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HomeMy WebLinkAboutOrdinance 16356-03-2005Ordinance No.~t~ `~3 -~~' AN ORDINANCE INCREASING ESTIMATED RECEIPTS AND APPROPRIATIONS IN THE CERTIFICATES OF OBLIGATION SPECIAL PROJECT FUND IN THE AMOUNT OF $2Q2,Q(}~ FROM AVAILABLE FUNDS FOR THE PURPOSE OF FUNDING A DESIGN AGREEMENT WITH THE WADDILL GROUP ARCHITEGTURAI_ FIRM FOR THE DESIGN OF RENOVATIONS TO THE ZIPPER BUILDING; MAKING THIS ORDINANCE CUMULATIVE OF PRIOR ORDINANCES IN CONFLICT HEREWITH; ANb PROVIDING AN EFFECTIVE DATE. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FORT WORTH, TI=XAS: SECTION 1. That in addition to those amounts allocated to the various City departments for Fiscal Year 2l?Q4- 2005 in the Budget of the City Manager, there shall also be increased estimated receipts and appropriations in the Certificates of Obligation Special Project Fund in the amount of $2~2,QQQ from available funds for the purpose of funding a design agreement with the Waddill group architectural firm for the design of renovations to the Zipper Building. SECTION 2. That should any portion, section ar part of a section of this ordinance be declared invalid, inopera#ive or void for any reason by a court of competent jurisdiction, such decision, opinion or judgmen# shall in no way impair the remaining portions, sections, ar parts of sections of this ordinance, which said remaining provisions shall be and remain in full farce and effect. SECTION 3. That this ordinance shall be cumulative of Ordinance No. 1S©61 and all other ordinances and appropriations amending the same except in those instances where the provisions of this ordinance are in direct conflict with such other ordinances and appropriations, in which instance said conflicting provisions of said prior ordinances and appropriations are hereby expressly repealed. SECTION 4 This ordinance shall take effect upon adoption. R VED AS TO FORM AN LEGALITY: Assistant City ttarney ADOPTED AND EFI=ECTIVE: ~~~~ [ ~ J pity ®f F®rt W®r°~~a~ Texas Mayor and Council Communication COUNCIL ACTION: Approved on 3129/2005 -Ordinance N©. '16356-03-2005 DATE: Tuesday, March 29, 2005 LOG NAME: 20ZIPPER REFERENCE NO.: *~`C-20624 SUB.IECT: Authorize Execution of an Inter-Fund Loan from the Capital Projects Reserve Fund to the Certificate of Obligation Special Project Fund for Expenses Related to the Purchase of and Design of Renovations to the Zipper Building to Accommodate the City's Information Technology Solutions and Finance Departments; Adoption of an Appropriation Ordinance; and Execution of a Design Agreement with the Waddifl Group Architectural Firm RECOi1VfMIENDATIOIN: It is recommended that the City Cnuncil: 1. Authorize anon-interest bearing, inter-fund loan from the Capital Projects Reserve Fund (CPRF) to the Certificate of Obligation Special Project Fund in the amount of $202,000 for interim financing of expenses related to the purchase of and design of renovations to, the Zipper Building, pending the sale of Certificates of Obligation; 2. Adopt the attached appropriation ordinance increasing estimated reciepts and appropriations in the Certificate of Obligation Special Project Fund by $202,000, from available funds; and 3. Authorize the City Manager to execute a design agreement in an amount no# to exceed $148,500 with the Waddifl Group architectural firm for the design of renovations to the Zipper Building. DISCUSSION: On March 8, 2005 City Council passed an ordinance authorizing the publication of a Notice of Intent for the safe of Certificate's of Obliga#ion {CO) to fund the purchase and renovation of the building at 1111 Monroe Street, commonly referred to as the Zipper Building. The building, once renovated, will accommodate the majority of the employees of the City's Finance and Information Technology Solutions Departments who currently office in City Hall. These relocations are required in order to provide space in City Hall for the establishment of a Building Permit Center, as well as to correct other City Hall space deficiencies. The Council will shortly receive a Mayor and Council Communication (M&C) recommending Council approval of the sale of COs to fund the purchase and renovation of the Zipper Building. However, even if formally approved by Council via M&C, the funds from the sale of the COs will not be available for use until mid-May 2005. Due to the urgency of City Half space deficiencies, City staff recommends a $202,000 loan from the CPRF to cover a $52,000 deposit of earnest money for the building purchase and allow the initiation of architectural design work for the renovations to the Zipper Building. This loan will allow the building purchase and architectural design processes to move forward concurrently with the financing process. Once received, the CO proceeds wilt be used to repay the CPRF for the loan. The Waddifl Group architectural firm did some preliminary space studies far the current owner of the Zipper Building several months ago when the City was considering leasing the 2nd floor. Due to its familiarity with Lo~name: 20ZIPPER Pa.s~e i of ~. the building layout and the City's basic needs, the Waddifl Group is in a position to significantly expedite the design process. City staff confirmed the Waddifl Group's excellent qualifications for the project through a review of its project experience and reference checks. The base fee for architectural services is $135,000. In addition the contract includes a provision for reimbursement of miscelfaneaus design related expenses in an amount not to exceed $~ 3,50D. The $150,000 being appropriated at this time for design related expenses also includes $1,500 for City staff charges related to the design work. The Waddifl Group is in compliance with the City's MWBE program by committing to meet the 30% goal established far this project. The Zipper Building is in Council District 9. FISCAf! INF©RMATIONICERTIFICATION: The Finance Director certifies that upon approval of the .above recommendations and adoption of the attached appropriation ordinance, funds will be available in the current capital budget, as appropriated, of the CO Special Project fund. The cash balance of the CPRF after this transfer will be $1,868,258. The fiscal year end cash balance at this time is projected to be $1,787,442. TO _~a~~dlAccauntlCenters 1 0290 22001D 2D1070D2D130 202 OOO.Dfl 2) 0290 485205 2D107D02D130 $15o.g00.D0 2 C29D 53i20fl 2D1D7DD2D130 15D OOD.OD 2 C290 485205 2fl1 D7DD2D143 52 OOO.flO 21 C290 541__25Q 201 D70D20143 X52.000.00 FROM FtrndlAccountlGenters 1 GC10 136290 ODODIDOD10D0 3}C290 5312D0 2D107002013Q X202 OOD.00 ~14$.SDD.oD Submitted far City Manager°s Office b~ Marc Oft (6122) Originating Department Head: Robert Goode {7801} Additional Infarrnatian Contact: Greg Simmons (7862) La~name: 20ZIPI'ER Pac~P ~ of ~