HomeMy WebLinkAboutContract 55480-A1CSC No. 55480-A1
AMENDMENT No . 1
TO CITY SECRETARY CONTRACT No. 55480
WHEREAS, the City of Fort Worth (CITY) and Kimley-Horn Associates,
Inc., (ENGINEER) made and entered into City Secretary Contract No. 55480,
(the CONTRACT) which was authorized by M&C 21-0218 on the 23rd day of
March, 2021 in the amount of $262,380.00; and
WHEREAS, the CONTRACT involves engineering services for the
following project:
Trinity Boulevard 36-Inch Water Main Relocation, Phases 1 and 2; and
WHEREAS, it has become necessary to execute Amendment No. 1 to the
CONTRACT to include an increased scope of work and revised fee.
NOW THEREFORE, CITY and ENGINEER, acting herein by and through
their duly authorized representatives, enter into the following
agreement, which amends the CONTRACT:
1.
Article I of the CONTRACT is amended to include the additional
engineering services specified in proposal attached hereto and
incorporated herein. The cost to City for the additional design services
to be performed by Engineer totals $76,600.00.
2.
Article II of the CONTRACT is amended to provide for an increase in
the fee to be paid to Engineer for all work and services performed under
the Contract, as amended, so that the total fee paid by the City for all
work and services shall be an amount of $338,980.00.
3.
All other provisions of the Contract, which are not expressly
amended herein, shall remain in full force and effect.
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
City of Fort Worth, Texas Trinity Blvd. 36" Water Main Relocation, Ph. 1 & Ph. 2
Prof Services Agreement Amendment Template 102101
Revision Date: November 23, 2021
Page 1 of 2
EXECUTED and EFFECTIVE as of the date subscribed by the City's
designated Assistant City Manager.
APPROVED:
City of Fort Worth
Fernando Costa
Assistant City Manager
DATE:
APPROVAL RECOMMENDED:
chi-i 'toyheY ff6 (el-
ChristopherHard r(M a r 26, 202407,14 CDT,
Christopher Harder, P. E.
Director, Water Department
Contract Compliance Manager:
ENGINEER
Kimlley-Horn Associates, Inc.
W,�
Join Atkins, P.E.
Vice President
DATE: 02/16/2024
By signing, I acknowledge that I am the person responsible for the
monitoring and administration of this contract, including ensuring all
performance and reporting requirements.
for PreOti KC, P.E.
Project Manager
APPROVED AS TO FORM AND LEGALITY:
Douglas Black (Mar29. 202410:04 CDT)
Douglas W. Black
Sr. Assistant City Attorney
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Jannette Goodall
City Secretary
City of Fort Worth, Texas
Prof Services Agreement Amendment Template
Revision Date: November 23, 2021
Page 2 of 2
M&C: N/A
Date: N/A
Form 1295: N/A
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Trinity Blvd. 36" Water Main Relocation, Ph. 1 & Ph. 2
102101
Kimley>»Horn
February 2, 2024
Ms. Preeti KC, P.E.
Senior Project Manager
City of Fort Worth Water Department
200 Texas Street
Fort Worth, TX 76102
Re: City of Fort Worth — Trinity Blvd Ph1 & Ph2 — Amendment No. 1
Phase 2 Construction Phase Services
KHA No. 061018386
City Project No. 103010
Dear Preeti:
This letter is in reference to a contract between Kimley-Horn and Associates, Inc. (ENGINEER) and
the City of Fort Worth (CITY) dated 03-29-2021 referred to herein as the "CONTRACT".
This amendment is to provide construction phase services for the duration of the phase 2 construction
phase portion of the project. ENGINEER will provide the services outlined as follows:
TASK 10. PHASE 2 — DESIGN MANAGEMENT
In accordance with the Contract, Engineer shall perform the following additional services for up to four
(4) months:
10.1. Managing the Team
• Lead, manage and direct design team activities
• Ensure quality control is practiced in performance of the work
• Communicate internally among team members
• Task and allocate team resources
10.2. Communications and Reporting
• Prepare invoices and submit monthly in the format requested by the CITY.
• Coordinate with other agencies and entities as necessary for the design of the proposed
infrastructure, and provide and obtain information needed to prepare the design
• With respect to coordination with permitting authorities, ENGINEER shall communicate with
permitting authorities such that their regulatory requirements are appropriately reflected in the
designs. ENGINEER shall work with regulatory authorities to obtain approval of the designs,
and make changes necessary to meet their requirements, as part of the design scope.
Kimley>>> Horn Page 2
TASK 17. PHASE 2 — CONSTRUCTION PHASE SERVICES
Engineer will provide the following additional services:
7.1 Construction Support
• The ENGINEER shall attend the preconstruction conference.
• After the pre -construction conference, the ENGINEER shall provide project exhibits and
attend public meeting to help explain the proposed project to residents. The CITY shall
select a suitable location and mail the invitation letters to the affected customers.
• Prepare and distribute Meeting Notes.
• On -site Observation
• Make up to four (4) site visits at intervals as directed by CITY in order to observe
the progress of the work.
Such visits and observations by ENGINEER are not intended to be
exhaustive or to extend to every aspect of Contractor's work in progress.
Observations are to be limited to spot checking, selective measurement,
and similar methods of general observation of the Work based on
ENGINEER'S exercise of professional judgment. Based on information
obtained during such visits and such observations, ENGINEER will
evaluate whether Contractor's work is generally proceeding in accordance
with the Contract Documents, and
ENGINEER will keep CITY informed of the general progress of the Work.
The purpose of ENGINEER'S site visits will be to enable ENGINEER to
better carry out the duties and responsibilities specifically assigned in this
Agreement to ENGINEER, and to provide CITY a greater degree of
confidence that the completed Work will conform in general to the
Contract Documents. ENGINEER shall not, during such visits or as a
result of such observations of Contractor's work in progress, supervise,
direct, or have control over Contractor's work, nor shall ENGINEER have
authority over or responsibility for the means, methods, techniques,
equipment choice and usage, sequences, schedules, or procedures of
construction selected by Contractor, for safety precautions and programs
incident to Contractor's work, nor for any failure of Contractor to comply
with laws and regulations applicable to Contractor's furnishing and
performing the Work. Accordingly, ENGINEER neither guarantees the
performance of any Contractor nor assumes responsibility for any
Contractor's failure to furnish and perform its work in accordance with the
Contract Documents.
• Progress Meetings
Attend monthly progress meetings (up to 4) and visit the site for observation at
that time.
• Shop drawing, samples and other submittals Review
Kimley»>Horn
Page 3
• Review up to thirty (30) shop drawings, samples and other submittals submitted
by the contractor for general conformance with the design concepts and general
compliance with the requirements of the contract for construction.
Such review, approvals or other action will not extend to means, methods,
techniques, equipment choice and usage, sequences, schedules, or procedures
of construction or to related safety precautions and programs and shall not relieve
the Contractor from its responsibility for performance in accordance with the
contract for construction, nor is such review a guarantee that the work covered by
the shop drawings, samples and submittals is free of errors, inconsistencies or
omissions.
• Log all shop drawings, samples and other submittals.
• Substitutions
• Evaluate and determine the acceptability of up to five (5) substitute or "or -equal"
materials proposed by Contractor in accordance with the Contract Documents, but
subject to the provisions of applicable standards of the state or the CITY.
• Request for information (RFI):
Provide necessary interpretations and clarifications of contract documents, and
make recommendations as to the acceptability of the work for up to four (4) RFI's.
ENGINEER will respond to reasonable and appropriate Contractor requests for
information and issue necessary clarifications and interpretations of the Contract
Documents to CITY as appropriate to the orderly completion of Contractor's work.
Any orders authorizing variations from the Contract Documents will be made by
CITY.
• Change Orders
Provide support for Change Orders as requested by the CITY. Up to one (1)
change order is assumed. Change Order support may include review and
recommendations to the CITY for the execution of change orders.
• Final PROJECT Walk Through
• Attend the "Final" PROJECT Part walk through and assist with preparation of final
punch list. Attend one (1) final site visit to determine if the completed Work of
Contractor is generally in accordance with the Contract Documents.
• ENGINEER shall not be responsible for the acts or omissions of any
Contractor, or of any of their subcontractors, suppliers, or of any other
individual or entity performing or furnishing the Work. ENGINEER shall not
have the authority or responsibility to stop the work of any Contractor.
Kimley>>> Horn Page 4
TASK 18. PHASE 2 — RECORD DRAWINGS
Engineer will provide the following additional services:
8.1 Record Drawings
• The ENGINEER shall prepare Record Drawings from information provided by the CITY
depicting any changes made to the Final Drawings during construction. The following
information shall be provided by the CITY:
o As -Built Survey
o Red -Line Markups from Contractor
o Red -Line Markups from City Inspector
o Copies of Approved Change Orders
o Approved Substitutions
• The ENGINEER shall modify the Final Drawings electronically and shall place a stamp on
the plans indicating that they represent Record Drawings of the project as constructed.
The stamp shall be signed and dated by the ENGINEER and shall be placed on each plan
sheet, whether there are any revisions on the sheet or not. Each sheet shall clearly
indicate all changes which apply to that sheet by clouding and numbering, or other
suitable means.
• The following disclaimer shall be included with the Record Drawing stamp:
o These Record Drawings were prepared using information provided by others and
represent the as constructed conditions to the extent that documented changes
were provided for recording. The ENGINEER assumes no liability for
undocumented changes and certifies only that the documented changes are
accurately depicted on these drawings.
• The ENGINEER shall submit a set of sealed Final Drawings, modified and stamped as
Record Drawings, on mylar for record storage. The ENGINEER may keep copies of the
information provided by the CITY for their files, but all original red -lined drawings shall be
returned to the CITY with the mylars.
ASSUMPTIONS
• One copy of full size (22"x34") .pdf will be delivered to the CITY.
DELIVERABLES
A. PDF Record Drawings files will be uploaded to E-Builder.
B. GIS shapefiles will be provided to the City in .shp format.
C. Approved Pipe Shop Drawings.
Kimley»>Horn
Page 5
Compensation and Budget Modifications
We recommend that the City increase the budget by $76,600 for these additional services.
The
following table summarizes our recommended budget revisions and revised contract amount:
Description
Original
Amendment
Total
Contract
No.1
Task 1. Phase 1 -
Design Management
$8,600
$6,700
$15,300
Task 2. Phase 1 -
Conceptual Design
$0
$0
$0
Task 3. Phase 1 -
Preliminary Design
$50,590
$0
$50,590
Task 4. Phase 1 -
Final Design
$39,680
$0
$39,680
Task 5. Phase 1 -
Construction Contract Documents
$6,400
$0
$6,400
Task 6. Phase 1 -
Bid Phase Services
$7,900
$0
$7,900
Task 7. Phase 1 -
Construction Phase Services
$36,150
$0
$36,150
Task 8. Phase 1 -
Record Drawings
$7,000
$0
$7,000
Task 9. Phase 1 -
Survey and Subsurface Utility
$10,510
$0
$10,510
Engineering Services
Task 10. Phase 2
-Design Management
$7,800
$0
$7,800
Task 11. Phase 2
- Conceptual Design
$0
$0
$0
Task 12. Phase 2
- Preliminary Design
$38,684
$0
$38,684
Task 13. Phase 2
- Final Design
$29,900
$0
$29,900
Task 14. Phase 2
- Construction Contract
$6,166
$0
$6,166
Documents
Task 15. Phase 2
- Bid Phase Services
$5,900
$0
$5,900
Task 16. Phase 2
- Survey and Subsurface Utility
$7,100
$0
$7,100
Engineering Services
Task 17. Phase 2
- Construction Phase Services
$0
$60,400
$60,400
Task 18. Phase 2
- Record Drawings
$0
$9,500
$9,500
Total
$262,380
$76,600
$338,980
We appreciate the opportunity to be of continued service to the City. Please contact us if we need to
provide any further information.
Very truly yours,
KIMLEY-HORN AND ASSOCIATES, INC.
4JI.Atkins, P.E.
Vice President
J RA/jck
Attachments: Level of Effort (LOE) Spreadsheet
\\Kimley-horn\CN_FTW\FTW_Utilities\061018388-Trinity-Blvd-36-Inch-WL\PPP\POST_NTP\CCA-Amendment\Trinity Blvd WL Ph1 and 2_Am-1_Ltr.doc
2/2/2024
Level of Effort Spreadsheet
TASK/HOUR BREAKDOWN
Design Services for
Trinity Blvd Ph 2 & Ph 2 - 36-Inch Water Line Relocation
City Project No. 102101
Labor (hours)
Task Description Senior
Task No. Professional
Rate $370.00
Project
Manager /
Engineer
$295.00
EIT
$215.00
Total Labor Subconsultant
Admin. Cost
MWBE I Non-MWBE Markup
$135.00
Travel/ Total
Reproduction / Expense Task Sub Total
Cost
Fees /Permitting
10.0
Design Management (Ph2)
10
10
0
0
$6,700
$0
$0
$0
$0
$0
$6,700
Managing the Team
10
10
$6,700
$0
$6,700
$0
$0
$0
17.0
Construction Phase Services (Ph2)
311
100
801
0
$58,400
$0
$0
$0
$2,000
$2,000
$60,400
Construction Support
Attend Preconstruction Conference 2 2 2
Attend Public Meeting 2 6
Construction Meetings (1/mo for 4 mo) 4 8 8
Shop Drawing Review (30) 8 40 40
Pipe 2 18
RFIs (4) 4 12 12
Change Orders (1) 4 8 4
Final Walkthrough 4 4 4
Punch List 1 4 2
Follow Up Walkthrough 2 2 2
$0
$2,000
$0
$0
$1,800
$0
$1,800
$1,900
$0
$1,900
$5,600
$2,000
$7,600
$23,400
$0
$23,400
$6,100
$0
$6,100
$7,600
$0
$7,600
$4,700
$0
$4,700
$3,500
$0
$3,500
$2,000
$0
$2,000
$1,800
$0
$1,800
$0
$0
$0
18.0
Record Drawings (Ph2)
5
10
22
0
$9,500
$0
$0
$0
$0
$0
$9,500
Record Drawings
Revisions
Deliverables
5
10
20
2
$0
$0
$0
$9,100
$0
$9,100
$400
$0
$400
$0
$0
$0
Subtotal
46
120
102
0
$74,600
$0
$0
$0
$2,000
$2,000
$76,600
Water Line Linear Footage 2,276 LF 100%
Sanitary Sewer Linear Footage - LF 0%
Total Fee:
Survey/SUE Fee:
Total Fee (-) Survey Fee
Description
31 - Design
51 - Survey
City of Fort Worth, Texas
Attachment B - Level of Effort Supplement
Typical Water and Sewer Replacement
FWWTR Official Release Date: 8.09.2012
$76,600
$0
$76,600
Water Sewer
$76,600.00 $0.00
$0.00 $0.00
Project Summary
Total Hours
268
Total Labor
$74,600
Total Expense
$2,000
M/WBE Sub
$0
M/WBE Participation
0.0%
Non-M/WBE Sub
$0
Total Sub Markup
$0
Total Direct Expenses
$2,000
Grand Total $76,600.001
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