HomeMy WebLinkAboutContract 55930-R2CSC No. 55930- R2
CITY OF FORT WORTH
CONTRACT RENEWAL NOTICE
April 2, 2024
S&S Worldwide Inc.
Attn: Jenna Schall
75 Mill Street
Colchester, CT 06415
Re: Contract Renewal Notice
Contract No. CSC No. 55930 ("Contract")
BuyBoard Contract 665-22
Second and Final Renewal Term (April 1, 2024 - March 31, 2025)
The First Renewal Term of the above -referenced Contract with the City of Fort Worth (as
amended) expired on March 31, 2024 (the "Expiration Date"). Pursuant to the terms of the
Contract, the Contract could be renewed at the City's option for up to two (2) one-year renewal
terms. This letter will memorialize the collective desire of the parties to renew the Contract for its
Second and Final Renewal term, which began immediately after the Expiration Date of the First
Renewal Term. All other terms and conditions of the Contract remain unchanged. Please return
this signed acknowledgement letter to the address set forth below acknowledging receipt of
the Contract Renewal Notice.
Please log into PeopleSoft Purchasing to ensure your company information is correct and
up-to-date.
If you have any questions concerning this Contract Renewal Notice, please contact me at
the telephone number listed below.
Sincerely,
Sheri Endsley, District Superintendent
817-392-5726
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Second Renewal of CSC No. 55930 Page 1 of 2
IN WITNESS WHEREOF, the parties hereto have executed this Agreement in multiples.
City:
By: Op��
Name: Jesica McEachern
Title: Assistant City Manager
Date: Apr 4, 2024
Vendor:
Yenn a , hall
Junin Schap IApr 3, 2024 09:32 EDTI
By:
Name: Jenna Schall
Title: Bids and Contract Manager
Email: jschall@ssww.com
Date: Apr # 0 4
FOR CITY OF FORT WORTH INTERNAL PROCESSES:
Approval Recommended:
By:
Name: Richard Zavala
Title: Director
Park & Recreation Department
Approved as to Form and Legality:
7-reff
By:
Name: Trey Qualls
Title: Assistant City Attorney
Contract Authorization:
M&C: 22-0750
Form 1295: 2022-888753
Second Renewal of CSC No. 55930
Contract Compliance Manager:
By signing I acknowledge that I am the
person responsible for the monitoring and
administration of this contract, including
ensuring all performance and reporting
requirements.
By:
Name: Sheri Endsley
Title: District Superintendent
Park & Recreation Department
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City Secretary: p � FFO.....4���o
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By:
Name: Jannette S. Goodall
Title: City Secretary
OFFICIAL RECORD
CITY SECRETARY Page 2 of 2
FT. WORTH, TX
2/9/23, 11:47 AM
M&C Review
CITY COUNCIL AGENDA
Create New From This M&C
DATE: 9/27/2022 REFERENCE
NO..
CODE: P TYPE:
Official site of the City of Fort Worth, Texas
FORT�WQRrTH
**M&C 22- 13PAMEND COOP 665-22
0750 LOG NAME: ATHLETIC, PE, AND GYM
SUPPLIES TD CITY
CONSENT PUBLIC NO
HEARING:
SUBJECT: (ALL) Authorize Execution of an Amendment to Mayor and Council Communication 22-
0446 to Add an Additional Vendor, Pioneer Manufacturing Company Inc. dba Pioneer
Athletics to Purchase Athletic Field Products for All City Departments using Cooperative
Contract BuyBoard 665-22 and to Increase the Combined Annual Amount from
$960,000.00 to a Combined Annual Amount Not to Exceed $1,100,000.00
RECOMMENDATION:
It is recommended that the City Council authorize execution of an amendment to Mayor and Council
Communication 22-0446 to add an additional vendor, Pioneer Manufacturing Company Inc. dba
Pioneer Athletics to purchase athletic field products for all City departments using cooperative
contract BuyBoard 665-22 and to increase the combined annual amount from $960,000.00 to a
combined annual amount not to exceed $1,100,000.00.
DISCUSSION:
The Park & Recreation Department (PARD) requested that the Purchasing Division assist with
amending Mayor and Council Communication (M&C) 20-0446 to increase the annual amount not to
exceed $1,100,000.00 and to add an additional supplier using cooperative agreement BuyBoard 665-
22. The additional vendor will also be available for use for all City departments.
The additional vendor will be utilized for the purchase of athletic field paint, equipment, turf
maintenance products, and supplies. The goods will be used to maintain sporting field sites for events,
including but not limited to: chalks, stripers/marking machines, paints that will not cause damage to the
machines, field layouts and accessories, sweepers, groomers, grass seed or synthetic turf, turf
chemicals, and disinfectants. Sporting equipment such as seating, pitching rubbers/mounds, bases,
nets, posts, goals, stencils, markers, and flags will also be purchased.
The maximum amount allowed under this agreement citywide will be $1,100,000.00, however the
actual amount used will be based on the need of the department and available budget.
These agreements may be renewed for up to two additional one-year terms, in accordance with the
terms of the BuyBoard Contract. Should BuyBoard elect to exercise the renewal option, the City will do
the same.
State law provides that a local government purchasing an item under a cooperative purchase
agreement satisfies any state law requiring that the local government seek competitive bids for
purchase of the item. BuyBoard contracts are competitively bid to increase and simplify the purchasing
power of government entities across the State of Texas.
A M/WBE goal is not assigned when purchasing from an approved purchasing cooperative or public
entity.
This project will serve ALL COUNCIL DISTRICTS.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that upon approval of the recommendations, funds are available in
the current operating budget, as previously appropriated, and upon adoption of the Fiscal Year 2023
Budget by City Council, funds will be available in the Fiscal Year 2023 participating departments'
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2/9/23, 11:47 AM M&C Review
Operating Budget, as appropriated, in the General Fund. Prior to an expenditure being made, the
participating department has the responsibility to validate the availability of funds.
BQN\\
TO
Fund Department Account Project Program Activity Budget Reference # Amount
ID ID I Year (Chartfield 2)
FROM
Fund Department Account Project Program Activity Budget Reference # Amount
ID ID Year (Chartfield 2)
Submitted for City Manager's Office by_
Originating Department Head:
Additional Information Contact:
Reginald Zeno (8517)
Jesica L McEachern (5804)
Anthony Rousseau (8338)
Dave Lewis (5717)
Anthony Rousseau (8338)
Taylor Dean (7648)
ATTACHMENTS
FID TABLE BLANK WITH INSTRUCTIONS V2 Field items.xlsx (CFW Internal)
Fort Worth 1295 8-22-22.pdf (CFW Internal)
SAMS Pioneer Manufacturina Companv Inc dba Pioneer Athletics. pdf (CFW Internal)
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