HomeMy WebLinkAboutContract 59552-R1DocuSign Envelope ID: 84AD490F-CB23-4D13-891A-4EF007FD3266
CSC No. 59552-Rl
ePlus Technology, Inc.
Attn: Legal Dept
13595 Dulles Technology
Herndon, VA 20171
CITY OF FORT WORTH
CONTRACT RENEW AL NOTICE
April 9, 2024
Re: Contract Renewal Notice
Contract No. CSC No. 59552 (the "Contract")
Renewal Term No. 1: May 31, 2024 to May 30, 2025
The above referenced Contract with the City of Fort Worth expires on May 31, 2024.
Pursuant to the Contract, contract renewals are at the sole option of the City. This letter is to inform
you that the City is exercising its right to renew the Contract for an additional one (1) year period,
which will begin immediately after the Expiration Date. All other terms and conditions of the
Contract remain unchanged. Please return this signed acknowledgement letter, along with your
quote for charges for the new renewal term, and current insurance certificate, to the address
set forth below, acknowledging receipt of the Contract Renewal Notice.
To ensure that your company information is correct and up-to-date, please log onto PeopleSoft
Purchasing at https:/ /www.fortworthtexas.gov/departments/finance/purchasing.
If you have any questions concerning this Contract Renewal Notice, please contact me at
the telephone number listed below.
Contract Renewal
Sincerely,
City of Fort Worth
IT Solutions I Finance I Contracts
200 Texas Street
Fort Worth, TX, 76102
zz IT Finance Contracts@fortworthtexas.gov
Page 1 of2
DocuSign Envelope ID: 84AD490F-CB23-4D13-891A-4EF007FD3266
[Executed effective as of the date signed by the Assistant City Manager below.]/ [ACCEPTED
AND AGREED:]
City:
By: Mark McDaniel (Apr 16, 202413:59 CDT)
Name: Mark McDaniel
Title: Deputy City Manager
Date: Apr 16, 2024
ePlus Technology, Inc.
{";
DocuSigned by:
By: ���1��Name: Don McLaugn 11 n ---------Title:SVP contracts
Date:4/9/2024
CITY OF FORT WORTH INTERNAL ROUTING PROCESS:
Approval Recommended:
By: s. Tr&et: r K.��
S.Trotter (for K.Gunn) ;;;ii, 2024 1:12COT Name: Kevin Gunn Title: Director, IT Solutions
Approved as to Form and Legality:
By: Name: Taylor Paris Title: Assistant City Attorney
Contract Authorization:
M&C: 23-0061
Approval Date: 02/14/2023
Form 1295: 2022-966298
Contract Renewal
Contract Compliance Manager:By si gning I acknowledge that I am the person responsible for the monitoring and administrationof this contract, including ensuring all performance and reporting requirements.
By: Robert Lee (Apr 10, 202415:45 CDT)
Name: Robert Lee Title: Sr. IT Solutions Manager
City Secretary:
By:
Name: Jannette GoodallTitle: City Secretary
Page 2 of2
CITY COUNCIL AGENDA
Create New From This M8�C
DATE: 2/14/2023 REFERENCE **M&C 23-
NO.: 0061
CODE: P TYPE: CONSENT
LOG NAME:
PUBLIC
HEARING:
041NFRASTRUCTURE
MULTI-COOP
�
Fo�T ���o�l� �
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SUBJECT: (ALL) Authorize Non-Exclusive Purchase Agreements for Information Technology
Infrastructure, with Netsync Network Solutions, Inc., Presidio Networked Solutions Group,
LLC, ePlus Technology, Inc., and World Wide Technology LLC using Multiple State of
Texas Department of Information Resources, OMNIA Partners and The Interlocal
Purchasing System Cooperative Contracts With a Combined Annual Amount Up to
$11,200,000.00, and Four One-Year Renewal Options with State of Texas Department of
Information Resources and OMNIA Partners in the Amount of $10,000,000.00 for the First
Renewal and $6,200,000.00 for the Remainder Renewals for the Information Technology
Solutions Department
RECOMMENDATION:
It is recommended that City Council to authorize non-exclusive purchase agreements for Information
Technology Infrastructure with Netsync Network Solutions, Inc., Presidio Networked Solutions Group,
LLC, ePlus Technology, Inc. and World Wide Technology LLC using Multiple State of Texas
Department of Information Resources, OMNIA Partners and The Interlocal Purchasing System
Cooperative Contract with a combined annual amount up to $11,200,000.00, and four one-year
renewal options with Texas Department of Information Resources and OMNIA Partners in the amount
of $10,000,000.00 for the first renewal and $6,200,000.00 for the remainder renewals for the
Information Technology Solutions Department.
DISCUSSION:
The Information Technology Solutions Department (ITS) will use these agreements to purchase
equipment and services from Netsync Network Solutions, Inc., Presidio Networked Solutions Group,
LLC, ePlus Technology, Inc and World Wide Technology LLC. to support the City's information
technology infrastructure. This infrastructure includes equipment and software supporting the City's
servers, data storage, virtual desktop environment, and network and telephone systems. These
agreements will be used to support the refreshes for the equipment that has reached the end of life
cycle as well as new projects for City departments using the following cooperative contracts:
Vendor
Presidio,
Netsync and
WWT
Presidio,
Netsync and
WWT
Presidio,
Netsync and
WWT
Co-op Expiration RFO Responses
Date Published Due
DIR-TSO-
4167
7/3/2023
12/20/2017 2/5/2018
DIR-TSO-
3763
1 /10/2024
9/12/2016
DIR-TSO- 12/17/2023 3/20/2018
4299
10/13/2016
5/4/2018
WWT and DI R-TSO- 10/2/2024 1/12/2018 2/26/2018
ePlus 4160
Vendor Co-op Expiration RFO Responses
Date Published Due
Presidio and DIR-TSO-
ePlus
WWT
Netsync and
ePlus
WWT
4288
DIR-CPO-
4444
TIPS
200105
OMNIA
R210407
2/21 /2025
1 /23/2025
5/31 /2023
5/31 /2026
2/26/2018
3/15/2019
1 /9/2020
12/1 /2020
4/9/2018
4/25/2019
2/21 /2020
1 /19/2021
On September 28, 2021, City Council approved Mayor & Council communication (M&C) 21-
0753 authorizing similar agreements for information technology infrastructure purchases. Due to
several larger projects, Infrastructure refresh, Future City Hall, planned American Rescue Plan
Act spend, and ongoing City growth, additional spending authority is being requested. To avoid any
confusion, approval of this M&C will eliminate prior spending authority and contracts authorized under
Mayor and Council Communication P-12248, 19-0123, 19-0270, 20-0650 and 21-0753.
Approval of this M&C will allow a total of $11,200,000.00 in expenditures for the initial year,
$10,000,000.00 for the first renewal and $6,200,000.00 for the remainder renewals for projects such
as safety and security, new building projects, building upgrades, building renovations and building
expansion projects. These agreements and spending authority will be made available to Radio
Services, Desktop, Hardware and Security divisions to purchase hardware and software for City
departments as requested.
On May 24, 2022 Mayor and Council Communication (M&C) 22-0366 and 22-0367 were approved to
allocate American Rescue Plan Act (ARPA) Subtitle M(Coronavirus State and Local Fiscal Recovery
Funds) to the Information Technology Solutions (ITS) Department providing up to $3,675,000.00 and
$3,595,000.00 in support of infrastructure, data protection initiatives, information security and cyber
security. The Information Technology Solutions Department (ITS) will use these agreements to
purchase equipment and services to support the City's information technology infrastructure based on
initiatives identified in (M&C) 22-0366 and 22-0367.
ITS Department will ensure that each vendor is given equal opportunity to earn a minimum of 10\% of
the business. No specific contract amount is guaranteed.
PRICE ANALYSIS - The Texas Department of Information Resources Contracts (DIR), OMNIA
Partners (OMNIA) and The Interlocal Purchasing System Cooperative Contracts offer discounted
pricing. Staff has reviewed the pricing and determined it to be fair and reasonable.
COOPERATIVE PURCHASE - State law provides that a local government purchasing an item under
a cooperative purchasing agreement satisfies any state law requiring that the local government seek
competitive bids for the purchase of items. DIR, OMNIA and TIPS Contracts are competitively bid to
increase and simplify the purchasing power of government entities.
M/WBE - An MBE/SBE goal is not assigned when purchasing from an approved purchasing
cooperative or public entity.
ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by
the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does
not require specific City Council approval as long as sufficient funds have been appropriated.
SUCCESSOR LANGUAGE: The City will initially use these contracts to make purchases authorized
by this M&C. The Cooperative Contracts are set to expire on various dates. If the contracts are
extended, this M&C authorizes the City to purchase similar equipment and supplies under the
extended contract. If the contracts are not extended, but DIR, OMNIA and/or TIPS executes new
cooperative contracts with substantially similar terms, this M&C authorizes the City to purchase the
same equipment and supplies under the new contracts. If this occurs, in no event will the City
continue to purchase goods and services under the new agreements past 2027 without seeking
Council approval.
AGREEMENT TERM: Upon City Council's approval, these agreements will be executed and continue
for a term of 12 months in accordance with approval date of this request. The agreements will renew
on an annual basis thereafter. The renewals do not require specific City Council approval as long as
sufficient funds have been appropriated.
RENEWAL TERMS - The Texas Department of Information Resources Contracts (DIR) Agreement
may be renewed annually for four (4) one-year terms for the same annual amount. The Interlocal
Purchasing System Cooperative Contracts may be renewed for one-year for the same annual amount.
The OMNIA Partners may be renewed for three (3) one-year terms the the same annual amount. The
renewals do not require specific City Council approval as long as sufficient funds have been
appropriated.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current capital and operating budgets,
as previously appropriated, in the ITS Capital Projects Funds for the Technology Infrastructure-IT and
the General Fund to support the approval of the above recommendation and exection of the purchase
agreements. Prior to any expenditure being incurred, the Information Technology Services
Department has the responsibility to validate the availability of funds.
TO
Fund Department Account Project Program I Activity I Budget Reference # Amount 1
ID ID Year (Chartfield 2) �
Submitted for City Manager's Office by_
Originating Department Head:
Additional Information Contact:
ATTACHMENTS
Valerie Washington (6192)
Kevin Gunn (2015)
Kevin Gunn (2015)
041NFRASTRUCTURE MULTI-COOP funds availability,pdf (CFW Internal)
FID Template Multi Coop Dec2022.x1sx (CFW Internal)
Form 1295 Certificate 100986599 - NETSYNC.pdf (CFW Internal)
Form 1295 Certificate 100987319 CoFW DIR-TSO-4167 Presidio.pdf (CFW Internal)
Form 1295 Certificate 100987322 CoFW DIR-TSO-3763 Presidio.pdf (CFW Internal)
Form 1295 Certificate 100987323 CoFW DIR-TSO-4299 Presidio.pdf (CFW Internal)
Form 1295 Certificate 100987325 CoFw DIR-TSO-4288-Presidio.pdf (CFW Internal)
Form 1295 Certificate City of Ft Worth 2022-96353VWVf.pdf (CFW Internal)
Form 1295 Certificate of Interested Eplus.pdf (CFW Internal)