwise specified in the Proposal, all pricing and amounts are in US Dollars and all billing and payment shall be made in US Dollars. UnktoAVI-SPL Terms and Conditions:`z" ,.r. Buyer Acceptance Buyer Legal Entity Buyer Authorized Signature Buyer Authorized Signatory Title Buyer Authorized Signatory Name Date This Entire Document and all information (including drawings, specifications and designs) presented by AVI-SPL LLC are the property of AVI-SPL LLC or its affiliate. Proprietary information provided to potential customers, clients or agents is for the sole purpose of demonstrating solutions delivery capabilities and shall be held in confidence. These Materials may not be copied, distributed or disclosed in any way without the sole written permission of an authorized representative of AVI-SPL. © Copyright AVI-SPL LLC. All Rights Reserved Proposal #: 445604-1 Contract #: GSA Third Amendment to Fort Worth City Secretary Contract No. 55664 Page 4 of 7 Room Summary - 3 X 2 VIDEO WALL Equipment List (Mfg (Model SAMSUNG SAMVH55BE AMD AMDVWSSLCD-2X2 Description LCD, 55" 1080P 43LB 700NIT LED IPS 1K:1C ENB 24/7 VIDEO WALL MOUNT (Owner Furnished Equipment) Room Support and Maintenance Warranty, 3-months AVID SPL° city I Unit Price Extended Pricel 12 $3,409.91 $40,918.92 2 OFE OFE Subtotall $40,918.921 Equipment Total Installation Materials Professional Services Direct Costs General & Administrative Subtotal For informational purposes only — all Purchase Orders must match Investment Summary details. $0.00 $40,918.92 $92.31 $15,916.00 $0.00 $84.08 $S7,011.31 This Entire Document and all information (including drawings, specifications and designs) presented by AVI-SPL LLC are the property of AVI-SPL LLC or its affiliate. Proprietary information provided to potential customers, clients or agents is for the sole purpose of demonstrating solutions delivery capabilities and shall be held in confidence. These Materials may not be copied, distributed or disclosed in any way without the sole written permission of an authorized representative of AVI-SPL. © Copyright AVI-SPL LLC. All Rights Reserved AVI-SPL LLC Proposal #: 445604-1 Contract #: GSA 8 ) P a g e Third Amendment to Fort Worth City Secretary Contract No. 55664 Page 5 of 7 EOC Vide Wall Scope of Work Video Wall - OP 445604 • Provide and install new 55" Samsung LED panels in for the existing two R2 video walls. • The existing LED panels will be removed and handed over to the customer • The new LED panels will be installed using the existing AMD wall mounts. • The existing Crestron NVX signal distribution receivers will be connected to the new LED displays. • The existing Crestron system code will be updated to allow for power on and off the new LED panels. • The Crestron code will be from the original AVI-SPL install on job 140i-20-14146. AVI-SPL LLC q ' p a " Proposal #: 445604-1 Contract #: GSA Third Amendment to Fort Worth City Secretary Contract No. 55664 Page 6 of 7 AVI�JSPLb Integration Inclusions and Exclusions Inclusions The following items are included in this proposal unless specifically noted otherwise within this proposal document or scope of work statement • All equipment, wire, and accessories required for a fully functional audio/visual system per the agreed upon scope of work. • Non -union labor associated with audio/visual system engineering, installation, programming, and testing. • Documentation package including complete as -built AV system diagrams, and manufacturer's operation manuals. • Coordination and cooperation with the construction team in regard to installing the system. • User demonstration of full AV system operation for final sign -off. Any additional trips, labor, or materials due to failure of the other workforces to have the audiovisual system rough -in work completed as anticipated and previously confirmed, will be added to the project billing as required. Unless otherwise agreed in writing by AVI-SPL, all work performed by AVI-SPL will take place between the hours of 8:00 a.m. and 6:00 p.m. local time, Monday through Friday, excluding public and bank holidays. If AVI-SPL is required to perform work outside of these hours, customer will be charged AVI-SPCs standard overtime rates. Any changes in the hours or days of performance must be agreed to in writing by AVI-SPL. Where applicable, the owner's architect will provide AVI-SPL's engineering department with all required architectural floor, reflected ceiling, building elevation, and section plans in AutoCAD® format at no charge to AVI-SPL. AVI-SPL LLC Proposal #: 445604-1 Contract #: GSA Third Amendment to Fort Worth City Secretary Contract No. 55664 Page 7 of 7