HomeMy WebLinkAboutIR 6910 No. 6910
INFORMAL REPORT TO CITY COUNCIL MEMBERS
�+,,PrE FfO
eE fORT� To the Mayor and Members of the City Council February 7, 1984
VS
Y rExay� Subject: DEPARIME91AL SPACE CHANGES
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When the new Police Administration and Jail Facility is completed, most
of the Public Safety Building (PSB) will be available for conversion to
be used as general office space. Currently, there are several depart-
ments in the Municipal Building located in restricted areas due to the
lack of sufficient office space. For example, the Water Department's
Customer Service Division has their fire lanes blocked with desks, par-
titions and other furnishings. Most of the Cable Operation is located
in the fire lane. On several occasions, the general public has had to
wait in the open area to discuss complaints with Environmental Control
that is presently located at the north entrance of the Municipal
Building. In addition, security for records, office equipment, and
other sensitive items is almost impossible to obtain because of the
shortage of suitable office space.
In the 1982-84 Capital Improvements Program, Proposition No. 4 provided
$1.9 million for development and completion of the Municipal Building's
third floor. Presently, there are four departments located on the par-
tially completed third floor: Finance, Management Services, Internal
Audit, and Real Property. About 38,000 square feet of space on the
third floor remains undeveloped.
Because of the departmental overcrowding experienced over the years and
its adverse impact on efficiency and effectiveness, plans have been made
to use the PSB as a short-term, in-house solution to eliminate crowding
problems and improve the current office environment. City departments
will move and relocate in both the PSB and the Municipal Building. To
maximize the use of the PSB, some basic improvements are necessary.
Installation of carpet, painting and other minor repairs should be made
before departments relocate to the Public Safety Building.
Attached are the planned departmental space allocations, most of which
will occur when the Police Department moves to the new facility (see
Attachment A) . All departments will occupy more space than they are
currently assigned.
Several options were considered in order to minimize the cost of
relocations, however, using in-house employeees in combination with sane
outside contractors has been determined to be the most cost effective
method to transfer departments in a reasonable length of time.
ISSUED BY THE CITY MANAGER FORT WORTH, TEXAS
INFORMAL REPORT TO CITY COUNCIL MEMBERS No. 6910 - p.2
."PTEA'a February 7 1984
�pE SOR)- To the Mayor and Members of the City Council Y ,
u `..'Ji
�rsXM1 Subject: DEPARTMENTAL SPACE CHANGES
Cost estimates are provided below:
Cocutract Cost
1. Labor and Equipment . . . . . . . . . . . . . . . . .$18,000
2. Phone Transfers. . . . . . . . . . . . . . . . . . . . . .$27,000
3. Carpet and Installation. . . . . . . . . . . . . .$36,000
4. Jail Fumigation. . . . . . . . . . . . . . . . . . . . . .$ 4,000
5. Painting Crews. . . . . . . . . . . . . . . . . . . . . . .$14,000
In-House cost
1. Paint and Supplies. . . . . . . . . . . . . . . . . . .$38,000
2. Minor Repairs. . . . . . . . . . . . . . . . . . . . . . . .$ 8,000
7UTAAL . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .$141,000
Funds are available to pay for the minor improvements with anticipated
savings in the 1983-84 Transportation/Public Works budget. This savings
is a result of projected six months of utility Costs for the new
facility.
The next step in developing a permanent, long-tern solution to office
space needs would require that a Comprehensive master plan be developed
by an architect detailing space utilization for the entire municipal
builing, including the third floor. A master plan would provide the
information necessary to make decisions regarding the third floor
development and provide alternative strategies to resolve other space
problems.
While a master plan is being developed, several other issues should be
analyzed. The City and County have previously considered joint
construction of a City/County courts building. The future use of the
PSB should also be considered. other issues that affect long-tern space
needs include the I-30 expansion and the Park and Recreation
Department's space requirements when their present location is no longer
available for municipal use.
Should additional information be desired, it will be furnished upon
request.
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ity
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Attachment
ISSUED BY THE CITY MANAGER FORT WORTH, TEXAS
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