HomeMy WebLinkAboutOrdinance 26763-03-2024Ordinance No. 26763-03-2024
AN ORDINANCE INCREASING ESTIMATED RECEIPTS AND
APPROPRIATIONS IN THE GENERAL CAPITAL PROJECT FUND, IN THE
AMOUNT UP TO $14,700,000.00, FROM FUTURE REVENUES, FOR THE
PURPOSE OF FUNDING THE SMALL-SCALE INFRASTRUCTURE PROGRAM
PROGRAMMABLE PROJECT (CITY PROJECT NO. P00151); PROVIDING FOR
A SEVERABILITY CLAUSE; MAKING THIS ORDINANCE CUMULATIVE OF
PRIOR ORDINANCES; REPEALING ALL ORDINANCES IN CONFLICT
HEREWITH; AND PROVIDING AN EFFECTIVE DATE.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FORT WORTH,
TEXAS:
SECTION 1.
That in addition to those amounts allocated to the various City departments for Fiscal Year 2023-2024 in the
Budget of the City Manager, there shall also be increased estimated receipts and appropriations in the General
Capital Project fund in the amount up to $14,700,000.00, from future revenues, for the purpose of funding
the Small -Scale Infrastructure Program] programmable project (City Project No. P00151).
SECTION 2.
That should any portion, section or part of a section of this ordinance be declared invalid, inoperative or void
for any reason by a court of competent jurisdiction, such decision, opinion or judgment shall in no way impair
the remaining portions, sections, or parts of sections of this ordinance, which said remaining provisions shall
be and remain in full force and effect.
SECTION 3.
That this ordinance shall be cumulative of Ordinance 26453-09-2023 and all other ordinances and
appropriations amending the same except in those instances where the provisions of this ordinance are in
direct conflict with such other ordinances and appropriations, in which instance said conflicting provisions of
said prior ordinances and appropriations are hereby expressly repealed.
SECTION 4.
This ordinance shall take effect upon adoption.
APPROVED AS TO FORM AND LEGALITY:
Richard McCr2cken (Mar 26, 2024 ZZ:12 C0T)
Assistant City Attorney
ADOPTED AND EFFECTIVE: March 19, 2024
CITY SECRETARY
Jannette S. Goodall
City Secretary
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City of Fort Worth, Texas
Mayor and Council Communication
DATE: 03/19/24 M&C FILE NUMBER: M&C 24-0187
LOG NAME: 06SSIP ENGINEERING CONTRACTS AND APPROPRIATION
SUBJECT
(ALL) Authorize Non -Exclusive Agreements with Baird Hampton & Brown, Inc.; Kimley Hom and Associates, Inc.; Westwood Professional
Services, Inc. dba Peloton Land Solutions, Inc., a Westwood Company; Shield Engineering Group, PLLC; and Simon Engineering & Consulting,
Inc. in a Combined Annual Amount Up to $2,000,000.00 for the Initial Term with Four One -Year Renewal Options for the Development Services
Department, Adopt Appropriation Ordinance, and Amend the Fiscal Years 2024-2028 Capital Improvement Program
)RECOMMENDATION:
It is recommended that the City Council:
1. Authorize non-exclusive agreements with Baird Hampton & Brown, Inc.; Kimley Hom and Associates, Inc.; Westwood Professional Services,
Inc. dba Peloton Land Solutions, Inc., a Westwood Company; Shield Engineering Group, PLLC; and Simon Engineering & Consulting, Inc. in
a combined annual amount up to $2,000.000.00 with four one-year renewal options for engineering services for the Development Services
Department's Small -Scale Infrastructure Program;
2. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the General Capital Projects Fund in the
amount up to $14,700,000.00, subject to receipt of funds, for the purpose of funding the Small -Scale Infrastructure Program programmable
project (City Project No. P00151); and
3. Amend the Fiscal Years 2024-2028 Capital Improvement Program.
DISCUSSION:
The purpose of this Mayor and Council Communication (M&C) is to authorize execution of engineering agreements and appropriate funds
necessary to start the Development Services Department's Small -Scale Infrastructure Program (Program). The Program is being created to
provide engineering design and construction services for the installation of small-scale or infill developer -led projects, including 800 feet or fewer of
water, sewer, storm services, sidewalk and four (4) or fewer pedestrianlstreetiight installations. The engineering and construction cost will be
funded entirely by Developers.
The Development Services Department conducted a Request for Qualifications to establish a standing list of qualified engineering firms which the
Development Services Department will use to provide engineering services for projects in the Small -Scale Infrastructure Program.
The Request for Qualifications was advertised in the Fort Worth Star -Telegram on September 21, 2022 and September 28, 2022. The City
received fourteen (14) responses.
An evaluation panel consisting of representatives from the Development Services Department reviewed and scored the submittals based on the
following criteria: (a) project understanding (30%); (b) project team and experience (45%); (c) related local projects (15%); and (d) readiness to
proceed (10%).
The scores are listed in the table below. No guarantee was made that a specific amount of services would be requested.
Bidders
Shield Engineering Group,
PLLC
Peloton Land Solution, Inc, a
Westwood Company
Baird, Hampton & Brown
Evaluation Factors
d Total
Score
30
45
15
10
100
30
45
15
10
100
30
44
15
10
99
Rank
Kimley Hom 30 42.5 15 10 97.5
Simon Engineering & 29 44 14 10 97 5
Consulting, Inc.
LJA Engineering 29 44 14 9.5 96.5 6
Cobb Fendley 29 42.5 13.5 9.5 94.5 7
Mas Consulting Engineering 26 44 14.5 10 94.5 8
& Consulting Inc.
Multatech 27.5 42.5 15 9 94 9
Bartlett & West 26 45 10 7.5 88.5 10
James DeOtte Engineering, 30 40 10 7.5 87.5 11
Ina
DEC Engineering Excellence 27.5 40 10 7.5 85 12
Arredondo, Zepeda & Brunz, 22.5 40 11.5 9 83 13
LLC
RLG Consulting Engineers 12.5 45 14.5 9 81 14
After evaluation, the panel concluded that Baird Hampton & Brown, Inc.; Kimley Horn and Associates, Inc.; Westwood Professional Services, Inc.
dba Peloton Land Solutions, Inc., a Westwood Company; Shield Engineering Group, PLLC; and Simon Engineering & Consulting, Inc are the most
qualified engineering firms for the Program.
To facilitate the administration of the Small -Scale Infrastructure Program, the attached appropriation ordinance is necessary. The ordinance
appropriates the full projected annual amount of up to $14,700,000.00 in the General Capital Projects Fund, subject to receipt of funds, for the
purpose of funding the Small -Scale Infrastructure Program programmable project (City Project No. P00151). Having a full year's appropriation
authority will support awarding the current design and engineering contracts as well as annual contracts for related construction services, which are
currently out for bid.
The appropriation is subject to receipt of funds from developers, which will prevent over spending with movement of spending authority to a child
project contingent on the actual receipt or availability of funds, ensuring that it is tied to the funds received for each project. The authority granted by
the attached ordinance is subject to certain restrictions. Specifically, the total amount of all transfers cannot exceed the annual appropriation for the
programmable project, and each transfer is contingent upon the receipt of funds from the developer. Given the mid -year start of the program, it's
projected that the actual receipts and appropriations for Fiscal Year 2024 will be in the neighborhood of $7,375,000.00.
Funding for this project was not included in the Fiscal Years 2024-2028 Capital Improvement Program (CIP) because funding for the program had
not been determined at the time of its development. The actions in this M&C will amend the Fiscal Years 2024-2028 Capital Improvement Program
as approved in connection with Ordinance 26453-09-2023.
Fund
Name
FY 2024
Appropriations
Authority
Budget Change
Increase
Revised
FY202
t
Small -Scale
Infrastructure
This
Program -
$0.00
M&C
$14,700,000.00
$14,700,000.00
City Project
No. P00151
This task order contract will sere current and future capital projects as -needed, and a funds availability verification will be performed by
Development Services Contract Compliance Managers prior to task order assignment.
FUNDING: The maximum combined annual amount allowed under these engineering and design agreements will be $2,000,000.00; however, the
actual amount used will be based on the needs of the department and the available budget.
DVIN BE: Small Scale Infrastructure Program received a waiver for the Program as there will not be any fiscal City Participation, it does not meet
Ordinance, Section 20-368 requirements.
AGREEMENT TERMS: Upon City Council approval, the agreements shall begin upon execution and expire one year from that date.
RENEWAL TERMS: The agreements may be renewed for four additional one-year terms. This action does not require specific City Council
approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term.
ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager to the amount allowed by
relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated.
Staff intends to go out to bid for the construction contractors in April 2024 and an M&C for the selection of the contractors June 2024.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendations and adoption of the attached appropriation ordinance, funds
will be deposited into the General Capital Projects Fund as appropriated for the Small -Scale Infrastructure Program programmable project. The
Development Services Department (and Financial Management Services) is responsible for the collection and deposit of funds due to the City.
Prior to any expense being incurred, the Development Services Department also has the responsibility to validate the availability of funds.
Submitted for City Manager's
Office by;
Dana Burghdoff
8018
Oriadnating Business Unit
Head:
D.J. Harrell
8032
Additional Information Contact: Ty Thompson 2120
Evelyn Roberts 7838