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HomeMy WebLinkAboutContract 61241CSC No. 61241 AGREEMENT FOR COMMUNITY -BASED PROGRAMS COMMUNITIES IN SCHOOLS OF GREATER TARRANT COUNTY PROGRAM GRANT FISCAL YEARS 2024-2027 In consideration of the mutual covenants, promises, and agreements contained herein, THIS AGREEMENT ("Agreement") is made and entered into between CITY OF FORT WORTH, a home rule municipal corporation of the State of Texas ("City"), acting by and through William Johnson, its duly authorized Assistant City Manager, and COMMUNITIES IN SCHOOLS OF GREATER TARRANT COUNTY, a Texas non-profit corporation ("Contractor"), acting by and through Lindsey Garner, its duly authorized representative. RECITALS WHEREAS, City has determined that Community -Based Programs are necessary to support crime prevention in the City during Fiscal Years 2024 - 2027 to meet one or more of the Crime Control and Prevention District's ("CCPD") goals, which are: (1) to support efforts to reduce violent crime and gang -related activities through enhanced enforcement activities and crime prevention programs, (2) to support efforts to increase the safety of residents and to decrease crime throughout Fort Worth neighborhoods, and (3) to support efforts to increase the safety of youth and reduce juvenile crime through crime prevention and intervention programs; WHEREAS, Contractor has agreed to operate a Community -Based Program called Communities in Schools of Greater Tarrant County ("Program"), which will support the police department's crime prevention efforts throughout the community; WHEREAS, City desires to enter into an agreement with Contractor to operate the Program; and WHEREAS, as consideration for Contractor's performance and operation of the Program, City has appropriated monies in the CCPD Budget in the amount of $300,000.00 ("Program Funds") to provide to Contractor on a reimbursable basis, subject to and in accordance with this agreement. NOW, THEREFORE, in consideration of the mutual covenants herein expressed, the parties agree as follows: AGREEMENT DOCUMENTS The Agreement documents shall include the following: 1. This Agreement between City and Contractor 2. Exhibit A — Scope of Work: Project Plan and ZoomGrants Program Narrative 3. Exhibit B — Budget Narrative Form 4. Exhibit C — Request for Reimbursement (RFR) 5. Exhibit D — Program Performance Report 6. Exhibit E — Request for Budget Modification Form OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX 7. Exhibit F — Corrective Action Plan Form Exhibits "A" through "F", which are attached hereto and incorporated herein, are made a part of this Agreement for all purposes. In the event of any conflict between the terms and conditions of Exhibits A through F and the terms and conditions set forth in the body of this Agreement, the terms and conditions of this Agreement control. DEFINITIONS The term "City" shall include City of Fort Worth, and its officers, agents, employees, and representatives. The term "Contractor" shall include Communities in Schools of Greater Tarrant County, and its officers, agents, employees, representatives, servants, contractors, and subcontractors. The term "Party" shall refer to either City or Contractor. The term "Parties" shall refer to both City and Contractor. AGREEMENT 1. Responsibilities of Contractor Contractor covenants and agrees to fully perform, or cause to be performed, with good faith and due diligence, all work and services described in Exhibit "A" — Scope of Work and Project Plan. Contractor shall be responsible for the day-to-day administration of the Program. Contractor agrees to expend the Program Funds in accordance with the Budget Narrative Worksheet as described in Exhibit "B". Program activities and quarter measures shall be reported in accordance with Exhibit "D"- Performance Report. 2. Program Funds 2.1 In no event shall the total distribution from City made to the Contractor during the Term of this Agreement exceed the total sum of $300,000.00 ("Program Funds"). 2.2 Pavment Payment of the Program Funds from City to Contractor shall be made on a quarterly and cost- reimbursement basis following receipt by City from Contractor of a signed Request for Reimbursement (RFR) (Exhibit Q. The Exhibit C shall be submitted along with copies of all receipts and other supporting documentation for expenses related to this Agreement. Exhibit C reports shall be submitted to City as outlined in the report schedule in Section 2.4. Each RFR should be sequentially numbered and labeled using the following format: AGENCY NAME —INVOICE —QUARTER —YEAR RFR submissions will include expense documentation that is legible, detailed, clear and concise. The submitted RFR shall include the Exhibit D Performance Report, and be signed by the Contractor or duly authorized officer of the Contractor. Submissions must be scanned and submitted to the CCPD Partners Unit of the Fort Worth Police Department. Submissions should be sent electronically to PSWDfortworthtexas.aov, or via mail addressed as such: ATTENTION: CCPD Partners Unit, Financial Management Division, Bob Bolen Public Safety Complex, 505 W. Felix St., Fort Worth, Texas, 76115. Reimbursements will not be made until after receipt of an acceptable and approved RFR and Exhibit D Program Performance report. 2.3 Reimbursements shall be made within 30 days of receipt of an acceptable and approved RFR and Exhibit D Program Performance report. With exception of final reimbursements requests as outlined in Section 2.5, incomplete or incorrect submissions shall be returned to the Contractor for resubmission, restarting the 30-day reimbursement schedule. 2.4 Reauest for Reimbursement Reporting Schedule Contractor agrees to submit all Exhibit C-Requests for Reimbursements (RFR) and Exhibit D-Program Performance Reports on a quarterly basis. Reports shall be included in July, October, January, and April's submission. Contractor agrees to provide Exhibit C—Request for Reimbursement and Exhibit D—Performance Report per the following schedule: Activity/Expenses Report on occurring in the following the 15 of: 5" of: months: April — June July July — September October October — December January January — March April Contractor agrees Exhibit C and Exhibit D reports shall be submitted to City no later than the 15th day after the end of each reporting month. If this deadline occurs on a weekend or a City holiday, then reports shall be submitted to the City by the next City business day. Should the Contractor not be able to meet these requirements in the given month, the Contractor shall provide written notification prior to the deadline that details the justification and expected date of submission. If no notification is received by the 151h of the reporting month, the City will document for future corrective action. If, by the last day of the same month, Contractor has not submitted the required reports, the City will send a Non -Compliance Letter notifying the Contractor's duly authorized representative of a possible suspension of program funding. Submittal of Exhibit C and Exhibit D is required even if expenses and/or activity does not occur. 2.5 No Revisions on Final Reports The last day for the City to receive RFRs and supporting expense documentation from the Contractor for this agreement is April 15, 2027. No corrections or additional documentation will be allowed after this date. Any discrepancies on the final RFR or expense documentation will be adjusted from the final reimbursement amount. 2.6 Budget Modifications Contractor is authorized to modify up to five (5) percent of any budgeted line -item in the original approved budget without prior written permission from City. However, Contractor must submit the Request for Budget Modification Form (Exhibit "E") to City, with the RFR, during the month the modification took place. The request must include justification for modification to the budget, and the new modified budget cannot exceed the total amount of Program Funds. 2.7 Budget Modification Approvals Any modifications of more than five (5) percent of any budgeted line -item in the original approved budget must have prior written permission from City before the modifications are made. The Budget Modification Form (Exhibit "E") must be submitted, and request must be approved by City, before any money is moved to the line -item. Once the Budget Modification is approved, the modified budget will take effect on the first day of the following month. The new modified budget shall not exceed the total amount of Program Funds. 2.8 Budget Modifications to Zero -Line Items Any modifications to zero line -items in the original approved budget must have prior written permission from City before the modifications are made. The Budget Modification Form (Exhibit "E") must be completed and approved by City before money is transferred into the new line -item. Once the Budget Modification is approved, the modified budget will take effect on the first day of the following month. The new modified budget shall not exceed the total amount of Program Funds. 2.9 Budget Modifications to Direct and Indirect Line Items Budget modification can only occur within the Direct and Indirect costs. Funds may not be moved from a Direct line -item into an Indirect line -item, or vice versa. Modification of Direct and Indirect approved budgets must follow the guidelines outlined in sections 2.6, 2.7, 2.8, 2.9. 2.10 Last Day to Approve Modifications The last day the City will approve a Budget Modification for this agreement is February 1, 2027. 2.11 The City reserves the right to reject any budget modification that the City believes, in its sole discretion, is not clearly aligned with the program activities and any requests for reimbursement expenses that the City believes, in its sole discretion, are not specified in Exhibit "B" of this Agreement or an approved budget modification form. 2.12 Budget Modifications shall be submitted to PSMWortworthtexas.2ov, or via mail addressed as such: ATTENTION: CCPD Partners Unit, Financial Management Division, Bob Bolen Public Safety Complex, 505 W. Felix St., Fort Worth, Texas, 76115. 2.13 Contractor will document cost allocations for all budgeted expenses throughout the entirety of the Agreement and will be responsible for having a policy and procedure in place for this documentation. Specifically, Contractor will document how all shared costs, personnel time, or equipment that was fully or partially paid for using CCPD funds, were used in furtherance of the program activities described in this Agreement. Documentation of these cost allocations, as well as a copy of the Contractor's policy and procedures for the documentation of the cost allocations shall be made available to the City upon request. 3. Term This Agreement shall commence upon April 1, 2024 ("Effective Date"), and shall end on March 31, 2027 ("End Date"). All of Contractor's expenditures under this Agreement must be completed no later than March 31, 2027. The City reserves the right to withhold the final Request for Reimbursement until all required documents have been received by the Contractor. All final reports for this agreement must be received by April 15, 2027. 4. Program Performance 4.1 Contractor agrees to maintain full documentation supporting the performance of the work and fulfillment of the objectives set forth in Exhibit "A." 4.2 Program Performance Reporting Schedule Contractor agrees to submit all Exhibit C-Requests for Reimbursements (RFR) and Exhibit D-Program Performance Reports on a quarterly basis. Reports shall be included in July, October, January, and April's submission. Contractor agrees to provide Exhibit C—Request for Reimbursement and Exhibit D—Performance Report per the following schedule: Activity/Expenses Report on occurring in the following 5' of- the 15 of: months: April — June July July — September October October — December January January — March April Contractor agrees Exhibit C and Exhibit D reports shall be submitted to City no later than the 151h day after the end of each reporting month. If this deadline occurs on a weekend or a City holiday, then reports shall be submitted to the City on the next City business day. Should the Contractor not be able to meet these requirements in the given month, the Contractor shall provide written notification prior to the deadline that details the justification and expected date of submission. If no notification is received by the 151h of the reporting month, the City will document for future corrective action. If, by the last day of the same month, Contractor has not submitted the required reports, the City will send a Non -Compliance Letter notifying the Contractor's duly authorized representative of a possible suspension of program funding. Submittal of Exhibit C and Exhibit D is required even if expenses and/or activity does not occur. 4.3 Program Performance Report Contractor agrees to provide a Program Performance Report (Exhibit D) to document the performance of work as described in the Project Plan and Scope of Work. The Exhibit D shall document details of the quarterly progress toward outcome objectives achieved in support of the CCPD goals and zip code data for unduplicated participants. The program reports shall be submitted to City as identified in the report schedule in Section 4.2. 4.4 Corrective Action Plan Contractor agrees to complete a Corrective Action Plan ("CAP") in the event of two (2) consecutive quarter submissions, or (6) consecutive errors in a given quarter for incomplete or incorrect submissions of Exhibit C or Exhibit D reports. A Corrective Action Plan may also be implemented in response to monitoring findings, recurring late submissions of Exhibit C and Exhibit D reports, failure to take corrective actions, and responding to audit reports by the City. The CAP will contain the identified issue found by the City, how the Contractor will correct that issue, who the responsible person will be to ensure completion, and a target completion date. An example of this form is attached as Exhibit "F". 4.5 Monitoring Visits Contractor agrees that the City may conduct a monitoring visit to assess the risk of City funds and Contractor performance at any time during the duration of this Agreement. The City will notify the Contractor of an upcoming monitoring visit and provide instructions of what to prepare. The Contractor agrees to respond to any monitoring findings identified by the City through a Corrective Action Plan. 4.6 Non -Responsiveness Contractor agrees to provide corrective action to all findings or revisions identified by the City during the duration of this Agreement. If, by the last day of the same month a corrective action is identified by the City, and a response is not provided by the Contractor, the City will document further corrective action and send a Non -Compliance letter notifying the Contractor's duly authorized representative of compliance issues, requested resolution, or a possible suspension of program funding. 4.7 The final Exhibit D Program Performance reports will be due April 15, 2027. 4.8 A representative of the program from the Contractor shall attend quarterly meetings of the Crime Control and Prevention District Board as requested. 5. Default and Termination 5.1 This Agreement is wholly conditioned upon the actual receipt by City of Program Funds from the CCPD. All monies distributed to Contractor hereunder shall be exclusively from monies received from the CCPD, and not from any other monies of City. In the event that funds from the CCPD are not received in whole or in part, City may, at its sole discretion, terminate this Agreement and City shall not be liable for payment for any work or services performed by Contractor under or in connection with this Agreement. 5.2 In the event no funds or insufficient funds are appropriated by the City in any fiscal year for any payments due hereunder, City will notify Contractor of such occurrence and this Agreement shall terminate on the last day of the fiscal period for which appropriations were received without penalty or expense to the City of any kind whatsoever, except as to the portions of payments herein agreed upon for which funds have been appropriated. 5.3 The City may terminate this Agreement at any time and for any reason by providing the other party with at least thirty (30) days' written notice of termination. 5.4 Termination will be effected by delivering to Contractor written notice of termination. Upon Contractor's receipt of notice of termination, Contractor shall: (a) Stop work under the Agreement on the date and to the extent specified in the notice of termination; (b) Place no further order or subcontracts, except as may be necessary for completion of the work not terminated; (c) Terminate all orders and contracts to the extent that they relate to the performance of the work terminated by the notice of termination; and (d) Cease expenditures of Program Funds, except as may be necessary for completion of the work not terminated. 5.5 In the event City suspends or terminates this Agreement, Contractor expressly waives any and all rights to monetary damages, including but not limited to actual, consequential, and punitive damages, court costs and attorney's fees. 5.6 Within thirty (30) days following the date of termination of this Agreement, Contractor shall return to City any property provided hereunder. City will have no responsibility or liability for Contractor's expenditures or actions occurring after the effective date of termination of the Agreement. 6. Equipment and Maintenance All equipment purchased with Program Funds must meet all eligibility requirements of the City. Contractor shall maintain all equipment used in the administration and execution of the Program. Contractor shall maintain, replace, or repair any item of equipment used in support of the Program, or for use under the terms of this Agreement that no longer functions or is lost or stolen. The cost for maintenance, replacement or repair of any equipment used in support of Program and/or for use under the terms of this Agreement is the sole responsibility of Contractor. Contractor shall not use Program Funds to repair or replace said equipment. Contractor shall use any and all equipment purchased with Program Funds exclusively in support of the Program. Within 10 days following the purchase of equipment, Contractor shall submit to City a detailed inventory of all equipment purchased with Program Funds to the CCPD Partners Unit at the address set forth in paragraph 2.2 above. The equipment inventory shall include an itemized description of each piece of equipment, the date each piece of equipment was purchased, the cost of purchase for each piece of equipment, and the location of each piece of equipment. 7. Administrative Requirements 7.1 Contractor agrees to keep sufficient records to document its adherence to applicable local, state, and federal regulations, along with documentation and records of all receipts and expenditures of Program Funds and to allow for reasonable audits of such records during regular business hours, at the expense of the City or Contractor, with such audit to be performed by an auditor selected by the City or the Board. All records shall be retained for a minimum of three (3) years following the termination or completion of this Agreement. City or its representatives shall have the right to investigate, examine, and audit at any time any and all such records relating to operations of Contractor under this Agreement. Contractor, its officers, members, agents, employees, and subcontractors, upon demand by City, shall make such records readily available for investigation, examination, and audit. In the event of such audit by City, a single audit of all Contractor's operations will be undertaken and may be conducted either by City (performed by staff in the Police Department or the City's Internal Audit Department) or an independent auditor approved by the City or Board. Contractor shall submit a copy of any audit performed by their independent auditor within 30 days of receipt of the final audit report. 7.2 If any audit reveals a questioned practice or expenditure, City shall notify Contractor as soon as reasonably practical. Contractor shall have up to fifteen (15) days to provide City with a written explanation and any supporting documentation regarding practice or expenditure. If Contractor fails to resolve or cure the questioned practice or expenditure to the City's satisfaction within the fifteen (15) day period, City reserves the right to withhold further Program Funds under this and/or future agreement(s) with Contractor. 7.3 If, as a result of any audit, it is determined that Contractor misused, misapplied or misappropriated all or any part of the Program Funds, Contractor agrees to reimburse City the amount of such monies misused, misapplied or misappropriated, plus the amount of any sanction, penalty, or other charge levied against City because of such misuse, misapplication or misappropriation. 7.4 Contractor's obligation to City shall not end until all closeout requirements are completed. The closeout requirements shall include, but are not limited to the following: providing final Exhibit C and Exhibit D reports making final payments, and disposing of the Program assets as appropriate, if deemed required by the City in its sole discretion. 7.5 Contractor covenants and agrees to fully cooperate with City in monitoring the effectiveness of the services and work to be performed by Contractor under this Agreement, and City shall have access at all reasonable hours to offices and records of Contractor, its officers, members, agents, employees, and subcontractors for the purpose of such monitoring. 7.6 Throughout the term of this Agreement and for up to three months after its expiration, the City may periodically request, and the Contractor will be required to provide, information for the purposes of evaluating the overall effectiveness of Crime Control and Prevention District (CCPD) funding. This information will include, but may not be limited to, the zip -codes of participating individuals of the program(s) receiving CCPD funding. Requested information will consist solely of aggregated data without any personal identifiers. Further, any information requested will not be used in a way that would violate local, state, or federal statutes, regulations, or policies. 7.7 If the Contractor maintains the information the City is requesting, the Contractor shall provide the requested information to the City within 30 days of receipt of the request. If the Contractor does not maintain the requested information as of the date it receives the City's request, the Contractor shall begin collecting such information as of that date, shall provide an initial response regarding that information within sixty days, and shall thereafter update that information on request. 7.8 If necessary, an amendment may be brought forward to identify additional specific metrics that Contractor will be required to maintain and provide to the City to evaluate the effectiveness of the Crime Control and Prevention District Funding. Section 7 shall survive the expiration or termination of this Agreement. 8. Indenendent Contractor 8.1 Contractor shall operate hereunder as an independent contractor and not as an officer, agent, servant, or employee of City. Contractor shall have exclusive control of, and the exclusive right to control, the details of the work and services performed hereunder, and all persons performing same, and shall be solely responsible for the acts and omissions of its officers, members, agents, servants, employees, subcontractors, program participants, licensees, or invitees. The doctrine of respondeat superior shall not apply as between City and Contractor, its officers, members, agents, servants, employees, subcontractors, program participants, licensees, or invitees, and nothing herein shall be construed as creating a partnership or joint enterprise between City and Contractor. No federal, state, or local income tax, nor any payroll tax of any kind, shall be withheld or paid by City on behalf of Contractor. Contractor shall not be treated as an employee with respect to the services performed pursuant to this Agreement for federal or state tax purposes. It is expressly understood and agreed that officers, members, agents, employees, subcontractors, licensees, or invitees of Contractor, and any program participants hereunder are not eligible for, and shall not participate in any employer pension, health, or other fringe benefit plan provided by City. It is expressly understood and agreed that City does not have the legal right to control the details of the tasks performed hereunder by Contractor, its officers, members, agents, employees, subcontractors, program participants, licensees, or invitees. 8.2 City shall in no way nor under any circumstances be responsible for any property belonging to Contractor, its officers, members, agents, employees, subcontractors, program participants, licensees, or invitees, which may be lost, stolen, destroyed, or in any way damaged. 9. Liability and Indemnification CONTRACTOR SHALL BE LIABLE AND RESPONSIBLE FOR ANYAND ALL PROPERTY LOSS, PROPERTY DAMAGE AND/OR PERSONAL INJURY, INCLUDING DEATH, TO ANY AND ALL PERSONS, OF ANY KIND OR CHARACTER, WHETHER REAL OR ASSERTED, TO THE EXTENT CA USED BY THE NEGLIGENT ACTS) OR OMISSION(S), MALFEASANCE OR INTENTIONAL MISCONDUCT OF CONTRACTOR, ITS OFFICERS, AGENTS, SERVANTS OR EMPLOYEES. CONTRACTOR AGREES TO DEFEND, INDEMNIFY, AND HOLD THE CITY, ITS OFFICERS, AGENTS, SERVANTS, AND EMPLOYEES HARMLESS AGAINST ANY AND ALL CLAIMS, LAWSUITS, ACTIONS, COSTS, AND EXPENSES OF ANY KIND, INCLUDING, BUT NOT LIMITED TO, THOSE FOR PROPERTY DAMAGE OR LOSS (INCLUDING ALLEGED DAMAGE OR LOSS TO OWNER'S BUSINESS AND ANY RESULTING LOST PROFITS) AND/OR PERSONAL INJURY (INCLUDING DEATH) THAT MAYRELATE TO, ARISE OUT OF, OR BE OCCASIONED BY (I) CONTRACTOR'S BREACH OF ANY OF THE TERMS OR PROVISIONS OF THIS AGREEMENT OR (II) ANY NEGLIGENT ACT OR OMISSION OR INTENTIONAL MISCONDUCT OF CONTRACTOR, ITS OFFICERS, AGENTS, ASSOCIATES, EMPLOYEES, CONTRACTORS (OTHER THAN THE CITY), OR SUBCONTRACTORS RELATED TO THE PERFORMANCE OF THIS AGREEMENT; EXCEPT THAT THE INDEMNITYPROVIDED FOR IN THIS SECTION SHALL NOT APPLY TO ANY LIABILITY RESULTING FROM THE SOLE NEGLIGENCE OF THE CITY OR ITS OFFICERS, AGENTS, EMPLOYEES, OR SEPARATE CONTRACTORS, AND IN THE EVENT OF JOINT AND CONCURRENT NEGLIGENCE OF BOTH CONTRACTOR AND CITY, RESPONSIBILITY, IFANY, SHALL BE APPORTIONED COMPARATIVELY IN ACCORDANCE WITH THE LAWS OF THE STA TE OF TEXAS. NOTHING HEREIN SHALL BE CONSTR UED AS A WAIVER OF THE CITY'S GOVERNMENTAL IMMUNITY AS FURTHER PROVIDED BY THE LAWS OF TEXAS. Contractor shall require all of its subcontractors to include in their subcontracts a release and indemnity in favor of City in substantially the same form as above. Section 9 shall survive the expiration or termination of this Agreement. 10. Non -Assignment No assignment or delegation of duties under this Agreement by Contractor shall be effective without City's prior written approval. 11. Prohibition Against Interest 11.1 No member, officer, or employee of the City, or its designees or agents; no member of the governing body of the locality in which the Program is situated; and no other public official of such locality or localities who exercises any functions or responsibilities with respect to the Program during this tenure or for one year thereafter, shall have any interest, direct or indirect, in any contract or subcontract, or the proceeds thereof, for work to be performed hereunder. Contractor shall incorporate, or cause to be incorporated, like language prohibiting such interest, in all contracts and subcontracts hereunder. 11.2 No officer, employee, member, or program participant of Contractor shall have a financial interest, direct or indirect, in this Agreement or the monies transferred hereunder, or be financially interested, directly or indirectly, in the sale to Contractor of any land, materials, supplies, or services purchased with any funds transferred hereunder, except on behalf of Contractor, as an officer, employee, member, or program participant. Any willful violation of this paragraph with the knowledge, expressed or implied, of Contractor or its subcontractors, shall render this Agreement voidable by City of Fort Worth. 12. Nondiscrimination 12.1 In accordance with the federal, state, and local laws and ordinances, Contractor covenants that neither it nor any of its officers, members, agents, employees, program participants, or subcontractors, while engaged in performing this Agreement shall in connection with the employment, advancement, or discharge of employees, in connection with the terms, conditions, or privileges of their employment, discriminate against persons because of their age, except on the basis of a bona fide occupational qualification, retirement plan, statutory requirement, or statutory or ordinance exception. 12.2 Contractor will not unlawfully discriminate against any person or persons because of age, race, color, religion, sex, disability, national origin, or sexual orientation, nor will Contractor permit its officers, members, agents, employees, subcontractors, or program participants to engage in such discrimination. IF ANY CLAIM ARISES FROM AN ALLEGED VIOLATION OF THIS NON- DISCRIMINATION COVENANT BY CONTRACTOR, ITS PERSONAL REPRESENTATIVES, ASSIGNS, SUBCONTRACTORS OR SUCCESSORS IN INTEREST, CONTRACTOR AGREES TO ASSUME SUCH LIABILITY AND TO INDEMNIFY AND DEFEND THE CITY AND HOLD THE CITY HARMLESS FROM SUCH CLAIM. Section 12 shall survive the expiration or termination of this Agreement. 13. Compliance 13.1 Contractor, its officers, members, agents, employees, program participants, and subcontractors, shall abide by and comply with all laws, federal, state and local, including all ordinances, rules and regulations of City. If City calls to the attention of Contractor in writing to any such violation on the part of Contractor or any of its officers, members, agents, employees, subcontractors or program participants, then Contractor shall immediately desist from and correct such violation. 13.2 Contractor shall utilize Program Funds strictly for those purposes and goals intended under the terms and conditions of this Agreement. If City calls the attention of Contractor in writing to any such violations on the part of Contractor or any of its officers, members, agents, employees, program participants or subcontractors, then Contractor shall immediately desist from and correct such violation. 14. Governmental Powers It is understood that be execution of this Agreement, the City does not waive or surrender any of its governmental powers. 15. Waiver of Immunitv If Contractor is a charitable or nonprofit organization and has or claims an immunity or exemption (statutory or otherwise) from and against liability for damages or injury, including death, to persons or property, Contractor hereby expressly waives its rights to plead defensively such immunity or exemption as against City. This section shall not be construed to affect a governmental entity's immunities under constitutional, statutory, or common law. 16. Insurance Requirement 16.1 Coverages and Limits — Contractor shall provide the City with certificate(s) of insurance documenting policies of the following minimum coverage limits that are to be in effect prior to commencement of any work pursuant to this Agreement: (a) Commercial General Liability (CGL): Contractor is self -insured. Contractor will furnish a Certificate of Self -Insurance in lieu of the required general liability insurance certificate. (b) Non -Profit Organization Liability or Directors & Officers Liability: $1,000,000 per occurrence, with a $1,000,000 annual aggregate limit, in a form that is acceptable to the City's Risk Manager. (c) Automobile Liability: (If Contractor owns or operates vehicles under Scope of Services) $1,000,000 each accident on a combined single limit basis OR split limits are acceptable if limits are at least $250,000 Bodily Injury per person, $500,000, Bodily Injury per accident and $100,000 Property Damage. (d) Any other insurance the City may reasonably require to protect the interest of the City. 16.2 Contractor's insurer(s) must be authorized to do business in the State of Texas for the lines of insurance coverage provided and be currently rated in terms of financial strength and solvency to the satisfaction of the City's Risk Manager. All insurers must have minimum rating of A-VII in the current A.M. Best Key Rating Guide, or have reasonably equivalent financial strength and solvency to the satisfaction of Risk Management. If the rating is below that required, written approval of Risk Management is required. 16.3 Each insurance policy required herein shall be endorsed with a waiver of subrogation in favor of the City. Each insurance policy required by this Agreement, except for policies of worker's compensation or accident/medical insurance shall list the City as an additional insured. City shall have the right to revise insurance coverage requirements under this Agreement. 16.4 Contractor further agrees that it shall comply with the Worker's Compensation Act of Texas and shall provide sufficient compensation insurance to protect Contractor and City from and against any and all Worker's Compensation claims arising from the work and services provided under this Agreement. Contractor will furnish a Certificate of Self -Insurance in lieu of the required Worker's Compensation insurance certificate. 16.5 A minimum of thirty (30) days' notice of cancellation or reduction in limits of coverage shall be provided to the City. At least ten (10) days' notice shall be acceptable in the event of non- payment of premium. Notice shall be sent to the Risk Manager, City of Fort Worth, 200 Texas Street, Fort Worth, Texas 76102, with copies to the City Attorney at the same address. 16.6 Any failure on the part of the City to request required insurance documentation shall not constitute a waiver of the insurance requirement. 16.7 Certificates of Insurance evidencing that the Contractor has obtained all required insurance shall be delivered to the City prior to Contractor proceeding with any work pursuant to this Agreement. 17. Miscellaneous Provisions 17.1 The provisions of this Agreement are severable, and, if for any reason a clause, sentence, paragraph, or other part of this Agreement shall be determined to be invalid by a court or federal or state agency, board, or commission having jurisdiction over the subject matter thereof, such invalidity shall not affect other provisions which can be given effect without the invalid provision. 17.2 City's failure to insist upon the performance of any term or provision of this Agreement or to exercise any right herein conferred shall not be construed as a waiver or relinquishment to any extent of City's right to assert or rely upon any such term or right on any future occasion. 17.3 Should any action, whether real or asserted, at law or in equity, arise out of the execution, performance, attempted performance or non-performance of this Agreement, venue for said action shall lie in state courts located in Tarrant County, Texas or the United States District Court for the Northern District of Texas, Fort Worth Division. 17.4 Contractor represents that it possesses the legal authority, pursuant to any proper, appropriate and official motion, resolution, or action passed or taken, to enter into this Agreement and to perform the responsibilities herein required. 17.5 This written instrument and Exhibits "A" through "F" constitute the entire agreement between the parties concerning the work and services to be performed hereunder, and any prior or contemporaneous, oral or written agreement which purports to vary from the terms hereof shall be void. 17.6 Any amendments to the terms of this Agreement must be in writing and must be signed by authorized representatives of each Party. 17.7 None of the performance rendered under this Agreement shall involve, and no portion of the Program Funds received hereunder shall be used, directly or indirectly, for the construction, operations, maintenance, or administration of any sectarian or religious facility or activity, nor shall said performance rendered or funds received be utilized so as to benefit, directly or indirectly, any such sectarian or religious facility or activity. 17.8 The parties acknowledge that each party and its counsel have had the opportunity to review this Agreement and that the normal rules of construction to the effect that any ambiguities are to be resolved against the drafting party shall not be employed in the interpretation of this Agreement or exhibits hereto. 17.9 Captions and headings used in this Agreement are for reference purposes only and shall not be deemed a part of this Agreement. 17.10 The provisions and conditions of this Agreement are solely for the benefit of City and Contractor and are not intended to create any rights, contractual or otherwise, to any other person or entity. 17.11 Contractor certifies that it has obtained a 501 (c)(3) Certificate from the Internal Revenue Service. Contractor shall notify City in writing of any changes to its 501 (c)(3) tax-exempt status during the term of this Agreement. 17.12 Contractors are required to ensure criminal background screenings are conducted for all volunteers or employees who will be working with children under the proposed program. All criminal background checks shall be compliant with Texas Department to Family and Protective Services standard, the Texas Administrative Code and all other applicable law. Contractors will be responsible for ensuring criminal background screening is conducted and maintain appropriate records, which will be subject to review by the City. CONTRACTORS SHALL INDEMNIFY, DEFEND, AND HOLD CITY HARMLESS FROM ANY PENALTIES, LIABILITIES, OR LOSSES DUE TO VIOLATIONS OF THIS PARAGRAPH BY CONTRACTOR, CONTRACTOR'S EMPLOYEES, SUBCONTRACTORS, AGENTS, OR LICENSEES. 18. Notice Notices to be provided hereunder shall be sufficient if forwarded to the other party by hand - delivery or via U.S. Postal Service certified mail, postage prepaid, to the address of the other party shown below: CITY: William Johnson, Assistant City Manager City Manager's Office City of Fort Worth 200 Texas Street Fort Worth, TX 76102 Copies To: CCPD Partners Unit Financial Management Division Bob Bolen Public Safety Complex 505 West Felix St. Fort Worth, TX 76115 City Attorney's Office Attn: Police Contracts 200 Texas Street Fort Worth, TX 76102 CONTRACTOR: Communities in Schools of Greater Tarrant County Lindsey Garner, President and CEO 5601 Bridge St. Suite 501 Fort Worth TX 76112 19. Counterparts: Electronically Transmitted Signature This Agreement, as well as any associated exhibits or documents, including RFR's and Requests for Budget Modifications may be executed in one or more counterparts, each of which when so executed and delivered shall be considered an original, but such counterparts shall together constitute one and the same instrument and agreement. Any signature delivered by a party by facsimile or other electronic transmission (including email transmission of a portable document file (pdf) or similar image) shall be deemed to be an original signature hereto. 20. Immigration and Nationalitv Act Contractor shall verify the identity and employment eligibility of its employees who perform work under this Agreement, including completing the Employment Eligibility Verification Form (I-9). Upon request by City, Contractor shall provide City with copies of all I-9 forms and supporting eligibility documentation for each employee who performs work under this Agreement. Contractor shall adhere to all Federal and State laws as well as establish appropriate procedures and controls so that no services will be performed by any Contractor employee who is not legally eligible to perform such services. CONTRACTOR SHALL INDEMNIFY, DEFEND, AND HOLD CITY HARMLESS FROM ANY PENALTIES, LIABILITIES, OR LOSSES DUE TO VIOLATIONS OF THIS PARAGRAPH BY CONTRACTOR, CONTRACTOR'S EMPLOYEES, SUBCONTRACTORS, AGENTS, OR LICENSEES. City, upon written notice to Contractor, shall have the right to immediately terminate this Agreement for violations of this provision by Contractor. 21. No Bovcott of Israel. If Contractor has fewer than 10 employees or the Agreement is for less than $100,000, this section does not apply. Contractor acknowledges that in accordance with Chapter 2270 of the Texas Government Code, City is prohibited from entering into a contract with a company for goods or services unless the contract contains a written verification from the company that it: (1) does not boycott Israel; and (2) will not boycott Israel during the term of the contract. The terms "boycott Israel" and "company" shall have the meanings ascribed to those terms in Section 808.001 of the Texas Government Code. By signing this Addendum, Contractor certifies that Contractor's signature provides written verification to City that Contractor: (1) does not boycott Israel; and (2) will not boycott Israel during the term of the Agreement. Contractor acknowledges that in accordance with Chapter 2274 of the Texas Government Code, as added by Acts 2021, 87th Leg., R.S., S.B. 13, § 2, the City is prohibited from entering into a contract for goods or services that has a value of $100,000 or more that is to be paid wholly or partly from public funds of the City with a company with 10 or more full-time employees unless the contract contains a written verification from the company that it: (1) does not boycott energy companies; and (2) will not boycott energy companies during the term of the contract. The terms "boycott energy company" and "company" have the meaning ascribed to those terms by Chapter 2274 of the Texas Government Code, as added by Acts 2021, 87th Leg., R.S., S.B. 13, § 2. To the extent that Chapter 2274 of the Government Code is applicable to this Agreement, by signing this Agreement, Contractor certifies that Contractor's signature provides written verification to the City that Contractor: (1) does not boycott energy companies; and (2) will not boycott energy companies during the term of this Agreement. 23. Prohibition on Discrimination Against Firearm and Ammunition Industries. Contractor acknowledges that except as otherwise provided by Chapter 2274 of the Texas Government Code, the City is prohibited from entering into a contract for goods or services that has a value of $100,000 or more that is to be paid wholly or partly from public funds of the City with a company with 10 or more full-time employees unless the contract contains a written verification from the company that it: (1) does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association; and (2) will not discriminate during the term of the contract against a firearm entity or firearm trade association. To the extent that Chapter 2274 of the Government Code is applicable to this Agreement, by signing this Agreement, Contractor certifies that Contractor's signature provides written verification to the City that Contractor: (1) does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association; and (2) will not discriminate against a firearm entity or firearm trade association during the term of this Agreement. 24. Prohibition on Bovcotting EnerLv Companies Contractor acknowledges that in accordance with Chapter 2276 of the Texas Government Code, the City is prohibited from entering into a contract for goods or services that has a value of $100,000 or more that is to be paid wholly or partly from public funds of the City with a company with 10 or more full-time employees unless the contract contains a written verification from the company that it: (1) does not boycott energy companies; and (2) will not boycott energy companies during the term of the contract. To the extent that Chapter 2276 of the Government Code is applicable to this Agreement, by signing this Agreement, Contractor certifies that Contractor's signature provides written verification to the City that Contractor: (1) does not boycott energy companies; and (2) will not boycott energy companies during the term of this Agreement. [SIGNATURE PAGE FOLLOWS] [REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK] IN WITNESS WHEREOF, the parties hereto have executed this agreement in multiples. ACCEPTED AND AGREED: City: BY: William Johnson (Aor 9, 202410:55 CDT) Name: William Johnson Title: Assistant City Manager Date: Apr 9, 2024 Communities in Schools of Greater Tarrant County: By: Lindse Garner(Apr 4,202419:02CDT) Name: Lindsey Garner Title: President and CEO Date: Apr 4, 2024 CITY OF FORT WORTH INTERNAL ROUTING PROCESS: Approval Recommended: By: Rob, Alld"g,(Apr8,202411:41CDT) Name: Robert A. Alldredge Jr. Title: Executive Assistant Chief of Police Approved as to Form and Legality: By: Name: Andrea Phillips Title: Assistant City Attorney Contract Authorization: M&C: 24-0252 1295: 2024-1129420 Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: Name: Elizabeth Garza Title: CCPD Partners Manager 4 vvo4 r�nyy o� F°Raaa City Secretary: ,°tee Op. 0=0 PP *`goo Voo°i��d daIl4 nEXaSoa By: Name: Jannette S. Goodall Title: City Secretary OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Exhibit A - ZoomGrants Program Narrative FORTWORTH. Email This Preview Save as PDF Print Close Window A♦ Powered by ZoomGrantST"^ and Fort Worth Police Department FY24 CCPD RFP Program Grants Deadline: 7/8/2024 Communities In Schools of Greater Tarrant County Case Management and Crime Prevention for At -Risk Students in Tarrant County Jump to: Concept Paper Narrative Proiect Plan & Budaet Uploaded Documents $ 300,000.00 Requested Submitted: 12/12/2023 2:01:53 PM (Pacific) Project Contact Shelly Borders shellv.borders().cistarrant.ora Tel: 817-675-1981 Additional Contacts none entered Concept Paper Lop Communities In Schools of Greater Tarrant County 5601 Bridge St Ste 501 Fort Worth, TX 76112 United States President and CEO Lindsey Garner Iindsev.aarneracistarrant.orq 1. Agency Legal Name Communities In Schools of Greater Tarrant County 2. Contact Person Name, Phone, Email Shelly Borders, 817-675-1981, shelly.borders@cistarrant.org 3. Agency's Annual Non-CCPD Revenue 7,823,550 4. What Districts will this project serve? Check all that apply. 0 District 2 0 District 3 0 District 4 0 District 5 0 District 6 0 District 7 0 District 8 0 District 9 ❑ District 10 0 District 11 Telephone 817-44 6-5454 Fax 817-446-4664 Web www.cistarrant.org 5. What is the mission of your agency? Communities In Schools of Greater Tarrant County works to surround students with a community of support, empowering them to stay in school and achieve in life. 6. What is the target group for this project? For more than 30 years, Communities In Schools of Greater Tarrant County (CIS) has been helping students navigate Adverse Childhood Experiences which create barriers to academic achievement and success in life. In the 2023-2024 school year, CIS is engaged with 22 Fort Worth Independent School District (FWISD) K-12 students by placing a trusted Program Manager on school campuses to bridge a gap and address social issues that students carry with them into the classroom. The cumulative enrollment for these schools is more than 14,200. Crime Prevention and Safety know no boundaries when youth are involved. Fort Worth students aren't isolated within the city limits. They live against and cross into neighboring communities and school districts like Azle, Lake Worth, White Settlement, Keller, Kennedale, Everman and Crowley. While CIS is working with the FWISD, the organization is placed broadly across the Greater Tarrant County area (Tarrant, Parker, Johnson, and Hood Counties) and this school year is in a total of 11 ISDs and one (1) Charter School in 65 schools which represents an additional 21,300 possible student engagements. CIS Program Managers (PMs) engage with students and their families to create solutions to unique social problems that yield success. Working within a Tier structure PMs assess needs and offer wrap -around services that provide a safety net. During the 2022-2023 school year, CIS served 5,755 students for a total of 66,761 hours of case management service. 7. What is the crime/safety problem you are addressing? Crime and gun violence have increased markedly since 2020. According to The Fort Worth Report, June 25, 2023, the Centers for Disease Control reports that Tarrant County "has averaged 18 shooting deaths of teens per year." The greatest number of deaths — 47 — came in 2020. Students are exposed to abuse, neglect, and violence in their homes and on the streets of their neighborhoods. They carry that with them into the classroom. Whether inside, or outside of the school, students increasingly deal with emotions that unnecessarily to become a gateway to violence. Schools are the center of the community and provide stability and structure. Program Managers work to keep students in school where they can avoid trauma and violence. In school, students gain a feeling of connectedness. Students work with a trusted adult to improve behaviors that yield improved attendance and academic success. Ultimately, the students that work with CIS Program Managers are more likely to achieve in life and become productive citizens in the Fort Worth community. There is not another social service organization that serves public school students in this comprehensive way. Support for Communities In Schools realizes economic benefits for Tarrant County by reducing lost revenue, diminished sales tax revenue, criminal justice costs, and welfare payments. Keeping students in schools and guiding them towards graduation improves the economy and decreases the burden on social services and local communiti 8. What are the causes of the crime/safety problem identified in the previous question? According to the National Institute for Health, "News in Health, September 2021." The brain of a teen is undergoing changes that make them sensitive to social situations. They are easily influenced by the uncontrollable circumstances that surround them daily which influence their self-esteem and decision -making. Recently, CIS Program Managers encountered a Kindergarten student who brought a gun to school. Quick intervention prevented trauma, and created an opportunity for case management and referrals that addressed the student's home life and allowed for counseling to improve coping skills. During the 2022-2023 school year, Communities In Schools served 1,660 students in the Fort Worth ISD (nine elementary, eight middle, and four high schools). Utilizing the Tier Service Model, Program Managers were able to report outcomes of improvement in Attendance (84%), Behavior (95%), and Academics (90%). Most importantly, 99% of students who enrolled in case management services stayed in school and 96% graduated. Schools play a pivotal role in a student's life. This has become more evident since the COVID-19 pandemic. Without the stability and structure of a school day, many students became isolated and forced to live full-time in the very household situations from which students escaped when attending school. Struggling students yearn for a safe place and someone they can trust. 9. How does your strategy address those causes? To deal with causes of crime and safety CIS Program Managers work with students who participate in a Panorama Survey used to evaluate a student's social emotional learning (SEL), school climate, and school satisfaction. Results inform a student's goals which can include training in self -regulation, high risk behavior and executive functioning. Program Managers work to create a trusted relationship which gives students needed tools to navigate peer, family and school relationships in a positive manner. Each campus served has a unique culture and population. The Texas Education Agency has established criteria for inclusion in case management: Free & Reduced Lunch Status, Previous Placement in preceding school year, Suspected Gang Involvement, Student Incarceration, Student with a parent or guardian who has been incarcerated, Delinquent Conduct, Student Expulsion, In DFPS Custody, On parole, probation or considered adjudicated youth, Previously considered dropout, Resided in residential treatment facility. To create an environment of belonging on campus Program Managers work with students on a variety of topics that improve well-being that translates into improved attendance, behavior, and academic success. These include Crisis Intervention, Conflict Resolution, Behavior Intervention, Re-engaging in school, Independent Living Skills, Post Secondary Career Exploration, School Climate Activities and Mental Health Referrals. 10. What measurable impact will your strategy have related to crime and safety? CIS utilizes a Tiered approach to providing services to students and families at no charge. Tier I include basic needs support (food, clothing, school supplies), social -emotional wellness activities, college and career fairs, and parent family engagement. Campus plans include four (4) events per school year. Tier 11 targets students with common barriers to success, such as anger management issues, crisis interventions, coping skills development. Groups may focus on social -emotional well-being, college and career readiness, life skills, and academic support. Tier III provides Individualized Support Services for case -managed students with one-to-one supportive guidance, mentoring with a community volunteer, mental health assessment and professional counseling, referrals to partner agencies to additional resources. With oversight from the Texas Education Agency, CIS consistently exceeds stated goals of measurement for attendance, behavior and academic improvement. Working with students and families allows CIS Program Managers to develop a student's sense of belonging and purpose to mitigate their involvement in crime and improve their safety. Narrative top 1. Please select the CCPD Goal(s) your project addresses. LJ Reduce crime through prevention projects Reduce crime through intervention projects LJ Increase safety through Direct Neighborhood Projects LJ Increase safety through youth crime prevention projects LJ Increase safety through youth crime intervention projects 2. Select entity type Y; Private Non -Profit 501c3 ❑ Public Non -Profit 3. Does your project address the Special Emphasis: <I>Police/Community Relations</i> or <i>Violent Crime Prevention</i>? Y: Yes LJ No 4. Which Council Districts will this project serve? Mark all that apply. Y'. District 2 7e'. District 3 : District 4 Y'. District 5 Y: District 6 District 7 District 8 .: District 9 District 10 *: District 11 5. Provide a brief summary of your project's activities and objectives (up to 375 characters). Communities In Schools works with contracted schools to provide case management services for at -risk students dealing with barriers to academic success. Adverse Childhood Experiences in the home like abuse, neglect and violence are frequently carried into the classroom. CIS is student -focused to create solutions that lead to a greater sense of belonging. 6. What is the crime/safety situation the target group faces? Please explain the extent of the problem and what causes it to persist. Support your description with good sources. The Centers for Disease Control stated that in the Greater Tarrant County area, crime and gun violence have increased markedly since 2020 with an "averaged 18 shooting deaths of teens per year." Research indicates that youth and young adults (ages 10-34), particularly those in communities of color, are disproportionately impacted. Increasingly, youth are struggling along their road to adulthood. It can be a confusing time for many who struggle to deal with change on so many levels — physical, hormonal, cognitive, emotional, social and psychological. It is often difficult for youth to find a group to identify with and to secure a sense of belonging. Subsequently, youth often turn to gang membership to fill the void and to build a community of "family." This short-term fix often results in long-term consequences of incarceration, substance abuse and unemployment. Many of the students served by Communities In Schools come from low-income homes who are dealing with complexities of social determinants of health which include poverty, unemployment, and outcomes of a poor education. Community plays a large part in how youth see themselves in the world. Often, they live in structures that need repair which reinforces a sense of disregard for themselves and others. They internalize their circumstances to create a narrative of "I don't matter." According to a study published in the Journal of Community Psychology, Shepherd Zeldin, Preventing youth violence through the promotion of community engagement and membership, Journal of Community Psychology, 32, 5 (623-641), (2004), an argument is made to integrate youth into their communities to become contributing citizens as a means to reduce interpersonal violence and delinquency. Communities In Schools works to engage students in behaviors to create positive outcomes that change the trajectory of their lives. 7. What is the target population? Please include characteristics to describe their circumstances and how the crime or safety situation affects them. This 2023-2024 school year, Communities In Schools (CIS) is working in 11 ISD on 65 campuses which includes a Fort Worth Charter School. With regard to the identified zip codes for this funding opportunity, CIS is working in six Fort Worth/Tarrant County Independent School Districts that includes 42 schools to serve a student population of more than 28,000. These Independent School Districts include Azle, Crowley, Everman, Fort Worth, Lake Worth and White Settlement. About 90% of these students also qualify for free or reduced lunch which defines their economic status. The 5,755 at -risk, disadvantaged students served by Communities In Schools during the 2022-2023 school year were female (59%) and male (41 %). The racial breakdown was Black (38%), White (50%) of which 40 percent were Hispanic. The remainder of the students served were Asian (2%), American Indian/Alaska Native (4%), Native Hawaiian/Other Pacific Islander (1%), and Multi -Racial (5%). While this list documents students within the confines of several Independent School Districts, crime prevention and safety know no boundaries when youth are involved. They live against and cross into neighboring communities and school districts — even attending a district outside of their home neighborhood. CIS Program Managers work with at -risk students to help them remove social and environmental barriers to academic success. The organization's philosophy is student centered. Every child needs and deserves a one-on-one relationship with a caring adult. Every child needs and deserves a safe place to learn and grow. Every child needs and deserves a healthy start in life. Every child needs and deserves a chance to give back to peers and the community. Every child needs and deserves a marketable skill to use upon graduation. 8. What action will you take to resolve the situation? Discuss how you will address the causes of the crime/safety problem described in Question 6. Please include: 1) What are the major activities; 2) How many will benefit; 3) How your project is unique & similar to other efforts; and 4) What sources were used to develop and inform your project. During the 2022-2023 school year, CIS recorded a 99% stay -in -school rate. This was achieved by providing services tailored to unique school culture that best suited its students needs n the areas of mental and behavioral health, health and human services, parent;/guardian involvement, college and career readiness, enrichment activities, academic supports, attendance and engagement services, and overall case -management monitoring. In response to youth crime prevention and safety, CIS will be relaunching a yearly community service event which will increase student's sense of belonging and attachment to their community. As an evidenced based model and theory of change organization, Communities In Schools follows five processes. Needs Assessment Planning Integrated School Supports Monitoring and Adjusting Evaluation As part of its ongoing evaluation, CIS tracks a multitude of behaviors that influence a student's behavior and success. These include conflict resolution, crisis intervention, safety intervention, executive functioning, high -risk behavior, self-esteem, self - regulation, and social skills. With guidance, case managed students set goals for improvement that removes barriers to academic success. Prior to COVID-19, Communities In Schools engaged students with service projects which introduced them to a new dynamic. Students served by Program Managers are often on the receiving end of kindness. Creating opportunities for service projects lifts a student emotionally to understand that they have the ability to share something of themselves which brightens someone else's life or changes their environment for the better. Examples of previous CIS community service projects include Letters to Military Personnel Cards to Nursing Home Residents Visits to Nursing Homes for Game Day or Singing Neighborhood Park Clean Up Red Ribbon Week Activities Students who participate in activities which give them an opportunity to give back often open themselves up for the first time to see a different side of life. These activities give them a greater sense of belonging and they begin to understand their role in the bigger picture of the community. It feels good and they often continue to engage in this as a way to validate themselves. Years ago, we had a student who participated in a neighborhood park cleanup who then translated that experience into efforts at his own home. He began to pick up yard trash and to make improvements to his property. If awarded grant funding, Communities In Schools will work with administration in the 42 selected schools to ramp up opportunities for community service projects that are unique and specific to each campus's culture and surrounding neighborhood. Program Managers carry a case management caseload of about 90 students per year for the 42 selected schools which would give more than 3,700 students the opportunity to get involved in a community outreach project two to three times a year. 9. What are your anticipated results? Please include how the crime/safety situation will change and how you will measure success. CIS Program Managers foster communication which empowers Youth to live up to set goals and expectations. These include Dr. Kenneth Ginsburg's 7 C's Model of Resilience which shares ideas about what to do, instead of what not to do. Dr. Ginsburg sites behavioral issues are often a result of stress. Program Managers work to guide youth to identify inner strengths that can be redirected to improving unhealthy behaviors. Program Managers work to incorporate Dr. Ginsburg's 7c into their approaches with students. Competence: When we notice what young people are doing right and give them opportunities to develop important skills, they feel competent. We undermine competence when we don't allow young people to recover themselves after a fall. Confidence: Young people need confidence to be able to navigate the world, think outside the box, and recover from challenges. Connection: Connections with other people, schools, and communities offer young people the security that allows them to stand on their own and develop creative solutions. Character: Young people need a clear sense of right and wrong and a commitment to integrity. Contribution: Young people who contribute to the well-being of others will receive gratitude rather than condemnation. They will learn that contributing feels good and may therefore more easily turn to others and do so without shame. Coping: Young people who possess a variety of healthy coping strategies will be less likely to turn to dangerous quick fixes when stressed. Control: Young people who understand privileges and respect are earned through demonstrated responsibility will learn to make wise choices and feel a sense of control. Students enrolled in case management services with Communities In Schools complete a pre and post survey that provides a baseline for their state of mind as it relates to their sense of belonging in their school community. Students are asked the following survey questions: 1. How well do people at your school understand you as a person? 2. How connected do you feel to adults at your school? 3. How much respect do students in your school show you? 4. How much do you matter to others at this school? 5. Overall, how much do you feel like you belong at your school? Over the past three years, students (Grades 6-12) enrolled in schools proposed for this grant had the following scores on the Panorama Survey: Pre Test Post Test 2021-2022 15.18 16.28 2022-2023 15.19 16.71 2023-2024 15.41 TBD 10. Why is your agency suited to lead this project? Please include your agency's experience, mission, partnerships, and nature of your services. Since 1992, Communities In Schools has provided intensive case management directly inside local schools for students identified as most as risk of someday dropping out, due to a variety of barriers they and their families face. By doing in -home visits and in-depth needs assessments, our social workers provide individualized case management plans, connecting students and their families with wrap -around support and local services and resources they need for the student to be well - supported and to achieve academic success. Our Mental Health Supports program addresses the mental health needs of students through one-on-one counseling by licensed clinicians on school campuses. The program is meant to got deeper than the case management program by providing individual counseling sessions inside a studetn's school, thus eliminating any transportation or distance barrier that may exist. For more than 31 years, Communities In Schools has been working with community resources and agencies to meet the basic human needs for students and their families. CIS is proud to have relationships with more than 80 such organizations Collaborators include Tarrant Area Food Bank, Girls, Inc., Alliance for Children, SafeHaven, Recovery Resource Council, MHMR of Tarrant County, Cook Children's Medical Center, Crowley House of Hope, Boys and Girls Club of Greater Tarrant County, The WARM Place, the Welman Project, and Teen Life. The core of Communities In Schools' work relies on the involvement and expertise of community partners. This school year, CIS has partnered with Youth Aware of Mental Health (YAM). In partnership with UT Southwestern Medical Center, CIS is incorporating this program into Collins Middle School, Lake Worth High School, and Everman High School. Designed to allow adolescents to learn and develop life-long coping and resilience skills, YAM helps youth avoid high risk and self-destructive behavior that can lead to poor academic achievement, substance abuse, more severe psychiatric conditions, and even suicide. UWorld is a corporate partner working with the College, Career and Military Readiness/Alumni Program (CCMR/A) to help students prepare for college entrance exams. Launched this school year, CCMR/A is helping students prepare to transition out of the traditional CIS program and to continue to receive guidance as they navigate the transition to life after high school. There is not another social service organization, in Tarrant County, that serves public school students in this comprehensive way. Support for Communities In Schools realizes economic benefits for Tarrant County by reducing lost revenue, diminished sales tax revenue, criminal justice costs, and welfare payments. Keeping students in schools and guiding them towards graduation improves the economy and decreases the burden on social services and local communities. 11. What is your agency's mission? Please include how this project fits and how this project was developed. The mission of Communities In Schools is to surround students with a community of support, empowering them to stay in school and achieve in life. The philosophy is delivered through a Tiered approach to provide services to students and families at no charge. Because each school served, has a unique culture and population, CIS Program Managers consult annually with school staff and administration to set campus goals. There are students who will carry-over from the previous school year and students identified as at -risk of dropping out of school based on 15 criteria established by the Texas Education Agency. Criteria include homelessness, limited English proficiency, pregnant/parenting teens, children in foster care, youth exhibiting delinquent conduct, students in crisis (abuse, neglect, emotional crisis, trauma) students experiencing family conflict (divorce, separation, grief, students with an incarcerated parent, and students eligible for Free/Reduced lunch. With parent/guardian approval, CIS program social workers conduct home visits and needs assessments to create individualized case management plans that include goal setting that track behavior, attendance and academic achievement. Program Managers manage 80-100 students, on a rolling basis, throughout the school year. All services are provided at no cost to the student or family. • Tier I School -Wide Services are provided to at least 75% of each school's population and include services such as basic needs support (food, clothing, school supplies, etc.), social -emotional wellness activities, college and career fairs, and parent and family engagement. • Tier 11 Tarqeted Group Support Services are delivered to case -managed students with common barriers to success, such as a support group for students experiencing homelessness or a group to support coping skills development. Groups may focus on social -emotional well-being, college and career readiness, life skills, academic support, etc. • Tier III Individualized Support Services are delivered to case -managed students and may include one-to-one supportive guidance, mentoring with a community volunteer, mental health assessment and professional counseling, referrals to partner agencies for additional resources, etc. As a fiscal partner, Communities In Schools' program outcomes are evaluated annually by the Texas Education Agency (TEA), and validated by research projects. The TEA sets a minimum standard for improvement with overall case management as: 70% improvement in attendance 85% improvement in behavior 85% improvement in academics Typically, CIS of Greater Tarrant County exceeds these stated Texas Education Agency standards. During the 2022-2023 school year CIS reported: 85% improvement in attendance 94% improvement in behavior 90% improvement in academics Working with students and families allows CIS Program Managers to develop a student's sense of belonging, community, and purpose to mitigate their involvem 12. What geographic area will you serve? Please include the relevant council districts, zip codes, or neighborhoods that will be served by your project. Communities In Schools of Greater Tarrant County contracts with Independent Schools Districts in Tarrant, Johnson, Parker, and Hood counties to place Program Managers (social workers) and Mental Health Counselors on campuses to help students navigate barriers to success. As it relates to this grant application, CIS is working in six school districts on 42 campuses in Fort Worth, Azle, Crowley, Everman, Lake Worth, and White Settlement ISDs. Within the Gap Zip Codes identified by CCPD (76104, 76105, 76106, 76112, 76133, 76119), Communities In Schools is currently working on 14 campuses to serve a population of nearly 8,100 students. 13. What other funding have you secured (or requested) on behalf of this project? Please include a description of how you intend to continue these services after funding expires. The proposed addition of Community Service Projects into the fabric of services offered to students will be layered on top of already existing programming provided by Program Managers on contracted campuses. Creating two new positions within the organization will allow for improved implementation, oversight, and evaluation of community service projects. CIS operates with a cost -share model, whereby the fees -for -service paid by a three pronged approach. With oversight from the Texas Education Agency (TEA) CIS receives legislative funding (16%). Fees (52%) with contracted school districts provide a literal "buy in" and partnership. Remaining revenue is earned through philanthropic support (26%). The remaining (6%) revenue comes from In -Kind sources and the Foundation Endowment. CIS Leadership stewards ISD relationships and works to build new ones throughout the area. Spring provides opportunity to renew ISD contracts and to access opportunities with new ISDs who meet predetermined criteria for success. CIS develops annual budgets that are responsible and achievable. Annual fundraising goals are adjusted to meet needs. 14. If applicable, how will your project address a CCPD Special Emphasis? To receive points for Special Emphasis, agency must include a Special Emphasis outcome or activity in the Project Plan section.. Program Managers (PMs) begin the academic year by meeting with Principals, staff and teachers to discuss campus priorities and to review incoming students. Yearly student assessments include review of grades/GPA and STAAR scores, along with attendance and behavior. The student intake process includes a Panorama Survey that provides a 15-point assessment research -based student perception survey that collects feedback data for teachers and school administrators. It asks questions about the social and emotional learning (SEL), school climate and school satisfaction. This survey is also administered at the end of the school year to provide a complete picture of a student's journey and provides data points for CIS program assessment. The culture of every school is unique as is its relationship with the neighborhood. To meet the CCPD Special Emphasis of Violent Crime Prevention, Communities In Schools will redevelop Community Service Projects for Case Managed students that best meet the needs of each school. Teaching students to engage with their community will yield a greater sense of belonging and give students a new perspective on their place in the world around them. Behavioral assessments will be evaluated to determine student involvement in violent crime. 15. If your project relies on FWPD personnel, please provide the name of a contact in the Department that is able to answer questions about your project. The project does not rely on FWPD personnel. Project Plan & Budget top Project Plan Outcomes Outcome How is it measured? Objective Measurable Outcome Objective State what tool is used to track the outcome. Outcome Objective 1 Outcome Objective 2 Outcome Objective 3 Outcome Objective 4 Outcome Objective 5 Total Students involved in community service projects will Panorama Pre and Post Survey and Program improve in attendance Manager evaluations Students involved in community service projects will Panorama Pre and Post Survey and Program improve in behavior Manager evaluations Students involved in community service projects will Panorama Pre and Post Survey and Program improve in academics Manager evaluations Project Plan Activities Project Activity Summary Activity Goals & Tools People Timeline Plan Describe what will be Provide a auantifiable goal for the Involved/Responsible provide dates to Activities done. activity. list who will carry out complete State how it will be tracked. activity activity Outcome 1 Activity 1 Complete two - three Record number of case managed community service students who participate in community projects with contracted service project. Include total number of campuses to mitigate students on campus who participate in student violence. community service project. Evaluation Projects will be campus will correlate student participation with specific. incidents of student violence on campus. Activity 2 Activity 3 Activity 4 Activity 5 CIS Program Managers Community Service Projects to be completed in the 2024-2025 school year. Outcome 2 Activity 1 Activity 2 Activity 3 Activity 4 Activity 5 Outcome 3 Activity 1 Activity 2 Activity 3 Activity 4 Activity 5 Outcome 4 Activity 1 Activity 2 Activity 3 Activity 4 Activity 5 Outcome 5 Activity 1 Activity 2 Activity 3 Activity 4 Activity 5 Total Budget Narrative Budget Description Quantity Category What is the Measure/Unit Quantity Year 1 Year 2 Year 3 Total Year Use only expense? (How Cost/Rate CCPD CCPD CCPD 1-3 approved Describe the (Hours, FTE, many are (cost per Requested Requested Requested CCPD budget expense and supplies, needed?) item) Amount Amount Amount Expenses categories why it is etc.) Requested needed Salary VP of Programs FTE 0.25 $ $ $ $ $ 234,120.00 18,750.00 19,500.00 20,280.00 58,530.00 Salary VP of Programs FTE 0.25 $ $ $ $ $ 234,120.00 18,750.00 19,500.00 20,280.00 58,530.00 Salary VP of Mental FTE 0.20 $ $ $ $ $ Health 234,120.00 15,000.00 15,600.00 16,250.00 46,850.00 Salary Director of FTE 0.10 $ $ 7,280.00 $ 7,570.00 $ 7,880.00 $ Impact and 227,300.00 22,730.00 Evaluation Fringe Personnel $ $ $ $ $ Benefits (29.5% 288,195.00 18,532.00 19,584.00 20,700.00 58,816.00 - 30.5%) Travel Transportation costs for Community Service Projects Travel Mileage Reimbursement Supplies Supplies for Community Service Projects Indirect Including I Costs Support, Rent, Communication Expenses Uploaded Documents top Bus Rental 6.00 $ 600.00 $ 1,200.00 $ 1,600.00 $ 2,000.00 $ 4,800.00 Per Mile 2,061.00 $ 0.66 $ 450.00 $ 450.00 $ 450.00 $ 1,350.00 Supplies 42.00 $ varied $ 7,000.00 $ 7,000.00 $ 7,000.00 $ 21,000.00 Documents Requested * Letter of Commitment (if applicable) - If agencies require contracted services (including consultants), a Letter of Commitment should be obtained. The letter should reveal the extent to which the individual or institution was involved in the developm IRS 990 - Form filed with the IRS required for non- profits. Current Year Budget - The agency budget for the current fiscal year. Current Income Statement (unaudited) - A statement of revenue and expense for the agency. The income statement must have been issued fewer than 90-days prior to the date the application is submitted. Current Balance Sheet (Current Statement of Financial Position) - A statement of assets, liabilities and capital for the agency. The balance sheet must have been issued fewer than 90-days prior to the date application is submitted. IRS Determinant Letter Board of Directors List - Agencies must submit a list of their governing Board of Directors to include name, employer, and phone number. Exisiting Corrective Action Plan (if applicable) Memorandum of Understanding (if applicable) - Agencies that wish to use sub -grantee agencies to perform (not support) measurable activities or outcomes should submit a memorandum of $ 10% $ 8,696.00 $ 9,080.00 $ 9,484.00 $ 27,260.00 $ $ $ $ $ 0.00 Required?Attached Documents * ❑ 990 0 Budget 0 Income Statement 21 Balance Sheet 21 Letter of Determination 0 Board understanding with these agencies. This should outline the roles/re Sub -Grant Budget (if applicable) Any sub -grants listed in the budget require a Memorandum of Understanding and a separate Budget Form must be included in submission. An MOU and Sub -Grant Budget form should be uploaded to ZoomGrants for each requeste download template * ZoomGrantsTM is not responsible for the content of uploaded documents. Application ID: 453119 Become a fan of ZoomGrantSTM on Facebook Problems? Contact us at QuestlonsOZ00m Grants.com ©2002-2023 GrantAnalyst.com. All rights reserved. "ZoomGrants" and the ZoomGrants logo are trademarks of GrantAnalyst.com, LLC. Logout I Browser EXHIBIT A: SCOPE OF WORK — PROJECT PLAN Agency Name: Communities in Schools of Greater Tarrant County Project Type: Program Grant Project Title: Case Management and Crime Prevention for At -Risk Students in Tarrant County CCPD Goal Reduce Crime through intervention projects. Outcome 1 Yearly, 910 (70%) out of 1300 Case -Management Students per year will improve in attendance demonstrated through absences, tardies, and/or attendance rates collected at time of enrollment in program and until the conclusion of the school year or students withdraw from school. Outcome 2 Yearly, 975 (75%) out of 1300 Case Management Students per year will show an improvement in behavior as measured by pre -and post -administration of Panorama Social Emotional Learning behavior assessment tool. Outcome 3 Yearly, 1,105 (85%) out of 1300 Case Management Students per year will show an improvement in academics as demonstrated through grades, GPA, and/or standardized tests collected at time of enrollment in program and until the conclusion of the school year or students withdraw from school. Students enrolled in Case Management will participate in two (2) community service projects (one internal to the school, and one within the school community) during the school year. Examples of In -School Community Service Projects would include canned food drives, clothing drives, pen pal letters, recycle pick up and campus cleanup. School Community Service Projects might include a neighborhood cleanup, park cleanup, or nursing home visit. At the start of the school year, Program Managers will work with school administration, teachers, and staff to develop projects unique the campus culture and needs. It is anticipated that Students who interact in Community Service 1300 Unduplicated Students/Year Communities In Schools anticipates that 1300 students enrolled in Case Management across 37 contracted schools will participate in service projects to create a greater sense of belonging in their community which will ultimately help to reduce crime. The Community Service Projects will be a layered activity for those students enrolled in Case Management. CIS tracks student attendance through absences, tardies and attendance rate. The attendance goal for Case Managed students is 7001o. Program Managers track issues that include basic needs, direct health To implement the work, Communities In Schools will utilize a portion of time for two (2) VP of Programs, 10 Program Directors, and 37 Program Managers (PM) who are placed directly in contracted schools to help students remove barriers to academic success. PMs work with school administrators, teachers, and staff to develop unique campus activities to meet the stated goals to help reduce crime. Program evaluation is led by a Director of Impact and Evaluation. Program Managers will be responsible for organizing the Community Service Projects for students enrolled in Case Management. Their efforts might Contract Term: April 1, 2024 — March 31, 2027 Year 1: August 1, 2024- July 31, 2025 Year 2: August 1, 2025- July 31, 2026 Year 3: August 1, 2026- July 31, 2027 Projects will develop a greater sense of belonging and show greater improvement in stated goals of attendance, behavior, and academic improvement. There is often student retention within the campus when school contracts are renewed. This allows Program Managers to provide consistent interaction with students enrolled in Case Management services. Students also remain in Case Management when they attend schools within an Elementary, Middle and High School Feeder Pattern. Participating students will benefit from increased inclusion in Community Service Projects to build a stronger sense of community and belonging. FWISD contracted schools which demonstrate a feeder pattern include those marked with "*": Briscoe Elementary* Western Hill Elementary* T.A. Sims Elementary Mendoza Elementary McRae Elementary Walton Elementary Morningside Elementary* McMillan Elementary Bill J. Elliot Elementary Leonard Middle* Morningside Middle* Monnig Middle Riverside Middle* Jean McClung Middle Jacquet Martin Middle* Daggett Middle services, health and safety awareness activities, and transportation needs to help students remove barriers for achievement. The behavior goal for Case Managed students is 75%. CIS tracks academic improvement by documenting student grades, GPAs, and the STAAR assessment. The academic goal for Case Managed students if 8501o. Tracked via pre- and post - administration of the Panorama Social Emotional Learning behavior assessment tool. 74 Community Service Projects/year Each one of the anticipated 37 contracted schools will conduct two (2) community service projects during the 2024-2025 school year for a total of 74 community projects. Student involvement is estimated at 1300 per year, or about 35 students per campus. include student transportation to and from a neighborhood site. Program Managers will also assemble needed tools and/or supplies for each unique Community Service Project. Contract Term: April 1, 2024 — March 31, 2027 Year 1: August 1, 2024- July 31, 2025 Year 2: August 1, 2025- July 31, 2026 Year 3: August Kirkpatrick Middle* J.P. Elder Middle* Carter Riverside High* North Side High* Southwest High Dunbar High* CIS administers pre and post assessments using a Panorama Survey which gains insights on engagement, communication, school climate and culture. Crime Control and Prevention District Program Grants EXHIBIT B - Budget Narrative Communities in School of Greater Tarrant Countv DESCRIPTION/JUSTIFICATION QUANTITY QUANTITY MEASURE RATE 1 YEAR 2 1 YEAR 3 REVENUE (represents total revenue for programs across our organization) A. SALARY I I I VP of Programs (2 @ 12 % each) - The VPs of Programs supervise the Program Directors (PDs). They will work closely with the PDs to ensure compliance with the requirements ofthe grant. The amount shown in the RATE' column is the average 0.24 FTE $221,634.00 $17,0140.00 $17,725.00 $18,435.00 11 11 three-year cost for one VP of Programs. Program Directors (10 @ 2% each) - The PDs supervise the Program Managers (PMs). They will help with the planning and implementation of the special projects. 0.20 FTE $193,539.00 $12,400.00 $12,896.00 $13,412.00 The amount shown in the 'RATE'column is the average three-year cost for one Program Director. Program Managers (37 @ 1.5% each) - The PMs are to work with the students to successfully complete one community -based or school -based service projects each school year for a total of two service projects each school year. The amount shown 0.555 FTE $136,102.00 $24,198.00 $25,165.00 $26,172.00 11 in the RATE' column is the average three-year cost for one Program Manager. Director of Impact and Evaluation (DIE) (1 @ 10%) - The DIE will work alongside the VP of Programs to ensure compliance with grant requirements. DIE will be 0.10 FTE $218,512.00 $7,000.00 $7,280.00 $7,570.00 1 1 1 responsible for reporting outcomes to granting parties, tracking required metrics, and evaluating results. B. FRINGE II Personnel Benefits (29.5% - 30.5%) - VP of Programs (2) $5,026.80 $5,317.50 $5,622.68 Personnel Benefits (29.5%- 30.5%) - Program Directors (10) $3,658.00 $3,868.80 $4,090.66 Personnel Benefits (29.5%- 30.5%) - Program Managers (37) $7,138.41 $7,549.50 $7,982.46 . 1 Personnel Benefits (29.5% - 30.5%) - Director of Impact and Evaluation $2,065.00 $2,184.00 $2,308.85 C. TRAVEL & TRAINING Mileage Reimbursement for Program Managers - including, but not limited to, transporting students to off -site locations and picking up necessary supplies for 2220.00 Mileage $0.66 $1,465.20 $1,465.20 $1,465.20 .1 projects (average of 60 miles per Program Manager per school year); the amount shown in the'RATE' column is the amount paid per mile. 7MENT 1 II 1 11 1 11 E. SUPPLIES Supples needed for service projects - including, but not limited to, trash bags, gloves, rakes, construction paper, boxes for drives such as food drives; the amount shown in 100.00 Supplies $7,408.66 $7,408.66 $7,408.66 the 'QUANTITY' column is the total number of service projects for a three-year period. 1 II 1 11 1 F. CONSULTING/CONTRACTING 1 II 1 11 1 11 G. SUB -GRANTS 1 II 1 11 1 11 1 I I I H.00CUPANCY 1 II 1 11 I 1 11 I I I INDIRECT Including Support, Rent, Communication Expenses 0.10 PERCENT $8,739.76 $9,086.00 $9,447.00 1 11 1 Total Program Expenses $300,000.00 Total Requested from CCPD $300,000.00 FORT WORTH® CRIME CONTROL AND PREVENTION DISTRICT Submit To: By Email: PSM@fortworthtexas.gov Mail: Bob Bolen Public Safety Complex Attn: Contract Compliance Specialist Financial Management Division 505 West Felix St. Fort Worth, TX 76115 Budget Category A Budget Amount Exhibit C Request for Reimbursement (RFR) FY 2024 Submitting Agency: Contact Name: Communities in Schools of Greater Tarrant County Phone Number: 817-675-1891 Email: lindsev.aarner(a)cistarrant.ora Remit Address: 5601 Bridge St. Ste 504 Fort Worth TX 76112 Invoice Number: Month of Request: DIRECT COSTS (90 % Minimum) B C Total of Previous This Month's Reimbursements Requested Request D (B+C) Total Requested To -Date E (A-D) Remaining Balance Available A Personnel $189,293.00 $ $ 189,293.00 B Fringe Benefits $56,812.66 $ $ 56,812.66 C Travel & Training $ 4,395.60 $ $ 4,395.60 D Equipment $ $ - E Supplies $ 22,225.98 $ $ 22,225.98 F Contracts/Consultants $ - S - G Sub -Awards $ S H Occupancy $ - S - Total Direct Costs $ 272,727.24 $ - $ - $ - S 272,727.24 INDIRECT COSTS (10 % Maximum) A B C D E Total of Previous (B+C) (A-D) Budget Category BudgetAmount This Reimbursements Total Requested Remaining Balance Request Request Requested q To -Date Available Total InDirect Costs $ 27,272.76 $ $ $ 27,272.76 Supporting documents required with monthly requests. Summary: See Requestfor Reimbursement Instructions for reference Total Budget: $ 300,000.00 Previous Requests: $ This Request: $ - Total Requested To -Date $ - Remaining Funds $ 300,000.00 I have reviewed this request and certify that these listed expenses and support documentation are accurate. Authorized Signatory Signatory Title Date Fiscal Agent Use Only 7 Purchase Order # Fund Dept ID Account = RFR Approved For Payment (Forth Worth Police Department CCPD Staff Use Only) Reviewed by: Approved by: Grant Staff Signature Date Grant Staff Signature Date Finance Received Stamp Placed Below EXHIBIT D - PERFORMANCE REPORT Section I. Agency Information Agency Name: Communities in Schools Person to Contact for Corrections: Shelly Borders Contact Phone Number for Corrections: 817-675-1981 Email Address for Corrections: shelly.borders@cistarrant.org Contract Term: April 1, 2024 - March 31, 2027 Authorized Executive Signor: Shelly Borders JJW Section II. Program Information CCPD Goal (s): Reduce crime through intervention programs Project Description Communities In Schools works with contracted schools to provide case management services for at -risk students dealing with barriers to academic success. Adverse Childhood Experiences in the home like abuse, neglect and violence are frequently carried into the classroom. CIS is student -focused to create solutions that lead to a greater sense of belonging. Section II. Quarterly Outcomes - Overall Performance 111111111111111111 Outcome Measure and Description 1st Qtr Total 2nd Qtr Total 3rd Qtr Total 4th Qtr Total Year -to -Date Annual Performance Goal Percentage Complete (%) Yearly, 910 (70%) out of 1300 Case - Management Students per year will improve in attendance demonstrated through absences, tardies, and/or attendance rates collected at 0 0 0 0 0 910 0.00% time of enrollment in program and until the conclusion of the school year or students withdraw from school. Yearly, 975 (75%) out of 1300 Case Management Students per year will show an improvement in behavior as measured by pre- 0 0 0 0 0 975 0.00% and post -administration of Panorama Social Emotional Learning behavior assessment tool. Yearly, 1,105 (85%) out of 1300 Case Management Students per year will show an improvement in academics as demonstrated through grades, GPA, and/or standardized tests 0 0 0 0 0 1105 0.00% collected at time of enrollment in program and until the conclusion of the school year or students withdraw from school. Section II. Participant Activity - Overall Performance Project Plan Activities 1st Qtr Total 2nd Qtr Total 3rd Qtr Total 4th Qtr Total Year -to -Date Annual Performance Goal Percentage Complete (%) 1300 Unduplicated Students/Year 0 0 0 0 0 1300 0.00% 74 Community Service Projects/year 0 0 0 0 0 74 0.00% Agency Name: Communities in Schools Person to Contact for Corrections: Shelly Borders Contact Phone Number for Corrections: 817-675-1981 Email Address for Corrections: shelly.borders@cistarrant.org Reporting Period: Contract Term April 1, 2024 - March 31, 2027 Authorized Executive Signor: Shelly Borders Section II. Program Information CCPD Goal (s): Reduce crime through intervention programs 0 Project Description Communities In Schools works with contracted schools to provide case management services for at - risk students dealing with barriers to academic success. Adverse Childhood Experiences in the home like abuse, neglect and violence are frequently carried into the classroom. CIS is student - focused to create solutions that lead to a greater sense of belonging. Section II. Quarterly Outcomes - Overall Performance Annual Percentage Outcome Measure and Description APR MAY JUN Q1 Totals Performance Goal Complete (%) Yearly, 910 (70%) out of 1300 Case - Management Students per year will improve in attendance demonstrated through absences, tardies, and/or attendance rates collected at 0 910 0.00% time of enrollment in program and until the conclusion of the school year or students withdraw from school. Yearly, 975 (75%) out of 1300 Case Management Students per year will show an improvement in behavior as measured by pre- 0 975 0.00% and post -administration of Panorama Social Emotional Learning behavior assessment tool. Yearly, 1,105 (85%) out of 1300 Case Management Students per year will show an improvement in academics as demonstrated through grades, GPA, and/or standardized 0 1105 0.00% tests collected at time of enrollment in program and until the conclusion of the school year or students withdraw from school. Section II. Participant Activity - Overall Performance Annual Percentage Project Plan Activities APR MAY JUN Q1 Totals Performance Goal Complete (%) 1300 Unduplicated Students/Year 0 1300 0.00% 74 Community Service Projects/year 0 74 0.00% Quarterly Narrative Questions Instructions: (Please provide detailed commentary on your projects progress for this quarter. If needed, you may attach a separate page for responses. Describe major accomplishments achieved in implementing the project. Highlight specific aspects of the project contributing to its success. Describe any challenges (i.e. frustrations, barriers, disappointments) in implementing the project and how they were addressed or resolved. What has the project revealed about the organization's capacity to address the identified CCPD goals outlined in the contract? On the tab labeled "Zip Codes", please provide zip code data for program participants for this Certification : I have reviewed the above financial and program performance for this quarter. I verify that the enclosed report materials accurately reflect the status of the aforementioned program/project. Name: Date: Title: Section II. Program Information CCPD Goal (s): Reduce crime through intervention programs 10 Project Description Communities In Schools works with contracted schools to provide case management services for at - risk students dealing with barriers to academic success. Adverse Childhood Experiences in the home like abuse, neglect and violence are frequently carried into the classroom. CIS is student - focused to create solutions that lead to a greater sense of belonging. Section II. Quarterly Outcomes - Overall Performance Outcome Measure and Description JULY AUG SEPT Q2 Totals Annual Percentage Performance Goal Complete (%) Yearly, 910 (70%) out of 1300 Case - Management Students per year will improve in attendance demonstrated through absences, tardies, and/or attendance rates collected at 0 910 0.00% time of enrollment in program and until the conclusion of the school year or students withdraw from school. Yearly, 975 (75%) out of 1300 Case Management Students per year will show an improvement in behavior as measured by pre- 0 975 0.00% and post -administration of Panorama Social Emotional Learning behavior assessment tool. Yearly, 1,105 (85%) out of 1300 Case Management Students per year will show an improvement in academics as demonstrated through grades, GPA, and/or standardized 0 1105 0.00% tests collected at time of enrollment in program and until the conclusion of the school year or students withdraw from school. Section II. Participant Activity - Overall Performance Annual Percentage Project Plan Activities JULY AUG SEPT Q2 Totals Performance Goal Complete (%) 1300 Unduplicated Students/Year 0 1300 0.00% 746 Community 4 Community Service Projects/year 0 74 0.00% Quarterly Narrative Questions Please provide detailed commentary on your projects progress for this quarter. If needed, you may attach a separate page for responses. Describe major accomplishments achieved in implementing the project. Highlight specific aspects of the project contributing to its success. Describe any challenges (i.e. frustrations, barriers, disappointments) in implementing the project and how they were addressed or resolved. What has the project revealed about the organization's capacity to address the identified CCPD goals outlined in the contract? On the tab labeled "Zip Codes", please provide zip code data for program participants for this Certification : I have reviewed the above financial and program performance for this quarter. I verify that the enclosed report materials accurately reflect the status of the aforementioned program/project. Name: Date: Title: Agency Name: Communities in Schools Person to Contact for Corrections: Shelly Borders Contact Phone Number for Corrections: 817-675-1981 Email Address for Corrections: shelly.borders@cistarrant.org Reporting Period: Contract Term April 1, 2024 - March 31, 2027 Authorized Executive Signor: Shelly Borders CCPD Goal (s): Reduce crime through intervention programs 0 Project Description Communities In Schools works with contracted schools to provide case management services for at - risk students dealing with barriers to academic success. Adverse Childhood Experiences in the home like abuse, neglect and violence are frequently carried into the classroom. CIS is student - focused to create solutions that lead to a greater sense of belonging. Section II. Quarterly Outcomes - Overall Performance Annual Percentage Outcome Measure and Description OCT NOV DEC Q3 Totals Performance Goal Complete (%) Yearly, 910 (70%) out of 1300 Case - Management Students per year will improve in attendance demonstrated through absences, tardies, and/or attendance rates collected at 0 910 0.00% time of enrollment in program and until the conclusion of the school year or students withdraw from school. Yearly, 975 (75%) out of 1300 Case Management Students per year will show an improvement in behavior as measured by pre- 0 975 0.00% and post -administration of Panorama Social Emotional Learning behavior assessment tool. Yearly, 1,105 (85%) out of 1300 Case Management Students per year will show an improvement in academics as demonstrated through grades, GPA, and/or standardized 0 1105 0.00% tests collected at time of enrollment in program and until the conclusion of the school year or students withdraw from school. Section II. Participant Activity - Overall Performance Annual Percentage Project Plan Activities OCT NOV DEC Q3 Totals Performance Goal Complete (%) 1300 Unduplicated Students/Year 0 1300 0% 74 Community Service Projects/year 0 74 0% Quarterly Narrative Questions Please provide detailed commentary on your projects progress for this quarter. If needed, you Instructions: may attach a separate page for responses. Describe major accomplishments achieved in implementing the project. Highlight specific aspects of the project contributing to its success. Describe any challenges (i.e. frustrations, barriers, disappointments) in implementing the project and how they were addressed or resolved. What has the project revealed about the organization's capacity to address the identified CCPD goals outlined in the contract? On the tab labeled "Zip Codes", please provide zip code data for program participants for this Certification : I have reviewed the above financial and program performance for this quarter. I verify that the enclosed report materials accurately reflect the status of the aforementioned program/project. Name: Title Date: Section I. Agency Information Agency Name: Communities in Schools Person to Contact for Corrections: Shelly Borders Contact Phone Number for Corrections: 817-675-1981 Email Address for Corrections: shelly.borders@cistarrant.org Reporting Period: Contract Term April 1, 2024 - March 31, 2027 Authorized Executive Signor: Shelly Borders CCPD Goal (s): Reduce crime through intervention programs 10 Project Description Communities In Schools works with contracted schools to provide case management services for at - risk students dealing with barriers to academic success. Adverse Childhood Experiences in the home like abuse, neglect and violence are frequently carried into the classroom. CIS is student - focused to create solutions that lead to a greater sense of belonging. Section II. Quarterly Outcomes - Overall Performance Annual Percentage Outcome Measure and Description JAN FEB MAR Q4 Totals Performance Goal Complete (%) Yearly, 910 (70%) out of 1300 Case - Management Students per year will improve in attendance demonstrated through absences, tardies, and/or attendance rates collected at 0 910 0.00% time of enrollment in program and until the conclusion of the school year or students withdraw from school. Yearly, 975 (75%) out of 1300 Case Management Students per year will show an improvement in behavior as measured by pre- 0 975 0.00% and post -administration of Panorama Social Emotional Learning behavior assessment tool. Yearly, 1,105 (85%) out of 1300 Case Management Students per year will show an improvement in academics as demonstrated through grades, GPA, and/or standardized 0 1105 0.00% tests collected at time of enrollment in program and until the conclusion of the school year or students withdraw from school. Quarterly Narrative Questions Annual Percentage Project Plan Activities JAN FEB MAR Q4 Totals Performance Goal Complete (%) 1300 Unduplicated Students/Year 0 1300 0% 74 Community Service Projects/year 0 74 0% Quarterly Narrative Questions Please provide detailed commentary on your projects progress for this quarter. If needed, you Instructions: may attach a separate page for responses. Describe major accomplishments achieved in implementing the project. Highlight specific aspects of the project contributing to its success. Describe any challenges (i.e. frustrations, barriers, disappointments) in implementing the project and how they were addressed or resolved. What has the project revealed about the organization's capacity to address the identified CCPD goals outlined in the contract? On the tab labeled "Zip Codes", please provide zip code data for program participants for this Certification : I have reviewed the above financial and program performance for this quarter. I verify that the enclosed report materials accurately reflect the status of the aforementioned program/project. Name: Date: Title: Zip Code RepOF ;;Section I. Agency Information W1.me:::::AM I Project Title: I Contact Phone Number for Corrections: I Email Address for Corrections: I Number of Participants Zip Code Q1 Q2 Q3 Q4 Total 1 76101 01 1 76102 01 1 76103 01 1 76104 01 1 76105 01 1 76106 01 1 76107 01 1 76108 01 1 76109 01 1 76110 01 1 76111 01 1 76112 01 1 76113 01 1 76114 01 1 76115 01 1 76116 01 1 76118 01 1 76119 01 1 76120 01 1 76121 01 1 76122 01 1 76123 01 1 76124 01 1 76126 01 1 76129 01 1 76130 01 1 76131 01 1 76132 01 1 76133 01 1 76134 01 1 76135 01 1 76136 01 1 76137 01 1 76140 01 1 76148 01 1 76150 01 1 76155 01 1 76161 01 1 76162 01 1 76163 01 1 76164 01 1 76177 01 1 76178 01 1 76179 01 1 76181 01 1 76185 01 1 76191 01 1 76192 01 1 76193 01 1 76195 01 1 76196 01 1 76197 01 1 76198 01 1 76199 01 Initials (per quarter) (Oct -Nov -Dec) (Jan -Feb -Mar) (Apr -May -Jun) (Jul -Aug -Sept) Certification: I have reviewed the above financial and program requirements. I verify that the enclosed report materials accurately reflect the status of the aforementioned program/project. Exhibit E: Crime Control and Prevention District REQUEST FOR BUDGET M IFICATION Fiscal Year 2024 Date Submitting Agency Communities in Schools of Greater Tarrant County Contact Name Shelly Borders Phone Number and Email 817-675-1981 shelly.borders(acistarrant.org Remit Address 5601 Bridge St Ste 501 Fort Worth TX DIRECT COSTS (90% minimum) Budget Category Approved Budget Change Requested Revised Budget A. Personnel B. Fringe Benefits C. Travel and Training D. Equipment E. Supplies F. Contracts/Consultants G. Sub -Awards H. Occupancy Total Direct Costs I INDIRECT COSTS 10% maximum) Approved Budget Change Requested I Revised Budget Modification Narrative (describe in detail what change is for) I have reviewed this request and certify that the listed modifications are correct. Authorized Signatory Signatory Title Date FWPD STAFF USE ONLY ❑ Modification Approved ❑ Modification NOT Approved FWPD Staff Signature Date FY24 — CCPD Grants Corrective Action Plan Exhibit F: Crime Control and Prevention District CORRECTIVE ACTION PLAN In order to complete this form, please pull out the finalized Monitoring Results. Please detail the intended actions and timeline in which corrective action will be completed. It is advisable that all corrections to procedure be formalized by a policy document approved by the governing board. Additional Instructions are below. ITEM ID MONITORING FINDING CORRECTIVE ACTION RESPONSIBLE PERSON TARGET COMPLETION DATE SECTION - # FIN - 1 PERS - 2 ADM - 3 List the CCPD Improvemen Comment here Detail the corrective action to be taken. Designate a person to ensure completion Designate a target date to complete the action Authorized Representative Signature Name of Authorized Representative — Please Print Date City of Fort Worth, Texas Mayor and Council Communication DATE: 03/26/24 M&C FILE NUMBER: M&C 24-0252 LOG NAME: 35CCPD PROGRAM GRANTS Q1 2024 SUBJECT (ALL) Authorize Execution of Contracts with Advocates for Community Transformation, Communities in Schools of Greater Tarrant County, Journey4ward and NewDay Services for Children and Families from the Crime Control & Prevention District Community Based Programs Fund in the Total Program Amount of $1,191,600.00 to Operate Crime Prevention Programming that Benefits Fort Worth Residents RECOMMENDATION: It is recommended that the City Council authorize the execution of contracts with Advocates for Community Transformation, Communities in Schools of Greater Tarrant County, Journey4ward and NewDay Services for Children and Families from the Crime Control & Prevention District Community Based Programs Fund in the total program amount of $1,191,600.00 to operate crime prevention programming that benefits Fort Worth residents. DISCUSSION: Crime Control and Prevention District (CCPD) Community Based Programs provide funding to agencies that are recommended by a selection panel and then approved by the CCPD Board of Directors (Board). This panel consisted of staff and community representatives who evaluated the proposals to ensure minimum qualifications were met and that the proposed projects met one or more of the goals of the Board. On February 27, 2024, the Board reviewed and approved the recommendation to fund four crime prevention programs. The following programs' awards total up to $1,191,600.00 and are funded by the CCPD Community Based Fund. The four programs will have a contract term of April 1, 2024 through March 31, 2027 with no renewals. Funding will be allocated as follows to each agency in Fiscal Year 2024 on a reimbursement basis: Advocates for Community Transformation (ACT) ($300,000.00) will implement their program called "Collaborative Legal Advocacy Solution to High Crime in Fort Worth". ACT uses the civil justice system to create neighborhood safety. The agency collaborates with both local community partners and city stakeholders (police, city attorney, code). ACT will reach out to 1869 Fort Worth residents in Como, Northside, Highland Hills, Stop Six, and East Side neighborhoods. By shutting down 200 active drug houses alongside residents, ACT will intervene in violent crime, prevent future crime, and strengthen community/police relationships. Funding will be used to compensate an advocate manager and staff attorneys. This program will serve participants from Council Districts 2, 3, 5, 6, 8, 9, 10 and 11. Communities in Schools of Greater Tarrant County (CIS) ($300,000.00) will implement their program "Case Management and Crime Prevention for At -Risk Students in Tarrant County". CIS works with contracted schools to provide case management services for at -risk students dealing with barriers to academic success. Adverse Childhood Experiences in the home like abuse, neglect and violence are frequently carried into the classroom. CIS is student -focused to create solutions that lead to a greater sense of belonging. CIS will serve Fort Worth ISD schools in zip codes 76104, 76105, 76106, 76112, 76133 and 76119. Funding will be used to compensate three Vice Presidents, a Director, transportation costs and project supplies. This program will serve participants from Council Districts 2, 3, 4, 5, 6, 7, 8, 9, and 11. Journey4Ward ($291,600.00) will implement "Journey4Ward Counseling Program". The program aims to restructure at -risk youth's distorted thinking and perception, significantly reducing crime by addressing underlying factors contributing to criminal behavior with the tools and support they need to make positive choices and ultimately reduce crime. The agency will provide services to participants from all Districts, where most of their client base is situated in zip codes 76112, 76119, 76140, 76105, 76115, 76103, 76104 and 76134. Funding will be used to compensate a Counselor, Community Advocate/Outreach Coordinator, and computer and office supplies. This program will serve participants from ALL COUNCIL DISTRICTS. NewDay Services for Children & Families ($300,000.00) will implement FOCUS+ parenting program for 500 Fort Worth mothers and fathers involved in Child Protective Services, Family, IV-D (Child Support) or Diversion Courts with children in foster care or at risk of removal from the home. FOCUS+ teaches positive coping strategies to parents in order to create a safer home for children. The program will serve participants from all Districts, with majority of clients coming from Western Hills (76116), White Settlement (76108), Handley Area (76112), Sansom Park (76114), and Polytechnic (76107). The program's goal is reunification in a safe, loving home. Funding will be used to compensate personnel responsible for the FOCUS program. This program will serve participants from Council Districts 2, 3, 4, 5, 6, 7, 8, and 9. Funding is budgeted in the CCPD Community Based Fund for the CCPD Community Based Programs Department for the purpose of funding the CCPD Community Base Program FY24 project, as appropriated. FISCAL INFORMATION / CERTIFICATION: The Director of Finance certifies that funds are available in the current capital budget, as previously appropriated, in the CCPD Community Based Fund for the CCPD Community Based Prgm FY24 project to support the approval of the above recommendation and execution of the contract. Prior to any expenditure being incurred, the Police Department has the responsibility to validate the availability of funds. Submitted for Citv Manaaer's Office bv: William Johnson 5806 Oriainatina Business Unit Head: Neil Noakes 4212 Additional Information Contact: Elizabeth Garza 5571 Lily Alexandra Acosta 4236