HomeMy WebLinkAboutContract 59625-R1CSC No. 59625-R1
CITY OF FORT WORTH
CONTRACT RENEWAL NOTICE
April 15, 2024
DNA Labs International, Inc.
Attn: Allison Nunes, COO & Laboratory Director
700 W. Hillsboro Boulevard, Building 3
Deerfield Beach, FL 33441
Re: Contract Renewal Notice
Fort Worth City Secretary Contract No. 59625 ("Contract")
First Renewal Term: June 16, 2024 to June 15, 2025
The current term of the above -referenced Contract with the City of Fort Worth expires on
June 15, 2024 ("Expiration Date"). Pursuant to the terms of the Contract, contract renewals are by
the mutual consent of the parties for up to four (4) one-year renewal terms. This letter memorializes
the collective desire of the parties to renew the Contract for its first renewal term, which will begin
immediately after the Expiration Date and continue for one (1) year thereafter. All other terms and
conditions of the Contract remain unchanged.
Please return this signed acknowledgment letter, along with a current copy of your
insurance certificate reflecting the City of Fort Worth as the Holder, to the address set forth
below acknowledging receipt of the Contract Renewal Notice.
Please log onto PeopleSoft Purchasing at http://fortworthtexas.gov/purchasing to ensure
that your company information is correct and up-to-date.
If you have any questions concerning this Contract Renewal Notice, please contact me at
the telephone number listed below.
Sincerely,
Kimber .klCCen
Kimber Allen
Contract Compliance Specialist
Kimberly.Allengfortworthtexas.gov
817-392-4481
Contract Renewal — CSC 59625-RI
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
CSC No.
ACCEPTED AND AGREED:
CITY OF FORT WORTH
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CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and
administration of this contract, including
ensuring all performance and reporting
requirements.
By: ���Az"u.' LrY1(2.4J
By: WilliamJohnson ( r 17, 202416:48 CDT)
Name: William Johnson
Title: Assistant City Manager
Date: Apr 17, 2024
APPROVAL RECOMMENDED:
Wit.' -
Name: Loraine Coleman
Title: Administrative Services Manager
APPROVED AS TO FORM AND
LEGALITY:
By: i q�.
By: Robert Andre ge'(Apr17,202415:46CDT)
Name: Robert A. Alldredge, Jr.
Title: Executive Assistant Chief
ATTEST:
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By:
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Name: Trey Qualls
Title: Assistant City Attorney
CONTRACT AUTHORIZATION:
M&C: 23-0455
Date Approved: 6/13/2023
Form 1295 Certification No.: 2023-1009275
Name: Jannette S. Goodall
Title: City Secretary
DNA LABS INTERNATIONAL, INC.
.ail /14derL
By:
Name: Allison Nunes
Title: COO & Laboratory Director
Contract Renewal — CSC 59625-R1
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
M&C Review Page 1 of 3
CITY COUNCIL AGENDA
Create New From This M&C
DATE: 6/13/2023 REFERENCE
NO.:
CODE:
SUBJECT:
**M&C 23-
0455
P TYPE: CONSENT
LOG NAME:
PUBLIC
HEARING:
(ALL) Authorize Non -Exclusive Purchase Agreements with Signature Science, LLC and
DNA Labs International for Additional Evidence Screening and DNA Testing in an
Annual Amount Up to $1,089,308.00 for the Initial Term and Authorize Four One -Year
Renewals for the Police Department
Official site of the City of Fort Worth, Texas
FORT i1
13P RFP 23-0049
ADDITIONAL EVIDENCE AND
DNA TESTING JF PD
NO
RECOMMENDATION:
It is recommended that the City Council authorize non-exclusive purchase agreements with Signature
Science, LLC and DNA Labs International for additional evidence screening and DNA
testing in an annual amount up to $1,089,308.00 for the initial term and authorize four one-year
renewals for the same annual amount for the Police Department.
DISCUSSION:
The Police Department approached the Purchasing Division to procure an agreement for additional
evidence screening and DNA testing Services from multiple accredited laboratories to conduct
evidence screening and Deoxyribonucleic Acid (DNA) testing on forensic casework (homicides,
sexual assaults, robberies, aggravated assaults, arson, burglaries, etc.). Additional vendors are
needed to supply the City's needs for testing sexual assault kits and other items of evidence. This will
help decrease the existing backlog of cases that require DNA processing. In order to procure these
services, Purchasing staff issued Request for Proposal (RFP) No. 23-0049. The RFP consisted of
detailed specifications describing the City's various laboratory tests and their requirements.
The bid was advertised in the Fort Worth Star -Telegram on March 15, 2023, March 22, 2023, and
March 29, 2023. The City received two (2) responses.
An evaluation panel consisting of representatives from the Police Department reviewed and scored
the submittal using Best Value criteria. The individual scores were averaged for each of the criteria
and the final scores are listed in the table below. No guarantee was made that a specific amount of
services would be purchased.
Bidders
Evaluation Factors
Rank
a
b
c
d
Total Score
Signature Science, LLC
13.33
19.00
12.00
35.00
79.33
1
DNA Labs International
14.67
21.00
12.50
5.00
53.17
2
Best Value Criteria:
a. Contractor's Qualifications
b. Contractor's Ability to Meet Scope of Work
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M&C Review Page 2 of 3
c. Contractor's Experience and References
d. Cost
After evaluation, the panel concluded that Signature Science, LLC and DNA Labs
International presented the best value to the City. Therefore, the panel recommends that Council
authorize non-exclusive agreements for evidence screening and DNA testing services to Signature
Science, LLC and DNA Labs International. Staff certifies that the recommended vendors met the bid
specifications.
Historically, funding for these services has come from various formula (non-competitive) grants
including the Bureau of Justice Assistance FY22 Capacity Enhancement and Backlog Reduction
(CEBR) Grant, FY21 CEBR Grant, FY20 CEBR Grant, etc. In April 2023, the City applied for the
Fiscal Year 2023 DNA Capacity Enhancement for Backlog Reduction Program Grant in an amount up
to $800,000.00. (Mayor and Council Communication (M&C) 23-0266) If received, this grant could be
used to fund services covered by the agreements authorized through this M&C, including eligible
expenses, including but not limited to personnel, supplies, equipment, training, and contractual
services.
This M&C authorizes annual spending authority up to $1,089,308.00, which is based on previous
annual spending over the last 10 years; however, upon approval of this M&C, the agreements will be
executed in the amount of $577,735.00, which represents the funding available for this purpose
through the FY22 Capacity Enhancement and Backlog Reduction Grant. When FY23 grant funding is
awarded & received, the agreements' spending authority will be increased to reflect the then -current
available funding up to $1,089,308.00.
FUNDING: The maximum amount allowed under these agreements will be $1,089,308.00; however,
the actual amount used will be based on the need of the Department and available budget.
Department
Estimated Annual Amount
Account Name
Police
$1,089,308.00
Consultant & Other Professional Service
Funding is budgeted in the Police Department's Grant Operating Federal Fund for the purpose of
funding the DNA CEBR FY22 project, as appropriated.
DIVERSITY AND INCLUSION (DVIN) - A waiver of the goal for Business Equity subcontracting
requirement is approved by the DVIN-BE, in accordance with the Business Equity Ordinance,
because the purchase of goods or services is from sources where subcontracting or supplier
opportunities are negligible.
AGREEMENT TERMS: Upon City Council approval, this agreement shall begin upon execution and
expire one year from that date.
RENEWAL TERMS: The agreement may be renewed four additional one-year terms. This action
does not require specific City Council approval provided that the City Council has appropriated
sufficient funds to satisfy the City's obligations during the renewal term.
ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by
the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does
not require specific City Council approval as long as sufficient funds have been appropriated.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating budget, as
previously appropriated, in the Grants Operating Federal Fund for the DNA CEBR FY22 project to
support the approval of the above recommendation and execution of purchase agreements. Prior to
an expenditure being incurred, the Police Department has the responsibility to validate the availability
of funds.
BQN\\
TO
Fund
Department
ID
Account
Project
ID
Program
Activity
Budget
Year
Reference #
(Chartfield 2)
Amount
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M&C Review Page 3 of 3
FROM
Fund
Department
ID
Account
Project
ID
Program
Activity
Budget
Year
Reference #
(Chartfield 2)
Amount
Submitted for City Manager's Office by
Originating Department Head:
Additional Information Contact:
Reginald Zeno (8517)
Fernando Costa (6122)
Reginald Zeno (8517)
Neil Noakes (4212)
Jo Ann Gunn (8525)
Jesus Fernandez (6467)
ATTACHMENTS
1295 Form - DNA Labs International.pdf (CFW Internal)
1295 Form - Signature Science, LLC.pdf (CFW Internal)
Waiver.pdf (CFW Internal)
http://apps.cfwnet.org/council_packet/mc_review.asp?ID=31083&councildate=6/13/2023 4/12/2024