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Home My WebLink AboutContract 55907-R3Contract Renewal Page 1 of 2 CITY OF FORT WORTH CONTRACT RENEWAL NOTICE April 11, 2024 Carahsoft Technology Corporation Attn: Legal Dept 1493 Sunset Hills Road, Suite 100 Reston, VA 20190 Re: Contract Renewal Notice Contract No. CSC No. 55907 (the “Contract”) Renewal Term No. 3: June 22, 2024 to June 21, 2025 The above referenced Contract with the City of Fort Worth expires on June 22, 2024. Pursuant to the Contract, contract renewals are at the sole option of the City. This letter is to inform you that the City is exercising its right to renew the Contract for an additional one (1) year period, which will begin immediately after the Expiration Date. All other terms and conditions of the Contract remain unchanged. Please return this signed acknowledgement letter, along with your quote for charges for the new renewal term, and current insurance certificate, to the address set forth below, acknowledging receipt of the Contract Renewal Notice. To ensure that your company information is correct and up-to-date, please log onto PeopleSoft Purchasing at https://www.fortworthtexas.gov/departments/finance/purchasing. If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. Sincerely, City of Fort Worth IT Solutions | Finance | Contracts 200 Texas Street Fort Worth, TX, 76102 zz_IT_Finance_Contracts@fortworthtexas.gov Contract Renewal Page 2 of 2 [Executed effective as of the date signed by the Assistant City Manager below.] / [ACCEPTED AND AGREED:] City: By: ___________________________ Name: Mark McDaniel Title: City Manager Date: ___________________ Carahsoft Technology Corporation: By: ___________________________ Name: __________________ Title: __________________ Date: ____________________ CITY OF FORT WORTH INTERNAL ROUTING PROCESS: Approval Recommended: By: ______________________________ Name: Kevin Gunn Title: Director, IT Solutions Approved as to Form and Legality: By: ______________________________ Name: Taylor Paris Title: Assistant City Attorney Contract Authorization: M&C: Approval Date: Form 1295: n/a Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: ______________________________ Name: Steven Vandever Title: Sr. IT Solutions Manager City Secretary: By: ______________________________ Name: Jannette Goodall Title: City Secretary 4/11/2024 Contracts Manager Madeline Hall GOVERNMENT- PRICE QUOTATION Granicus at Carahsoft 11493 SUNSET HILLS ROAD � SUITE 100 � RESTON, VIRGINIA 20190 carahsoftm PHONE (703) 871-8500 � FAX (703) 871-8505 � TOLL FREE (888) 66CARAH G GR A N I CU S WWW.CARAHSOFT.COM � GRANICUS@CARAHSOFT.COM TO: Katherine May Administrative Assistant - IT Solutions Contracts Fort Worth - City - Texas 275 W. 13th St. Fort Worth, TX 76102 USA ROM: Danielle Edwards Granicus at Carahsoft 11493 Sunset Hills Road Suite 100 Reston, Virginia 20190 EMAIL Katherine.May@fortworthtexas.gov PHC�^�F (817) 392-8894 TERMS: DIR Contract No. DIR-TSO-4288 Expiration Date: February 21, 2025 FTIN: 52-2189693 Shipping Point: FOB Destination Credit Cards: VISA/MasterCard/AMEX Remit To: Same as Above Payment Terms: Net 30 (On Approved Credit) Texas VID#:1522189693700 Sales Tax May Apply LINE NO. PART NO. DESCRIPTION IE� F 1 Granicus Communications Cloud (Potential Users 2000000- 2999999) Each - Annual Subscription Granicus - SAS-SB-CO-CC-R-003348 Start Date: 06/23/2024 End Date: O6/22/2025 RENEWING SUBSCRIPTION FEES SUBTOTAL: SUBTOTAL: TOTAL PRICE: TOTAL QUOTf $82,153.40 TX DIR 44526693 04/11 /2024 06/21 /2024 ESD $82,153.40 $82,153.40 QTY EXTENDED PRICE 1 $82,153.40 $82,153.40 $82,153.40 $82,153.40 $82,153.40 Payment Terms: Net 30 (Payments for subscriptions are due at the beginning of the period of performance.) Period of PerFormance: 06/23/2024 - 06/22/2025 Please add the Contracts # on the PO Contract Number: TX DIR-T50-4288 For govDelivery Customers Only: Potential Users are based on the greater of quarterly website visits to the domains covered by a license or the subscriber base multiplied by 12, less 20%to account for inactive subscribers. The Granicus Master Subscription Agreement can be found at https://grenicus.com/wp-content/uploads/application/pdf/Grenicus-Master-Subscription-Agreement-GSA.pdf EMAIL: Danielle.Edwards@carahsoft.com PHONE: (571) 591-6925 QUOTE NO: QUOTE DATE: QUOTE EXPIRES: RFQ NO: SHIPPING: TOTAL PRICE: TOTAL QUOTE: - QUOTE PRICE CONFIDENTIAL QUOTE DATE: 04/11/2024 PAGE 1 of 1 QUOTE NO: 44526693 THIS IS NOT AN INVOICE Order Form Prepared for Fort Worth TX Order #: Q-339500 Prepared: 27 Mar 2024 Page 3 of 7 Granicus Order Form for Fort Worth TX ORDER DETAILS Granicus Contact:Antonio Magadan Email:antonio.magadan@granicus.com Order #:Q-339500 Prepared On:27 Mar 2024 Currency:USD Payment Terms:All fees set forth in the Quote from reseller/distributor to Client are due and payable in accordance with those terms. Use of the Products is governed by the terms of the Granicus Master Subscription Agreement or such other Agreement as agreed to by the parties. Period of Performance:23 Jun 2024 - 22 Jun 2025 The subscription includes the following domain(s) and subdomain(s): www.fortworthgov.org ORDER TERMS Current Subscription End Date:22 Jun 2024 Order Form Prepared for Fort Worth TX Order #: Q-339500 Prepared: 27 Mar 2024 Page 4 of 7 PRODUCT SUMMARY The specifications and terms within this Order Form are specific to the products and volumes contained herein. NOTE: Fees for the below Products will be as set forth in the quote from an authorized reseller. Renewing Subscriptions Solution Billing Frequency Quantity/Unit Communications Cloud Annual 1 Each Communications Cloud Tier: for up to 0 potential users. Order Form Fort Worth TX Order #: Q-339500 Prepared: 27 Mar 2024 Page 5 of 7 PRODUCT DESCRIPTIONS Communications Cloud The Cloud is a Software-as-a-Service (SaaS) solution that enables government organizations to connect with more people. By leveraging the Cloud, the client will be able to utilize a number of different outreach mediums, including email, SMS/text messages, RSS feeds, and social media integration to connect with its target audiences. The Cloud includes: Up to 2,999,999 Potential Users Unlimited email sends with industry-leading delivery and management of all bounces Support to upload and migrate existing email lists Access to participate in the GovDelivery Network Ability to send mass notifications to multiple devices 24/7 system monitoring, email and phone support during business hours, auto-response to inbound messages from end users, and emergency support Text-to-subscribe functionality Up to 2 Web-hosted training sessions annually Up to 50 administrators Up to 1 GovDelivery account(s) Access to a complete archive of all data created by the client for 18 months (rolling) Up to 3 hours of message template and integration development Up to 100 subscription topics Up to 100,000 SMS/text messages per year from a shared short code within the United States* *International numbers are not supported. SMS/text messages not used in the period of performance will not carry over to the following year. GRANICUS ADVANCED NETWORK AND SUBSCRIBER INFORMATION Granicus Communications Suite Subscriber Information. Data provided by the Client and contact information gathered through the Client's own web properties or activities will remain the property of the Client ('Direct Subscriber'), including any and all personally identifiable information (PII). Granicus will not release the data without the express written permission of the Client, unless required by law. Granicus shall: (i) not disclose the Client's data except to any third parties as necessary to Order Form Fort Worth TX Order #: Q-339500 Prepared: 27 Mar 2024 Page 6 of 7 operate the Granicus Products and Services (provided that the Client hereby grants to Granicus a perpetual, non-cancelable, worldwide, non-exclusive license to utilize any data, on an anonymous or aggregate basis only, that arises from the use of the Granicus Products by the Client, whether disclosed on, subsequent to, or prior to the Effective Date, to improve the functionality of the Granicus Products and any other legitimate business purpose, including the right to sublicense such data to third parties, subject to all legal restrictions regarding the use and disclosure of such information). Data obtained through the Granicus Advanced Network. Granicus offers a SaaS product, known as the Communications Cloud, that offers Direct Subscribers recommendations to subscribe to other Granicus Client's digital communication (the 'Advanced Network'). When a Direct Subscriber signs up through one of the recommendations of the Advanced Network, that subscriber is a 'Network Subscriber' to the agency it subscribed to through the Advanced Network. Network Subscribers are available for use while the Client is under an active subscription with Granicus. Network Subscribers will not transfer to the Client upon termination of any Granicus Order, SOW, or Exhibit. The Client shall not use or transfer any of the Network Subscribers after termination of its Order, SOW, or Exhibit placed under this agreement. All information related to Network Subscribers must be destroyed by the Client within 15 calendar days of the Order, SOW, or Exhibit placed under this agreement terminating. Opt-In. During the last 10 calendar days of the Client's subscription, the Client may send an opt- in email to Network Subscribers that shall include an explanation of the Client's relationship with Granicus terminating and that the Network Subscribers may visit the Client's website to subscribe to further updates from the Client in the future. Any Network Subscriber that does not opt-in will not be transferred with the subscriber list provided to the Client upon termination. UPDATES TO SHARED SHORT CODES FOR SMS/TEXT MESSAGING (US CLIENTS ONLY): Granicus will be migrating all clients with SMS/Text Messaging Solutions using a shared short code option to a unique standard toll-free number within the United States (International numbers not supported). Short Codes are recommended for Text-to-Subscribe functionalities, if enabled where available, for an additional fee. Client must have explicit opt-in for all destinations sent to and adhere to all CTIA guidelines for the duration of its use. Order Form Fort Worth TX Order #: Q-339500 Prepared: 27 Mar 2024 Page 7 of 7 TERMS & CONDITIONS This quote, and all products and services delivered hereunder are governed by the terms located at https://granicus.com/legal/licensing, including any product-specific terms included therein (the “License Agreement”). If your organization and Granicus has entered into a separate agreement or is utilizing a contract vehicle for this transaction, the terms of the License Agreement are incorporated into such separate agreement or contract vehicle by reference, with any directly conflicting terms and conditions being resolved in favor of the separate agreement or contract vehicle to the extent applicable. If submitting a Purchase Order, please include the following language: The pricing, terms and conditions of quote Q-339500 dated 27 Mar 2024 are incorporated into this Purchase Order by reference and shall take precedence over any terms and conditions included in this Purchase Order. This quote is exclusive of applicable state, local, and federal taxes, which, if any, will be included in the invoice. It is the responsibility of Fort Worth TX to provide applicable exemption certificate(s). Any lapse in payment may result in suspension of service and will require the payment of a setup fee to reinstate the subscription. Terms and Conditions are in accordance with the Granicus Texas Department of Information Resources agreement DIR-TSO-4288 and takes precedence over all other conflicting terms and conditions incorporated herein. Client will be invoiced for use of any product or service measured or capped by volume or amount of usage that exceeds the permitted amount set forth in this Quote at the same cost or rate set forth herein. Updates to Shared Short Codes for SMS/Text Messaging: Granicus will be migrating all clients with SMS/Text Messaging Solutions using a shared short code option to a unique standard toll-free number within the United States (International numbers not supported). Short Codes are recommended for Text-to-Subscribe functionalities, if enabled where available, for an additional fee. Client must have explicit opt-in for all destinations sent to and adhere to all CTIA guidelines for the duration of its use.