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HomeMy WebLinkAboutResolution 5927-04-2024A Resolution NO.5927-04-2024 A RESOLUTION AUTHORIZING AN ADVANCE FUNDING AGREEMENT WITH THE TEXAS DEPARTMENT OF TRANSPORTATION IN THE AMOUNT OF $1,567,203.00, OF WHICH FEDERAL PARTICIPATION IS $1,246,232.00, STATE PARTICIPATION IS $64,900.00 AND CITY OF FORT WORTH PARTICIPATION IS $256,071.00 PLUS ANY COST OVERRUNS FOR CONSTRUCTION OF INTERSECTION IMPROVEMENTS AT NORTH BEACH STREET AND MEACHAM BOULEVARD. WHEREAS, federal law establishes federally funded programs for transportation improvements to implement its public purposes, and WHEREAS, the Texas Transportation Code, Section 201.103 establishes that the State shall design, construct and operate a system of highways in cooperation with local governments, and Section 222.052 authorizes the Texas Transportation Commission to accept contributions from political subdivisions for development and construction of public roads and the state highway system within the political subdivision, and WHEREAS, a Master Agreement between the City of Fort Worth ("Local Government") and the State of Texas acting through the Texas Department of Transportation ("State") has been adopted and states the general terms and conditions for transportation projects developed through this Advance Funding Agreement (AFA); and WHEREAS, federal and state Iaws require local governments to meet certain contract standards relating to the management and administration of State and federal funds, and WHEREAS, the Texas Transportation Commission has codified 43 TAC, Rules 15.50-I5.56 that describe federal, state, and local responsibilities for cost participation in highway improvement and other transportation projects, and WHEREAS, the Texas Transportation Commission passed Minute Order Number 116522 authorizing the State to undertake and complete a highway improvement or other transportation project generally described as intersection improvements at the intersection of Beach Street and Meacham Boulevard in Fort Worth, Texas; and NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FORT WORTH, TEXAS, THAT: The City Manager is hereby authorized to execute an Advance Funding Agreement with the Texas Department of Transportation (CSJ# 0902-90-285) in the approximate amount of $1,567,203.00, with federal participation in the amount of $1,246,232.00, state participation in the amount of $64,900.00 and Iocal participation in the amount of $256,071.00 plus any cost overruns for engineering and construction of intersection improvements at North Beach Street and Meacham Boulevard. Adopted this 911 day of April 2024. ATTEST: Janette S. Goodall, City Secretary �!' '."a.uaL City of Fort Worth, Texas Mayor and Council Communication DATE: 04/09/24 M&C FILE NUMBER: M&C 24-0272 LOG NAME: 202022 HSIP NORTH BEACH ST. AT MEACHAM BLVD AFA SUBJECT (CD 2) Adopt a Resolution Authorizing Execution of an Advance Funding Agreement with the Texas Department of Transportation in the Amount of $1,567,203.00 with Federal Participation in the Amount of $1,246,232.00, State Participation in the Amount of $64,900.00 and Local Participation in the Amount of $256,071.00 Plus any Cost Overruns for the Intersection Improvements at North Beach Street and Meacham Boulevard Project, Adopt Appropriation Ordinances and Amend the Fiscal Years 2024-2028 Capital Improvement Program (2022 Bond Program) RECOMMENDATION: It is recommended that the City Council: 1. Adopt the attached resolution authorizing execution of an Advance Funding Agreement with the Texas Department of Transportation (CSJ# 0902-90-285) for intersection improvements at North Beach Street and Meacham Boulevard project in the amount $1,567,203.00 with Federal participation in the amount of $1,246,232.00, State participation in the amount of $64,900.00 and Local participation in the amount of $256,071.00, 2. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the Grants Capital Projects Federal Fund, subject to receipt of the grant, in the amount up to $1,246,232.00 for the purpose of funding North Beach Street and Meacham Boulevard project (City Project No. 105355); 3. Adopt the attached appropriation ordinance adjusting appropriations in the 2022 Bond Program Fund by increasing estimated appropriations in the North Beach Street and Meacham Boulevard project (City Project No. 105355) in the amount of $256,071.00 and decreasing appropriations in the Traffic Signals programmable project (City Project No. PB0006) by the same amount; and 4. Amend the Fiscal Years 2024-2028 Capital Improvement Program. DISCUSSION: The purpose of this Mayor and Council Communication (M&C) is to adopt a resolution authorizing execution of an Advanced Funding Agreement (AFA) with Texas Department of Transportation (TxDOT) in the amount of $1,567,203.00 with City participation in the amount of $256,071.00 for the intersection improvements at North Beach Street and Meacham Boulevard project (City Project No. 105355). The intersection improvements at North Beach Street and Meacham Boulevard project intends to create a cost-effective solution to improve efficiency while increasing visibility, safety, and traffic flow. The scope of work forthe Project consists of improving traffic signals, installing pedestrian signals, safety lighting at intersection, left turn lane(s) with positive offset for northbound and southbound approaches, and installing pedestrian crosswalks to comply with Americans with Disabilities Act (ADA) regulations. The construction of the project will be the responsibility of TxDOT. This project will be let by TxDOT in January 2026. The State is responsible for all construction activities within the scope of this project. The State will be responsible for securing the Federal and State share of the funding required for the development and construction of the project. City funds appropriated for this project include professional services, local participation, and state construction direct cost. An advanced payment to TxDOT is required in the amount of $91,434.00 for this project. The final payment to TxDOT for local participation will be based on actual costs. The City bears the responsibility to pay for cost overruns. At the end of the project, the asset will remain with the City of Fort Worth. The table below summarizes the AFA funding amounts: Total AFA Funding Amounts for the Intersection Improvements at North Beach Street and Meacham Boulevard project (City Project No. 105355) Fund I Federal I State I Local I Total - 2022 Bond im Fund $256,071.00 $256,071. ropriated State $64,900.00 $64,900. 31001 -Grants Cap Projects Federal Fund - $1,246,232.00 $1,246,232.00 Federal Participation Total: $1,246,232.00 $64,900.00 $256,071.00 $1,567,203.00 The table below summarizes the total funding for the project: Fund Existing Additional Project Funding Total Funding Funding 34027 - 2022 Bond $256,071.00 $0.00 $256,071.00 Program Fund 31001 -Grants Cap $0.00 $1,246,232.00 $1,246,232.00 Projects Federal Fund Project Total $256,071.00 $1,246,232.00 $1,502,303.00 This project is included in the 2022 Bond Program. The City's Extendable Commercial Paper (ECP) (M&C 22-0607; Ordinance 25675-08-2022) provides liquidity to support the appropriation. Available resources will be used to actually make any interim progress payments until debt is issued. Once debt associated with a project is sold, debt proceeds will reimburse the interim financing source in accordance with the statement expressing official Intent to Reimburse that was adopted as part of the ordinance canvassing the bond election (Ordinance 25515-05-2022). Funding for the grant portion of the project was not included in the Fiscal Years 2024-2028 Capital Improvement Program because grant funding is appropriated at the time of the grant award. The action in the M&C will amend the Fiscal Years 2024-2028 Capital Improvement Program as approved in connection with Ordinance 26453-09-2023. This project is located in COUNCIL DISTRICT 2. A Form 1295 is not required because: This contract will be with a governmental entity, state agency or public institution of higher education: Texas Department of Transportation (TxDOT) FISCAL INFORMATION ! CERTIFICATION: The Director of Finance certifies that upon approval of the above recommendations and adoption of the attached appropriation ordinances, funds will be available in the current capital budget, as appropriated, in the Grants Cap Projects Federal Fund and 2022 Bond Program Fund. The Transportation & Public Works Department (and Financial Management Services) will be responsible for the collection and deposit of funds due to the City. Prior to expenditures being incurred, the Transportation & Public Works Department has the responsibility to validate the availability of funds. This is a State Advance Funding Agreement. Submitted for City Manager's Office by j Jesica McEachern 5804 Originating Business Unit Head: Lauren Prieur 6035 Additional Information Contac#: Martin Phillips 7861 Aziz Rahman 8653