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Home My WebLink AboutContract 61256CSC No. 61256 AGREEMENT FOR COMMUNITY -BASED PROGRAMS CAPACITY AND PLANNING PROGRAMS HEATHER HOPES, INC. FISCAL YEARS 2024-2025 In consideration of the mutual covenants, promises, and agreements contained herein, THIS AGREEMENT ("Agreement") is made and entered into between CITY OF FORT WORTH, a home rule municipal corporation of the State of Texas ("City"), acting by and through William Johnson, its duly authorized Assistant City Manager, and Heather Hopes, Inc., a Texas non- profit corporation ("Contractor"), acting by and through Fern Jinkins, its duly authorized representative. RECITALS WHEREAS, City has determined that Community -Based Programs are necessary to support crime prevention in the City to meet one or more of the Crime Control and Prevention District's ("CCPD") goals, which are (1) to support efforts to reduce violent crime and gang - related activities through enhanced enforcement activities and crime prevention programs, (2) to support efforts to increase the safety of residents and to decrease crime throughout Fort Worth neighborhoods, and (3) to support efforts to increase the safety of youth and reduce juvenile crime through crime prevention and intervention programs; and WHEREAS, Contractor has agreed to operate a Community -Based Program called "Heather Hopes, Inc." ("Program"), which will support the Police Department's crime prevention efforts throughout the community; and WHEREAS, City desires to enter into an agreement with Contractor to operate the Program; and WHEREAS, City, as consideration for the performance of Contractor, has appropriated monies in the CCPD Budget in the amount of $ $50,000.00 ("Program Funds") to provide to Contractor on a reimbursable basis for the operation of the Program subject to and in accordance with this agreement. NOW, THEREFORE, in consideration of the mutual covenants herein expressed, the parties agree as follows: AGREEMENT DOCUMENTS The Agreement documents shall include the following: 1. This Agreement between City and Contractor 2. Exhibit A — Scope of Work — Project Plan 3. Exhibit B — Budget Narrative Form 4. Exhibit C — Request for Reimbursement ("RFR") OFFICIAL RECORD 5. Exhibit D — Quarterly Progress Report CITY SECRETARY FT. WORTH, TX Exhibit E — Disbursement Form Exhibit F — Request for Budget Modification Form Exhibit G — Corrective Action Plan Form Exhibit H — Plan of Action Exhibits A through H, which are attached hereto and incorporated herein, are made a part of this Agreement for all purposes. In the event of any conflict between the terms and conditions of Exhibits A through H and the terms and conditions set forth in the body of this Agreement, the terms and conditions of this Agreement control. DEFINITIONS The term "City" shall include City of Fort Worth and its officers, agents, employees, and representatives. The term "Contractor" shall include Heather Hopes, Inc. and its officers, agents, employees, representatives, servants, contractors, and subcontractors. The term "Party" shall refer to either City or Contractor. The term "Parties" shall refer to both City and Contractor. AGREEMENT 1. Responsibilities of Contractor. 1.1 Contractor covenants and agrees to fully perform, or cause to be performed, with good faith and due diligence, all work and services described in Exhibit A (Scope of Work — Project Plan) and the subsequently approved Exhibit H (Plan of Action). Contractor shall be responsible for day-to-day administration of the Program. Contractor agrees to expend the Program Funds in accordance with the Budget as described in Exhibit B. Program activities shall be reported in accordance with Exhibit D (Quarterly Progress Report). 1.2 Contractor agrees that this agreement is to build capacity in outlined objectives as defined in Exhibit A (Project Plan) and approved Exhibit H (Plan of Action). Contractor agrees that these identified capacity objectives are to benefit City of Fort Worth residents. The City reserves the right to request additional information evaluating how Contractor's capacity objectives contribute to their effectiveness in serving Fort Worth residents. 2. ProLrram Funds. 2.1 In no event shall the total distribution from City made to the Contractor during the Term of this Agreement exceed $50,000.00 ("Program Funds"). 2.2 Pavment. Payment of the Program Funds from City to Contractor shall be made on a disbursement basis following receipt by City from Contractor of a signed Disbursement Form (Exhibit E) and Request for Reimbursement (Exhibit C) along with copies of all receipts and other supporting documentation. Contractor shall deliver to City a written Quarterly Progress Report (Exhibit D) as described in Section 4.3. Such reports shall be signed by the Contractor or duly authorized officer of the Contractor. 2.3 Due Dates. Contractor agrees that RFRs (Exhibit C) and Disbursement Forms (Exhibit E) with all supporting documentation will be submitted to the City no later than the 15th of each month. If this obligation of the Contractor falls due on a weekend or a City holiday, then that obligation shall be due the next business day following such weekend day or holiday. Should the Contractor not be able to meet these requirements in a given month, the Contractor shall provide written notification prior to the deadline that details the reason and expected date of submission. If no notification is received by the 15th, the City may document for future corrective action. If, by the last day of the same month, Contractor has not submitted the required reports, the City will send a non-compliance letter notifying Contractor of a possible suspension of program funding. Submittal of a monthly RFR is required even if expenses do not occur during the period. 2.4 No Revisions on Final Reports. The last day for the City to receive RFRs and supporting expense documentation from the Contractor for this agreement April 15, 2025. No corrections or additional documentation will be allowed after this date. Any discrepancies on the final RFR or expense documentation will be adjusted from the final reimbursement amount. 2.5 The monthly RFRs should be sequentially numbered and include expense documentation that is detailed, clear, and concise. Submissions must be scanned and submitted to the Grants and Program Management Section of the Fort Worth Police Department. Submissions should be titled "Agency_InvoiceNumber_Month-Year" and sent either via email to PSM@fortworthtexas.gov, or via mail to ATTENTION: Contract Compliance Specialist, Financial Management Division, Bob Bolen Public Safety Complex, 505 W. Felix St., Fort Worth, Texas 76115. Disbursements shall be made within 30 days of receipt of an acceptable and approved Disbursement Form, RFR, and (if applicable) Quarterly Progress Report. With the exception of final reimbursement requests as outlined in Section 2.4, incomplete or incorrect submissions shall be returned to the Contractor for resubmission, restarting the 30-day disbursement deadline. 2.6 Initial Disbursement of Program Funds. City agrees to make an Initial Payment of Program Funds to Contractor in the amount of Twelve Thousand Five Hundred Dollars ($12,500.00), which is twenty-five percent (25%) of the total grant amount approved, as outlined below. The Initial Disbursement shall not require a signed RFR or receipts with supporting documentation; however, to receive Initial Disbursement, Contractor must provide a signed Disbursement Form (Exhibit E). The Payment of Program Funds from City to Contractor shall be in accordance with this Section and this Agreement. Disbursement Amount Initial Disbursement $12,500.00 2nd Disbursement $9,375.00 Yd Disbursement $9,375.00 41h Disbursement $9,375.00 51h Disbursement $9,375.00 Total Funds $50,000.00 2.7 Conditions of Disbursement. Contractor agrees to provide supporting documentation to receive each subsequent disbursement following the Initial Disbursement. Disbursement of Program Funds shall require a signed Exhibit C and supporting documentation. The Pavment of Program Funds from Citv to Contractor shall be in accordance with Exhibit "E" — Disbursement Form and this Agreement. Contractor agrees to provide a completed Exhibit E each month as outlined in Section 2.6 to support expenditure of CCPD Program Funds. To oualifv for the next disbursement, Contractor must spend at least 50% of the previous Disbursement. Disbursements are subject to the monthly receipt of an accurate Request for Reimbursement (Exhibit C - RFR) and (if applicable) a Quarterly Progress Report (Exhibit D). At its sole discretion, the City may decline to issue Program Funds if for any month Contractor fails to spend at least 50% of the previously disbursed Program Funds. The total Disbursement payments shall not exceed the total sum of Program Funds outlined in Section 2.1. 2.8 Remaining Balance of Disbursement Funds. To access remaining contracted amounts, Contractor shall have an approved Exhibit "H" — Plan of Action by the first quarter report submission. The City may review and request changes to "Exhibit H" in order to determine if the submitted document is likely to achieve the intent of the contract. Upon approval, contractor will be able to submit reimbursement requests on the remaining 75% of allowable budgeted expenses for the remainder of the contract period. In the event the Contractor is unable to gain approval on "Exhibit H" by the stated deadline outlined in Section 4.2, the City will terminate the contract and approve up to an additional 10% of allowable budgeted expenses to cover remaining expenses incurred prior to the termination date. Contractor agrees that any remaining balance of Disbursement Funds owed to the City may be deducted from subsequent disbursement payments. Should this Agreement end, or is terminated, the Contractor agrees to return remaining Disbursement Funds. Contractor agrees to deliver to the City a check for any Disbursement funds remaining. Checks should be addressed to the City of Fort Worth. Checks should be delivered to: CCPD Partners Unit Financial Management Division Bob Bolen Public Safety Complex 505 W. Felix St., Fort Worth, Texas, 76115. 2.9 Budget Modifications. Contractor is authorized to modify up to five (5) percent of any budgeted line -item in the original approved budget without prior written permission from City. However, Contractor must submit the Request for Budget Modification Form (Exhibit F) to City with the monthly RFR corresponding to the month the modification took place. The request must include justification for modification to the budget, and the new modified budget cannot exceed the total amount of Program Funds. 2.10 Budget Modification Approvals. Any modifications of more than five (5) percent of any budgeted line -item in the original approved budget must have prior written permission from City before the modifications are made. The Request for Budget Modification Form (Exhibit F) must be submitted, and request must be approved by City, before any money is moved to the line - item. Once the Budget Modification is approved, the modified budget will take effect on the first day of the following month. The new modified budget shall not exceed the total amount of Program Funds. 2.11 Budget Modifications to Zero Line -Items. Any modifications to zero line -items in the original approved budget must have prior written permission from City before the modifications are made. The Request for Budget Modification Form (Exhibit F) must be completed and approved by City before money is transferred into the new line -item. Once the Budget Modification is approved, the modified budget will take effect on the first day of the following month. The new modified budget shall not exceed the total amount of Program Funds. 2.12 BudLyet Modifications to Direct and Indirect Line Items. Budget modifications can only occur within the Direct and Indirect costs. Funds may not be moved from a Direct line -item into an Indirect line -item, or vice versa. Modification of approved Direct and Indirect budgets must follow the guidelines outlined in Sections 2.9, 2.10, and 2.11. 2.13 Contractor will document cost allocations for all budgeted expenses throughout the entirety of the Agreement and will be responsible for having a policy and procedure in place for this documentation. Specifically, Contractor will document how all shared costs, personnel time, or equipment that was fully or partially paid for using CCPD funds were used in furtherance of the program activities described in this Agreement. Documentation of these cost allocations, as well as a copy of the Contractor's policy and procedures for the documentation of the cost allocations, shall be made available to the City upon request. 2.14 The City reserves the right to reject any budget modification that the City believes, in its sole discretion, is not clearly aligned with the program activities. The City also reserves the right to reject any requests for reimbursement expenses that the City believes, in its sole discretion, are not specified in Exhibit B of this Agreement or an approved budget modification form. 2.15 Last Dav to Approve Modifications. The last day the City will approve a budget modification for this agreement is February 1, 2025. 2.16 Request for Budget Modification Forms (Exhibit F) shall be submitted via either email to PSM(&fortworthtexas.aov or via mail addressed to the Contract Compliance Specialist, Financial Management Division, Bob Bolen Public Safety Complex, 505 W. Felix St., Fort Worth, Texas 76115. 3. Term. This Agreement shall commence upon April 1, 2024 ("Effective Date"), and shall end on March 31, 2025 ("End Date"). All of Contractor's expenditures under this Agreement must be completed no later than March 31, 2025. The City reserves the right to withhold the final request for reimbursement until all required documents have been received by the contractor. All final reports for this agreement must be received by April 15, 2025. 4. Program Performance. 4.1 Contractor agrees to maintain full documentation supporting the performance of the work and fulfillment of the capacity/planning objectives set forth in the Scope of Work (Exhibit A) and the approved Plan of Action (Exhibit H). 4.2 Plan of Action Approval. Contractor agrees that an approved Exhibit "H" — Plan of Action (Exhibit H) must be approved by the first quarter report submission on July 15, 2024. Prior to this date, the City may review and request changes to Exhibit H in order to determine if the submitted document is likely to achieve the intent of the contract. Upon approval, contractor will be eligible to submit reimbursement requests on the remaining 75% of allowable budgeted expenses for the remainder of the contract period. In the event the Contractor is unable to gain approval on Exhibit H by the stated deadline, the City will terminate the contract and approve up to an additional 10% of allowable budgeted expenses to cover remaining expenses incurred prior to the termination date. 4.3 Ouarterly Progress Report Due Dates. In addition to the deadlines stated in Section 4.2, Contractor agrees that the Quarterly Progress Reports will be submitted to the City on a quarterly basis and no later than the 15th of each reporting month. The Quarterly Progress Reports shall document details of the quarterly progress toward capacity/planning objectives, and must include descriptions of any realized successes. Submission of a Quarterly Progress Report is required even if new activities did not occur during the preceding quarter. Quarterly Progress Reports should be submitted as follows: Program activities Exhibit D-Quarterly occurring in the following Progress Report is due on months: the 15' of: April — June July July — September October October — December January January — March April If this obligation of the Contractor falls due on a weekend or a City holiday, then that obligation shall be due the next business day following such weekend day or holiday. Should the Contractor not be able to meet these requirements in a given month, the Contractor shall provide written notification prior to the deadline that details the reason and expected date of submission. If no notification is received by the 15th, the City may document for future corrective action. If, by the last day of the same month, Contractor has not submitted the required reports, the City will send a non-compliance letter notifying Contractor of a possible suspension of program funding. Submittal of Quarterly Progress Reports is required even if expenses do not occur during the period. 4.4 Corrective Action Plan. Contractor agrees to complete a Corrective Action Plan ("CAP") in the event of three (3) consecutive months or six (6) non-consecutive months with incomplete or incorrect submissions of an RFR, Plan of Action or Quarterly Progress Report. Contractor also agrees to complete a Corrective Action Plan for recurring late submissions of an RFR, Action Plan Status, or Quarterly Progress Report or for failing to take corrective actions and responding to audit reports by the City. The CAP will contain the identified issue found by the City, how the Contractor will correct that issue, who the responsible person will be to ensure completion, and a target completion date. An example of this form is attached as Exhibit G. 4.5 A representative of the program shall attend quarterly meetings of the Crime Control and Prevention District Board as requested. 4.6 Final Exhibit D - Quarterly Progress report will be due with the final RFR submission on April 15, 2025. 5. Default and Termination. 5.1 This Agreement is wholly conditioned upon the actual receipt by City of Program Funds from the CCPD. All monies distributed to Contractor hereunder shall be exclusively from monies received from the CCPD, and not from any other monies of City. In the event that funds from the CCPD are not received in whole or in part, City may, at its sole discretion, terminate this Agreement, and City shall not be liable for payment for any work or services performed by Contractor under or in connection with this Agreement. 5.2 In the event no funds or insufficient funds are appropriated by the City in any fiscal year for any payments due hereunder, City will notify Contractor of such occurrence, and this Agreement shall terminate on the last day of the fiscal period for which appropriations were received without penalty or expense to the City of any kind whatsoever, except as to the portions of payments herein agreed upon for which funds have been appropriated. 5.3 The City may terminate this Agreement at any time and for any reason by providing the other party with at least thirty (30) days' written notice of termination. 5.4 Termination will be effected by delivering to Contractor written notice of termination. Upon Contractor's receipt of notice of termination, Contractor shall: (a) Stop work under the Agreement on the date and to the extent specified in the notice of termination; (b) Place no further order or subcontracts, except as may be necessary for completion of the work not terminated; (c) Terminate all orders and contracts to the extent that they relate to the performance of the work terminated by the notice of termination; and (d) Cease expenditures of Program Funds, except as may be necessary for completion of the work not terminated. 5.5 In the event City suspends or terminates this Agreement, Contractor expressly waives any and all rights to monetary damages, including but not limited to actual, consequential, and punitive damages, court costs, and attorney's fees. 5.6 Within thirty (30) days following the date of termination of this Agreement, Contractor shall return to City any property provided hereunder. City will have no responsibility or liability for Contractor's expenditures or actions occurring after the effective date of termination of the Agreement. 6. Equiment and Maintenance. All equipment purchased with Program Funds must meet all eligibility requirements of City. Contractor shall maintain all equipment used in the administration and execution of the Program. The Contractor shall maintain, replace, or repair any item of equipment used in support of the Program or for use under the terms of this Agreement that no longer functions or is lost or stolen. The cost for maintenance, replacement, or repair of any equipment used in support of Program and/or for use under the terms of this Agreement is the sole responsibility of Contractor. Contractor shall not use Program Funds to repair or replace said equipment. Contractor shall use any and all equipment purchased with Program Funds exclusively in support of the Program. Within 10 days following the purchase of equipment, Contractor shall submit to City a detailed inventory of all equipment purchased with Program Funds to the Grants and Program Management Section at the address set forth in paragraph 2.2 above. The equipment inventory shall include an itemized description of each piece of equipment, the date each piece of equipment was purchased, the cost of purchase for each piece of equipment, and the location of each piece of equipment. 7. Administrative Requirements. 7.1 Contractor agrees to keep sufficient records to document its adherence to applicable local, state, and federal regulations, along with documentation and records of all receipts and expenditures of Program Funds. All records shall be retained for a minimum of three (3) years following the termination or completion of this Agreement. City or its representatives shall have the right to investigate, examine, and audit at any time any and all such records relating to operations of Contractor under this Agreement. Contractor, its officers, members, agents, employees, and subcontractors, upon demand by City, shall make such records readily available for investigation, examination, and audit. In the event of such audit by City, a single audit of all Contractor's operations will be undertaken and may be conducted either by City or an independent auditor of City's choice. Contractor shall submit a copy of any audit performed by their independent auditor within 30 days of receipt of the final audit report. 7.2 If any audit reveals a questioned practice or expenditure, City shall notify Contractor as soon as reasonably practical. Contractor shall have up to fifteen (15) days to provide City with a written explanation and any supporting documentation regarding the practice or expenditure. If Contractor fails to resolve or cure the questioned practice or expenditure, to the City's satisfaction, within the fifteen (15) day period, City reserves the right to withhold further Program Funds under this and/or future agreement(s) with Contractor. 7.3 If, as a result of any audit, it is determined that Contractor misused, misapplied, or misappropriated all or any part of the Program Funds, Contractor agrees to reimburse City the amount of such monies misused, misapplied, or misappropriated, plus the amount of any sanction, penalty, or other charge levied against City because of such misuse, misapplication, or misappropriation. 7.4 Contractor's obligation to City shall not end until all closeout requirements are completed. The closeout requirements shall include, but are not limited to: providing final status on action plan items and Quarterly Progress Reports, making final payments, and disposing of Program assets as appropriate, if deemed required by the City in its sole discretion. 7.5 Contractor covenants and agrees to fully cooperate with City in monitoring the effectiveness of the services and work to be performed by Contractor under this Agreement, and City shall have access at all reasonable hours to offices and records of Contractor, its officers, members, agents, employees, and subcontractors for the purpose of such monitoring. 7.6 Throughout the term of this Agreement and for up to three months after its expiration, the City may periodically request, and the Contractor will be required to provide, information for the purposes of evaluating the overall effectiveness of Crime Control and Prevention District (CCPD) funding. This information will include, but may not be limited to, the zip -codes of participating individuals of the program(s) receiving CCPD funding, if applicable. If applicable, requested information will consist solely of aggregated data without any personal identifiers. Further, any information requested will not be used in a way that would violate local, state, or federal statutes, regulations, or policies. If the Contractor maintains the information the City is requesting, the Contractor shall provide the requested information to the City within 30 days of receipt of the request. If the Contractor does not maintain the requested information as of the date it receives the City's request, the Contractor shall begin collecting such information as of that date, shall provide an initial response regarding that information within sixty days, and shall thereafter update that information on request. If necessary, an amendment may be brought forward to identify additional specific metrics that Contractor will be required to maintain and provide to the City to evaluate the effectiveness of the Crime Control and Prevention District Funding. Section 7 shall survive the expiration or termination of this Agreement. 8. Independent Contractor. 8.1 Contractor shall operate hereunder as an independent contractor and not as an officer, agent, servant, or employee of City. Contractor shall have exclusive control of, and the exclusive right to control, the details of the work and services performed hereunder, and all persons performing same, and shall be solely responsible for the acts and omissions of its officers, members, agents, servants, employees, subcontractors, program participants, licensees, or invitees. The doctrine of respondeat superior shall not apply as between City and Contractor, its officers, members, agents, servants, employees, subcontractors, program participants, licensees, or invitees, and nothing herein shall be construed as creating a partnership or joint enterprise between City and Contractor. No federal, state, or local income tax, nor any payroll tax of any kind, shall be withheld or paid by City on behalf of Contractor. Contractor shall not be treated as an employee with respect to the services performed pursuant to this Agreement for federal or state tax purposes. It is expressly understood and agreed that officers, members, agents, employees, subcontractors, licensees, or invitees of Contractor, and any program participants hereunder, are not eligible for and shall not participate in any employer pension, health, or other fringe benefit plan provided by City. It is expressly understood and agreed that City does not have the legal right to control the details of the tasks performed hereunder by Contractor, its officers, members, agents, employees, subcontractors, program participants, licensees, or invitees. 8.2 City shall in no way nor under any circumstances be responsible for any property belonging to Contractor, its officers, members, agents, employees, subcontractors, program participants, licensees, or invitees, which may be lost, stolen, destroyed, or in any way damaged. 9. Liability and Indemnification. CONTRACTOR SHALL BE LIABLE AND RESPONSIBLE FOR ANY AND ALL PROPERTY LOSS, PROPERTY DAMAGE AND/OR PERSONAL INJURY, INCL UDING DEATH, OF ANY KIND OR CHARACTER, WHETHER REAL OR ASSERTED, TO ANY AND ALL PERSONS, TO THE EXTENT CAUSED BY THE NEGLIGENT ACT(S) OR OMISSION(S), MALFEASANCE, OR INTENTIONAL MISCONDUCT OF CONTRACTOR, ITS OFFICERS, AGENTS, SERVANTS, OR EMPLOYEES. CONTRACTOR AGREES TO DEFEND, INDEMNIFY, AND HOLD HARMLESS THE CITY, ITS OFFICERS, AGENTS, SERVANTS, AND EMPLOYEES AGAINST ANY AND ALL CLAIMS, LAWSUITS, ACTIONS, COSTS, AND EXPENSES, OF ANY KIND, INCLUDING, BUT NOT LIMITED TO, THOSE FOR PROPERTY DAMAGE OR LOSS (INCLUDING ALLEGED DAMAGE OR LOSS TO OWNER'S BUSINESS AND ANY RESULTING LOST PROFITS) AND/OR PERSONAL INJURY (INCLUDING DEATH) THAT MAY RELATE TO, ARISE OUT OF, OR BE OCCASIONED BY (I) CONTRACTOR'S BREACH OF ANY OF THE TERMS OR PROVISIONS OF THIS AGREEMENT OR (II) ANY NEGLIGENT ACT OR OMISSION OR INTENTIONAL MISCONDUCT OF CONTRACTOR, ITS OFFICERS, AGENTS, ASSOCIATES, EMPLOYEES, CONTRACTORS (OTHER THAN THE CITY), OR SUBCONTRACTORS RELATED TO THE PERFORMANCE OF THIS AGREEMENT; EXCEPT THAT THE INDEMNITY PROVIDED FOR IN THIS SECTION SHALL NOT APPLY TO ANY LIABILITY RESULTING FROM THE SOLE NEGLIGENCE OF THE CITY OR ITS OFFICERS, AGENTS, EMPLOYEES, OR SEPARATE CONTRACTORS, AND IN THE EVENT OF JOINT AND CONCURRENT NEGLIGENCE OF BOTH CONTRACTOR AND CITY, RESPONSIBILITY, IF ANY, SHALL BE APPORTIONED COMPARATIVELYINACCORDANCE WITH THE LAWS OF THE STATE OF TEXAS. NOTHING HEREIN SHALL BE CONSTR UED AS A WAIVER OF THE CITY'S GOVERNMENTAL IMMUNITYAS FURTHER PROVIDED BY THE LAWS OF TEXAS. Contractor shall require all of its subcontractors to include in their subcontracts a release and indemnity in favor of City in substantially the same form as above. This section shall survive the expiration or termination of this Agreement. 10. Non -Assignment. No assignment or delegation of duties under this Agreement by Contractor shall be effective without City's prior written approval. 11. Prohibition Against Interest. 11.1 No member, officer, or employee of City, or its designees or agents; no member of the governing body of the locality in which the Program is situated; and no other public official of such locality or localities who exercises any functions or responsibilities with respect to the Program during his tenure or for one year thereafter, shall have any interest, direct or indirect, in any contract or subcontract, or the proceeds thereof, for work to be performed hereunder. Contractor shall incorporate, or cause to be incorporated, like language prohibiting such interest, in all contracts and subcontracts hereunder. 11.2 No officer, employee, member, or program participant of Contractor shall have a financial interest, direct or indirect, in this Agreement or the monies transferred hereunder, or be financially interested, directly or indirectly, in the sale to Contractor of any land, materials, supplies, or services purchased with any funds transferred hereunder, except on behalf of Contractor, as an officer, employee, member, or program participant. Any willful violation of this paragraph with the knowledge, expressed or implied, of Contractor or its subcontractors, shall render this Agreement voidable by City of Fort Worth. 12. Nondiscrimination. 12.1 In accordance with the federal, state, and local laws and ordinances, Contractor covenants that neither it nor any of its officers, members, agents, employees, program participants, or subcontractors, while engaged in performing this Agreement shall in connection with the employment, advancement, or discharge of employees, in connection with the terms, conditions, or privileges of their employment, discriminate against persons because of their age, except on the basis of a bona fide occupational qualification, retirement plan, statutory requirement, or statutory or ordinance exception. 12.2 Contractor will not unlawfully discriminate against any person or persons because of age, race, color, religion, sex, disability, national origin, or sexual orientation, nor will Contractor permit its officers, members, agents, employees, subcontractors, or program participants to engage in such discrimination. IF ANY CLAIM ARISES FROM AN ALLEGED VIOLATION OF THIS NON- DISCRIMINATION COVENANT BY CONTRACTOR, ITS PERSONAL REPRESENTATIVES, ASSIGNS, SUBCONTRACTORS, OR SUCCESSORS IN INTEREST, CONTRACTOR AGREES TO ASSUME SUCH LIABILITY AND TO INDEMNIFY AND DEFEND THE CITY AND HOLD THE CITY HARMLESS FROM SUCH CLAIM. This section shall survive the expiration or termination of this Agreement. 13. Compliance. 13.1 Contractor, its officers, members, agents, employees, program participants, and subcontractors, shall abide by and comply with all laws, federal, state, and local, including all ordinances, rules, and regulations of City. If City calls the attention of Contractor in writing to any such violation on the part of Contractor or any of its officers, members, agents, employees, subcontractors, or program participants, then Contractor shall immediately desist from and correct such violation. 13.2 Contractor shall utilize Program Funds strictly for those purposes and goals intended under the terms and conditions of this Agreement. If City calls the attention of Contractor in writing to any such violations on the part of Contractor or any of its officers, members, agents, employees, program participants, or subcontractors, then Contractor shall immediately desist from and correct such violation. 14. Governmental Powers. It is understood that by execution of this Agreement, the City does not waive or surrender any of its governmental powers. 15. Waiver of Immunitv. If Contractor is a charitable or nonprofit organization and has or claims an immunity or exemption (statutory or otherwise) from and against liability for damages or injury, including death, to persons or property, Contractor hereby expressly waives its rights to plead defensively such immunity or exemption as against City. This section shall not be construed to affect a governmental entity's immunities under constitutional, statutory, or common law. 16. Insurance Requirements. 16.1 Coverages and Limits. Contractor shall provide the City with certificate(s) of insurance documenting policies of the following minimum coverage limits that are to be in effect prior to commencement of any work pursuant to this Agreement: (a) Commercial General Liability (CGL): Contractor is self -insured. Contractor will furnish a Certificate of Self -Insurance in lieu of the required general liability insurance certificate. (b) Non -Profit Organization Liability or Directors & Officers Liability: $1,000,000 per occurrence, with a $1,000,000 annual aggregate limit, in a form that is acceptable to the City's Risk Manager. (c) Automobile Liability: (If Contractor owns or operates vehicles under Scope of Services) $1,000,000 each accident on a combined single limit basis OR split limits are acceptable if limits are at least $250,000 Bodily Injury per person, $500,000 Bodily Injury per accident, and $100,000 Property Damage. (d) Any other insurance the City may reasonably require to protect the interest of the City. 16.2 Contractor's insurer(s) must be authorized to do business in the State of Texas for the lines of insurance coverage provided and be currently rated in terms of financial strength and solvency to the satisfaction of the City's Risk Manager. All insurers must have a minimum rating of A- VII in the current A.M. Best Key Rating Guide, or have reasonably equivalent financial strength and solvency to the satisfaction of Risk Management. If the rating is below that required, written approval of Risk Management is required. 16.3 Each insurance policy required herein shall be endorsed with a waiver of subrogation in favor of the City. Each insurance policy required by this Agreement, except for policies of workers' compensation or accident/medical insurance, shall list the City as an additional insured. City shall have the right to revise insurance coverage requirements under this Agreement. 16.4 Contractor further agrees that it shall comply with the Workers' Compensation Act of Texas and shall provide sufficient compensation insurance to protect Contractor and City from and against any and all Workers' Compensation claims arising from the work and services provided under this Agreement. Contractor will furnish a Certificate of Self -Insurance in lieu of the required Workers' Compensation insurance certificate. 16.5 A minimum of thirty (30) days' notice of cancellation or reduction in limits of coverage shall be provided to the City. At least ten (10) days' notice shall be acceptable in the event of non- payment of premium. Notice shall be sent to the Risk Manager, City of Fort Worth, 200 Texas Street, Fort Worth, Texas 76102, with copies to the City Attorney at the same address. 16.6 Any failure on the part of the City to request required insurance documentation shall not constitute a waiver of the insurance requirement. 16.7 Certificates of Insurance evidencing that the Contractor has obtained all required insurance shall be delivered to the City prior to Contractor proceeding with any work pursuant to this Agreement. 17. Miscellaneous Provisions. 17.1 The provisions of this Agreement are severable, and, if for any reason a clause, sentence, paragraph, or other part of this Agreement shall be determined to be invalid by a court or Federal or state agency, board, or commission having jurisdiction over the subject matter thereof, such invalidity shall not affect other provisions which can be given effect without the invalid provision. 17.2 City's failure to insist upon the performance of any term or provision of this Agreement or to exercise any right herein conferred shall not be construed as a waiver or relinquishment to any extent of City's right to assert or rely upon any such term or right on any future occasion. 17.3 Should any action, whether real or asserted, at law or in equity, arise out of the execution, performance, attempted performance, or non-performance of this Agreement, venue for said action shall lie in state courts located in Tarrant County, Texas, or the United States District Court for the Northern District of Texas, Fort Worth Division. 17.4 Contractor represents that it possesses the legal authority, pursuant to any proper, appropriate, and official motion, resolution, or action passed or taken, to enter into this Agreement and to perform the responsibilities herein required. 17.5 This written instrument and Exhibits A through H constitute the entire agreement between the parties concerning the work and services to be performed hereunder, and any prior or contemporaneous oral or written agreement which purports to vary from the terms hereof shall be void. 17.6 Any amendments to the terms of this Agreement must be in writing and must be signed by authorized representatives of each Party. 17.7 None of the performance rendered under this Agreement shall involve, and no portion of the Program Funds received hereunder shall be used, directly or indirectly, for the construction, operations, maintenance, or administration of any sectarian or religious facility or activity, nor shall said performance rendered or funds received be utilized so as to benefit, directly or indirectly, any such sectarian or religious facility or activity. 17.8 The parties acknowledge that each party and its counsel have had an opportunity to review this Agreement and that the normal rule of contract construction to the effect that any ambiguities are to be resolved against the drafting party shall not be employed in the interpretation of this Agreement or exhibits hereto. 17.9 Captions and headings used in this Agreement are for reference purposes only and shall not be deemed a part of this Agreement. 17.10 The provisions and conditions of this Agreement are solely for the benefit of City and Contractor and are not intended to create any rights, contractual or otherwise, to any other person or entity. 17.11 Contractor certifies that it has obtained a 501(c)(3) Certificate from the Internal Revenue Service. Contractor shall notify City in writing of any changes to its 501(c)(3) tax-exempt status during the term of this Agreement. 17.12 Contractors are required to conduct criminal background screenings for all volunteers or employees who will be working with children under the proposed program. All criminal background checks shall be compliant with Texas Department to Family and Protective Services standard, the Texas Administrative Code, and all other applicable law. Contractors will be responsible for conducting criminal background screening and for maintaining appropriate records, which will be subject to review by the City. CONTRACTORS SHALL INDEMINFY, DEFEND, AND HOLD CITY HARMLESS FROM ANY PENALITIES, LIABILITIES, OR LOSSES DUE TO VIOLATIONS OF THIS PARAGRAPH BY CONTRACTOR, CONTRACTOR'S EMPLOYEES, SUBCONTRACTORS, AGENTS, OR LICENSEES. 18. Notice. Notices to be provided hereunder shall be sufficient if forwarded to the other party by hand - delivery or via U.S. Postal Service, certified mail, postage prepaid, to the address of the other party shown below: CITY: William Johnson, Assistant City Manager City Manager's Office City of Fort Worth 200 Texas Street Fort Worth, TX 76102 Copies To: Contract Compliance Specialist Financial Management Division Bob Bolen Public Safety Complex 505 West Felix St. Fort Worth, TX 76115 City Attorney's Office Attn: Police Contracts 200 Texas Street Fort Worth, TX 76102 CONTRACTOR: Heather Hopes, Inc. Fern Jinkins, Executive Director 9749 Dan Meyer Dr. Fort Worth, TX 76140 19. Counterparts; Electronicallv Transmitted Signature. This Agreement, as well as any associated exhibits or documents, including RFR's and Requests for Budget Modifications may be executed in one or more counterparts, each of which when so executed and delivered shall be considered an original, but such counterparts shall together constitute one and the same instrument and agreement. Any signature delivered by a party by facsimile or other electronic transmission (including email transmission of a portable document file (pdf) or similar image) shall be deemed to be an original signature hereto. 20. Immigration and Nationalitv Act. Contractor shall verify the identity and employment eligibility of its employees who perform work under this Agreement, including completing the Employment Eligibility Verification Form (I-9). Upon request by City, Contractor shall provide City with copies of all I-9 forms and supporting eligibility documentation for each employee who performs work under this Agreement. Contractor shall adhere to all Federal and State laws, as well as establish appropriate procedures and controls so that no services will be performed by any Contractor employee who is not legally eligible to perform such services. CONTRACTOR SHALL INDEMNIFY, DEFEND, AND HOLD CITY HARMLESS FROM ANY PENALTIES, LIABILITIES, OR LOSSES DUE TO VIOLATIONS OF THIS PARAGRAPH BY CONTRACTOR, CONTRACTOR'S EMPLOYEES, SUBCONTRACTORS, AGENTS, OR LICENSEES. City, upon written notice to Contractor, shall have the right to immediately terminate this Agreement for violations of this provision by Contractor. {SIGNATURE PAGE FOLLOWS} IN WITNESS WHEREOF, the parties hereto have executed this agreement in multiples in Fort Worth, Tarrant County, Texas, to be effective this day of , 20 [Executed effective as of the date signed by the Assistant City Manager below.] / [ACCEPTED AND AGREED:] City: By: William Johnson (A r 10, 202416:48 CDT) Name: William Johnson Title: Assistant City Manager Date: Apr 10, 2024 Contractor: By; Fern Jin� s (A�, 20�:40 CDT) Name: Fern Jinkins Title: Executive Director Date: Apr 9, 2024 CITY OF FORT WORTH INTERNAL ROUTING PROCESS: Approval Recommended: By: RSV(Apr (Apr 10, 202411:22 CDT) Name: Robert A. Alldredge Jr. Title: Executive Assistant Chief of Police Approved as to Form and Legality: Tnti LluaUs By;Trey Quails (Apr 9, 202416:52 CDT) Name: Trey Qualls Title: Assistant City Attorney Contract Authorization: M&C: N/A 1295: 2024-1120931 Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: Name: Elizabeth Garza Title: CCPD Partners Manager City Secretary: any pa.fol FORT 9�0 Od dig M, By: C Name: Jannette S. Goodall Title: City Secretary OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX FORTWORTH® Powered by ZoomGrantsT"^ and Fort Worth Police Department FY24 CCPD RFP - Development Grants Deadline: 7/8/2024 Email This Preview Save as PDF Print Close Window A♦ Heather Hopes Inc. (Fern Jinkins) Organizational and Program Development Jump to: Aaencv Info & Narrative Section Proiect Plan & Budaet Unloaded Documents $ 50,000.00 Requested Submitted: 12/31/2023 1:03:42 AM (Pacific) Project Contact Fern Jinkins heatherhoDes inc()vahoo.com Tel: 817-791-5718 Additional Contacts none entered Agency Info & Narrative Section top Agency Information Heather Hopes Inc. (Fern Jinkins) 9749 Dan Meyer Dr Fort Worth, TX 76140 United States Executive Director Fern Jinkins heatherhor)esineavahoo.com 1. Please select an Eligible CCPD Goal. Refer to List of Defined Terms in RFP guides when making your selection. ❑ Reduce crime through prevention projects '. Reduce crime through intervention project ❑ Increase safety through Direct Neighborhood Projects ❑ Increase safety through youth crime prevention projects ❑ Increase safety through youth crime intervention projects 2. Please select the eligible target program/group(s) your agency addresses. See instructions for descriptions and eligibility requirements. ❑ Children in foster care 0 Adjudicated Youth ® Current/previously incarcerated adults LJ Victim Services LJ Special Emphasis: Police/Community Relations 3. Select Entity Type. See instructions for descriptions and eligibility requirements i Private Non -Profit 501c3 ❑ Public Non -Profit LJ Individual/Unregistered Telephone8177915718 Fax Web www.heatherhopesinc.com 4. If applicable, will you be working with a fiscal sponsor? See instructions for descriptions and eligibility requirements. Agencies will be required to provide a letter of commitment from a Fiscal Sponsor if required. ❑ Yes '. No 5. Please state your agency's annual organizational revenue. 25683.84 6. Please select the target program/group(s) your agency addresses. Please see section "Special Emphasis" in the Development Grants RFP document for further detail. ❑ Children in foster care/foster care youth '. Adjudicated Youth Yi Current/previously incarcerated adults ❑ Victim Services ❑ Special Emphasis: Police Community Relations ❑ Special Emphasis: Violent Crime Prevention 7. Are you funded through any other CCPD Partners with a Shared Mission Programs? ❑ Yes *: No 8. What Council District(s) will this program/project benefit? Mark all that apply. ❑ District 2 LJ District 3 District 4 Y. District 5 District 6 LJ District 7 Y. District 8 LJ District 9 LJ District 10 '. District 11 Narrative 9. Please provide a brief summary of your project. This summary will be used to describe your project to those reviewing your documents. Please provide enough detail to explain your primary objectives and activities. Heather Hopes Inc. is committed to tackling the rising female recidivism rate in Fort Worth through three interrelated capacity - building projects: strategic planning, communication planning, and fund development planning. These initiatives will enable us to raise community awareness, expand our donor base and partnerships, and implement impactful programs. This planning will allow us to introduce career readiness and enhanced life skills classes that will directly address the issue of recidivism among female ex -offenders. Additionally, we aim to improve our office operations through investments in hardware and software. 10. What do you believe is the most significant crime/safety problem the community faces? What causes it? How do you know? The crime/safety problem in our community is multifaceted and stems from lack of offender mental health care and support which leads to three major crime issues among women in Fort Worth: drugs, assault and larceny. Currently, 77% of Tarrant County inmates ages 18 and up are receiving mental health services. Of the county's 1.5 million female residents, 22% are diagnosed with depression and many remain undiagnosed. Women are nearly twice as likely as men to return to incarceration within one year of being released. This is usually due to drug related or property offenses driven by addiction issues. The number of female drug, assault and larceny felony convictions in Tarrant County and Fort Worth proper continue to rise, highlighting the urgency for our services. Tarrant County female drug convictions have risen by 45%, female assault convictions rose by 18% and female larceny convictions rose by 4.9% between 2021 and December YTD 2023. Following is data for Fort Worth proper: In 2021, 420 women in Fort Worth were convicted of drug related crimes. This number climbed to 497 in 2022 and to 617 YTD December 2023. There was an 18.33% increase in convictions between 2021 and 2022 and the December 2023 YTD increase over 2022 was 24.14%. Between 2021 and December YTD 2023, Fort Worth saw a 46.90% increase in female drug convictions. In 2021, 783 women in Fort Worth were convicted of assault. In 2022, the number of assault convictions rose to 807. December YTD 2023, the number of cases rose to 924. There is also an upward trend in female assault convictions which rose by 3% between 2021 and 2022. Convictions increased by 14.49% between 2022 and December 2023 YTD. Between 2021 and December 2023 YTD, assault convictions in Fort Worth increased by 18%. Larceny is the third prevalent crime committed by women in Fort Worth. In 2021, 1820 women were convicted of larceny. In 2022, 2066 women were convicted. December 2023 YTD, 1980 were convicted. Between 2021 and 2022 convictions rose by 13.52% and by 8.79% between 2021 and 2023. These mounting conviction rates show the urgent need for Heather Hopes Inc.'s intervention in the lives of women who have been engaged with the criminal justice system. By addressing their needs immediately upon their release from prison, we can significantly reduce the likelihood of recidivism and promote a positive transition back into society. References: A. Johnson, Director, Reentry Services, Tarrant County Reentry First Stop Center Tarrant County https://www.tarrantcountytx.gov/content/dam/main/public-health/PH%20DOCU M ENTS/Epi/Data%20Briefs/2022/2022- 12_Data_Brief_Womens_Health. pdf Texas Center for Justice & Equity https://texascje.org/u nsu pported-population-treatment-women-texas-criminal-j ustice-system#:--:text=Perhaps%20not% 20surprisingly%2C%20women%20are%20almost%20twice%20as,or%20a%20property%20offense%20driven %20by% 20add iction %20problems. Fort Worth Police Department Public Information 11. Please describe your mission and the population you serve. Our mission is to empower and support formerly incarcerated women by fostering family reunification, reducing recidivism, promoting education, life skills training, mentorship, and advocacy for both women and their daughters. Demographics of those we serve are: - Annually, on average, 425 are actively addicted to methamphetamine or crack cocaine - 100% are below the poverty line or working poor - 92% are heads of household - 100% have children under the age of 18 at home - 40% have a high school diploma or GED as their highest education level - 100% live in zip codes 76104, 76105, 76107 Facilitating access to vital services, we provide referrals for and transportation and accompaniment to mental health and drug treatment facilities to help women enroll in needed programs. To help female ex -offenders reintegrate into society, we offer one-on-one peer support, coping skills classes, substance abuse disorder treatment and case management to address the root causes of their criminal behavior and provide tools for successful reintegration. Our comprehensive approach empowers women, reduces recidivism and supports their path to success. We served 662 women in 2021. - 12 were transported and accompanied to drug or mental health treatment facilities and received our ongoing support throughout treatment - 170 women were referred to social services for mental health or drug treatment and crisis services - 275 women referred by the Texas Department of Pardons and Parole attended anger management and coping skills classes - 23 women attended substance abuse disorder group sessions - 75 women attended our substance abuse disorder group sessions - 150 children of newly released women received backpacks and school supplies - 800 children, primarily of ex -offender mothers, received toys at our Christmas toy giveaway We served 1132 women in 2022. - 8 were transported and accompanied to a mental health or drug treatment facility - 74 women attended our substance abuse disorder group sessions - 150 children, primarily of ex -offender mothers, received backpacks and school supplies We served 1120 women in 2023. - 15 were transported and accompanied to a drug or mental health treatment facility - 20 attended substance abuse disorder group sessions - 250 women received backpacks filled with non-perishable food items - 450 children, primarily of ex -offender mothers, received toys at our Christmas toy giveaway Initially focusing on Council Districts 5, 8 and 11, we plan to offer a career readiness program in 2024 to equip 80 female ex - offenders in year 1 and more women in subsequent years with the necessary skills to thrive in today's job market. Program effectiveness will be measured by phone interviews and electronic and mailed surveys following 3 months, 6 months, and 1 year of program completion. 12. What are you requesting funding for? What capability does your agency need to better serve the Fort Worth community? Heather Hopes Inc. has existed for 17 years, demonstrating our sustainability. In accordance with the Development Grant RFP, we are seeking $50,000 in funding to strengthen our organization and enhance our impact within Fort Worth. Funds will be used as follows: $24,888.50 to engage a consultant to develop impactful fundraising, strategic, and communication plans as well as consulting for organizational and program development. A comprehensive fundraising strategy will increase our donor base thereby increasing funds and in -kind donations that support program delivery, future sustainability and growth. A well-defined strategic plan will guide our organization in effectively serving formerly incarcerated women and girls in grades 1-12. This plan will outline our objectives, strategies and desired outcomes. A solid communications plan will enable us to strategically elevate public awareness and brand recognition, identify opportunities to integrate best practices and implement new communication tactics that aid our mission. $644 for professional website design and webhosting. The new website will integrate SEO and more technological capabilities $3,288 to purchase 80 updated behavioral health workbooks and recovery journals and 80 career readiness workbooks. By investing in updated motivational interviewing curriculum, we can improve the quality and effectiveness of our programs leading to better program outcomes. Career readiness workbooks will enable effective participant self -assessment and career planning. $600 for the career readiness program supplies necessary to support overall program operations and administration. Essential technology (itemized below) to implement a career readiness program is needed. The program will include resume writing, Microsoft Office and QuickBooks/bookkeeping basics and soft skills training; empowering female ex -offenders with the skills needed to secure stable employment. $5,000 to purchase 10 laptops $500 to purchase an ink jet printer $3,959.89 to purchase QuickBooks software $1,639 to purchase Microsoft Office 365 software for 10 laptops and 1 office computer $2,000 for two Career Readiness Program graduation celebrations. One celebration will conclude each cohort's time in the program and recognize each woman's achievement in front of her family and community, serving as positive reinforcement and acknowledgement of her success. $1,050 for volunteer background checks $6,430.61 for liability and Worker's Compensation insurance coverage The grant award will enable us to strategically position our organization and develop our services to benefit more formerly incarcerated women. We are eager to make a lasting impact in their lives and contribute to reducing recidivism rates. 13. What actions have you previously attempted to develop your agency's capability before? How did it go? Who was involved? We have taken a multi -pronged approach to develop our agency's capacity. Our leadership has attended basic grant writing and compliance trainings provided by local community organizations in efforts to understand and navigate the nuances of grant writing and remain abreast of hot topics that focus on legislation and legal requirements in relation to non -profits. In addition, we have formed strong relationships with social service organizations, mental health and drug treatment facilities, and schools, and worked to develop a committed donor base. We have formed strong relationships with reputable treatment facilities including JPS Connection, Mesa Springs, and Millwood. We established a long-standing relationship with Safe Haven to aid women who are escaping domestic violence. Since 2006, we have referred, transported, and accompanied 112 women to these facilities. These ongoing relationships will enable us to refer even more women for treatment and help them obtain the services that thev need to beqin new lives. In addition, we established a partnership with the Texas Department of Pardons and Paroles (TDPP) whereby we receive an annual average of 150 referrals to our mental health and substance abuse classes. A strong partnership with Opening Doors for Women in Need has enabled us to host large school supply and Christmas giveaway events that benefit women and their children since 2009. For 10 years our relationship with Morningside Middle School, Everman Elementary School and Lisa's Little Angels has allowed us to support 800 children, a majority of them having mothers who were ex- offenders. Furthermore, in 2023, we mentored 11 girls in grades 1-12 through partnerships with community volunteers and long-term relationships with schools in Fort Worth, including Morningside Middle School, Everman Elementary School, and Arlington Heights High School. In 2022, our mentorship program assisted 18 girls in grades 9-12 who faced challenges such as gang membership, illegal drug use, living in one -parent homes, having a least one incarcerated parent, or experiencing homelessness. These participants reported struggling with self-esteem before joining the 1-year program and experienced a significant increase in self -perception upon program completion, measured by pre- and post- program surveys. While well-known entities such as Walmart and Toys for Tots have generously provided in -kind donations for the past 5 years and we acquired a base of individual supporters, we need to leverage existing donor relationships and garner new ones through development and implementation of strategic, communication and fund development plans. Implementation of our program plans, supported by CCPD funding, will allow us to increase outreach efforts, inform and engage the community and develop our capacity to deliver much needed services. 14. Please describe your agency's current resources: How do you support your mission financially? What are the strengths of your staff and board of directors? What is the role of volunteers in your operations? What partnerships does your agency have to support your mission? The composition of our current fiscal resources includes 4.5% from grants, 16.2% from corporations, 79.3% from individual donors. Fern Jinkins, BSSW, founder of Heather Hopes Inc. uses her personal income to provide 46.4% of the agency's resources as an individual donor. Our corporate sponsors are Walmart, Target, Black Voters Matter, Open Doors for Women in Need, Sams Club, and DFW Citi Women. Our staff and Board of Directors (BOD) are valuable assets to the organization. Jinkins has over 30 years of experience in social services. Her experience includes serving as a mental health peer support specialist, a recovery peer support specialist, and a housing and resource advocate for the homeless and others in need. She has 30 years of experience teaching anger management, coping skills and parenting classes and leading addictions support groups. She personally supports women by escorting them to enroll in treatment facilities, helping them take their first step towards recovery and preventing recidivism. Our Board of Directors is responsible for overseeing financial matters and setting policies. The BOD is comprised of individuals from diverse professions and consists of: Leslie Johns, J.D., Principal, Leslie C. Johns Attorney at Law. His practice specialties include Criminal Law, Family Law, Bodily Injury, Criminal Defense and Bond Finance. Topaz Thornton, M.Ed., Director and Pastor of Assimilation and Connections at the Potter's House of Fort Worth. Ms. Thornton has over 26 years of experience in education; 19 of them were spent working in the Fort Worth Independent School District as Assistant Principal of William Monnig Middle School, Dean of Instruction/ Assistant Principal of Forest Oak Middle School, Academic Coordinator for Dunbar High School, and an educator at Eastern Hills High School. Each of these Fort Worth schools are located in areas that are among those noted as consistently having the highest crime rate in Fort Worth. Evelyn Parker is an All State Insurance adjuster and former construction company owner with over 25 years of community service experience. We are currently recruiting additional BOD members to expand expertise of the body, make it more reflective of the communities that we serve, and to further align with our commitment to diversity. 15. What will change if you receive funding? With the grant funds, we will have expert -written strategies that results in increased community awareness, strategic partnerships and organizational growth that will allow for increased capacity to serve women who need our support. Working with a consultant to create a well -developed strategic plan will enable us to set clear goals, define our long-term vision and identify the necessary steps to achieve organizational growth. The strategic plan will establish critical paths that guide our decision -making processes, enhance our efficiency and effectiveness, and position us for greater community impact. Furthermore, obtaining a customized fund development plan that will outline strategies and tactics to diversify our funding sources and maximize revenue generation will help us strategically raise funds to support our programs, operations and sustainability in 2024 and beyond Expanding community awareness through a strong communications plan will enable us to increase the volume of our advocacy services for mental health and drug treatment to address the unmet mental health needs faced by formerly incarcerated women. In addition to purchasing 80 motivational interviewing workbooks and journals to address mental health, the funds will enable us to obtain 80 workbooks for 80 women who will attend our career readiness program. These items will provide tools that promote mental well-being and ultimately aid the woman's successful reintegration into society. Purchasing technology will enable us to deliver quarterly career readiness training sessions planned for 2024 that will provide in -demand skills training in areas such as Microsoft Office 365 and QuickBooks in addition to job search strategies, resume building, interview skills and professional development. By equipping 80 women with marketable skills in 2024, we aim to enhance their employability and empower them to secure sustainable, livable incomes. In summary, receipt of these grant funds will support our organization by helping us become stronger, bigger and better, launching us to a new level of growth and development. The grant funds will increase our ability to serve more female ex - offenders who want to change their life trajectories but are in need of various kinds of support to do so. CCPD grant funds will also allow us to empower and bring hope to women by equipping them with marketable job skills that can lift them and their families out of poverty. 16. Who will help you make these changes in the future? Please describe how staff, volunteers, consultants, etc. will contribute to your project's success. We will leverage existing partnerships with the Board of Directors, volunteers, staff, partners and consultants to address the rising female recidivism rate and unmet mental health needs of women. Fern Jinkins, previously identified in Question #14, oversees operations, program delivery, and will teach motivational interviewing and coping skills classes. Our experienced Board of Directors (BOD) plays a crucial role in providing strategic guidance, ensuring effective governance. They bring a wealth of expertise and community connections to support our mission and will assist with fundraising, community relations and strategic planning. Courtney Nickol & Associates, LLC is a management consultant firm that specializes in fundraising, public relations, marketing and communication strategy, strategic planning, executive coaching; board, leadership and program development, business expansion, career readiness, and crisis management (www.courtneynickol.net). They will provide programmatic guidance, fundraising, communications and strategic plans and an experienced financial consultant. Volunteers are imperative to our organization and directly support our participants. They serve as mentors, encouragers and class instructors. Some bring specialized knowledge and expertise in drug addiction treatment, mental health services and educational programs that support the quality and effectiveness of our programs. Our two staff members are committed to the daily operations of our programs and work diligently to provide comprehensive services to our clients. They are responsible for program management, coordination, and ensuring the successful implementation of our mission. Partnerships with the Texas Department of Pardons and Parole and reputable mental health and drug treatment facilities such as Mesa Springs, Millwood, JPS Connection and various social services entities including Opening Doors for Women in Need will contribute to increased program efficacy. Through referrals from the Texas Department of Pardons and Parole, Opening Doors for Women in Need, Mercy 1st Ministry, the Glory Camp and Fern Jinkins Ministries as well relationships that will be cultivated with halfway houses for women and other facilities that serve this unique population, we will support a pipeline of women who are seeking modern training for skills that will help them obtain meaningful employment and pride in themselves and their accomplishments. We will provide valuable preparation for a future they may never have thought possible to achieve. Robust communication and strategic plans will aid in informing the community of our organization thereby increasing community awareness, diverse partnerships and referrals. Through the combined efforts of our BOD, volunteers, staff, partners, and consultant, we are confident in our ability to make positive changes and achieve our mission of reducing recidivism, promoting education, and supporting the well-being of formerly incarcerated women. 17. If applicable, please describe how you are involved with a CCPD Special Emphasis. Assault convictions of women in Fort Worth are rising. Heather Hopes Inc. addresses the root causes of violent crimes that are committed by formerly incarcerated women. 18. Agency Video Link (optional) This question is not scored. Agencies that wish to submit a video to describe their program may do so by uploading it to their preferred video hosting site (ex. YouTube, Vimeo, etc.) and providing the link. N/A Project Plan & Budget top Project Plan Outcomes Outcome Objective Objective Outcome Establish processes and foundation to introduce Objective 1 career readiness intervention program to reduce crime. Total Project Plan Activities How is it measured? State what tool is used to track the outcome. Using Microsoft Excel, key performance indicators (KPIs) and metrics will be used to track the outcome. Activity Goals & Tools People Activity Summary Timeline Provide a auantifiable goal Involved/Responsible Activities Describe what will for the activity. list who will carry out provide dates to complete be done. activity State how it will be tracked. activity Outcome 1 Activity 1 Engage consultant Sign and execute a service Executive Director agreement with a consultant Activity 2 Key performance Develop organizational key Consultant and Indicator and performance indicators (KPI), Executive Director Metrics monthly financials and metrics Development to be reviewed by the Executive Director and Consultant monthly Activity 3 Strategic, Financial, Consultant develops Strategic, Consultant and and Communication Communications, and Fund Executive Director Plan Development Development plans Activity 4 Obtain mental Purchase mental health and Executive Director health and career career readiness curriculum readiness curriculum Consultant identified and agreement signed by January 19, 2024 To be developed by March 15, 2024 and presented to the Board of Directors at March 21, 2024 quarterly Board meeting Development to begin on February 15th and be finalized by May 15, 2024 All curriculum to be ordered by February 10, 2024 and received by February 28, 2024 Activity 5 Obtain hardware Purchase software (QuickBooks Executive Director, IT Order/obtain hardware and and software and Microsoft) and hardware Volunteer software by April 1, (laptops and printer), install on 2024. Installations laptops and confirm installations completed and tested by are successful. April 17, 2024 Total Budget Budget Category Description Quantity Quantity Cost/Rate Total Use only approved What is the expense? Describe Measure/Unit (Hours, FTE, (How many are (cost per Category Expense budget categories the expense and why it is needed supplies, etc.) needed?) item) from CCPD Equipment 15.6", 256GB storage laptops to be units 10.00 $ 500.00 $ 5,000.00 used during Career Readiness program sessions for women to learn Microsoft Office, QuickBooks skills, resume writing, and other career skills Equipment Epson - EcoTank ET-4850 All -in -One units 1.00 $ 500.00 $ 500.00 Supertank Inkjet Printer to be used for the Career Readiness program participants and staff Equipment QuickBooks software for office units 11.00 $ 359.99 $ 3,959.89 bookkeeping and QuickBooks bookkeeping classes as part of the Career Readiness program Equipment Microsoft Office 365 software for office units 11.00 $ 149.00 $ 1,639.00 and 10 career readiness program laptops to be used by program participants Supplies Program supplies including printer supplies 1.00 $ 600.00 $ 600.00 ink, paper, folders, pens and notebooks for career readiness program participant and program staff use Supplies Career Readiness workbooks for units 80.00 $ 19.50 $ 1,560.00 program participants Supplies Updated mental health/motivational units 80.00 $ 16.00 $ 1,280.00 interviewing workbooks focusing on coping skills and behavioural change for program participants Supplies Recovery journals for coping skills units 80.00 $ 5.60 $ 448.00 and motivational interviewing classes Consulting/Contracted Consultant to develop a 3-year hours 62.70 $ 65.00 $ 4,075.50 Services strategic plan. The document will be developed in Q1 and formally presented in Q2. Consulting/Contracted Consultant to develop a strategic hours 60.00 $ 65.00 $ 3,900.00 Services fundraisng plan. The document will be developed in Q1 and the first strategy to be implemented in Q2 Consulting/Contracted Consultant to develop a strategic hours 60.00 $ 65.00 $ 3,900.00 Services communications plan to build public awareness and community engagement. The document will be developed in Q1 and the first strategy to be implemented in Q2 Consulting/Contracted Consultant to meet with the executive hours 200.20 $ 65.00 $ 13,013.00 Services director by phone on a weekly basis for project updates and will meet face- to-face /virtually bi-weekly to provide project support through guidance, counseling, and recommendations related to program design, best practices, operational needs and course corrections. Consulting/Contracted New, professionally designed website unit 1.00 $ 500.00 $ 500.00 Services that allows for SEO and more technological capabilities Indirect Webhosting services year 1.00 $ 144.00 $ 144.00 Indirect Volunteer background checks units 15.00 $ 70.00 $ 1,050.00 Indirect Cohort program completion units 2.00 $ 1,000.00 $ 2,000.00 graduation celebration Indirect Commercial General Liability (CGL) year 1.00 $ 2,000.00 $ 2,000.00 Insurance Indirect Nonprofit Agency Liability or Directors year 1.00 $ 2,104.07 $ 2,104.07 & Officers Liability Insurance Indirect Total Workers Compensation Insurance year 1.00 $ 2,326.54 $ 2,326.54 0 678.90 $ 10,554.70 $50,000.00 Uploaded Documents top Documents Requested * Required?Attached Documents * Contractor/Consultant Quotes and Qualifications for 21 Consultant Quotes. Qualificationand Commitment consulting services IRS Form 990 0 IRS 990 Current Year Budget 0 2023 and 2024 Budaets. Proiect Budaet Proiect Dlan Current Statement of Activities (Income Statement) 0 Income Statement Thru December 2023 Current Statement of Financial Position (Balance 0 Balance Sheet Thru December 2023 Sheet) IRS Determination Letter 0 IRS Determination Letter List of Board of Directors 0 Board of Directors Existing Corrective Action Plan (CAP) * ZoomGrantsTM is not responsible for the content of uploaded documents. Application ID: 450251 Become a fan of ZoomGrantSTM on Facebook Problems? Contact us at Questions(o)ZoomGrants.com ©2002-2024 GrantAnalyst.com. All rights reserved. "ZoomGrants" and the ZoomGrants logo are trademarks of GrantAnalyst.com, LLC. Logout I Browser EXHIBIT A: SCOPE OF WORK — PROJECT PLAN Agency Name: Heather Hopes Project Type: FY24 Development Grant Project Title: CCPD Goal Reduce crime through intervention project Outcome 1 Establish processes and foundation to introduce career readiness intervention program to reduce crime. 1 Engage consultant Sign and execute a service agreement with a Executive Director consultant 2 Key performance Develop organizational key performance Consultant and Executive Director Indicator and Metrics indicators (KPI), monthly financials and metrics Development to be reviewed by the Executive Director and Consultant monthly 3 Strategic, Financial, and Consultant develops Strategic, Consultant and Executive Director Communication Plan Communications, and Fund Development plans Development 4 Obtain mental health Purchase mental health and career readiness Executive Director and career readiness curriculum Curriculum 5 Obtain hardware and Purchase software (QuickBooks and Microsoft) Executive Director, IT Volunteer software and hardware (laptops and printer), install on laptops and confirm installations are successful Consultant identified and agreement signed by January 19, 2024 To be developed by March 15, 2024 and presented to the Board of Directors at March 21, 2024 quarterly Board meeting Development to begin on February 15th and be finalized by May 15, 2024 All curriculum to be ordered by February 10, 2024 and received by February 28, 2024 Order/obtain hardware and software by April 1, 2024. Installations completed and tested by April 17, 2024 Crime Control and Prevention District Partners with a Shared Mission EXHIBIT B - BUDGET NARRATIVE FY24 Development Grant - Heather Hopes Inc DESCRIPTION/JUSTIFICATION QUANTITY QUANTITY MEASURE RATE TOTAL REVENUE Total Revenue 111 A. SALARY TOTALSALARY1 $0.00 B. FRINGE TOTAL FRINGE1 $0.00 C.TRAVEL $0.00 TOTAL TRAVELI $0.00 D. EQUIPMENT 15.6", 256GB storage laptops to be used during Career Readiness program sessions for women to learn Microsoft Office, QuickBooks skills, resume writing, and other career skills Epson - EcoTank ET-4850 All -in -One Supertank Inkjet Printer to be used for the Career Readiness program participants and staff QuickBooks software for office bookkeeping and QuickBooks bookeping classes as part of the Career Readiness program Microsoft Office 365 software for office and 10 career readiness program laptops to be used by program participants Units Units Units Units 10.00 1.00 11.00 11.00 $550.00 $500.00 $359.99 $149.00 $5,500.00 $500.00 $3,959.89 $1,639.00 E. SUPPLIE TOTAL EQUIPMENT $11,598.89 Program supplies including printer ink, paper, folders, pens and notebooks for career readiness program participant and program staffuse Career Readiness workbooks for program participants Updated mental health/motivational interviewing workbooks focusing on coping skills and behavioural change for program participants Recovery journals for coping skills and motivational interviewing classes Supplies Units Units Units 1.00 80.00 80.00 80.00 $1,793.61 $24.00 $20.00 $13.00 $1,793.61 $1,920.00 $1,600.00 $1,040.00 TOTAL SUPPLIES1 $6,353.61 F. CONSULTING/CONTRACTING Consultant to develop a 3-year strategic plan. The document will be developed in Q1 and formally presented in Q2. Consultant to develop a strategic fundraising plan. The document will be developed in Q1 and the first strategy to be implemented in Q2 Consultant to develop a strategic communications plan to build public awareness and community engagement. The document will be developed in Q1 and the first strategy to be implemented in Q2 Consultant to meet with the executive director by phone on a weekly basis for project updates and will meet face to-face/virtually bi-weekly to provide project support through guidance, counseling, and recommendations related to program design, best practices, operational needs and course corrections. New, professionally designed website that allows for SEO and more technological capabilities Hours Hours Hours Hours Units 62.70 63.00 60.00 223.00 1.00 $65.00 $65.00 $65.00 $65.00 $500.00 $4,075.50 $4,095.00 $3,900.00 $14,495.00 $500.00 TOTAL CONSULTING/CONTRACTING $27,065.50 G. SUB -GRANTS S0.00 TOTAL SUB-GRANTS1 50.00 H.00CUPANCY 50.00 TOTAL OCCUPANCY 50.00 INDIRECT Webhosting services year Year 1 $ 42.00 $142.00 Indirect Volunteer background checks Units 12 $ 70.00 $840.00 Cohort program completion graduation celebration Units 2 $ 800.00 $1,600.00 Commercial General Liability (CGL) Insurance Year 1 $ 200.00 $1,200.00 Nonprofit Agency Liability or Directors & Officers Liability Insurance Year 1 $ 200.00 $1,200.00 FORT WORTH CRIME CONTROL AND PREVENTION DISTRICT Submit To: By Email: PSM@fortworthtexas.gov Mail: Bob Bolen Public Safety Complex Attn: Contract Compliance Specialist Financial Management Division 505 West Felix St. Fort Worth, TX 76115 Budget Category A Budget Amount Exhibit C Request for Reimbursement (RFR) FY 2024 Submitting Agency: Contact Name: Phone Number: Email: Remit Address: Invoice Number: Month of Request: Heather Hopes Inc. Fern Jinkins 817-791-5718 hetherhonesincOvahoo.com 9749 Dan Meyer Dr., Fort Worth TX 76140 DIRECT COSTS (90 % Minimum) B C Total of Previous This Month's Reimbursements Requested Request D (B+C) Total Requested To -Date E (A-D) Remaining Balance Available A Personnel $ - $ - B Fringe Benefits $ - $ - C Travel & Training $ - $ - D Equipment S 11,598.89 $ $ 11,598.89 E Supplies S 6,353.61 $ $ 6,353.61 F Contracts/Consultants S 27,065.50 $ $ 27,065.50 G Sub -Awards $ $ - H Occupancy $ - $ - Total Direct Costs $ 45,018.00 $ - $ - $ $ 45,018.00 INDIRECT COSTS (10 % Maximum) A B C D E Total of Previous (B+C) (A-D) Budget Category Budget Amount Reimbursements This Monts Total Requested Remaining Balance Request quest Requested To -Date Available Total InDirect Costs $ 4,982.00 $ - $ - $ 4,982.00 Supporting documents required with monthly requests. Summary: See Requestfor Reimbursement Instructions for reference Total Budget: $ 50,000.00 Previous Requests: $ This Request: $ - Total Requested To -Date $ - Remaining Funds $ 50,000.00 I have reviewed this request and certify that these listed expenses and support documentation are accurate. Authorized Signatory Signatory Title Date Fiscal Agent Use Only 7 Purchase Order # Fund Dept ID Account = RFR Approved For Payment (Forth Worth Police Department CCPD StafjUse Only) Reviewed by: Approved by: Grant Staff Signature Date Grant Staff Signature Date Finance Received Stamp Placed Below Exhibit D Crime Control and Prevention District Ouarterlv Action Plan Prowess Report Date: Agency Name: Heather Hopes Inc Program/Project Title: Fiscal Period: Reporting Period: Contact Name: Fern Jinkins Email: heatherhopesinc@yahoo.com Instructions: Report progress capacity -building outcome and respond to the questions below with detailed commentary on the implementation of the project. If there are additional documents or deliverables that were completed this quarter, include those with this report. Capacity Building Outcome (Action Plan) Increase capacity for as demonstrated by Percentage Overall Completed Percentage This Completed Quarter (Year -to - Date) 1. What goals and objectives from the action plan were accomplished during this quarter? Highlight specific aspects of the project contributing to its success. 2. Describe any challenges (i.e. frustrations, barriers, disappointments) with progress toward action plan deliverables, and provide detail on how they were addressed or resolved. 3. Is the agency on track to spend all funds and complete the project on time? If no, explain why. Certification: I have reviewed the above financial and program requirements. I verify that the enclosed report materials accurately reflect the status of the aforementioned program/project. Name: Title: Date: FORT WORTH CRIME CONTROL AND PREVENTION DISTRICT Submit To: By Email: PSM@fortworthtexas.gov Mail: Bob Bolan Public Safety Complex Attn: Contract Compliance Specialist Financial Management Division 505 West Felix St. Fort Worth, TX 76115 Exhibit E Disbursement Schedule Form Fiscal Year 2024 Submitting Agency: Contact Name: Phone Number: Email: Remit Address: Invoice Number: Disbursment Number: Heather Hopes Inc. Fern Jinkins (817) 791-5718❑ heatherhopesi nc(a)vahoo. corn 9749 Dan Meyer Dr., Fort Worth TX 76140 Reporting Months (approx) Disbursement No. Amount Expenses Reported Disbursed Percent aLle April -May -Jun Initial $ 12,500.00 July -Aug 2 $ 9,375.00 Sept -Oct- 3 $ 9,375.00 Nov -Dec 4 $ 9,375.00 Jan -Feb -March 5 $ 9,375.00 Total $ 50,000.00 1 $ Last Disbursement Remaining 1 $ 50,000.00 I have reviewed this request and certify that these listed expenses and support documentation are accurate. Authorized Signatory Signatory Title Date Fiscal Agent Use Only Amount of Disbursement Requested Purchase Order # Fund Dept. ID Account RFR Approved For Payment (Forth Worth Police Department CCPD Staff Use Only) Reviewed by: Approved by: Grant Staff Signature Grant Staff Signature Finance Received Stamp Placed Below Exhibit F: Crime Control and Prevention District REQUEST FOR BUDGET M IFICATION Fiscal Year 2024 Date Submitting Agency Heather Hopes Inc. Contact Name Fern Jinkins Phone Number and Email 817-791-5718 heatherhioesinc4,yahoo.com Remit Address 9749 Dan Meyer Dr DIRECT COSTS (90% minimum) Budget Category Approved Budget Change Requested Revised Budget A. Personnel B. Fringe Benefits C. Travel and Training D. Equipment E. Supplies F. Contracts/Consultants G. Sub -Awards H. Occupancy Total Direct Costs I INDIRECT COSTS 10% maximum) Approved Budget Change Requested I Revised Budget Modification Narrative (describe in detail what change is for) I have reviewed this request and certify that the listed modifications are correct. Authorized Signatory Signatory Title Date FWPD STAFF USE ONLY ❑ Modification Approved ❑ Modification NOT Approved FWPD Staff Signature Date FY24 — CCPD Grants Corrective Action Plan Exhibit G: Crime Control and Prevention District CORRECTIVE ACTION PLAN In order to complete this form, please pull out the finalized Monitoring Results. Please detail the intended actions and timeline in which corrective action will be completed. It is advisable that all corrections to procedure be formalized by a policy document approved by the governing board. Additional Instructions are below. ITEM ID MONITORING FINDING CORRECTIVE ACTION RESPONSIBLE PERSON TARGET COMPLETION DATE SECTION - # FIN - 1 PERS - 2 ADM - 3 List the CCPD Improvemen Comment here Detail the corrective action to be taken. Designate a person to ensure completion Designate a target date to complete the action Authorized Representative Signature Name of Authorized Representative — Please Print Date EXHIBIT H — Plan of Action Community Based Programs — Development Grants OUARTER11 PEOPLE INVOLVED/RESPONSIBLE DATE OF MILESTONES COMPLETION 1. Develop and complete Plan of Action July 15, 2024 QUARTER 2 PEOPLE ESTIMATED DATE OF MILESTONES INVOLVED/RESPONSIBLE COST COMPLETION END OF QUARTER 2 October 15, 2024 QUARTER 3 PEOPLE ESTIMATED DATE OF MILESTONES INVOLVED/RESPONSIBLE COST COMPLETION END OF QUARTER 3 QUARTER 4 PEOPLE ESTIMATED DATE OF MILESTONES INVOLVED/RESPONSIBLE COST COMPLETION END OF QUARTER 4 April 15, 2024 Name of Authorized Representative — Please Print Authorized Representative Signature his Section - CCPD Staff Only ame & Title Staff Signature Date pproved 7 Date