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HomeMy WebLinkAboutContract 61255 (2)CSC No. 61255 AGREEMENT FOR COMMUNITY -BASED PROGRAMS ADVOCATES FOR COMMUNITY TRANSFORMATION (ACT)- PROGRAM GRANT FISCAL YEARS 2024 - 2027 In consideration of the mutual covenants, promises, and agreements contained herein, THIS AGREEMENT ("Agreement") is made and entered into between CITY OF FORT WORTH, a home rule municipal corporation of the State of Texas ("City"), acting by and through William Johnson, its duly authorized Assistant City Manager, and ADVOCATES FOR COMMUNITY TRANSFORMATION (ACT), a Texas non-profit corporation ("Contractor"), acting by and through Reid Porter, its duly authorized representative. RECITALS WHEREAS, City has determined that Community -Based Programs are necessary to support crime prevention in the City during Fiscal Years 2024 - 2027 to meet one or more of the Crime Control and Prevention District's ("CCPD") goals, which are: (1) to support efforts to reduce violent crime and gang -related activities through enhanced enforcement activities and crime prevention programs, (2) to support efforts to increase the safety of residents and to decrease crime throughout Fort Worth neighborhoods, and (3) to support efforts to increase the safety of youth and reduce juvenile crime through crime prevention and intervention programs; WHEREAS, Contractor has agreed to operate a Community -Based Program called Advocates for Community Transformation (ACT) ("Program"), which will support the police department's crime prevention efforts throughout the community; WHEREAS, City desires to enter into an agreement with Contractor to operate the Program; and WHEREAS, as consideration for Contractor's performance and operation of the Program, City has appropriated monies in the CCPD Budget in the amount of $300,000.00 ("Program Funds") to provide to Contractor on a reimbursable basis, subject to and in accordance with this agreement. NOW, THEREFORE, in consideration of the mutual covenants herein expressed, the parties agree as follows: AGREEMENT DOCUMENTS The Agreement documents shall include the following: 1. This Agreement between City and Contractor 2. Exhibit A — Scope of Work: Project Plan and ZoomGrants Program Narrative 3. Exhibit B — Budget Narrative Form 4. Exhibit C — Request for Reimbursement (RFR) 5. Exhibit D — Program Performance Report 6. Exhibit E — Budget Modification Form 7. Exhibit F — Corrective Action Plan Form OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Exhibits "A" through "F", which are attached hereto and incorporated herein, are made a part of this Agreement for all purposes. In the event of any conflict between the terms and conditions of Exhibits A through H and the terms and conditions set forth in the body of this Agreement, the terms and conditions of this Agreement control. DEFINITIONS The term "City" shall include City of Fort Worth, and its officers, agents, employees, and representatives. The term "Contractor" shall include Advocates for Community Transformation (ACT), and its officers, agents, employees, representatives, servants, contractors, and subcontractors. The term "Party" shall refer to either City or Contractor. The term "Parties" shall refer to both City and Contractor. AGREEMENT 1. Responsibilities of Contractor Contractor covenants and agrees to fully perform, or cause to be performed, with good faith and due diligence, all work and services described in Exhibit "A" — Scope of Work and Project Plan. Contractor shall be responsible for the day-to-day administration of the Program. Contractor agrees to expend the Program Funds in accordance with the Budget Narrative Form as described in Exhibit `B". Program activities and quarter measures shall be reported in accordance with Exhibit "D"- Performance Report. 2. Proeram Funds 2.1 In no event shall the total distribution from City made to the Contractor during the Term of this Agreement exceed the total sum of $300,000.00 ("Program Funds"). 2.2 Pavment Payment of the Program Funds from City to Contractor shall be made on a quarterly and cost -reimbursement basis following receipt by City from Contractor of a signed Request for Reimbursement (RFR) (Exhibit Q. The Exhibit C shall be submitted along with copies of all receipts and other supporting documentation for expenses related to this Agreement. Exhibit C reports shall be submitted to City as outlined in the report schedule in Section 2.4. Each RFR should be sequentially numbered and labeled using the following format: AGENCY NAME —INVOICE —QUARTER —YEAR RFR submissions will include expense documentation that is legible, detailed, clear and concise. The submitted RFR shall include the Exhibit D Performance Report, and be signed by the Contractor or duly authorized officer of the Contractor. Submissions must be scanned and submitted to the CCPD Partners Unit of the Fort Worth Police Department. Submissions should be sent electronically to PSM(a,fortworthtexas.gov, or via mail addressed as such: ATTENTION: CCPD Partners Unit, Financial Management Division, Bob Bolen Public Safety Complex, 505 W. Felix St., Fort Worth, Texas, 76115. Reimbursements will not be made until after receipt of an acceptable and approved RFR and Exhibit D Program Performance report. 2.3 Reimbursements shall be made within 30 days of receipt of an acceptable and approved RFR and Exhibit D Program Performance report. With exception of final reimbursements requests as outlined in Section 2.5, incomplete or incorrect submissions shall be returned to the Contractor for resubmission, restarting the 30-day reimbursement schedule. 2.4 Reauest for Reimbursement Reporting Schedule Contractor agrees to submit all Exhibit C-Requests for Reimbursements (RFR) and Exhibit D-Program Performance Reports on a quarterly basis. Reports shall be included in July, October, January, and April's submission. Contractor agrees to provide Exhibit C—Request for Reimbursement and Exhibit D—Performance Report per the following schedule: Activity/Expenses Report on occurring in the following 5' of- the 15 of: months: April — June July July — September October October — December January January — March April Contractor agrees Exhibit C and Exhibit D reports shall be submitted to City no later than the 15th day after the end of each reporting month. If this deadline occurs on a weekend or a City holiday, then reports shall be submitted to the City by the next City business day. Should the Contractor not be able to meet these requirements in the given month, the Contractor shall provide written notification prior to the deadline that details the justification and expected date of submission. If no notification is received by the 151h of the reporting month, the City will document for future corrective action. If, by the last day of the same month, Contractor has not submitted the required reports, the City will send a Non -Compliance Letter notifying the Contractor's duly authorized representative of a possible suspension of program funding. Submittal of Exhibit C and Exhibit D is required even if expenses and/or activity does not occur. 2.5 No Revisions on Final Reports The last day for the City to receive RFRs and supporting expense documentation from the Contractor for this agreement is April 15, 2027. No corrections or additional documentation will be allowed after this date. Any discrepancies on the final RFR or expense documentation will be adjusted from the final reimbursement amount. 2.6 Budget Modifications Contractor is authorized to modify up to five (5) percent of any budgeted line -item in the original approved budget without prior written permission from City. However, Contractor must submit the Request for Budget Modification Form (Exhibit ` E") to City, with the RFR, during the month the modification took place. The request must include justification for modification to the budget, and the new modified budget cannot exceed the total amount of Program Funds. 2.7 Budget Modification Approvals Any modifications of more than five (5) percent of any budgeted line -item in the original approved budget must have prior written permission from City before the modifications are made. The Budget Modification Form (Exhibit "E") must be submitted, and request must be approved by City, before any money is moved to the line -item. Once the Budget Modification is approved, the modified budget will take effect on the first day of the following month. The new modified budget shall not exceed the total amount of Program Funds. 2.8 Budget Modifications to Zero -Line Items Any modifications to zero line -items in the original approved budget must have prior written permission from City before the modifications are made. The Budget Modification Form (Exhibit "E") must be completed and approved by City before money is transferred into the new line -item. Once the Budget Modification is approved, the modified budget will take effect on the first day of the following month. The new modified budget shall not exceed the total amount of Program Funds. 2.9 Budget Modifications to Direct and Indirect Line Items Budget modification can only occur within the Direct and Indirect costs. Funds may not be moved from a Direct line -item into an Indirect line -item, or vice versa. Modification of Direct and Indirect approved budgets must follow the guidelines outlined in sections 2.6, 2.7, 2.8, 2.9. 2.10 Last Dav to Approve Modifications The last day the City will approve a Budget Modification for this agreement is February 1, 2027. 2.11 The City reserves the right to reject any budget modification that the City believes, in its sole discretion, is not clearly aligned with the program activities and any requests for reimbursement expenses that the City believes, in its sole discretion, are not specified in Exhibit "B" of this Agreement or an approved budget modification form. 2.12 Budget Modifications shall be submitted to PSMWortworthtexas.aov, or via mail addressed as such: ATTENTION: CCPD Partners Unit, Financial Management Division, Bob Bolen Public Safety Complex, 505 W. Felix St., Fort Worth, Texas, 76115. 2.13 Contractor will document cost allocations for all budgeted expenses throughout the entirety of the Agreement and will be responsible for having a policy and procedure in place for this documentation. Specifically, Contractor will document how all shared costs, personnel time, or equipment that was fully or partially paid for using CCPD funds, were used in furtherance of the program activities described in this Agreement. Documentation of these cost allocations, as well as a copy of the Contractor's policy and procedures for the documentation of the cost allocations shall be made available to the City upon request. 3. Term This Agreement shall commence upon April 1, 2024 ("Effective Date"), and shall end on March 31, 2027 ("End Date"). All of Contractor's expenditures under this Agreement must be completed no later than March 31, 2027. The City reserves the right to withhold the final Request for Reimbursement until all required documents have been received by the Contractor. All final reports for this agreement must be received by April 15, 2027. 4. Program Performance 4.1 Contractor agrees to maintain full documentation supporting the performance of the work and fulfillment of the objectives set forth in Exhibit "A." 4.2 Program Performance Reporting Schedule Contractor agrees to submit all Exhibit C-Requests for Reimbursements (RFR) and Exhibit D-Program Performance Reports on a quarterly basis. Reports shall be included in July, October, January, and April's submission. Contractor agrees to provide Exhibit C—Request for Reimbursement and Exhibit D—Performance Report per the following schedule: Activity/Expenses Report on occurring in the following 5' of- the 15 of: months: April — June July July — September October October — December January January — March April Contractor agrees Exhibit C and Exhibit D reports shall be submitted to City no later than the 151h day after the end of each reporting month. If this deadline occurs on a weekend or a City holiday, then reports shall be submitted to the City on the next City business day. Should the Contractor not be able to meet these requirements in the given month, the Contractor shall provide written notification prior to the deadline that details the justification and expected date of submission. If no notification is received by the 151h of the reporting month, the City will document for future corrective action. If, by the last day of the same month, Contractor has not submitted the required reports, the City will send a Non -Compliance Letter notifying the Contractor's duly authorized representative of a possible suspension of program funding. Submittal of Exhibit C and Exhibit D is required even if expenses and/or activity does not occur. 4.3 Program Performance Report Contractor agrees to provide a Program Performance Report (Exhibit D) to document the performance of work as described in the Project Plan and Scope of Work. The Exhibit D shall document details of the quarterly progress toward outcome objectives achieved in support of the CCPD goals and zip code data for unduplicated participants. The program reports shall be submitted to City as identified in the report schedule in Section 4.2. 4.4 Corrective Action Plan Contractor agrees to complete a Corrective Action Plan ("CAP") in the event of two (2) consecutive quarter submissions, or (6) consecutive errors in a given quarter for incomplete or incorrect submissions of Exhibit C or Exhibit D reports. A Corrective Action Plan may also be implemented in response to monitoring findings, recurring late submissions of Exhibit C and Exhibit D reports, failure to take corrective actions, and responding to audit reports by the City. The CAP will contain the identified issue found by the City, how the Contractor will correct that issue, who the responsible person will be to ensure completion, and a target completion date. An example of this form is attached as Exhibit "F". 4.5 Monitoring Visits Contractor agrees that the City may conduct a monitoring visit to assess the risk of City funds and Contractor performance at any time during the duration of this Agreement. The City will notify the Contractor of an upcoming monitoring visit and provide instructions of what to prepare. The Contractor agrees to respond to any monitoring findings identified by the City through a Corrective Action Plan. 4.6 Non -Responsiveness Contractor agrees to provide corrective action to all findings or revisions identified by the City during the duration of this Agreement. If, by the last day of the same month a corrective action is identified by the City, and a response is not provided by the Contractor, the City will document further corrective action and send a Non -Compliance letter notifying the Contractor's duly authorized representative of compliance issues, requested resolution, or a possible suspension of program funding. 4.7 The final Exhibit D-Program Performance Report will be due April 15, 2027. 4.8 A representative of the program from the Contractor shall attend quarterly meetings of the Crime Control and Prevention District Board as requested. 5. Default and Termination 5.1 This Agreement is wholly conditioned upon the actual receipt by City of Program Funds from the CCPD. All monies distributed to Contractor hereunder shall be exclusively from monies received from the CCPD, and not from any other monies of City. In the event that funds from the CCPD are not received in whole or in part, City may, at its sole discretion, terminate this Agreement and City shall not be liable for payment for any work or services performed by Contractor under or in connection with this Agreement. 5.2 In the event no funds or insufficient funds are appropriated by the City in any fiscal year for any payments due hereunder, City will notify Contractor of such occurrence and this Agreement shall terminate on the last day of the fiscal period for which appropriations were received without penalty or expense to the City of any kind whatsoever, except as to the portions of payments herein agreed upon for which funds have been appropriated. 5.3 The City may terminate this Agreement at any time and for any reason by providing the other party with at least thirty (30) days' written notice of termination. 5.4 Termination will be effected by delivering to Contractor written notice of termination. Upon Contractor's receipt of notice of termination, Contractor shall: (a) Stop work under the Agreement on the date and to the extent specified in the notice of termination; (b) Place no further order or subcontracts, except as may be necessary for completion of the work not terminated; (c) Terminate all orders and contracts to the extent that they relate to the performance of the work terminated by the notice of termination; and (d) Cease expenditures of Program Funds, except as may be necessary for completion of the work not terminated. 5.5 In the event City suspends or terminates this Agreement, Contractor expressly waives any and all rights to monetary damages, including but not limited to actual, consequential, and punitive damages, court costs and attorney's fees. 5.6 Within thirty (30) days following the date of termination of this Agreement, Contractor shall return to City any property provided hereunder. City will have no responsibility or liability for Contractor's expenditures or actions occurring after the effective date of termination of the Agreement. 6. Equiment and Maintenance All equipment purchased with Program Funds must meet all eligibility requirements of the City. Contractor shall maintain all equipment used in the administration and execution of the Program. Contractor shall maintain, replace, or repair any item of equipment used in support of the Program, or for use under the terms of this Agreement that no longer functions or is lost or stolen. The cost for maintenance, replacement or repair of any equipment used in support of Program and/or for use under the terms of this Agreement is the sole responsibility of Contractor. Contractor shall not use Program Funds to repair or replace said equipment. Contractor shall use any and all equipment purchased with Program Funds exclusively in support of the Program. Within 10 days following the purchase of equipment, Contractor shall submit to City a detailed inventory of all equipment purchased with Program Funds to the CCPD Partners Unit at the address set forth in paragraph 2.2 above. The equipment inventory shall include an itemized description of each piece of equipment, the date each piece of equipment was purchased, the cost of purchase for each piece of equipment, and the location of each piece of equipment. 7. Administrative Requirements 7.1 Contractor agrees to keep sufficient records to document its adherence to applicable local, state, and federal regulations, along with documentation and records of all receipts and expenditures of Program Funds and to allow for reasonable audits of such records during regular business hours, at the expense of the City or Contractor, with such audit to be performed by an auditor selected by the City or the Board. All records shall be retained for a minimum of three (3) years following the termination or completion of this Agreement. City or its representatives shall have the right to investigate, examine, and audit at any time any and all such records relating to operations of Contractor under this Agreement. Contractor, its officers, members, agents, employees, and subcontractors, upon demand by City, shall make such records readily available for investigation, examination, and audit. In the event of such audit by City, a single audit of all Contractor's operations will be undertaken and may be conducted either by City (performed by staff in the Police Department or the City's Internal Audit Department) or an independent auditor approved by the City or Board. Contractor shall submit a copy of any audit performed by their independent auditor within 30 days of receipt of the final audit report. 7.2 If any audit reveals a questioned practice or expenditure, City shall notify Contractor as soon as reasonably practical. Contractor shall have up to fifteen (15) days to provide City with a written explanation and any supporting documentation regarding practice or expenditure. If Contractor fails to resolve or cure the questioned practice or expenditure to the City's satisfaction within the fifteen (15) day period, City reserves the right to withhold further Program Funds under this and/or future agreement(s) with Contractor. 7.3 If, as a result of any audit, it is determined that Contractor misused, misapplied or misappropriated all or any part of the Program Funds, Contractor agrees to reimburse City the amount of such monies misused, misapplied or misappropriated, plus the amount of any sanction, penalty, or other charge levied against City because of such misuse, misapplication or misappropriation. 7.4 Contractor's obligation to City shall not end until all closeout requirements are completed. The closeout requirements shall include, but are not limited to the following: providing final Exhibit C and Exhibit D reports making final payments, and disposing of the Program assets as appropriate, if deemed required by the City in its sole discretion. 7.5 Contractor covenants and agrees to fully cooperate with City in monitoring the effectiveness of the services and work to be performed by Contractor under this Agreement, and City shall have access at all reasonable hours to offices and records of Contractor, its officers, members, agents, employees, and subcontractors for the purpose of such monitoring. 7.6 Throughout the term of this Agreement and for up to three months after its expiration, the City may periodically request, and the Contractor will be required to provide, information for the purposes of evaluating the overall effectiveness of Crime Control and Prevention District (CCPD) funding. This information will include, but may not be limited to, the zip -codes of participating individuals of the program(s) receiving CCPD funding. Requested information will consist solely of aggregated data without any personal identifiers. Further, any information requested will not be used in a way that would violate local, state, or federal statutes, regulations, or policies. 7.7 If the Contractor maintains the information the City is requesting, the Contractor shall provide the requested information to the City within 30 days of receipt of the request. If the Contractor does not maintain the requested information as of the date it receives the City's request, the Contractor shall begin collecting such information as of that date, shall provide an initial response regarding that information within sixty days, and shall thereafter update that information on request. 7.8 If necessary, an amendment may be brought forward to identify additional specific metrics that Contractor will be required to maintain and provide to the City to evaluate the effectiveness of the Crime Control and Prevention District Funding. Section 7 shall survive the expiration or termination of this Agreement. 8. Independent Contractor 8.1 Contractor shall operate hereunder as an independent contractor and not as an officer, agent, servant, or employee of City. Contractor shall have exclusive control of, and the exclusive right to control, the details of the work and services performed hereunder, and all persons performing same, and shall be solely responsible for the acts and omissions of its officers, members, agents, servants, employees, subcontractors, program participants, licensees, or invitees. The doctrine of respondeat superior shall not apply as between City and Contractor, its officers, members, agents, servants, employees, subcontractors, program participants, licensees, or invitees, and nothing herein shall be construed as creating a partnership or joint enterprise between City and Contractor. No federal, state, or local income tax, nor any payroll tax of any kind, shall be withheld or paid by City on behalf of Contractor. Contractor shall not be treated as an employee with respect to the services performed pursuant to this Agreement for federal or state tax purposes. It is expressly understood and agreed that officers, members, agents, employees, subcontractors, licensees, or invitees of Contractor, and any program participants hereunder are not eligible for, and shall not participate in any employer pension, health, or other fringe benefit plan provided by City. It is expressly understood and agreed that City does not have the legal right to control the details of the tasks performed hereunder by Contractor, its officers, members, agents, employees, subcontractors, program participants, licensees, or invitees. 8.2 City shall in no way nor under any circumstances be responsible for any property belonging to Contractor, its officers, members, agents, employees, subcontractors, program participants, licensees, or invitees, which may be lost, stolen, destroyed, or in any way damaged. 9. Liability and Indemnification CONTRACTOR SHALL BE LIABLE AND RESPONSIBLE FOR ANYAND ALL PROPERTY LOSS, PROPERTY DAMAGE AND/OR PERSONAL INJURY, INCLUDING DEATH, TO ANY AND ALL PERSONS, OF ANY KIND OR CHARACTER, WHETHER REAL OR ASSERTED, TO THE EXTENT CAUSED BY THE NEGLIGENT ACTS) OR OMISSION(S), MALFEASANCE OR INTENTIONAL MISCONDUCT OF CONTRACTOR, ITS OFFICERS, AGENTS, SERVANTS OR EMPLOYEES. CONTRACTOR AGREES TO DEFEND, INDEMNIFY, AND HOLD THE CITY, ITS OFFICERS, AGENTS, SERVANTS, AND EMPLOYEES HARMLESS AGAINST ANYAND ALL CLAIMS, LAWSUITS, ACTIONS, COSTS, AND EXPENSES OF ANY KIND, INCLUDING, BUT NOT LIMITED TO, THOSE FOR PROPERTY DAMAGE OR LOSS (INCLUDING ALLEGED DAMAGE OR LOSS TO OWNER'S BUSINESS AND ANY RESULTING LOST PROFITS) AND/OR PERSONAL INJURY (INCLUDING DEATH) THAT MAYRELATE TO, ARISE OUT OF, OR BE OCCASIONED BY (I) CONTRACTOR'S BREACH OF ANY OF THE TERMS OR PROVISIONS OF THIS AGREEMENT OR (II) ANY NEGLIGENT ACT OR OMISSION OR INTENTIONAL MISCONDUCT OF CONTRACTOR, ITS OFFICERS, AGENTS, ASSOCIATES, EMPLOYEES, CONTRACTORS (OTHER THAN THE CITY), OR SUBCONTRACTORS RELATED TO THE PERFORMANCE OF THISAGREEMENT; EXCEPT THAT THEINDEMNITYPROVIDED FOR IN THIS SECTION SHALL NOT APPLY TO ANY LIABILITY RESULTING FROM THE SOLE NEGLIGENCE OF THE CITY OR ITS OFFICERS, AGENTS, EMPLOYEES, OR SEPARATE CONTRACTORS, AND IN THE EVENT OF JOINT AND CONCURRENT NEGLIGENCE OF BOTH CONTRACTOR AND CITY, RESPONSIBILITY, IFANY, SHALL BE APPORTIONED COMPARATIVELY IN ACCORDANCE WITH THE LAWS OF THE STATE OF TEXAS. NOTHING HEREIN SHALL BE CONSTR UED AS A WAIVER OF THE CITY'S GOVERNMENTAL IMMUNITY AS FURTHER PROVIDED BY THE LAWS OF TEXAS. Contractor shall require all of its subcontractors to include in their subcontracts a release and indemnity in favor of City in substantially the same form as above. Section 9 shall survive the expiration or termination of this Agreement. 10. Non -Assignment No assignment or delegation of duties under this Agreement by Contractor shall be effective without City's prior written approval. 11. Prohibition Against Interest 11.1 No member, officer, or employee of the City, or its designees or agents; no member of the governing body of the locality in which the Program is situated; and no other public official of such locality or localities who exercises any functions or responsibilities with respect to the Program during this tenure or for one year thereafter, shall have any interest, direct or indirect, in any contract or subcontract, or the proceeds thereof, for work to be performed hereunder. Contractor shall incorporate, or cause to be incorporated, like language prohibiting such interest, in all contracts and subcontracts hereunder. 11.2 No officer, employee, member, or program participant of Contractor shall have a financial interest, direct or indirect, in this Agreement or the monies transferred hereunder, or be financially interested, directly or indirectly, in the sale to Contractor of any land, materials, supplies, or services purchased with any funds transferred hereunder, except on behalf of Contractor, as an officer, employee, member, or program participant. Any willful violation of this paragraph with the knowledge, expressed or implied, of Contractor or its subcontractors, shall render this Agreement voidable by City of Fort Worth. 12. Nondiscrimination 12.1 In accordance with the federal, state, and local laws and ordinances, Contractor covenants that neither it nor any of its officers, members, agents, employees, program participants, or subcontractors, while engaged in performing this Agreement shall in connection with the employment, advancement, or discharge of employees, in connection with the terms, conditions, or privileges of their employment, discriminate against persons because of their age, except on the basis of a bona fide occupational qualification, retirement plan, statutory requirement, or statutory or ordinance exception. 12.2 Contractor will not unlawfully discriminate against any person or persons because of age, race, color, religion, sex, disability, national origin, or sexual orientation, nor will Contractor permit its officers, members, agents, employees, subcontractors, or program participants to engage in such discrimination. IF ANY CLAIM ARISES FROM AN ALLEGED VIOLATION OF THIS NON- DISCRIMINATION COVENANT BY CONTRACTOR, ITS PERSONAL REPRESENTATIVES, ASSIGNS, SUBCONTRACTORS OR SUCCESSORS IN INTEREST, CONTRACTOR AGREES TO ASSUME SUCH LIABILITY AND TO INDEMNIFY AND DEFEND THE CITY AND HOLD THE CITY HARMLESS FROM SUCH CLAIM. Section 12 shall survive the expiration or termination of this Agreement. 13. Compliance 13.1 Contractor, its officers, members, agents, employees, program participants, and subcontractors, shall abide by and comply with all laws, federal, state and local, including all ordinances, rules and regulations of City. If City calls to the attention of Contractor in writing to any such violation on the part of Contractor or any of its officers, members, agents, employees, subcontractors or program participants, then Contractor shall immediately desist from and correct such violation. 13.2 Contractor shall utilize Program Funds strictly for those purposes and goals intended under the terms and conditions of this Agreement. If City calls the attention of Contractor in writing to any such violations on the part of Contractor or any of its officers, members, agents, employees, program participants or subcontractors, then Contractor shall immediately desist from and correct such violation. 14. Governmental Powers It is understood that be execution of this Agreement, the City does not waive or surrender any of its governmental powers. 15. Waiver of Immunitv If Contractor is a charitable or nonprofit organization and has or claims an immunity or exemption (statutory or otherwise) from and against liability for damages or injury, including death, to persons or property, Contractor hereby expressly waives its rights to plead defensively such immunity or exemption as against City. This section shall not be construed to affect a governmental entity's immunities under constitutional, statutory, or common law. 16. Insurance Requirement 16.1 Coverages and Limits — Contractor shall provide the City with certificate(s) of insurance documenting policies of the following minimum coverage limits that are to be in effect prior to commencement of any work pursuant to this Agreement: (a) Commercial General Liability (CGL): Contractor is self -insured. Contractor will furnish a Certificate of Self -Insurance in lieu of the required general liability insurance certificate. (b) Non -Profit Organization Liability or Directors & Officers Liability: $1,000,000 per occurrence, with a $1,000,000 annual aggregate limit, in a form that is acceptable to the City's Risk Manager. (c) Automobile Liability: (If Contractor owns or operates vehicles under Scope of Services) $1,000,000 each accident on a combined single limit basis OR split limits are acceptable if limits are at least $250,000 Bodily Injury per person, $500,000, Bodily Injury per accident and $100,000 Property Damage. (d) Any other insurance the City may reasonably require to protect the interest of the City. 16.2 Contractor's insurer(s) must be authorized to do business in the State of Texas for the lines of insurance coverage provided and be currently rated in terms of financial strength and solvency to the satisfaction of the City's Risk Manager. All insurers must have minimum rating of A-VII in the current A.M. Best Key Rating Guide, or have reasonably equivalent financial strength and solvency to the satisfaction of Risk Management. If the rating is below that required, written approval of Risk Management is required. 16.3 Each insurance policy required herein shall be endorsed with a waiver of subrogation in favor of the City. Each insurance policy required by this Agreement, except for policies of worker's compensation or accident/medical insurance shall list the City as an additional insured. City shall have the right to revise insurance coverage requirements under this Agreement. 16.4 Contractor further agrees that it shall comply with the Worker's Compensation Act of Texas and shall provide sufficient compensation insurance to protect Contractor and City from and against any and all Worker's Compensation claims arising from the work and services provided under this Agreement. Contractor will furnish a Certificate of Self -Insurance in lieu of the required Worker's Compensation insurance certificate. 16.5 A minimum of thirty (30) days' notice of cancellation or reduction in limits of coverage shall be provided to the City. At least ten (10) days' notice shall be acceptable in the event of non- payment of premium. Notice shall be sent to the Risk Manager, City of Fort Worth, 200 Texas Street, Fort Worth, Texas 76102, with copies to the City Attorney at the same address. 16.6 Any failure on the part of the City to request required insurance documentation shall not constitute a waiver of the insurance requirement. 16.7 Certificates of Insurance evidencing that the Contractor has obtained all required insurance shall be delivered to the City prior to Contractor proceeding with any work pursuant to this Agreement. 17. Miscellaneous Provisions 17.1 The provisions of this Agreement are severable, and, if for any reason a clause, sentence, paragraph, or other part of this Agreement shall be determined to be invalid by a court or federal or state agency, board, or commission having jurisdiction over the subject matter thereof, such invalidity shall not affect other provisions which can be given effect without the invalid provision. 17.2 City's failure to insist upon the performance of any term or provision of this Agreement or to exercise any right herein conferred shall not be construed as a waiver or relinquishment to any extent of City's right to assert or rely upon any such term or right on any future occasion. 17.3 Should any action, whether real or asserted, at law or in equity, arise out of the execution, performance, attempted performance or non-performance of this Agreement, venue for said action shall lie in state courts located in Tarrant County, Texas or the United States District Court for the Northern District of Texas, Fort Worth Division. 17.4 Contractor represents that it possesses the legal authority, pursuant to any proper, appropriate and official motion, resolution, or action passed or taken, to enter into this Agreement and to perform the responsibilities herein required. 17.5 This written instrument and Exhibits "A" through "F" constitute the entire agreement between the parties concerning the work and services to be performed hereunder, and any prior or contemporaneous, oral or written agreement which purports to vary from the terms hereof shall be void. 17.6 Any amendments to the terms of this Agreement must be in writing and must be signed by authorized representatives of each Party. 17.7 None of the performance rendered under this Agreement shall involve, and no portion of the Program Funds received hereunder shall be used, directly or indirectly, for the construction, operations, maintenance, or administration of any sectarian or religious facility or activity, nor shall said performance rendered or funds received be utilized so as to benefit, directly or indirectly, any such sectarian or religious facility or activity. 17.8 The parties acknowledge that each party and its counsel have had the opportunity to review this Agreement and that the normal rules of construction to the effect that any ambiguities are to be resolved against the drafting party shall not be employed in the interpretation of this Agreement or exhibits hereto. 17.9 Captions and headings used in this Agreement are for reference purposes only and shall not be deemed a part of this Agreement. 17.10 The provisions and conditions of this Agreement are solely for the benefit of City and Contractor and are not intended to create any rights, contractual or otherwise, to any other person or entity. 17.11 Contractor certifies that it has obtained a 501 (c)(3) Certificate from the Internal Revenue Service. Contractor shall notify City in writing of any changes to its 501 (c)(3) tax-exempt status during the term of this Agreement. 17.12 Contractors are required to ensure criminal background screenings are conducted for all volunteers or employees who will be working with children under the proposed program. All criminal background checks shall be compliant with Texas Department to Family and Protective Services standard, the Texas Administrative Code and all other applicable law. Contractors will be responsible for ensuring criminal background screening is conducted and maintain appropriate records, which will be subject to review by the City. CONTRACTORS SHALL INDEMNIFY, DEFEND, AND HOLD CITY HARMLESS FROM ANY PENALTIES, LIABILITIES, OR LOSSES DUE TO VIOLATIONS OF THIS PARAGRAPH BY CONTRACTOR, CONTRACTOR'S EMPLOYEES, SUBCONTRACTORS, AGENTS, OR LICENSEES. 18. Notice Notices to be provided hereunder shall be sufficient if forwarded to the other party by hand - delivery or via U.S. Postal Service certified mail, postage prepaid, to the address of the other party shown below: CITY: William Johnson, Assistant City Manager City Manager's Office City of Fort Worth 200 Texas Street Fort Worth, TX 76102 Copies To: CCPD Partners Unit Financial Management Division Bob Bolen Public Safety Complex 505 West Felix St. Fort Worth, TX 76115 City Attorney's Office Attn: Police Contracts 200 Texas Street Fort Worth, TX 76102 CONTRACTOR: Advocates for Community Transformation (ACT) Reid Porter, Founder and CEO PO Box 225225 Dallas TX 75222 19. Counterparts: Electronically Transmitted Signature This Agreement, as well as any associated exhibits or documents, including RFR's and Requests for Budget Modifications may be executed in one or more counterparts, each of which when so executed and delivered shall be considered an original, but such counterparts shall together constitute one and the same instrument and agreement. Any signature delivered by a party by facsimile or other electronic transmission (including email transmission of a portable document file (pdf) or similar image) shall be deemed to be an original signature hereto. 20. Immigration and Nationalitv Act Contractor shall verify the identity and employment eligibility of its employees who perform work under this Agreement, including completing the Employment Eligibility Verification Form (I-9). Upon request by City, Contractor shall provide City with copies of all I-9 forms and supporting eligibility documentation for each employee who performs work under this Agreement. Contractor shall adhere to all Federal and State laws as well as establish appropriate procedures and controls so that no services will be performed by any Contractor employee who is not legally eligible to perform such services. CONTRACTOR SHALL INDEMNIFY, DEFEND, AND HOLD CITY HARMLESS FROM ANY PENALTIES, LIABILITIES, OR LOSSES DUE TO VIOLATIONS OF THIS PARAGRAPH BY CONTRACTOR, CONTRACTOR'S EMPLOYEES, SUBCONTRACTORS, AGENTS, OR LICENSEES. City, upon written notice to Contractor, shall have the right to immediately terminate this Agreement for violations of this provision by Contractor. 21. No Bovcott of Israel. If Contractor has fewer than 10 employees or the Agreement is for less than $100,000, this section does not apply. Contractor acknowledges that in accordance with Chapter 2270 of the Texas Government Code, City is prohibited from entering into a contract with a company for goods or services unless the contract contains a written verification from the company that it: (1) does not boycott Israel; and (2) will not boycott Israel during the term of the contract. The terms "boycott Israel" and "company" shall have the meanings ascribed to those terms in Section 808.001 of the Texas Government Code. By signing this Addendum, Contractor certifies that Contractor's signature provides written verification to City that Contractor: (1) does not boycott Israel; and (2) will not boycott Israel during the term of the Agreement. Contractor acknowledges that in accordance with Chapter 2274 of the Texas Government Code, as added by Acts 2021, 87th Leg., R.S., S.B. 13, § 2, the City is prohibited from entering into a contract for goods or services that has a value of $100,000 or more that is to be paid wholly or partly from public funds of the City with a company with 10 or more full-time employees unless the contract contains a written verification from the company that it: (1) does not boycott energy companies; and (2) will not boycott energy companies during the term of the contract. The terms "boycott energy company" and "company" have the meaning ascribed to those terms by Chapter 2274 of the Texas Government Code, as added by Acts 2021, 87th Leg., R.S., S.B. 13, § 2. To the extent that Chapter 2274 of the Government Code is applicable to this Agreement, by signing this Agreement, Contractor certifies that Contractor's signature provides written verification to the City that Contractor: (1) does not boycott energy companies; and (2) will not boycott energy companies during the term of this Agreement. 23. Prohibition on Discrimination Against Firearm and Ammunition Industries. Contractor acknowledges that except as otherwise provided by Chapter 2274 of the Texas Government Code, the City is prohibited from entering into a contract for goods or services that has a value of $100,000 or more that is to be paid wholly or partly from public funds of the City with a company with 10 or more full-time employees unless the contract contains a written verification from the company that it: (1) does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association; and (2) will not discriminate during the term of the contract against a firearm entity or firearm trade association. To the extent that Chapter 2274 of the Government Code is applicable to this Agreement, by signing this Agreement, Contractor certifies that Contractor's signature provides written verification to the City that Contractor: (1) does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association; and (2) will not discriminate against a firearm entity or firearm trade association during the term of this Agreement. 24. Prohibition on Bovcotting EnerLv Companies Contractor acknowledges that in accordance with Chapter 2276 of the Texas Government Code, the City is prohibited from entering into a contract for goods or services that has a value of $100,000 or more that is to be paid wholly or partly from public funds of the City with a company with 10 or more full-time employees unless the contract contains a written verification from the company that it: (1) does not boycott energy companies; and (2) will not boycott energy companies during the term of the contract. To the extent that Chapter 2276 of the Government Code is applicable to this Agreement, by signing this Agreement, Contractor certifies that Contractor's signature provides written verification to the City that Contractor: (1) does not boycott energy companies; and (2) will not boycott energy companies during the term of this Agreement. [SIGNATURE PAGE FOLLOWS] [REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK] IN WITNESS WHEREOF, the parties hereto have executed this agreement in multiples. ACCEPTED AND AGREED: City: / 1 William Johnson (A r 10, 202416:47 CDT) By: Name: William Johnson Title: Assistant City Manager Date: Apr 10, 2024 Advocates for Community Transformation: By: J. Reid Porter Apr 8, 202415:59 CDT) Name: Reid Porter Title: Founder and CEO Date: Apr 8, 2024 CITY OF FORT WORTH INTERNAL ROUTING PROCESS: Approval Recommended: BY: Sll*kr 10, 202411:22 CDT) Name: Robert A. Alldredge Jr. Title: Executive Assistant Chief of Police Approved as to Form and Legality: By: Name: Andrea Phillips Title: Assistant City Attorney Contract Authorization: M&C: 24-0252 1295: 2024-1126881 Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: Name: Elizabeth Garza Title: CCPD Partners Manager 6g44pn p�"o Foer"o�°od City Secretary: }� Pv8 o=G aa4400 nE 0000op By: Name: Jannette S. Goodall Title: City Secretary OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Exhibit A - ZoomGrants Program Narrative FORTWORTH, Email This Preview Save as PDF Print Close Window A♦ Powered by ZoomGrantsT"^ and Fort Worth Police Department FY24 CCPD RFP Program Grants Deadline: 7/8/2024 Advocates for Community Transformation (Act) A Collaborative Legal Advocacy Solution to High Crime in Fort Worth Jump to: Concept Paper Narrative Proiect Plan & Budaet Uploaded Documents $ 300,000.00 Requested Submitted: 12/15/2023 9:02:33 AM (Pacific) Project Contact Chynna Goree chvnnana actforiustice.ora Tel: 214-951-9151 Additional Contacts none entered Concept Paper 1. Agency Legal Name Advocates for Community Transformation (Act) 2. Contact Person Name, Phone, Email Chynna Goree, 214-951-9151 3. Agency's Annual Non-CCPD Revenue $4,144,694 4. What Districts will this project serve? Check all that apply. 0 District 2 1 District 3 ❑ District 4 0 District 5 0 District 6 ❑ District 7 0 District 8 0 District 9 0 District 10 0 District 11 Advocates for Community Transformation (Act) PO Box 225225 Dallas, TX 75222 United States Founder & CEO Reid Porter reidaactforiustice.ora Telephone214-951-9151 Fax Web 5. What is the mission of your agency? Advocates for Community Transformation (Act) exists to make neighborhood safety a normal reality for everyone, regardless of where they live. To do this, we equip residents to fight crime on their street using the civil justice system. 6. What is the target group for this project? Act serves local residents, neighborhood associations, churches, and businesses that are negatively affected by crime and violence from nearby drug houses. In Fort Worth, Act is working on active cases in Como (ZIP code 76107), Northside (76164), Highland Hills (76134), Carver Heights East (76112), Stop Six (76105), and East Side (76105), with several other "pipeline" (investigative stage) cases elsewhere. See the example demographic information below. For reference, the federal poverty line for a household of 4 is $30,000, and there is high correlation between poverty and crime (US Dept. of Justice): - Como: population of 2,369 residents, majority Black (66%) and Hispanic (27%). Median household income is $27,411. - Northside: population of 10,654, 95% Hispanic. Median household income is $36,455. - Highland Hills: population of 3,117, majority Black (54%) and Hispanic (41%). Median household income is $43,738. Data source: ESRI Community Analyst The Fort Worth Police Department documents council districts rather than ZIP codes in 911 calls/crime data. Act is largely pursuing cases in districts 11, 8, and 3 with histories of entrenched drug activity/violence. Below are statistics from the Q2 2023 FWPD crime report: • Ten out of 23 homicides were in district 11. • Districts 8 (690) and 11 (583) had the highest rate of crimes against persons (e.g. assault and murder). • Half of all narcotics violations were recorded in districts 11, 8, and 3. 7. What is the crime/safety problem you are addressing? The FWPD estimates there are 200 active drug houses in the city that harbor drugs, gang activity, and other crime that threatens neighbors. As crime spills out, nearby families feel like prisoners in their own homes. Individuals must hide during gunfire and face illegal drugs, prostitution, and assault or murder on their street. Adverse childhood experiences like community violence —even indirect —traumatize children and impair every level of their development (Lynn -Whaley & Sugarmann 2017). Toxic stress strains families and keeps them from focusing at work/school. On a community level, a lack of safety deters legitimate businesses; issues such as poor education, food deserts, healthcare access, low civic engagement, and chronic poverty continue in long-underserved areas. Neighborhood drug sales contribute to a nationwide drug epidemic, and children who see drug dealing as viable work are more likely to perpetrate crime and/or have substance use disorders (Abram 2007). Act's legal model was created by an attorney who heard about the community needs for safety and stability. We build trusting relationships with residents who live near drug houses and listen to their experiences. Act connects them with other concerned neighbors, police, and pro bono attorneys. We represent our clients in civil court, filing lawsuits where necessary against the property owners who allow violent crime to run rampant. With cooperation and/or legal injunction, residents experience safety and pe 8. What are the causes of the crime/safety problem identified in the previous question? The problem of drug houses in Fort Worth are caused by diverse factors that result in high concentration of crime in certain areas. Place -based criminology research consistently shows -50% of crime occurs at only -5% of properties in a city (Weisburd 2017). Crime "sticks" to these "hot spots" because of unique characteristics that are favorable to crime, disproportionately affecting low-income, historically marginalized neighborhoods. These factors can include but are not limited to the following, many of which overlap and contribute in vicious cycles to one another: - social issues (e.g. high renter population/absentee landlords, language barriers, lack of "social cohesion" or a sense of community and trust, lack of "collective efficacy" or the willingness to intervene); - environmental issues (e.g. lack of street lights, high quantity of vacant lots or properties, proximity to public transportation); - civic issues (e.g. decades of disinvestment —intentional or not —by the government, civic institutions, and social organizations); and - educational/economic issues (e.g. poor education, lack of mentorship/job training, lack of economic investment and development, generational poverty). 9. How does your strategy address those causes? Act is just one piece of the puzzle, but by using the civil justice system alongside the criminal justice system, our model removes some of the unique factors that cause crime to "stick" to long-standing drug houses. Act is led by skilled and compassionate attorneys who create tailored legal solutions for each case to fit the needs of the clients and circumstances of the property. Our greatest strength is our ability to connect diverse groups of people with the same goal of safety —from lower income residents to top -tier law firms to the FWPD—strengthening the fabric of our city. Mobilizing these coalitions builds "social cohesion" —a sense of community and trust. And by connecting and empowering historically underserved residents with access to top -tier attorneys in the legal system —which many of our clients have never seen work for them —Act also develops "collective efficacy," the willingness to intervene when future issues arise. Since 2009, Act has shut down 228 crime properties alongside 375+ residents in Dallas & Fort Worth. Act is effective due to our staff's legal expertise and our deep relationships with community members, the FWPD, and other partners. To our knowledge, we are the only organization nationwide using this innovative model to empower residents to stand up for their communities' safetv. Fundinq will allow Act to strateqicallv deploy more advocates, attornevs, and other staff, empowerinq residents who are eager to fight crime and violence on their str 10. What measurable impact will your strategy have related to crime and safety? Act aims to shut down 12% of the estimated 200 drug houses in Fort Worth by 2026. Over the last year, we have shut down 3 very active, violent properties with a combined history of 45 years of crime. Act has clients engaged on 11 more cases, one of which has been the site of 4 murders in 4 years and the focus of nearly 200 911 calls in 2 years. Many cases are associated with violent gangs, and one new case was recently busted by FWPD Narcotics who found almost 2kg of fentanyl (--900,000 doses) along with other drugs and weapons. Through our model, places of danger and fear become places of peace. Violent crime decreases, and the halo effect (diffusion of crime control benefits around resolved crime) contributes to neighborhood revitalization, especially as neighbors continue their efforts to maintain peace (Weisburd 2017). We also improve safety through inviting neighborhood police officers to attend community meetings. Act sets quantitative goals for metrics that represent necessary program activities, and we recently implemented a formal customer feedback survey to evaluate more regular, standardized data from clients. We are exploring other means for impact analysis with partnerships (e.g. FWPD and Dallas Police Dept., city officials, other nonprofits, a criminologist at George Mason University). We hope to assess crime patterns, educational outcomes, unemployment rates, cost savings to the city, etc. to better understand our influence on related issues as we grow. Narrative top 1. Please select the CCPD Goal(s) your project addresses. Y: Reduce crime through prevention projects Reduce crime through intervention projects Y'. Increase safety through Direct Neighborhood Projects ❑ Increase safety through youth crime prevention projects ❑ Increase safety through youth crime intervention projects 2. Select entity type ❑ Private Non -Profit 501 c3 '.*.!'. Public Non -Profit 3. Does your project address the Special Emphasis: <I>Police/Community Relations</i> or <i>Violent Crime Prevention</i>? Yi Yes ❑ No 4. Which Council Districts will this project serve? Mark all that apply. Y': District 2 Y. District 3 District 4 Y. District 5 *. District 6 LJ District 7 ..' . District 8 ,.* . District 9 Y. District 10 ..* . District 11 5. Provide a brief summary of your project's activities and objectives (up to 375 characters). Act (Advocates for Community Transformation) uses the civil justice system to create neighborhood safety. We collaborate with both local community partners and city stakeholders (police, the city attorney, code). By shutting down drug houses alongside residents, Act intervenes in active violent crime, prevents future crime, and strengthens community/police relationships. 6. What is the crime/safety situation the target group faces? Please explain the extent of the problem and what causes it to persist. Support your description with good sources. According to estimates from the Fort Worth Police Department (FWPD), there are approximately 200 active drug houses in the city. These properties harbor illegal drugs, gang activity, and other crime that threatens neighbors. As crime and violence spill out of drug houses, nearby families feel like prisoners in their own homes. Individuals must hide during random shootings, knowing their family and property can get caught in the crossfire of violent conflict. Parents do not allow their kids to play outside due to drugs, prostitution, and even assault or murder on their street. Adverse childhood experiences like community violence —even indirect —traumatize children and impair every level of their development (Lynn -Whaley & Sugarmann 2017). On a community level, a lack of safety deters legitimate businesses. In the absence of safety, issues such as poor education, food deserts, healthcare access, low civic engagement, and poverty continue in long-underserved areas. Toxic stress strains families and keeps residents from focusing at work or school. Neighborhood drug sales contribute to a nationwide drug epidemic, and children who see drug dealing as viable work are more likely to become youth and adults that perpetrate crime and/or have substance use disorders (Abram 2007). The problem of drug houses is caused by diverse factors that result in high concentration of crime in certain areas. Place - based criminology research consistently shows -50% of crime occurs at only -5% of properties in a city (Weisburd 2017). Crime "sticks" to these "hot spots" because of unique characteristics that are favorable to crime, disproportionately affecting low-income, historically marginalized neighborhoods. These factors can include but are not limited to the following, many of which overlap in vicious cycles with one another: -social (e.g. high renter population/absentee landlords, language barriers, lack of "social cohesion" or a sense of community and trust, lack of "collective efficacy" or the willingness to intervene); -environmental (e.g. lack of streetlights, high quantity of vacant lots/houses, proximity to public transportation); -civic (e.g. historical disinvestment —intentional or not —by the government, civic institutions, and social organizations); and -educational/economic (e.g. poor education, lack of mentorship/job training, lack of economic investment and development). Law enforcement does what it can to stop crime using the criminal justice system, but Act complements the FWPD by using civil law to seek injunctive relief. Act only needs evidence that a drug house is a nuisance and interfering with residents' use and enjoyment of their property —a different and lesser standard than required in a criminal case. A property may be raided multiple times, but if it has characteristics to be a favorable location for crime, activity may resume within days or hours. Act seeks justice without getting stuck in a loop of repeatedly pursuing probable caus 7. What is the target population? Please include characteristics to describe their circumstances and how the crime or safety situation affects them. Act believes EVERY person has a right to live in a safe neighborhood and does not discriminate or withhold services based on physical or mental disability; race, ethnicity, or culture; religious beliefs or lack thereof; sex or gender; or sexual orientation. Act serves residents and local institutions (e.g. neighborhood associations, churches, businesses) that are negatively affected by crime and violence from nearby drug houses. At best, residents who live near drug houses must deal with nuisances such as offensive and disturbing sights, sounds, and smells from late night parties or people using drugs near their homes. At worst, residents face violence, damage or theft of property, and threats to their and their loved ones' lives. For example, one of Act's client families experienced a bullet coming through a front window of their house —right into the bedroom of their daughter, who thankfully was not hurt. When Act met this family, they had crammed everyone into the back half of the house, terrified that a fatal incident would occur. Another example involves an elderly woman who lives with her son, bedridden. She was fearful yet unable to move, forced to listen to the non-stop sounds next door of endless partying, fighting, and open-air prostitution in the backyard. After Act helped resolve this case, a young family moved in next door, and the mother and son are relieved by the positive changes. Act's client base is 97% people of color (note: approximately 15% of Act's clients in 2022 were organizations such as neighborhood associations, local businesses, or churches that did not report demographic information). Act does not collect income information from clients, but we focus our efforts in low-income neighborhoods. See the example demographic information below. For reference, the federal poverty line for a household of 4 is $30,000, and there is high correlation between poverty and crime (US Department of Justice): -Como has a population of 2,369 residents. The community is majority Black (65.7%) and 27.2% Hispanic. Median household income is $27,411. -Northside has a population of 10,654. The community is majority Hispanic (94.6%). Median household income is $36,455. -Highland Hills has a population of 3,117 residents. The community is majority Black (53.7%) and 41.2% Hispanic. Median household income is$43,738. Whereas the national unemployment rate is 4.3%, the unemployment rate in ZIP code 76134 (includes Highland Hills) is 7.5%, and in ZIP code 76105 (includes Stop Six and East Side) it is 6.8%. (Data source - ESRI Community Analyst) Although Act's formal clients that engage in an attorney -client relationship must be over 18 years of age, clients' children, grandchildren, and neighbors all reap the benefits of our work. Approximately 20% of Act current clients are seniors (65+), and approximately two-thirds are women. An average of 204 neighbors live within 0.1 miles of each drug house Act resolved in 2022 in Fort Worth. 8. What action will you take to resolve the situation? Discuss how you will address the causes of the crime/safety problem described in Question 6. Please include: 1) What are the major activities; 2) How many will benefit; 3) How your project is unique & similar to other efforts; and 4) What sources were used to develop and inform your project. Act's place -based model complements the traditional offender -based approaches of the police and removes factors that cause crime to "stick" to long-standing crime hot spots. First, Act builds trusting relationships with residents living near drug houses and connects them with other concerned neighbors. As they discuss current issues and dreams for their street, they realize they can take action by engaging as Act clients, building "social cohesion" —a sense of community and trust. Act collaborates with local stakeholders and city departments including the FWPD to gather more information and support for the case, giving a 360-degree view of the property and informing possible solutions. Act advocates for our clients by inviting top -tier law firms to serve as pro bono co -counsel, holding property owners accountable in civil court. When a property is shut down or "resolved," neighbors observe and are satisfied to see the crime and violence cease. Act aims for swift resolution and reconciliation with owners, but if crime cannot be abated through negotiation or settlement, we will take it to trial, where we have a 100% success rate. By empowering residents with access to top -tier attorneys, Act fosters the growth of "collective efficacy" —the willingness to intervene when future issues arise (Sampson et al, 1997). Act's model is led by skilled attorneys who create tailored legal solutions for each case to fit the needs of the clients and circumstances of the property. Cases can be resolved in several ways: -Securing a vacant lot or house so it cannot be used for crime via posting a criminal trespass affidavit (CTA), fencing the property, boarding up a building, installing lights, etc. -Offending tenants may face eviction if they continue the activity, and owners find responsible new renters. (Offenders often have a hard time finding a new location for "business" due to factors outlined in place theories. See more in "crime/safety situation".) -Third-party receivers may be appointed by the court to determine what is needed to abate the nuisance/crime. -In cases of unknowing or disinterested heirs of a property, Act can reach out and work with them to sell to responsible owners. -In extreme cases, demolition is the only way to shut down a particularly hazardous, entrenched, or problematic property. While Act is not the only organization in historically underserved areas that offers legal advocacy, focuses on community development, collaborates with other organizations, or seeks public safety, our creative and innovative model merges all of the above. As a people -centered organization, Act equips residents to sustain progress on their own. Clients' desires guide all we do, because we believe those closest to the problem are closest to the solution. A few catalytic residents can transform entire communities. In 2022, Act directly engaged 88 individuals in an attorney -client relationship, but 2,600 nearby residents benefited from 19 case resolu 9. What are your anticipated results? Please include how the crime/safety situation will change and how you will measure success. Act has an ambitious goal to shut down 16.5% of the estimated 200 active drug houses in Fort Worth by the end of 2026. Since launching Act in Fort Worth in December 2021, Act has shut down 6 extremely violent properties that had a combined history of 55+ years of crime and other activity. One of these cases was busted by FWPD Narcotics who found almost two kilograms of fentanyl (enough for 900,000 doses) along with large amounts of other drugs and multiple weapons. Another case was a dilapidated house used as a meth lab by a violent prison gang whose members would walk the street with large guns to intimidate neighbors. Today, these properties are quiet. Act currently has 21 clients engaged on 9 more dangerous, active Fort Worth properties. Of those cases, one has been the site of 4 murders in 4 years and the focus of nearly two hundred 911 calls in 2 years. We look forward to continuing to help brave residents remove oppressive crime from their communities. By shutting down drug houses, places of danger and fear can become places of peace. Violent crime decreases, and the halo effect (diffusion of crime control benefits around resolved crime) contributes to further neighborhood revitalization, especially as neighbors sustain efforts to maintain peace (Weisburd 2017). Act captures anecdotal impact stories from client testimony and sets quantitative casework goals for metrics that represent program activities that are necessary for success (e.g. new people met, intelligence -gathering cases, active legal -phase cases, advocacy meetings [resident/attorney collaboration], cases resolved). This year, Act has also implemented a formal customer feedback survey to gather and evaluate more regular, standardized data from clients. The following are examples of anticipated results: -75% of survey respondents feel safer regarding the properties they pursued with Act -67% are more likely to interact with police after working with Act -75% are likely to recommend Act to someone in a similar situation During the investigative phase of Act's model, Act strategically researches properties and their owners and analyzes FWPD records such as narcotics investigations, incident and arrest reports, and calls for service (911 and 311). Act expects that following the resolution of a case, there will be no more calls for service due to the crime ceasing. During the life of a case, the number of calls may increase due to the education Act provides clients. Prior to meeting Act, residents are often too afraid of retaliation for "snitching" to call 911 or believe it is an ineffective way to solve the problem, but Act staff trains residents on documenting the criminal activity including 911 calls and Crime Stopper reports. While Act monitors crime data and has noted some reduction in crime, over the years we have observed limitations of relying solely on this data for evaluating our work due to the number of external factors that affect crime rates in a neighbor 10. Why is your agency suited to lead this project? Please include your agency's experience, mission, partnerships, and nature of your services. Since 2009, Act has equipped 390 unique clients to shut down 234 crime properties. Approximately 89% of engaged cases are successfully resolved (crime is abated); the other cases are unable to continue due to external issues such as properties being caught in probate cases, unexpected foreclosure/change of ownership, and lack of client participation. Act is successful because we build deep relationships with residents, police, law firms, and partners. We were "pulled" into casework by the FWPD who saw our success in Dallas. Our mission has always been to equip residents to make neighborhoods safer using the justice system, and we have a collaborative model that works. Act's team is growing rapidly to match casework momentum; we currently have 30 full-time and 6 part-time employees. The average tenure of current staff (not including new hires from the last 12 months) is 5.2 years, reflecting the team's experience and commitment. Act's Impact (program) team is led by a vice president and 2 directors over legal operations and community engagement. The team is comprised of 2 other staff attorneys, 10 community advocates (boots -on -the -ground engagement staff who are the key to casework development), 2 program administrators (similar to paralegals), and 2 data specialists. This team works with the unified mission of serving residents in need. Strong collaborations are essential to Act's work to ensure neighborhood leaders have the resources and support necessary for a flourishing community: -Legal Partners: Attorneys at top law firms (e.g. Cantey Hanger, Kelly Hart, Haynes & Boone, Akin) serve as co -counsel for Act clients pro bono (more in "action you will take"). Partners also serve through a) providing estate planning that prevents properties from attracting crime, b) 501(c)3 assistance, and c) resident education to support sustained community change. -FWPD and City Partners: Act coordinates efforts on properties of shared concern with city departments like the FWPD to obtain records, share community intelligence, and receive referrals for potential cases/clients. Act attends monthly Beyond the Badge meetings with community members and FWPD officers of every rank. We anticipate finalizing an MOU with the City of Fort Worth in early 2024 to formalize our partnership and become more efficient. -Neighborhood Associations and Nonprofits: Act engages local neighborhood associations (NAs) and crime watch groups by attending meetings, mentoring leaders when appropriate, and encouraging neighbors to join their NA; some NAs have served as Act clients. Local nonprofits provide referrals and help clients receive resources they need outside of Act's work. -Local Churches: As cornerstones of their communities, local churches and pastors connect residents, inform Act about drug houses nearby, introduce congregations to Act's mission, and sustain the crime reduction. They also co -host prayer meetings and service events with Act stakeholders to foster corn 11. What is your agency's mission? Please include how this project fits and how this project was developed. Act exists to make neighborhood safety a normal reality for everyone, regardless of where they live. To do this, we equip residents to fight crime on their street using the civil justice system. In 2009, attorney Reid Porter, a Fort Worth native, learned about local crime emitted by drug houses from local community members. He used his legal expertise to create Act's model and address the needs for neighborhood safety, connection, and stability. This legal advocacy and community engagement work is central to carrying out Act's mission. Act's greatest strength is our mobilization of coalitions of extremely diverse groups of people with the same goal of safety. Our community -based legal advocacy solution begins by building trusting relationships with residents who live near drug houses and listening to their experiences of the activity. Then, we connect them with other concerned neighbors, their neighborhood police officers (NPOs), and pro bono attorneys to build their case against the owner of the drug house. Act represents clients in civil court, filing lawsuits where necessary against property owners who allow violent crime to run rampant in the neighborhood. With owner cooperation and/or legal injunction, residents can experience neighborhood safety and peace. In partnership with the FWPD, Act launched our legal advocacy model in Fort Worth in 2021 to create safer, stronger neighborhoods across the city. FWPD officers were introduced to Act when they attended an educational Act event in 2018; one of these officers was now -retired Captain Katherine Schrader, who was over the City's nuisance abatement efforts at the time. After seeing the success of Act's model, she and other FWPD leadership invited Act to replicate our model in Fort Worth. Due to the COVID-19 pandemic and economic uncertainty, our launch plans were paused. However, we maintained our relationship with the FWPD, who continued to introduce Act to neighborhood leaders and city officials who would welcome our work. We have department support ranging from Chief Neil Noakes to NPOs, and we are actively finalizing an MOU with the City, which will engage the FWPD, Code Compliance, and the City Attorney's Office. Act launched our first cases in Fort Worth in December 2021, and in 2022-23 we achieved our first 6 case resolutions alongside 21 incredibly courageous clients. We are currently pursuing 9 other active cases alongside another 21 clients, with manv more potential cases in the pipeline. Much of our casework to this point in Fort Worth has been nearly entirelv referral- driven by our FWPD partners. (For example, Narcotics shared a list of 78 recently raided drug houses, and our team is considering the best strategy for pursuit.) Act is effective due to our staff's legal expertise and deep relationships with community members, the FWPD, and other partners. No other organization nationwide is using this innovative model to empower residents to stand up for their communities' s 12. What geographic area will you serve? Please include the relevant council districts, zip codes, or neighborhoods that will be served by your project. Act seeks to shut down drug houses across Fort Worth and is not limited by geographical boundaries. Since December 2021, Act has resolved cases in ZIP codes 76105 and 76112 (CCPD gap ZIP codes), 76134, 76120, and 76164. Act currently has active legal -phase cases (with engaged clients) in ZIP codes 76107 (Como), 76164 (Northside), 76134 (Highland Hills), and 76105 (a CCPD gap ZIP code; Stop Six and East Side). Act has dozens of other investigative -stage cases in other ZIP codes and neighborhoods including all seven of CCPD's gap ZIP codes. The FWPD does not document ZIP codes in their 911 calls/crime data but rather tracks council districts. Act's team is largely pursuing cases in council districts 11, 8, and 3. Act aims to address properties with histories of entrenched drug activity and violence. See below for crime statistics from the Q2 2023 FWPD crime report: -Ten out of 23 homicides in Q2 of 2023 were in council district 11. -Council districts 8 (690) and 11 (583) had the highest rate of crimes against persons (e.g. assault and murder) in the city in Q2 of 2023. -Half of all Q2 2023 narcotics violations were recorded in council districts 11, 8, and 3. 13. What other funding have you secured (or requested) on behalf of this project? Please include a description of how you intend to continue these services after funding expires. Act has a multi -year sustainability plan in place that emphasizes diversity of donor sources. In 2022, Act received funding from individuals (51.5%), foundations (36%), corporations (6.5%), and churches (6%). We also have several multi -year agreements in place with charitable foundations (e.g. Rowling Foundation, Carpenter Family Fund, Stand Together Foundation) and loyal individual investors who are passionate about Act's mission, plan, and future impact. For 2024, Act has $634,000 committed by individuals and foundations. Act will continue to apply for funding from other organizations whose missions align with ours (e.g. public safety, legal advocacy, community development, Christian -motivated service, etc.), in addition to several other foundations that have historically supported Act and will continue to consider their grant requests as a part of the annual application process each year. Act has a growing donor base in Fort Worth after 15 years of a primarily Dallas -based funding core, including the Sid W. Richardson Foundation and the Amon G. Carter Foundation (who both awarded Act a grant for the first time in 2023) and individuals who are excited about the shared vision for neighborhood safety in Fort Worth. 14. If applicable, how will your project address a CCPD Special Emphasis? To receive points for Special Emphasis, agency must include a Special Emphasis outcome or activity in the Project Plan section.. 1) Act supports police/community relations by attending Beyond the Badge and inviting residents. These monthly meetings were created to connect the FWPD and residents and are attended by officers of every rank and division, city officials, and nonprofits/community leaders. As regular attendees, Act staff help clients feel more comfortable attending and enable FWPD to refer residents to Act in real time. Act also bridges the FWPD and residents by inviting officers to advocacy meetings to share about their roles and strategies to combat crime where there may be confusion about the role/authority of police. (Advocacy meetings facilitate collaboration between clients and attorneys. In Act's casework so far, FWPD officers have attended about a third of these meetings.) We connect clients to their neighborhood police officer (NPO) if desired. Some residents know nothing about their NPOs, and some are afraid to meet their NPO in the neighborhood (or even at crime watch meetings, fearing "moles" connected to drug dealers being present) but are happy to be introduced via Act. We coach residents on how to effectively report crime through 911 calls and Crime Stoppers reports, directly influencing how police can help the community. Act surveys clients on their likelihood of interacting with police after working with Act. We detail community/police interactions and NPO attendance at advocacy meetings in our case management system. 2) Abating and preventing violent crime is central to Act's model. We serve residents of crime hot spots, including all seven CCPD gap ZIP codes (more in "geographic area"). We actively seek drug houses that have a high degree of violent crime — greatly impacting the lives of clients —and shut them down for good. By holding the property owner accountable in civil court, Act disrupts the cycle of crime properties being raided by the police and then re -opening days later. We shut down lucrative criminal enterprises and prevent them from returning through injunctive relief. Crime is tightly coupled to place due to certain factors favorable to crime that make it "stick". Act addresses many of these factors, including social isolation. Residents who don't trust their neighbors and fear retaliation will not stand up for change. As bridge builders, Act connects neighbors to one another and other local and city leaders to use these relationships to stop crime and violence. In addition to Beyond the Badge, Act attends a weekly FWPD meeting specifically focused on violent crime. High-ranking officers attend, including an FBI representative —Act is the only nonprofit invited into this collaboration. Act's model is extensive, beginning with building relationships and locating violent drug houses and ending with shutting down those properties to become places of peace. We track all our activities in our case management system and consider a property resolved only when crime has stopped and our clients feel safer regarding the property 15. If your project relies on FWPD personnel, please provide the name of a contact in the Department that is able to answer questions about your project. We have several close FWPD contacts/advocates including but not limited to Chief Neil Noakes, Officer Tracy Carter, Deputy Chief Monica Martin, Officer Doyal Gilbert, Officer Jentry Cotten, Officer Erika Smith Clackler, and Officer Oscar Moncada. Project Plan & Budget top Project Plan Outcomes Outcome How is it measured? Objective Measurable Outcome Objective State what tool is used to track the outcome. Outcome 16.5% (33 drug houses) of the estimated 200 drug houses Case management system. Client Objective 1 will be resolved, or shut down, reflecting the elimination of satisfaction and report of ceased crime. drug use/sales, violence, and other crime that had been Open records (FWPD) checked 6 mos — 1 taking place. year after. Outcome 67% of survey respondents will be more likely to interact Objective 2 with police after working with Act. Outcome 75% of survey respondents will feel safer regarding the Objective 3 specific property after working with Act. Outcome 100% of Act clients understand their legal rights and the Objective 4 civil justice system after working with Act. Outcome Objective 5 Total Project Plan Activities Client survey at intake and at case closeout Client survey at intake and at case closeout Case management system Activity Goals & Tools People Project Activity Summary Provide a auantifiable Timeline Plan Describe what will goal for the activity. Involved/Responsible provide dates to Activities be done. State how it will be list who will carry out complete activity tracked. activity Outcome 1 Activity 1 Act will meet new Fort 1869 new Fort Worth Primarily community January 2024 — December Worth residents we do residents met, tracked in advocates, also program 2026; this is constantly not have an existing case management system administrators and occurring throughout the relationship with attorneys year and throughout a (potential clients or case. partners). Activity 2 Act will research 424 potential Fort Worth Primarily community January 2024 — December potential cases in the cases in investigation, advocates, also program 2026; on average, the investigative stage of tracked in case management administrators and investigative stage takes our model by system attorneys 4.5 months in the lifespan researching properties of a case. and talking to potential clients. Activity 3 Act will move cases 75 Fort Worth active cases Primarily community January 2024 — December into the legal phase of in the legal phase of our advocates, also program 2026; on average, the our model by engaging model, tracked in case administrators and legal stage takes 10 residents as clients to management system. attorneys months in the lifespan of a actively pursue a case. case. Cases that enter litigation require approximately twice as much time as those that do not. Activity 4 Act will hire new 33 new program staff hired to Talent manager and January 2024 — December program staff to support casework (an program directors 2026; full staffing plan match/generate estimated 33% of their time available upon request. program growth. will be dedicated to Fort Worth casework). Tracked in staff roster and staffing tracker. Activity 5 Outcome 2 Activity 1 FWPD officers attend 30% of advocacy meetings Community advocates Act advocacy meetings have an FWPD officer present. Tracked in case management system. Activity 2 Act introduces residents to police officers. Activity 3 Act will train residents on how to report crime and ensure police documentation. Activity 4 Act staff attends Beyond the Badge for police and other nonprofit feedback and staying aware of relevant current events Act asks 100% of potential clients if they know their NPO and if they would like an introduction. If yes, Act facilitates this through one- on-one introductions or by inviting NPOs to Act advocacy meetings. Tracked in case management system. 100% of clients will receive training on how to make 911 calls and fill out Crime Stoppers reports. Tracked in case management system. 100% of Beyond the Badge meetings are attended by Act staff. Tracked in our team calendar system. Activity 5 Act solicits client 67% of survey respondents feedback via an "agree" or "strongly agree" anonymous closeout that they are more likely survey after case than before working with Act resolution. to interact with police. Tracked in survey responses. Outcome 3 Activity 1 Act shuts down (Related to outcome 1) 33 dangerous drug drug houses will be shut Community advocates Community advocates January 2024 — December 2026; this occurs throughout the life of a case. January 2024 - December 2026; this occurs at the beginning of Act's relationship with residents. January 2024 — December 2026; this occurs throughout the life of a case. Community advocates and January 2024 — December attorneys 2026; monthly meetings Community advocates and January 2024-December data team 2026; distributed after case resolution. Act program team January 2024 — December 2026; the average case houses. Activity 2 Act solicits client feedback via an anonymous closeout survey after case resolution. Activity 3 Act solicits client feedback via an anonymous closeout survey after case resolution. Activity 4 Activity 5 Outcome 4 Activity 1 Act will train residents on how to report crime and use their legal rights. Activity 2 Act solicits client feedback via an anonymous closeout survey after case resolution. Activity 3 Act solicits client feedback via an anonymous closeout survey after case resolution. Activity 4 Activity 5 Outcome 5 Activity 1 Activity 2 Activity 3 Activity 4 Activity 5 Total down. On a scale of 0-10, 75% of survey respondents select between 7 and 10 that they feel safer regarding the specific property/ies that they pursued with Act. Tracked in survey responses. On a scale of 0-10, 75% of survey respondents select between 7 and 10 for how likely they are to recommend Act to someone in a similar situation. Tracked in survey responses. 100% of clients will receive training on how to make 911 calls and fill out Crime Stoppers reports as well as how to navigate the legal system. Tracked in case management system. On a scale of 0-10, 75% of survey respondents select between 7 and 10 for how well Act listened to thoughts and concerns, answered questions, and explained the legal process. Tracked in survey responses. On a scale of 0-10, 75% of survey respondents select between 7 and 10 if using Act's legal services enabled them to bring positive change to their living situation. Tracked in survey responses. lifespan is 14.5 months. Community advocates and January 2024 — December data team 2026; distributed after case resolution. Community advocates and January 2024 — December data team 2026; distributed after case resolution. Community advocates and January 2024 — December attorneys 2026; this occurs throughout the life of a case. Community advocates and January 2024 — December data team 2026; distributed after case resolution. Community advocates and January 2024 — December data team 2026; distributed after case resolution. Budget Narrative Budget Description Quantity Total Year Category What is the Measure/Unit Quantity Cost/Rate Year 1 Year 2 Year 3 1 - 3 Use only expense? (How (cost per CCPD CCPD CCPD CC PD approved Describe the (Hours, FTE, many are item) Requested Requested Requested Expenses budget expense and why supplies, needed?) Amount Amount Amount Requested categories it is needed etc.) Salary Community FTE 1.00 $ $ $ 0.00 $ 0.00 $ Advocate Manager - 63,000.00 63,000.00 63,000.00 builds relationships and directs Fort Worth strategy; cost/rate determined by 2024 salary times 80% of time and effort estimated to be used on Fort Worth programming Salary Community Advocate Manager - builds relationships and directs Fort Worth strategy; cost/rate determined by 2025 salary times 80% of time and effort estimated to be used on Fort Worth programming Salary Community Advocate Manager - builds relationships and directs Fort Worth strategy; cost/rate determined by 2026 salary times 80% of time and effort estimated to be used on Fort Worth programming Salary Staff Attorney - manages Fort Worth case docket/litigation; cost/rate determined by 2024 salary times 90% of time and effort estimated to be used on Fort Worth programming Salary Staff Attorney - manages Fort Worth case docket/litigation; cost/rate determined by 2025 salary times 90% of time and effort estimated to be used on Fort Worth programming FTE 1.00 $ 67,410.00 FTE 1.00 $ 72,128.70 $ 0.00 $ $ 0.00 $ 67,410.00 67,410.00 $ 0.00 FTE 1.00 $ $ 88,830.08 27,000.00 $ 0.00 $ $ 72,128.70 72,128.70 $ 0.00 $ 0.00 $ 27,000.00 FTE 1.00 $ $ 0.00 $ $ 0.00 $ 95,048.18 22,590.00 22,590.00 Salary Staff Attorney - FTE manages Fort Worth case docket/litigation; cost/rate determined by 2026 salary times 90% of time and effort estimated to be used on Fort Worth programming Indirect 10% of direct Percentage expenses including executive costs, HR personnel, Finance/Accounting. Uploaded Documents top 1.00 $ $ 0.00 $ 0.00 $ $ 101,701.55 17,871.30 17,871.30 0.10 $ $ $ $ $ 10,000.00 10,000.00 10,000.00 10,000.00 30,000.00 Documents Requested * Letter of Commitment (if applicable) - If agencies require contracted services (including consultants), a Letter of Commitment should be obtained. The letter should reveal the extent to which the individual or institution was involved in the developm IRS 990 - Form filed with the IRS required for non- profits. Current Year Budget - The agency budget for the current fiscal year. Current Income Statement (unaudited) - A statement of revenue and expense for the agency. The income statement must have been issued fewer than 90-days prior to the date the application is submitted. Current Balance Sheet (Current Statement of Financial Position) - A statement of assets, liabilities and capital for the agency. The balance sheet must have been issued fewer than 90-days prior to the date application is submitted. IRS Determinant Letter Board of Directors List - Agencies must submit a list of their governing Board of Directors to include name, employer, and phone number. Exisiting Corrective Action Plan (if applicable) Memorandum of Understanding (if applicable) - Required?Attached Documents * 0 Form 990(2022) Ld Current Year (2023) Budaet Ld Income Statement Ld Balance Sheet U IRS Letter U Board of Directors List Agencies that wish to use sub -grantee agencies to perform (not support) measurable activities or outcomes should submit a memorandum of understanding with these agencies. This should outline the roles/re Sub -Grant Budget (if applicable) Any sub -grants listed in the budget require a Memorandum of Understanding and a separate Budget Form must be included in submission. An MOU and Sub -Grant Budget form should be uploaded to ZoomGrants for each requeste download temDlate * ZoomGrantsTM is not responsible for the content of uploaded documents. Application ID: 451156 Become a fan of ZoomGrantSTM on Facebook Problems? Contact us at Queslions(aZoomGrants.com ©2002-2023 GrantAnalyst.com. All rights reserved. "ZoomGrants" and the ZoomGrants logo are trademarks of GrantAnalyst.com, LLC. Logout I Browser EXHIBIT A: SCOPE OF WORK — PROJECT PLAN Agency Name: Advocates for Community Transformation Project Type: Program Grants Project Title: Collaborative Legal Advocacy Solution to High Crime in Fort Worth Reduce crime through prevention projects CCPD Goals Reduce crime through intervention projects Increase safety through Direct Neighborhood Projects Outcome 1 16.5% (33 drug houses) of the estimated 200 drug houses will be resolved, or shut down, reflecting the elimination of drug use/sales, violence, and other crime that had been taking place. Outcome 2 67% out of 20 survey respondents (defined as clients engaged in formal legal representation by Act) select between 7 and 10 (on a scale of 0-10, "agree" or "strongly agree") that they are more likely than before working with Act to interact with police. Tracked in survey responses. Outcome 3 75% out of 20 survey respondents select between 7 and 10 (on a scale of 0-10, "agree" or "strongly agree") that they feel safer regarding the specific property/ies that they pursued with Act. Tracked in survey responses. Outcome 4 100% of Act clients, or approximately 150 residents, receive training that helps them understand their legal rights and the civil justice system after working with Act. (This training includes understanding what the civil justice system is [versus the criminal justice system] and what their legal rights are for safety and for the use and enjoyment of their property/home. Training also includes learning what tools are available to police vs. the civil justice system, what evidence is needed for their case, and both the role and process of submitting 911/311/Crime Stoppers reports.) 1 Resident Outreach 1869 new Fort Worth residents met, Primarily community Contract Term: April 1, 2024 — Act will meet new Fort Worth tracked in case management system. advocates, also program March 31, 2027 residents we do not have an existing administrators and attorneys relationship with (potential clients or January 2024 — December 2026; partners). this is constantly occurring throughout the year and throughout a case. 2 Legal Case Management 424 Fort Worth cases in investigation, Primarily community January 2024 — December 2026; Act will research potential cases in tracked in case management system. advocates, also program on average, the investigative stage the investigative stage of our model administrators and attorneys takes 4.5 months in the lifespan of by researching properties and talking a case. to potential clients. Act will move cases into the legal 75 Fort Worth active cases in the Primarily community On average, the legal stage takes phase of our model by engaging legal phase of our model, tracked in advocates, also program 10 months in the lifespan of a residents as clients to actively pursue case management system. administrators and attorneys case. Cases that enter litigation a case. require approximately twice as much time as those that do not. 4 Act introduces residents to police officers (contributes to positive community/police relations). Training Act will train residents on how to report crime and use their legal rights. 6 Act solicits client feedback via an anonymous closeout survey after case resolution. Act asks 100% of clients (estimated 150 people over the next three years) if they know their NPO and if they would like an introduction. If yes, Act facilitates this through one-on-one introductions or by inviting NPOs to Act advocacy meetings. Based on past activities, we estimate that a FWPD officer will be present at 30% of Act advocacy meetings, or approximately 11 meetings per year. Tracked in case management system. Note: This does not include times when residents grant permission for Act staff to share their contact information with officers outside of an advocacy meeting. 100% of clients (150 people) will receive training on how to make 911 calls and fill out Crime Stoppers reports as well as how to navigate the civil justice system. Tracked in case management system. 75% out of 20 survey respondents select between 7 and 10 (on a scale of 0-10, "agree" or "strongly agree") if using Act's legal services enabled them to bring positive change to their living situation. Tracked in survey responses. Community advocates Community advocates and attorneys Community advocates and data team January 2024 - December 2026; this occurs at the beginning of Act's relationship with residents. Crime Control and Prevention District Program Grants EXHIBIT B - Budget Narrative Act (Advocates for Community Transformation) DESCRIPTION/JUSTIFICATION QUANTITY QUANTITY MEASURE RATE YEAR 1 YEAR 2 YEAR 3 REVENUE (represents total revenue for programs across our organization) A. SALARY Community Advocate Manager - builds relationships and directs Fort Worth strategy; 80% of his of time and effort is estimated to be used on Fort Worth programming. Cost/rate determined by 2024 salary multiplied by 80%; year 2 and year 3 costs account for budgeted 1.00 FTE $63,000.00 $63,000.00 $67,410.00 $72,128.70 1 1 raises (no fringe). Fort Worth Legal Manager - manages Fort Worth case docket/litigation; 90% of her time and effort is estimated to be used on Fort Worth programming. Cost/rate determined by 2024 salary multiplied by 90%; year 1, 2, and 3 costs are the difference of $100k per year minus 1.00 FTE $88,830.08 $27,000.00 $22,590.00 $17,871.30 indirect costs and CAM salary. I III II B. FRINGE �CT�RAVELRAINING �D.EQUIPMENT I II �E.SUPPLIES .I II 19 *FCONSULTINC/CONTRACTING �GSUB-G!ANT� RLIJ01,11 If 110 rVIERMONI I I II .I II H.00CUPANCY '� 1 1 1 .I II INDIRECT 10% of direct expenses including executive costs, HR personnel, Finance/Accounting. 0.10 PERCENTAGE $30,000.00 $10,000.00 $10,000.00 $10,000.00 1 111 11 1 ' I � . 1 111 11 Total Program Expenses $300,000.00 Total Requested from CCPD $300,000.00 FORT WORTH CRIME CONTROL AND PREVENTION DISTRICT Submit To: By Email: PSM@fortworthtexas.gov Mail: Bob Bolen Public Safety Complex Attn: Contract Compliance Specialist Financial Management Division 505 West Felix St. Fort Worth, TX 76115 Budget Category A Budget Amount Exhibit C Request for Reimbursement (RFR) FY 2024 Submitting Agency: Contact Name: Phone Number: Email: Remit Address: Invoice Number: Month of Request: Advocates for Community Transformation (ACT) Chynna Goree 214-951-9151 chvnnaDactfori ustice. ora PO Box 225225, Dallas TX 75222 DIRECT COSTS (90 % Minimum) B C Total of Previous This Month's Reimbursements Requested Request D (B+C) Total Requested To -Date E (A-D) Remaining Balance Available A Personnel $270,000.00 $ - $ 270,000.00 B Fringe Benefits $ - S - C Travel & Training $ - S - D Equipment $ S E Supplies $ S F Contracts/Consultants $ - S - G Sub -Awards $ S B Occupancy $ - S - Total Direct Costs $ 270,000.00 $ - $ - $ - S 270,000.00 INDIRECT COSTS (10 % Maximum) A B C D E Total of Previous (B+C) (A-D) Budget Category Budget Amount h's This MontReimbursements Total Requested Remaining Balance Request Requested To -Date Available Total InDirect Costs $ 30,000.00 $ $ $ 30,000.00 Supporting documents required with monthly requests. Summary: See Requestfor Reimbursement Instructions for reference Total Budget: $ 300,000.00 Previous Requests: $ This Request: $ - Total Requested To -Date $ - Remaining Funds $ 300,000.00 I have reviewed this request and certify that these listed expenses and support documentation are accurate. Authorized Signatory Signatory Title Date Fiscal Agent Use Only 7 Purchase Order # Fund Dept ID Account = RFR Approved For Payment (Forth Worth Police Department CCPD StafjUse Only) Reviewed by: Approved by: Grant Staff Signature Date Grant Staff Signature Date Finance Received Stamp Placed Below Person to Contact for Corrections: Chynna Goree Contact Phone Number for Corrections: 214-951-9151 Email Address for Corrections: chynna@actforjustice.org Contract Term: TERM Authorized Executive Signor: CONTACT Section II. Program Information CCPD Goal (s): Reduce crime through prevention projects Reduce crime through prevention projects Increase safety through Direct Neighborhood Projects Project Description Act (Advocates for Community Transformation) uses the civil justice system to create neighborhood safety. We collaborate with both local community partners and city stakeholders (police, the city attorney, code). By shutting down drug houses alongside residents, Act intervenes in active violent crime, prevents future crime, and strengthens community/police relationships. Section II. Quarterly Outcomes - Overall Performance Outcome Measure and Description 1st Qtr Total 2nd Qtr Total 3rd Qtr Total 4th Qtr Total Year -to -Date Annual Performance Goal Percentage Complete (%) 11 drughouses per year (33 drug houses per 3 year) of the estimated 200 drug houses will be resolved, or shut down, reflecting the elimination of drug use/sales, 0 0 0 0 0 11 0.00% violence, and other crime that had been taking place. 67% out of 7 surveys respondents per year or 67% out of 20 survey respondents per 3 year contract (defined as clients engaged in formal legal representation by Act) select between 7 and 10 (on a scale of 0-10, "agree" or 0 0 0 0 0 4 0.00% "strongly agree") that they are more likely than before working with Act to interact with police. Tracked in survey responses. 75% out of 7 survey respondents per year or 75% out of 20 survey respondents per 3 year contract select between 7 and 10 (on a scale of 0-10, "agree" or "strongly agree") that they feel safer regarding the specific 0 0 0 0 0 5 0.00% property/ies that they pursued with Act. Tracked in survey res onses. 100% of Act clients, or approximately 150 residents, receive training that helps them understand their legal rights and the civil justice system after working with Act. (This training includes understanding what the civil justice system is [versus the criminal justice system] and what their legal rights are for safety and for the use and enjoyment of their property/home. Training also includes 0 0 0 0 0 150 0.00% learning what tools are available to police vs. the civil justice system, what evidence is needed for their case, and both the role and process of submitting 911/311/Crime Stoppers reports.) Section II. Participant Activity - Overall Performance Project Plan Activities 1st Qtr Total 2nd Qtr Total 3rd Qtr Total 4th Qtr Total Year -to -Date Annual Performance Percentage Goal Complete (%) 623 per year or 1869 per 3 year contract new Fort Worth residents met, tracked in case management system. 0 0 0 0 0 623 0.00% 1 per year or 424 per three year contract Fort Worth ses in investigation, tracked in case management 1sy 0 0 0 0 0 141 0.00% stem. 25 per year or 75 per three year contract Fort Worth active cases in the legal phase of our model, tracked in 0 0 0 0 0 25 0.00% case management system. We estimate that a FWPD officer will be present at 30% of Act advocacy meetings, or approximately 11 meetings per year. Number of introductions of Act clients to their NPO via meetints. Act asks 100% of clients (estimated 150 people over the next three years) if they know their NPO and if they would like an introduction. If yes, Act 0 0 0 0 0 11 0.00% facilitates this through one-on-one introductions or by inviting NPOs to Act advocacy meetings. Tracked in case management system. 100% (50) of clients per year (150 people per three year contract) will receive training on how to make 911 calls and fill out Crime Stoppers reports as well as how to 0 0 0 0 0 50 0.00% navigate the civil justice system. Tracked in case management system. 75% out of 7 survey respondents per year or 75% out of 20 survey respondents select between 7 and 10 (on a scale of 0-10, "agree" or "strongly agree") if using Act's 0 0 0 0 0 5 0.00% legal services enabled them to bring positive change to their living situation. Tracked in survey responses. Section I. Agency Information Agency Name: Advocates for Community Transformation Person to Contact for Corrections: Chynna Goree Contact Phone Number for Corrections: 214-951-9151 Email Address for Corrections: chynna@actforjustice.org Reporting Period: Contract Term TERM Authorized Executive Signor: CONTACT Section II. Program Information CCPD Goal (s): Reduce crime through prevention projects Reduce crime through prevention projects Project Description Act (Advocates for Community Transformation) uses the civil justice system to create neighborhood safety. We collaborate with both local community partners and city stakeholders (police, the city attorney, code). By shutting down drug houses alongside residents, Act intervenes in active violent crime, prevents future crime, and strengthens community/police relationships. Section II. Quarterly Outcomes - Overall Performance Annual Outcome Measure and Description APR MAY JUN Q1 Totals Performance Percentage Complete (%) Goal 11 drughouses per year (33 drug houses per 3 year) of the estimated 200 drug houses will be resolved, or shut down, reflecting the elimination of drug use/sales, violence, and 0 11 0.00% other crime that had been taking place. 67% out of 7 surveys respondents per year or 67% out of 20 survey respondents per 3 year contract (defined as clients engaged in formal legal representation by Act) select between 7 and 10 (on a scale of 0-10, "agree" or 0 4 0.00% "strongly agree") that they are more likely than before working with Act to interact with police. Tracked in survey responses. 75% out of 7 survey respondents per year or 75% out of 20 survey respondents per 3 year contract select between 7 and 10 (on a scale of 0-10, "agree" or "strongly agree") 0 5 0.00% that they feel safer regarding the specific property/ies that they pursued with Act. Tracked in survey responses. 100% of Act clients, or approximately 150 residents, receive training that helps them understand their legal rights and the civil justice system after working with Act. (This training includes understanding what the civil justice system is [versus the criminal justice system] and what their legal rights are for safety and for the use and 0 150 0.00% enjoyment of their property/home. Training also includes learning what tools are available to police vs. the civil justice system, what evidence is needed for their case, and both the role and process of submitting 911/311/Crime Stoppers reports.) Section II. Participant Activity - Overall Performance Project Plan Activities APR MAY JUN Q1 Totals Annual Performance Goal Percentage Complete (%) 623 per year or 1869 per 3 year contract new Fort Worth 0 623 0.00% residents met, tracked in case management system. 141 per year or 424 per three year contract Fort Worth cases in investigation, tracked in case management 0 141 0.00% system. Quarterly Narrative Questions Please provide detailed commentary on your projects progress for this quarter. If needed, Instructions: you may attach a separate page for responses. Describe major accomplishments achieved in implementing the project. Highlight specific aspects of the project contributing to its success. Describe any challenges (i.e. frustrations, barriers, disappointments) in implementing the project and how thev were addressed or resolved. What has the project revealed about the organization's capacity to address the identified CCPD goals outlined in the contract? On the tab labeled "Zip Codes", please provide zip code data for program participants for this reporting period. Certification : I have reviewed the above financial and program performance for this quarter. I verify that the enclosed report materials accurately reflect the status of the aforementioned program/project. Name: Title Date: Agency Name: Person to Contact for Corrections: Contact Phone Number for Corrections: Email Address for Corrections: Reporting Period: Contract Term Authorized Executive Signor: Section I. Agency Information Advocates for Community Transformation Chynna Goree 214-951-9151 chynna@actforjustice.org EL Section II. Program Information CCPD Goal (s): Reduce crime through prevention projects Reduce crime through prevention projects Project Description Outcome Measure and Description TERM CONTACT Act (Advocates for Community Transformation) uses the civil justice system to create neighborhood safety. We collaborate with both local community partners and city stakeholders (police, the city attorney, code). By shutting down drug houses alongside residents, Act intervenes in active violent crime, prevents future crime, and strengthens community/police relationships. Section II. Quarterly Outcomes - Overall Performance 11 drughouses per year (33 drug houses per 3 year) of the estimated 200 drug houses will be resolved, or shut down, reflecting the elimination of drug use/sales, violence, and other crime that had been taking place. 67% out of 7 surveys respondents per year or 67% out of 20 survey respondents per 3 year contract (defined as clients engaged in formal legal representation by Act) select between 7 and 10 (on a scale of 0-10, "agree" or "strongly agree") that they are more likely than before working with Act to interact with police. Tracked in survey responses. 75% out of 7 survey respondents per year or 75% out of 20 survey respondents per 3 year contract select between 7 and 10 (on a scale of 0-10, "agree" or "strongly agree") that they feel safer regarding the specific property/ies that they pursued with Act. Tracked in survey responses. JULY I AUG I SEPT I Q2 Totals I Annual I Percentage Performance Goal Complete (%) 0 1 11 1 0.00% 0 1 4 1 0.00% 0 1 5 1 0.00% 100% of Act clients, or approximately 150 residents, receive training that helps them understand their legal rights and the civil justice system after working with Act. (This training includes understanding what the civil justice system is [versus the criminal justice system] and what their legal rights are for safety and for the 0 150 0.00% use and enjoyment of their property/home. Training also includes learning what tools are available to police vs. the civil justice system, what evidence is needed for their case, and both the role and process of submitting 911/311/Crime Stoppers reports.) II. Participant Activity - Overall Performance Section Annual Percentage Project Plan Activities JULY AUG SEPT Q2 Totals Performance Goal Complete (%) 623 per year or 1869 per 3 year contract new Fort Worth residents met, tracked in case management 0 623 0.00% system. 141 per year or 424 per three year contract Fort Worth cases in investigation, tracked in case management 0 141 0.00% system. 25 per year or 75 per three year contract Fort Worth active cases in the legal phase of our model, tracked in 0 25 0.00% case management system. We estimate that a FWPD officer will be present at 30% of Act advocacy meetings, or approximately 11 meetings per year. Number of introductions of Act clients to their NPO via meetints. Act asks 100% of clients (estimated 150 people over the next three 0 11 0.00% years) if they know their NPO and if they would like an introduction. If yes, Act facilitates this through one-on- one introductions or by inviting NPOs to Act advocacy meetings. Tracked in case management system. 100% (50) of clients per year (150 people per three year contract) will receive training on how to make 911 calls and fill out Crime Stoppers reports as well as how 0 50 0.00% to navigate the civil justice system. Tracked in case management system. 75% out of 7 survey respondents per year or 75% out of 20 survey respondents select between 7 and 10 (on a scale of 0-10, "agree" or "strongly agree") if using Act's legal services enabled them to bring positive 0 5 0.00% change to their living situation. Tracked in survey responses. Quarterly Narrative Questions Please provide detailed commentary on your projects progress for this quarter. If needed, you may attach a separate page for responses. Describe major accomplishments achieved in implementing the project. Highlight specific aspects of project contributing to its success. Describe any challenges (i.e. frustrations, barriers, disappointments) in implementing the project and how thev were addressed or resolved. What has the project revealed about the organization's capacity to address the identified CCPD goals outlined in the contract? On the tab labeled "Zip Codes", please provide zip code data for program participants for this reporting period. Certification : I have reviewed the above financial and program performance for this quarter. I verify that the enclosed report materials accurately reflect the status of the aforementioned program/project. Name: Date: Title: Section I. Agency Information Agency Name: Advocates for Community Transformation Person to Contact for Corrections: Chynna Goree Contact Phone Number for Corrections: 214-951-9151 Email Address for Corrections: chynna@actforjustice.org Reporting Period: Contract Term TERM Authorized Executive Signor: CONTACT Section II. Program Information CCPD Goal (s): Reduce crime through prevention projects Reduce crime through prevention projects Project Description Act (Advocates for Community Transformation) uses the civil justice system to create neighborhood safety. We collaborate with both local community partners and city stakeholders (police, the city attorney, code). By shutting down drug houses alongside residents, Act intervenes in active violent crime, prevents future crime, and strengthens community/police relationships. Section ll. Quarterly Outcomes - Overall Performance Outcome Measure and Description OCT NOV DEC Q3 Totals Annual Percentage Performance Goal Complete (%) 11 drughouses per year (33 drug houses per 3 year) of the estimated 200 drug houses will be resolved, or shut down, reflecting the elimination of drug 0 11 0.00% use/sales, violence, and other crime that had been taking place. 67% out of 7 surveys respondents per year or 67% out of 20 survey respondents per 3 year contract (defined as clients engaged in formal legal representation by Act) select between 7 and 10 (on a scale of 0-10, "agree" or "strongly agree") that 0 4 0.00% they are more likely than before working with Act to interact with police. Tracked in survey responses. 75% out of 7 survey respondents per year or 75% out of 20 survey respondents per 3 year contract select between 7 and 10 (on a scale of 0-10, "agree" or "strongly agree") that they feel safer 0 5 0.00% regarding the specific property/ies that they pursued with Act. Tracked in survey responses. 100% of Act clients, or approximately 150 residents, receive training that helps them understand their legal rights and the civil justice system after working with Act. (This training includes understanding what the civil justice system is [versus the criminal justice system] and what their legal rights are for safety and for the use 0 150 0.00% and enjoyment of their property/home. Training also includes learning what tools are available to police vs. the civil justice system, what evidence is needed for their case, and both the role and process of submitting 911/311/Crime Stoppers reports.) Section II. Participant Activity - Overall Performance ject Plan Activities 7pery,.r OCT NOV DEC Q3 Totals Annual Percentage Performance Goal Complete (%) 69 per 3 year contract new Fort Worth residents met, tracked in case management 0 623 0% system. 141 per year or 424 per three year contract Fort Worth cases in investigation, tracked in case 0 141 0% management system. 25 per year or 75 per three year contract Fort Worth active cases in the legal phase of our model, 0 25 0% tracked in case management system. We estimate that a FWPD officer will be present at 30% of Act advocacy meetings, or approximately 11 meetings per year. Number of introductions of Act clients to their NPO via meetints. Act asks 100% of clients (estimated 150 people over the next three years) if they know their NPO and if they would like 0 11 0% an introduction. If yes, Act facilitates this through one-on-one introductions or by inviting NPOs to Act advocacy meetings. Tracked in case management system. 100% (50) of clients per year (150 people per three year contract) will receive training on how to make 911 calls and fill out Crime Stoppers reports as well 0 50 0% as how to navigate the civil justice system. Tracked in case management system. 75% out of 7 survey respondents per year or 75% out of 20 survey respondents select between 7 and 10 (on a scale of 0-10, "agree" or "strongly agree") if using Act's legal services enabled them to bring 0 5 0% positive change to their living situation. Tracked in survey responses. Quarterly Narrative Questions IF Please provide detailed commentary on your projects progress for this quarter. If needed, you Instructions: may attach a separate page for responses. I Describe major accomplishments achieved in implementing the project. Highlight specific as of the project contributing to its success. Describe any challenges (i.e. frustrations, barriers, disappointments) in implementing the project and how they were addressed or resolved. What has the project revealed about the organization's capacity to address the identified CCPD goals outlined in the contract? On the tab labeled "Zip Codes", please provide zip code data for program participants for this Certification : I have reviewed the above financial and program performance for this quarter. I verify that the enclosed report materials accurately reflect the status of the aforementioned program/project. Name: Date: Title: Agency Name: Person to Contact for Corrections: Contact Phone Number for Corrections: Email Address for Corrections: Reporting Period: Contract Term Authorized Executive Signor: Section I. Agency Information Advocates for Community Transformation Chynna Goree 214-951-9151 chynna@actforjustice.org Section II. Program Information CCPD Goal (s): Reduce crime through prevention projects (Reduce crime through prevention projects Project Description TERM CONTACT Act (Advocates for Community Transformation) uses the civil justice system to create neighborhood safety. We collaborate with both local community partners and city stakeholders (police, the city attorney, code). By shutting down drug houses alongside residents, Act intervenes in active violent crime, prevents future crime, and strengthens community/police relationships. Section II. Quarterly Outcomes -Overall Performance Outcome Measure and Description JAN FEB MAR Q4 Totals Annual Percentage Performance Goal Complete (%) 11 drughouses per year (33 drug houses per 3 year) of the estimated 200 drug houses will be resolved, or shut down, reflecting the elimination of drug use/sales, violence, and other crime that had been taking place. 67% out of 7 surveys respondents per year or 67% out of 20 survey respondents per 3 year contract (defined as clients engaged in formal legal representation by Act) select between 7 and 10 (on a scale of 0-10, "agree" or "strongly agree") that they are more likely than before working with Act to interact with police. Tracked in survey responses. 75% out of 7 survey respondents per year or 75% out of 20 survey respondents per 3 year contract select between 7 and 10 (on a scale of 0-10, "agree" or "strongly agree") that they feel safer regarding the specific property/ies that they pursued with Act. Tracked in survey responses. 0 1 11 1 0.00% 0 1 4 ) 0.00% 0 1 5 1 0.00% 100% of Act clients, or approximately 150 residents, receive training that helps them understand their legal rights and the civil justice system after working with Act. (This training includes understanding what the civil justice system is [versus the criminal justice system] and what their legal rights are for safety and for the use and enjoyment of their property/home. Training also includes learning what tools are available to police vs. the civil justice system, what evidence is needed for their case, and both the role and process of submitting 911/311/Crime Stoppers reports.) 0 1 150 1 0.00% Quarterly Narrative Questions Project Plan Activities JAN FEB MAR Q4 Totals Annual Percentage Performance Goal Complete (%) 623 per year or 1869 per 3 year contract new Fort Worth residents met, tracked in case 0 623 0% management system. 141 per year or 424 per three year contract Fort Worth cases in investigation, tracked in 0 141 0% case management system. 25 per year or 75 per three year contract Fort Worth active cases in the legal phase of our model, tracked in case management system. We estimate that a FWPD officer will be present at 30% of Act advocacy meetings, or approximately 11 meetings per year. Number of introductions of Act clients to their NPO via meetints. Act asks 100% of clients (estimated 150 people over the next three years) if they know their NPO and if they would like an introduction. If yes, Act facilitates this through one-on-one introductions or by inviting NPOs to Act advocacy meetings. Tracked in case management system. 100% (50) of clients per year (150 people per three year contract) will receive training on how to make 911 calls and fill out Crime Stoppers reports as well as how to navigate the civil justice system. Tracked in case management system. 0 1 25 1 0% 0 1 50 1 0% 75% out of 7 survey respondents per year or 75% out of 20 survey respondents select between 7 and 10 (on a scale of 0-10, "agree" or "strongly agree") if using Act's legal services enabled them to bring positive change to their living situation. Tracked in survey responses. Quarterly Narrative Questions 0% Instructions: Please provide detailed commentary on your projects progress for this quarter. If needed, you -M I may attach a separate page for responses. Describe major accomplishments achieved in implementing the project. Highlight specific aspects of the project contributing to its success. Describe any challenges (i.e. frustrations, barriers, disappointments) in implementing the project and how they were addressed or resolved. What has the project revealed about the organization's capacity to address the identified CCPD goals outlined in the contract? On the tab labeled "Zip Codes", please provide zip code data for program participants for this Certification : I have reviewed the above financial and program performance for this quarter. I verify that the enclosed report materials accurately reflect the status of the aforementioned program/project. Name: Date: Title: Zip Code RepOF ;;Section I. Agency Information Agency Name: ACT I Project Title: I I Contact Phone Number for Corrections: I I Email Address for Corrections: I Number of Participants Zip Code Q1 Q2 Q3 Q4 Total 1 76101 01 1 76102 01 1 76103 01 1 76104 01 1 76105 01 1 76106 01 1 76107 01 1 76108 01 1 76109 01 1 76110 01 1 76111 01 1 76112 01 1 76113 01 1 76114 01 1 76115 01 1 76116 01 1 76118 01 1 76119 01 1 76120 01 1 76121 01 1 76122 01 1 76123 01 1 76124 01 1 76126 01 1 76129 01 1 76130 01 1 76131 01 1 76132 01 1 76133 01 1 76134 01 1 76135 01 1 76136 01 1 76137 01 1 76140 01 1 76148 01 1 76150 01 1 76155 01 1 76161 01 1 76162 01 1 76163 01 1 76164 01 1 76177 01 1 76178 01 1 76179 01 1 76181 01 1 76185 01 1 76191 01 1 76192 01 1 76193 01 1 76195 01 1 76196 01 1 76197 01 1 76198 01 1 76199 01 Initials (per quarter) (Oct -Nov -Dec) (Jan -Feb -Mar) (Apr -May -Jun) (Jul -Aug -Sept) Certification: I have reviewed the above financial and program requirements. I verify that the enclosed report materials accurately reflect the status of the aforementioned program/project. Exhibit E: Crime Control and Prevention District REQUEST FOR BUDGET M IFICATION Fiscal Year 2024 Date Submitting Agency Advocates for Community Transformation Contact Name Chynna Goree Phone Number and Email 214-951-9151 Remit Address PO Box 225225 Dallas TX 75222 DIRECT COSTS (90% minimum) Budget Category Approved Budget Change Requested Revised Budget A. Personnel $270,000 B. Fringe Benefits C. Travel and Training D. Equipment E. Supplies F. Contracts/Consultants G. Sub -Awards H. Occupancy Total Direct Costs $270,000 INDIRECT COSTS 10% maximum) Approved Budget Change Requested Revised Budget $30,000 Modification Narrative (describe in detail what change is for) I have reviewed this request and certify that the listed modifications are correct. Authorized Signatory Signatory Title Date FWPD STAFF USE ONLY ❑ Modification Approved ❑ Modification NOT Approved FWPD Staff Signature Date FY24 — CCPD Grants Corrective Action Plan Exhibit F: Crime Control and Prevention District CORRECTIVE ACTION PLAN In order to complete this form, please pull out the finalized Monitoring Results. Please detail the intended actions and timeline in which corrective action will be completed. It is advisable that all corrections to procedure be formalized by a policy document approved by the governing board. Additional Instructions are below. ITEM ID MONITORING FINDING CORRECTIVE ACTION RESPONSIBLE PERSON TARGET COMPLETION DATE SECTION - # FIN - 1 PERS - 2 ADM - 3 List the CCPD Improvemen Comment here Detail the corrective action to be taken. Designate a person to ensure completion Designate a target date to complete the action Authorized Representative Signature Name of Authorized Representative — Please Print Date City of Fort Worth, Texas Mayor and Council Communication DATE: 03/26/24 M&C FILE NUMBER: M&C 24-0252 LOG NAME: 35CCPD PROGRAM GRANTS Q1 2024 SUBJECT (ALL) Authorize Execution of Contracts with Advocates for Community Transformation, Communities in Schools of Greater Tarrant County, Journey4ward and NewDay Services for Children and Families from the Crime Control & Prevention District Community Based Programs Fund in the Total Program Amount of $1,191,600.00 to Operate Crime Prevention Programming that Benefits Fort Worth Residents RECOMMENDATION: It is recommended that the City Council authorize the execution of contracts with Advocates for Community Transformation, Communities in Schools of Greater Tarrant County, Journey4ward and NewDay Services for Children and Families from the Crime Control & Prevention District Community Based Programs Fund in the total program amount of $1,191,600.00 to operate crime prevention programming that benefits Fort Worth residents. DISCUSSION: Crime Control and Prevention District (CCPD) Community Based Programs provide funding to agencies that are recommended by a selection panel and then approved by the CCPD Board of Directors (Board). This panel consisted of staff and community representatives who evaluated the proposals to ensure minimum qualifications were met and that the proposed projects met one or more of the goals of the Board. On February 27, 2024, the Board reviewed and approved the recommendation to fund four crime prevention programs. The following programs' awards total up to $1,191,600.00 and are funded by the CCPD Community Based Fund. The four programs will have a contract term of April 1, 2024 through March 31, 2027 with no renewals. Funding will be allocated as follows to each agency in Fiscal Year 2024 on a reimbursement basis: Advocates for Community Transformation (ACT) ($300,000.00) will implement their program called "Collaborative Legal Advocacy Solution to High Crime in Fort Worth". ACT uses the civil justice system to create neighborhood safety. The agency collaborates with both local community partners and city stakeholders (police, city attorney, code). ACT will reach out to 1869 Fort Worth residents in Como, Northside, Highland Hills, Stop Six, and East Side neighborhoods. By shutting down 200 active drug houses alongside residents, ACT will intervene in violent crime, prevent future crime, and strengthen community/police relationships. Funding will be used to compensate an advocate manager and staff attorneys. This program will serve participants from Council Districts 2, 3, 5, 6, 8, 9, 10 and 11. Communities in Schools of Greater Tarrant County (CIS) ($300,000.00) will implement their program "Case Management and Crime Prevention for At -Risk Students in Tarrant County". CIS works with contracted schools to provide case management services for at -risk students dealing with barriers to academic success. Adverse Childhood Experiences in the home like abuse, neglect and violence are frequently carried into the classroom. CIS is student -focused to create solutions that lead to a greater sense of belonging. CIS will serve Fort Worth ISD schools in zip codes 76104, 76105, 76106, 76112, 76133 and 76119. Funding will be used to compensate three Vice Presidents, a Director, transportation costs and project supplies. This program will serve participants from Council Districts 2, 3, 4, 5, 6, 7, 8, 9, and 11. Journey4Ward ($291,600.00) will implement "Journey4Ward Counseling Program". The program aims to restructure at -risk youth's distorted thinking and perception, significantly reducing crime by addressing underlying factors contributing to criminal behavior with the tools and support they need to make positive choices and ultimately reduce crime. The agency will provide services to participants from all Districts, where most of their client base is situated in zip codes 76112, 76119, 76140, 76105, 76115, 76103, 76104 and 76134. Funding will be used to compensate a Counselor, Community Advocate/Outreach Coordinator, and computer and office supplies. This program will serve participants from ALL COUNCIL DISTRICTS. NewDay Services for Children & Families ($300,000.00) will implement FOCUS+ parenting program for 500 Fort Worth mothers and fathers involved in Child Protective Services, Family, IV-D (Child Support) or Diversion Courts with children in foster care or at risk of removal from the home. FOCUS+ teaches positive coping strategies to parents in order to create a safer home for children. The program will serve participants from all Districts, with majority of clients coming from Western Hills (76116), White Settlement (76108), Handley Area (76112), Sansom Park (76114), and Polytechnic (76107). The program's goal is reunification in a safe, loving home. Funding will be used to compensate personnel responsible for the FOCUS program. This program will serve participants from Council Districts 2, 3, 4, 5, 6, 7, 8, and 9. Funding is budgeted in the CCPD Community Based Fund for the CCPD Community Based Programs Department for the purpose of funding the CCPD Community Base Program FY24 project, as appropriated. FISCAL INFORMATION / CERTIFICATION: The Director of Finance certifies that funds are available in the current capital budget, as previously appropriated, in the CCPD Community Based Fund for the CCPD Community Based Prgm FY24 project to support the approval of the above recommendation and execution of the contract. Prior to any expenditure being incurred, the Police Department has the responsibility to validate the availability of funds. Submitted for Citv Manaaer's Office bv: William Johnson 5806 Oriainatina Business Unit Head: Neil Noakes 4212 Additional Information Contact: Elizabeth Garza 5571 Lily Alexandra Acosta 4236