HomeMy WebLinkAboutContract 59300-A1First Amendment to Fort Worth City Secretary Contract No. 59300 Page 1 of 2
FIRST AMENDMENT TO
FORT WORTH CITY SECRETARY CONTRACT NO. 59300
This First Amendment to Fort Worth City Secretary Contract No. 59300 (“First
Amendment”) is made between the City of Fort Worth (“Fort Worth”), a municipal corporation
and Geo exus Technologies, a limited liability company (“Vendor”).
WHEREAS, Fort Worth and Vendor entered into an Agreement identified as Fort Worth
City Secretary Contract No. 59300 beginning April 26, 2024 (the “Agreement”); and
WHEREAS, it is the collective desire of both Fort Worth and Vendor to amend the
Agreement to correct the term dates and make them match the authorized term dates on M&C 23-
0204;
NOW THEREFORE, known by all these present, Fort Worth and Vendor, acting herein by
the through their duly authorized representatives, agree to the following terms, which amend the
Agreement as follows:
1. The Agreement is hereby amended by correcting the Agreement term to commence
on July 1, 2023 and end on June 30, 2024, as it is stated on the authorizing M&C 23-0204;
2. All other terms, provisions, conditions, covenants and recitals of the Agreement not
expressly amended herein shall remain in full force and effect.
[Signature Page Follows]
First Amendment to Fort Worth City Secretary Contract No. 59300 Page 2 of 2
Executed effective as of the date signed by the Assistant City Manager below.
FORT WORTH:
City of Fort Worth
By: ___________________________
Name: Fernando Costa
Title: Assistant City Manager
Date: ___________________________
Approval Recommended:
By: ______________________________
Name: Christopher Harder
Title: Director, Water Department
Attest:
By: ______________________________
Name: Jannette Goodall
Title: City Secretary
Contract Compliance Manager:
By signing I acknowledge that I am the person
responsible for the monitoring and
administration of this contract, including
ensuring all performance and reporting
requirements.
By: ______________________________
Name: Jeffrey Ryan
Title: IT Manager, Water Department
Approved as to Form and Legality:
By: ______________________________
Name: Taylor Paris
Title: Assistant City Attorney
VENDOR:
Geonexus Technologies, LLC
By:
Name: William Heise
Title: Founder & CEO
Date: ____________________________
CITY COUNCIL AGENDA
Create New From This M$C
DATE:
CODE
3/21/2023 REFERENCE
N O..
G TYPE:
**M&C 23-
0204
CONSENT
LOG NAME:
PUBLIC
HEARING:
60GEONEXUS
TECHNOLOGIES, LLC
NO
FORT��'URTH
-��-
SUBJECT: (ALL) Authorize a Sole Source Agreement with Geonexus Technologies, LLC. for Software,
Licensing, Maintenance and Support, Mapping Solutions, and Professional Services
Utilized by the Water Utility's Enterprise Asset Management Program for an Annual
Amount of $166,699.92
RECOMMENDATION:
It is recommended that the City Council authorize a Sole Source Agreement with Geonexus
Technologies, LLC. to continue using record synchronization software, licensing, maintenance and
support, mapping integration solutions, and professional services utilized by the Water Utility for an
annual amount of $166,699.92.
DISCUSSION:
The Field Operations group for the Water Utility has utilized the current work order system and asset
enterprise asset management system, Maximo Application Suite, since 2005. After a series of system
upgrades in 2016 and 2018, the Utility has utilized additional, bolt-on applications and solutions using
Geonexus Technologies products that provide asset management records import and synchronization
from the geographic information systems (GIS). Geonexus Technologies tolls also provide
implementation of mapping solutions used to access work order and asset records through online
mapping applications from the field. These services have been provided under the prior contracts for
the Maximo program approved under Mayor and Council Communication (M&C) C-27349. These
contracts will expire in 2023. If approved, the new agreement with Geonexus Technologies, LLC. will
allow the Water Utility the ability to continue utilizing current database-to-GIS asset synchronization
workflows as well as all integrated mapping application access and licensing. These tools facilitate the
Utility's field personnel to have ability to view, manage, and complete 100,000+ work orders involving
over 1 million synchronized assets and 450+ users.
ADMINISTRATIVE CHANGE ORDER
An administrative change order or increase may be made by the City Manager in the amount up to the
maximum allowed under state law and the City Code and does not require specific City Council
approval as long as sufficient funds have been appropriated.
Funding is budgeted in the Water and Wastewater IT Services Department's other contractual
services account within the Water and Sewer Fund.
AGREEMENT TERM
This Agreement will commence July 1, 2023 and end on June 30, 2024.
RENEWAL OPTIONS
This Agreement will have four one-year renewal options.
DVIN
The Water Department was approved for a sole source exemption by the Legal Department.
Therefore, the business equity goal requirement is not applicable.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that upon of the recommendation, funds are available in the current
operating budget, as previously appropriated, in the Water and Sewer Fund. Prior to an expenditure
being incurred, the Water Department has the responsibility to validate the availability of funds.
FROM
Fun� Department Account Project Program Activity Budget Reference # Amount
� ID ID Year (Chartfield 2) ,
Submitted for City Manager's Office by_
Originating Department Head:
Additional Information Contact:
Dana Burghdoff (8018)
Chris Harder (5020)
Jeff Ryan (8539)
ATTACHMENTS
Geonexus-Form 1295.pdf (CFW Internal)
60GEONEXUS TECH.docx (CFW Internal)
60GeoNexus Technologies, LLC FID TABLE.xlsx (CFW Internal)
Approved DVIN Waiver for GeoNexus 2023.pdf (CFW Internal)
APPROVED Geonexus Chapter 252 Exemption Form Final.pdf (Public)
Conflict of Interest Questionnaire-GNX.pdf (Public)
Routing and Transmittal Slip
Water
DOCUMENT TITLE:
Department
First Amendment of CSC 59300 - Ge exus
M&C:CPN:CSO: 59300 DOC #:
TO:APPROVER INITIALS
Rick Lisenbee - Approver
William Heise - Signer
Jeff Ryan - Signer
Shane Zondor - Approver
Jan Hale – Approver
Chris Harder - Signer
Taylor Paris - Signer
Fernando Costa - Signer
Ron Gonzales - Approver
Jannette Goodall - Signer
Allison Tidwell – Form Filler
Charmaine Baylor - Acceptor
Action Required:
As Requested
For Your Information
× Signature/Routing and/or Recording
Comment
File
FOR CMO USE ONLY: Routing to CSO x YES NO
EXPLANATION
Please approve/sign this first amendment of the Geonexus agreement, CSC 59300. This agreement provides the
subscriptions and records synchronization services that are used to ensure synchrony between asset records in
geographic information systems (GIS) and the maintenance records within the Water Utility’s Maximo work order
system. These services include records synchronization subscriptions, software/cloud frontend user access, server
subscriptions, and work order/asset management database hosting.
The contract mistakenly stated that the commencement date would be the date it was signed by the Assistant City
Manager, however M&C 23-0204 authorized the initial term to be July 1, 2023 through June 30, 2024. This
amendment corrects the term, and brings it back into alignment with the licensing.
There is no change to the contract funding.
If you have any questions or concerns, feel free to call or email me.
Charmaine Baylor
Sr. IT Business Planner
Fort Worth Water Department
Phone: 817-392-6629
Email: charmaine.baylor@fortworthtexas.gov