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Home My WebLink AboutContract 50646-A2DocuSign Envelope ID: 9AAOF2D7-AB09-4FE8-ACFE-C4E59A208593 CSC No. 50646-A2 SECOND AMENDMENT TO FORT WORTH CITY SECRETARY CONTRACT NO. 50646 This Second Amendment to Fort Worth City Secretary Contract No. 50646 ("Second Amendment") is made between the City of Fort Worth ("Fort Worth"), a municipal corporation and Pethealth Services (USA), Inc., an Illinois corporation ("Vendor"). WHEREAS, Fort Worth and Vendor entered into an Agreement identified as Fort Worth City Secretary Contract No. 50646 beginning April 13, 2018 (the "Agreement"); and WHEREAS, it is the collective desire of both Fort Worth and Vendor to amend the Agreement to add Attachment A-2 and Exhibit B-2; the total annual amount will not to exceed $100,000.00. NOW THEREFORE, known by all these present, Fort Worth and Vendor, acting herein by the through their duly authorized representatives, agree to the following terms, which amend the Agreement as follows: 1. The Agreement is hereby amended by adding Attachment A-2 and Exhibit B-2, attached to this Second Amendment, as Attachment A-2 and Exhibit B-2 of the Agreement, not to exceed a total annual amount of $100,000.00. 2. All other terms, provisions, conditions, covenants and recitals of the Agreement not expressly amended herein shall remain in full force and effect. [Signature Page Follows] OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Second Amendment to Fort Worth City Secretary Contract No. 50646 Page 1 of 2 DocuSign Envelope ID: 9AAOF2D7-AB09-4FE8-ACFE-C4E59A208593 Executed effective as of the date signed by the Assistant City Manager below. FORT WORTH: City of Fort Worth By: Mark McDaniel (Mar 27, 202413:44 CDT) Name: Mark McDaniel Title: Deputy City Manager Date: Mar 27, 2024 Approval Recommended: By: / Name: Kevin Gunn Title: Director of IT Solutions d944Ugq Attest: p of *Oar4 100 Caa� n�4g44a By: Name: Jannette S. Goodall Title: City Secretary VENDOR: Pethealth Services, (USA), Inc. DocuSigned by: ,�� uu�� By: �w�w¢rawrgr�wo... Name: Title: Senior VP, Software Solutions Date: March 18, 2024 Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: Steven Vandever(Mar 26,202408:09 CDT) Name: Steven Vandever Title: Senior IT Solutions Manager Approved as to Form and Legality: By: Name: Taylor C. Paris Title: Assistant City Attorney Contract Authorization: M&C: N/A OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Second Amendment to Fort Worth City Secretary Contract No. 50646 Page 2 of 2 DocuSign Envelope ID: 9AAOF2D7-AB09-4FE8-ACFE-C4E59A208593 PetR'Rint. Attachment A-2 DATA MANAGEMENT SYSTEM Pethealth Software Solutions Statement of Work This Statement of Work (this "SOW") is made and entered into as of (the "Effective Date") by and between: Pethealth Services USA (Inc) City of Fort Worth 223 West Erie Street, Suite 6W -and- 200 Texas Street Chicago, IL, 60654 Fort Worth, Texas 76102 ("Pethealth") (the "Client") This SOW governs the relationship between Pethealth and the Client and is entered into for Pethealth to provide the Client with a mutually agreed upon description of work to be performed, deliverables and timelines for the project. This document will also clearly outline any expectations, restrictions or requirements needed by both parties. In consideration of the mutual covenants contained herein and other good and valuable consideration, the receipt and adequacy of which are hereby acknowledged, both Parties agree as follows: 1. Definitions 1.1. Development: The process of building, testing and launching the application changes and/or report changes in PetPoint. 1.2. Go -Live Date: The date the new functionality is available for use in the production System. 1.3. Live System: This is the PetPoint application that is available to all users. 1.4. PetPoint: The animal management application in a hosted environment provided by Pethealth. 1.5. Specification: Written Document that describes in detail the Custom Development required by Client. 1.6. Test System: This is a copy of the PetPoint application set aside for the purpose of reviewing and testing new functionality without impacting the Live System. 1.7. UAT: User Acceptance Testing is the act of non -technical people, the users, to review and assess the functionality to insure that it meets the intended purpose. 2. Scope of Work 2.1. The client would like to add an additional feature into its Motorola-CRM and PetPoint integration as defined by the scope (Attachment A). 2.2. Pethealth retains full ownership of all code and data structure created for this Custom Development project. The client understands that, although this Custom Development is being created specifically for them, it may be made available to all users of the PetPoint application. 2.3. Pethealth and Client will set an approximate Go -Live Date at the execution of this agreement, with the actual Go -Live Date being set after approval of the final UAT. 2.4. As the owner of the code, Pethealth will insure the long-term maintenance of the Custom Development for the annual maintenance fees for as long as they are paid by the Client. 2.5. Any future changes to the Custom Development, the Client's requests will be priority over other users. Other users requests need to be reviewed with Client to insure there will be no negative impact on Client's use of that functionality. Pethealth Software Solutions PetPoint Custom Development Statement of Work v.1.0-05312017 DocuSign Envelope ID: 9AAOF2D7-AB09-4FE8-ACFE-C4E59A208593 PetR'Ri nt. DATA MANAGEMENT SYSTEM Pethealth Software Solutions Statement of Work 2.6. Requests for changes to the Custom Development may be made by the Client through a Change Request to be considered, and will be completed at an additional cost to the client, dependent on the impact to all users. Any changes may delay the completion of the project. 3. Out of Scope 3.1. Any work outside of what is detailed in the above Scope of Work. 4. Pethealth's Responsibilities 4.1. Pethealth will provide included items within the time frame specified. 4.2. Pethealth will deploy changes based on a pre -scheduled deployment schedule. 4.3. Pethealth will notify the client of the completion of these items within 5 business days of their completion. 5. Client Responsibilities 5.1. Client understands that any changes after this Statement of work is approved may incur time delays and/or additional cost. 5.2. Client understands that if their response time to Pethealth's questions goes beyond a reasonable time frame, the completion of included items may be delayed beyond the original timeframe. 6. Price 6.1. The cost of custom development for this project will not exceed $7,400. 6.1.1. Client is currently paying $6,000 in annual maintenance fees for their original Motorola CRM integration. Annual maintenance for this project will be included in this fee. 6.2. Payment terms are as follows: 6.2.1. Twenty-five percent (25%) of the cost as listed above is due at the execution of this agreement. 6.2.2.Twenty-five percent (25%) of the cost as listed above is due upon approval of development (testing completion). 6.2.3.Fifty percent (50%) of the cost as listed above is due at the time of deployment. Pethealth Software Solutions PetPoint Custom Development Statement of Work v.1.0-05312017 DocuSign Envelope ID: 9AAOF2D7-AB09-4FE8-ACFE-C4E59A208593 PetP%'Ri nt. DATA MANAGEMENT SYSTEM Pethealth Software Solutions Statement of Work 7. Change Requests 7.1. At any time during the project, change requests can be completed and agreed to by both the Client and Pethealth as needed, and will act as an addendum to this SOW, and will include any possible financial requirements. 7.2. If, at the time of the specification creation, additional requirements are found, this may increase the cost of the custom development project. In this event the Client will be notified with a Change Request. Approval will be required by the Client in order to proceed. 7.2.1.In the event that the Client determines they no longer wish to proceed with the project, it will be cancelled, less time and material expenses incurred by Pethealth. The Client will be provided the Specification for the Custom Development at the time of cancellation. 8. Amendments In consideration of the Parties agreeing to amend their obligation in the existing Agreement and other good and valuable consideration, the receipt and adequacy of which are hereby acknowledged, both parties agree as follows: Original Provision Amended Provision n/a n/a [Original language of second provision to be amended] [Original language of second provision to be amended] etc. etc. 9. No Other Change Except as provided in this Amending Agreement, all of the terms and conditions of the SaaS Agreement remain unchanged and in full force and effect and will be read with this Amending Agreement. 10. Terminology Capitalized terms not defined in this Amending Agreement shall have the meaning as described in the Agreement. Pethealth Software Solutions PetPoint Custom Development Statement of Work v.1.0-05312017 DocuSign Envelope ID: 9AAOF2D7-AB09-4FE8-ACFE-C4E59A208593 • PetP fa nt. DATA MANAGEMENT SYSTEM Pethealth Software Solutions Statement of Work By signing this Agreement, both parties are entering into the Agreement as of the Effective Date and agree to the terms and conditions outlined within. PETHEALTH: Pethealth Services (USA) Inc. Address: 223 West Erie Street, Suite 6W, Chicago, IL, 60654 Telephone: 1-866-600-4815 Email: software -solutions(@ oetooi nt.com CLIENT: City of Fort Worth Billing Address: 200 Texas St Fort Worth, TX 76102 Telephone: (817)392-3737 Email: supplierinvoices@fortworthtexas.gov Name of Signer: Signer's Title: Signature: Signer's Telephone: 1-866-630-7387 ext. Signer's Email: Date: Name of Signer: Mark McDaniel Signer's Title: Deputy City Manager Signature: Mark McDaniel (Mar 27, 202413:44 CDT) Signer's Telephone: 817-392-6316 Signer's Email: Mark.McDaniel@fortworthtexas.gov Date: M a r 27, 2024 Pethealth Software Solutions PetPoint Custom Development Statement of Work v.1.0-05312017 DocuSign Envelope ID: 9AAOF2D7-AB09-4FE8-ACFE-C4E59A208593 • PetRfa nt. UAIA MANAGEMENT SYSTEM Pethealth Software Solutions Statement of Work Attachment A Scope The CIty of Fart Worth, Texas {U57X1411. seeks to augrnent its current systern by integrating an add iti o nal featu re into its Motorola-CRM a nd Petpo int integration. Th eV a i m to deve Inp exce ption repo rtingcapabllltlesr enablIng them to mon1tor open requests wlthln the CRM system and ensure ti m ely clo s u re by the respective divisions_ Presently, theysolely receive activity notifications upon case closiure- Theilr rrevr requirernent entails receiving an activity notification upon case creation, including the a s.s igned case nurnbeir for irn proved trmki ng and rnanagernent efficien cy. Pethealth Software Solutions PetPoint Custom Development Statement of Work v.1.0-05312017 DocuSign Envelope ID: 9AAOF2D7-AB09-4FE8-ACFE-C4E59A208593 ^XHIBIT B-2 � =24Pet® Pethealth Services (USA) Inc., 3315 Algonquin Road, Suite 310, Rolling Meadows, IL 60008, USA Pethealth Services Inc., 710 Dorval Drive, Suite 400, Oakville, On L6K3V7, CANADA Quote Information Prepared By Kristen McCann Date Quote Sent 2/29/2024 Title Client Services Director, Software Specialist Expiration Date 3/29/2024 Email kristen.mccann@pethealthinc.com Quote Number 00001720 Customer Information Organization Name City of Fort Worth Contact Name Sharon Gamble Phone 817-392-5094 Email sharon.gamble@fortworthtexas.gov Bill To Name City of Fort Worth Bill To 200 Texas Street Fort Worth, Texas 76102-6314 United States Phone (866) 630-7387 Quote Notes Annual maintenance fee for PetPoint - Motorola CRM integration is $6,000 annually (May -April billing cycle) Quote Line Items PetPoint Custom Development Quote Total Price Subtotal $7,400.00 Quote Terms and Expiration Custom Development One Time Fee Discount 0.00% Total Price $7,400.00 1.00I $7,400.00I $7,400.00 This quote is valid 30 days from the day it was sent. This quote is issued to the organization named in this quote and is non -transferable and cannot be assigned to any third party. By accepting this quote you accept the pricing and any additional terms and conditions listed in the Quote Notes as binding and non-negotiable. Taxes may be applied based on state, territory, or status. An agreement will follow after the acceptance of this quote. i-24Petwatch. i=24Petcare. :024Petconnect.