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HomeMy WebLinkAboutContract 58666-A1CSC No. 58666-Al AMENDMENT NO. 1 TO CITY OF FORT WORTH CONTRACT 58666 This Amendment is entered into by and between the City of Fort Worth ("City"), and Site Partners LLC dba Site Barricades ("Vendor"). City and Vendor may be referred to individually as a Party and collectively as the Parties. WHEREAS, on December 28, 2022, the Parties entered into City Secretary Contract 58666 (M&C 22-0916) in the amount of $241,380.00 for Vendor to provide rental barricade equipment for City departments ("Agreement"); WHEREAS, the contract authorization provides for four renewals with increasing contract amounts and the Parties exercised the first renewal (CSC No. 58666 R-1) in an amount of $289,380.00, effective November 13, 2023; and WHEREAS, it has become necessary for the Parties to amend the Agreement, as renewed, to increase the spending authority amount; NOW, THEREFORE, the Parties, acting herein by the through their duly authorized representatives, amend the Agreement, as renewed, as follows: 1. Paragraph 3, Compensation, shall be amended to provide that the compensation for the Agreement, as renewed shall be an amount up to Three Hundred Sixty -One Thousand, Seven Hundred Twenty -Five Dollars ($361,725.00). 2. All other provisions of the Agreement, as renewed, including the remainder of Paragraph 3, Compensation, which are not expressly amended herein shall remain in full force and effect. ACCEPTED AND AGREED: CITY OF FORT WORTH: By: Date: Name: Fernando Costa Title: Assistant City Manager APPROVAL RECOMMENDED: By: Christopher Hfider (Apr 22, 2024 13:28 CDT) Name: Christopher Harder Title: Director CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: Name: Regina ones Title: Contract Compliance Specialist OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX ATTEST: �opvvnpL �a 0,,8 1 0 pa i 0a aIl�"4 q �V szo By: ,n �_L.` Name: Jannette Goodall na Title: City Secretary APPROVED AS TO FORM AND LEGALITY: By: Douglas Black (Apr 24, 2024 09:14 CDT) Name: Doug Black Title: Assistant City Attorney CONTRACT AUTHORIZATION: M&C: 22-0916 (original contract awari) Vendor: Site Partners, LLC dba Site Barricades Name:Klhy Metzger Title: Office Manager OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX City of Fort Worth, Texas Mayor and Council Communication DATE: Tuesday, November 8, 2022 REFERENCE NO.: **M&C 22-0916 LOG NAME: 13P ITB 22-0206 TRAFFIC BARRICADE EQUIPMENT RENTALAW WATER SUBJECT: (ALL) Authorize the Execution of Non -Exclusive Purchase Agreements with AWP, Inc. dba Area Wide Protective, Buyers Barricades, Inc., and Site Partners, LLC dba Site Barricades for the Rental of Traffic Barricade Equipment for the Water Department in a Combined Annual Amount Up to $603,450.00 for the Initial Term and Authorize Four, One -Year Renewals in the Amount of $724,140.00 for the First Renewal, $868,968.00 for the Second Renewal, $1,042,762.00 for the Third Renewal, and $1,251,314.00 for the Fourth Renewal RECOMMENDATION: It is recommended that the City Council authorize the execution of non-exclusive purchase agreements with AWP, Inc. dba Area Wide Protective, Buyers Barricades, Inc., and Site Partners, LLC dba Site Barricades for the rental of traffic barricade equipment for the Water Department in a combined annual amount up to $603,450.00 for the initial term and authorize four, one-year renewals in the amount of $724,140.00 for the first renewal, $868,968.00 for the second renewal, $1,042,762.00 for the third renewal, and $1,251,314.00 for the fourth renewal. DISCUSSION: The Water Department approached the Purchasing Division for assistance with securing an agreement for the rental of traffic barricade equipment to ensure the safety of worksites and road work crews throughout the City of Fort Worth. Purchasing issued an Invitation to Bid (ITB) that consisted of detailed specifications regarding the requirements for the traffic barricade equipment, and delivery procedures. The ITB was advertised in the Fort Worth Star -Telegram on August 25, 2022, August 31, 2022, September 7, 2022, and September 14, 2022. The City received four responses. However, upon evaluation, one bidder, Total Highway Maintenance, LLC did not score at least 50\% or more of the total available points for technical criteria and, therefore, were not qualified to receive pricing points. An evaluation panel consisting of representatives from the Water and Transportation and Public Works Departments reviewed and scored the submittals using Best Value criteria. The individual scores were averaged for each of the criteria and the final scores are listed in the table below. Bidders Evaluation Factors a b c d Total score AWP, Inc. dba Area 12.00 Wide Protective 7.50 11.67 0.00 31.17 Buyers Barricades, Inc. 13.33 7.50 15.00 28.84 64.67 Site Partners, LLC dba Site Barricades 10.00 7.50 14.17 40.00 71.67 Total Highway Maintenance, LLC 12.67 Best Value Criteria: 7.50 7.50 x Bidder did not meet technical points; therefore, cost was not evaluated. a. Contractor's Certifications & Experience b. Contractor's References c. Contractor's approach to deliver and pick-up the equipment and the availability to do so in the timeframe specified d. Cost of service After evaluation, the panel concluded that AWP, Inc. dba Area Wide Protective, Buyers Barricades, Inc., and Site Partners, LLC dba Site Barricades presented the best value for the City. Therefore, the panel recommends that Council authorize these agreements with AWP, Inc. dba Area Wide Protective, Buyers Barricades, Inc., and Site Partners, LLC dba Site Barricades. Based on the department's anticipated usage, staff recommends multiple non-exclusive agreements be awarded to the listed vendors to ensure demands are met in a timely manner. Under these non-exclusive agreements, the department will order services according to lowest cost and availability. Staff certifies that the recommended vendors bid met specifications. Due to market volatility caused by supply chain disruptions, it may be necessary to increase the total compensation for each annual renewal term. Therefore, it is recommended that Council authorize a total compensation increase for the renewal terms, if exercised, of 20\% each year. The total compensation for the initial term of the contracts shall not exceed $603,450.00, $724,140.00 for the first renewal, $868,968.00 for the second renewal, $1,042,762.00 for the third renewal, and $1,251,314.00 for the fourth renewal. Funding is budgeted in the Equipment Lease accounts in the Wastewater Warehouse and Water Warehouse Department's within the Water & Sewer Fund. DVIN-BE: A waiver of the goal for Business Equity subcontracting requirement is approved by the DVIN- BE, in accordance with the Business Equity Ordinance, because the purchase of goods or services is from sources where subcontracting or supplier opportunities are negligible. AGREEMENT TERMS: Upon City Council approval, this agreement shall begin upon execution and expire one year from that date. RENEWAL TERMS: This agreement may be renewed for four additional, one-year terms. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term. ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. FISCAL INFORMATION / CERTIFICATION: The Director of Finance certifies that upon approval of the recommendation, funds are available in the current operating budget, as appropriated, in the Water and Sewer Fund. Prior to an expenditure being made, the Water Department has the responsibility to validate the availability of funds. BQN\\ FUND IDENTIFIERS (FIDs): TO Fund Department ccount Project Program ctivity Budget Reference # mount ID ID Year (Chartfield 2) I FROM Fund Department (Account Project Program ctivity Budget Reference # Amount ID ID Year (Chartfield 2) CERTIFICATIONS: Submitted for City Manager's Office by: Reginald Zeno (8517) Dana Burghdoff (8018) Originating Department Head: Additional Information Contact: Reginald Zeno (8517) Christopher Harder (5020) Anthony Rousseau (8338) Alyssa Wilkerson (8357) ATTACHMENTS 1. 13P ITB 22-0206 TRAFFICE BARICADE EQUIP RENTAL AW WATER.docx (CFW Internal) 2. Business Equity Waiver.pdf (CFW Internal) 3. FID TABLE FOR BARRICADES 7-7-22.pdf (CFW Internal) 4. Form 1295- AWP, Inc. dba Area Wide Protective.pdf (CFW Internal) 5. Form 1295- Buyers Barricades, Inc..pdf (CFW Internal) 6. Form 1295- Site Partners LLC dba Site Barricades.pdf (CFW Internal) 7. SAMs Report- Buyers Barricades, Inc..pdf (CFW Internal) 8. SAMs Report- Site Partners, LLC.pdf (CFW Internal) 9. SAMs Report-AWP, Inc..pdf (CFW Internal) CERTIFICATE *F 0NTERESTE I PARTIES FORM 1295 1 of 1 Complete Nos. 1 - 4 and 6 if there are interested parties. Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties. OFFICE USE ONLY CERTIFICATION OF FILING Certificate Number: 2022-944922 Date Filed: 10117/2022 Date Acknowledged: 1 Name of business entity filing form, and the city, state and country of the business entity's place of business. Site Partners, LLC Fort Worth, TX United States 2 Name of governmental entity or state agency that is a party to the contract for which the form is being filed. City of Fort Worth Water Dept 3 Provide the identification nurnber used by the governmental entity or state agency to track or identify the contract, and provide a description of the services, goods, or other property to be provided under the contract. ITS 22-0206 Traffic Barricade Traffic Barricade Rental 4 Name of Interested Party City, State, Country (place of business) Nature of interest (check applicable) Controlling Intermediary 5 Check only if there is NO Interested Party. X 6 UNSWORN DECLARATION ���J /� ` �/ e - L ?.QQ , and my date of birth is 8 /% 1 / j77 /ry My name is (/(/1 a<" My address is /y9 g iL�� ra y 1)04" , grc.rlesorr,Trc, 7 ooa8 . . (street) (city) (state) (zip code) (country) I declare under penalty of perjury that the foregoing is true and correct. ..----- Executed in /a/ran i' County, State of ITOCAS , on the %? day of ©d , 20 . (month) (year) Signature f authorized ag of ontracting business entity (Declarant) Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V3,5.1.8b4250f1