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Home My WebLink AboutContract 60481-A1R1CSC No. 60481-A1R1 FIRST AMENDMENT AND FIRST RENEWAL TO CITY SECRETARY CONTRACT NO. 60481 This Amendment and Renewal is executed by and between the City of Fort Worth (hereafter "City"), a home rule municipality, and Twincrest, Inc. (hereafter "Vendor"). City and Vendor are each individually referred to herein as a "Party" and collectively as the "Parties." WHEREAS, on November 14, 2023 the Parties entered into City Secretary Contract No. 60481 for Vendor to purchase sign materials ("Agreement/Contract"); WHEREAS, the Parties wish to amend the Agreement to replace Exhibit A with an updated Price Schedule illustrating the new Scope of Services and Quotes; and WHEREAS, the Parties further agree to renew the Agreement for its first renewal term. NOW, THEREFORE, the Parties, acting herein by the through their duly authorized representatives, enter into the following agreement: 1. AMENDMENTS TO AGREEMENT Exhibit A of the Agreement is deleted in its entirety and replaced with the updated, attached Exhibit A. 2. RENEWAL This Agreement is hereby renewed for its Second Renewal Term, effective April 1, 2024 and expiring on March 31, 2025. 3. ALL OTHER TERMS SHALL REMAIN THE SAME All other provisions of the Agreement which are not expressly amended herein shall remain in full force and effect. 4. ELECTRONIC SIGNATURE This Amendment and Renewal may be executed in multiple counterparts, each of which shall be an original and all of which shall constitute one and the same instrument. A facsimile copy or computer image, such as a PDF or tiff image, or a signature, shall be treated as and shall have the same effect as anoriginal. CSC 60481, Amendment 1/Renewal 1 Page 1 of 3 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX ACCEPTED AND AGREED: By: O'� Date: Name: Jesica McEachern Title: Assistant City Manager Apr 22, 2024 APPROVAL RECOMMENDED: By: Lauren Prieur (Apr 21, 2024 22:01 CDT) Name: Lauren Prieur Title: Director, Transportation & Public Works Department ATTEST: By: Name: Jannette S. Goodall Title: City Secretary CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. xam.ti.7. vary By: Name: Anthony Vasquez Title: Transportation & Public Works, Superintendent APPROVED AS TO FORM AND LEGALITY: By: ad, Amok Name: Jeremy Anato-Mensah Title: Assistant City Attorney CONTRACT AUTHORIZATION: M&C: 23-0917 VENDOR: e: Jackie Jameson Title: Territory Manager CSC 60481, Amendment 1/Renewal 1 Page 2 of 3 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX EXHIBIT A PRICE SCHEDULE CSC 60481, Amendment 1/Renewal 1 Page 3 of 3 WAVETRONIX Part Number Description Unit List Price Discount Discounted Price Additional Discount Final Price Expanse - Sensors 20% 20% 101-0479 XP21 4-Approach Radar Sensor (Includes Bracket, Surge and Connector) ea c,15,370.00 $12,296.00 $6,505.60 18% $10,083.00 ` $5,360.00 101-0451 XP20 Radar Sensor (Includes Surge and Connector) ea $8,132.00 18% Expanse - Devices 102-0439 2-Port Arc (Surge Not Included) ea f $8,132.00 20% 20% 20% 20% 20% 20% 20% 20% 20% 20% 20% _ $6,505.60 i $328.00 $328.00 11.6,505.60 W8,870.40 • $328.00 $328.00 . $328.00 $328.00 ip $32.00 $14.40 18% 18% 18% $5,335.00 $269.00 $269.00 $5,335.00 $7,274.00 $269.00 $269.00 $269.00 $269.00 $27.00., $12.0J 102-0480 Arc Surge (Original 2-Port Arc) ea I $410.00, 102-0525 SmartSensor Surge (Original 2-Port Arc) ea $410.00 102-0597 Expanse Arc2 (Surge Not Included) ea $8,132.001 18% 18% 102-0594 Expanse Arc6 (Surge Not Included) ea $11,088.001 102-0564 Arc Surge (Arc2 & Arc6) ea $410.00 18% 18% 102-0562 SmartSensor Surge (Arc2 & Arc6) ea $410.00 102-0482 XP20 Surge ea $410.00 18% 18% 102-0483 XP21 Surge ea $410.00 102-0537 Arc FRS Expanse Link spring cage connector kit ea $40.00 18% 18% 102-0481 Arc Surge Blank Cover ea $18.00 Expanse - Mounts 101-0457 XP20 Sensor Mounting Bracket ea i,680.00 20% 20% 20% 20% 20% 781.60 18% 18% $ $64-rir 101-0461 Expanse, 36" sensor mount ea c,977.00 102-0485 2 Port Arc Nema side mount bracket ea $77.00 $61.60 18% $51.00 102-0486 2 Port Arc 19" rack bracket ea I $77.00 $61.60 18% $51.00 102-0487 Arc Mount to top or bottom of Fiberglass cabinet ea $64.00 $51.20 18% $42.00 Expanse - Cable 101-0463 Expanse Link S Cable - 5000 ft. ea $30,261.00 $6,055.00 20% 20% 20% 20% 20% 20% 20% $24,208.80 ghi$4,844.00 W2,424.00 . $132.00 W1,808.00 11,3,615.20 W18,066.40 18% 18% 18% 18% 18% 18% 18% $19,852.00 $3,973.00 $1,988.00 $109.00 $1,483.00 $2,96_111 $14,$1= 101-0464 Expanse Link S Cable - 1000 ft. ea 101-0465 Expanse Link S Cable - 500 ft. ea $3,030.00 101-0467 Expanse M12-T Push Lock Cable Connector ea $165.00 101-0468 Expanse Link Cable - 500 ft. ea $2,260.00 101-0469 Expanse Link Cable - 1000 ft. ea $4,519.00 101-0470 Expanse Link Cable - 5000 ft. ea $22,583.00 SmartSensor - Sensors 101-0403 SmartSensor HD w/ rotating backplate ea $9,920.00 $9,819.00 $10,246.00 20% 20% 20% 20% 20% 20% 20% EL $7,936.00 111$7,855.20 W8,196.80 11.5,204.80 W6,602.40 VP$5,919.20 $6,148.00 18% $6,508.01 $6,442.01 $6,722.01 $4,268.00 $5,414.00 $4,854.00 101-0415 SmartSensor HD ea 18% 18% 18% 18% 101-0416 SmartSensorHDw/retrofit ea SS-105V SmartSensor V ea $6,506.00 SS-200E SmartSensor Advance Extended Range ea $8,253.00 SS-200V SmartSensor Advance ea $7,399.00 18% SS-225 SmartSensor Matrix ea $7,685.00 18% $5,042.00 SmartSensor - Mounts 101-0437 SmartSensor Mount, 36" pipe ea $572.00 $1,382.00 20% 20% 20% 20% 20% 20% 20% 20% 20% 20% 20°/" $457.60 `$1,105.60 $241.60 . $155.20 $357.60 . $204.80 $72.80 • $104.00 $28.80 . $288.80 $255.20 18% $376.00 $907.00 $199.00 $128.00 $294.00 $168.00 $60.00 $86.00 $24.00 $237.00 $210.00 101-0456 Rotative Extended Arm Gantry Mount ea 18% 18% 101-0462 SmartSensor Mount, Span Wire Mount ea $302.00 101-0471 Snow Visor with integrated rotating backplate ea $194.00 18% 18% 101-0478 SmartSensor Triaxial Mount ea $447.00 102-0453 SmartSensor Mini Junction Box ea $256.00 18% 18% 360-0129 Misc Mech, bracket, aluminum, knuckle ea $91.00 360-0177 Sensor Backplate-Full Rotation ea $130.00 18% 18% 360-0283 SmartSensor Advance Viewfinder ea $36.00 SS-611 SmartSensor Mount ea $361.00 18% 18% SS-710 Sensor Cable Junction Box ea $319.00 Part Number Description Unit List Price Discount Discounted Price Additional Discount Final Price SmartSensor - Cable 101-0401 SmartSensor V Cable with 16-26, RS485, RS232, and Power Connectors ea $643.00 20% $514.40 lb $472.00 Mr1,640.80 18% 18% 18% $422.00 $388.00 w _ $1,346.00 , $118.00 , $64.00 I $380.00 ` $53.00 , $125.00 , $308.00 $3.30 101-0402 SmartSensor Cable with 12-10, RS232, and Power Connectors ea $590.00 20% 101-0448 Bulk 6-Conductor Cable Spoo1500' ea $2,051.00 20% 205-0031 Cable Back shell for Matrix Cable ea $179.00 20% . $143.20 18% $77.60 18% 205-0032 Cable Connector and Pins for Matrix Cable ea $97.00 20% $579.00 20% 310-0412 Cable, 40', 12-10 pin, RS-232/RS-485 Split Y-Cable ea . $463.20 18% $64.00 18% 360-0229 Sensor side connector ea $80.00 20% I $190.00 20% SS-703 26 Pin Female Connector ea . $152.00 18% $375.20 18% SS-704 SS-704 Base Price for Custom Length Connectorized Cable Multiply entire custom cable length by applicable factor (base price + factor = total custom connectorized cable price) Setup fee per foot $469.00 20% $5.00 20% $4.00 18% SS-704-006 SmartSensor 6-Conductor Cable - 6' ea $198.00 20% 18% $130.00 1 $183.00 ` $242.00 , $306.00 , $366.00 $428.00 $3.30 $2,184.00 $10,922.00 $308.00 $3.30 $187.00 - $294.00 , $347.00 , $405.00 , $470.00 SS-704-020 SmartSensor 6-Conductor Cable - 20' ea $278.00 20% Or $222.40 18% $294.40 18% SS-704-040 SmartSensor 6-Conductor Cable - 40' ea $368.00 20% SS-704-060 SmartSensor 6-Conductor Cable - 60' ea $465.00 20% . $372.00 18% $445.60 18% SS-704-080 SmartSensor 6-Conductor Cable - 80' ea $557.00 20% SS-704-100 SmartSensor 6-Conductor Cable - 100' ea $652.00 20% 21.60 18% SS-705 SmartSensor 6-Conductor Cable-100' increments -non connectorized (up to 5000') ft $5.00 20% 4.00 18% 1111$2,663.20 18% $13,318.40 18% SS-705-001 Bulk 6-Conductor Cable Spool 1000' ea $3,329.001 20% $16,648.00' 20% $469.00 20% $5.00 20% SS-705-002 SS-706 SS-706 Bulk 6-Conductor Cable Spool 5000' Base Price for Custom Length Connectorized Cable Multiply entire custom cable length by applicable factor (base price + factor = total custom connectorized cable price) ea Setup fee per foot di. $375.20 18% $4.00 18% . $227.20 18% $357.60 18% $284.00 20% SS-706-020 SmartSensor 8-Conductor Cable - 20' ea SS-706-040 SmartSensor 8-Conductor Cable - 40' ea $447.00 20% SS-706-060 SmartSensor 8-Conductor Cable - 60' ea $528.00 20% . $422.40 18% $492.80 18% SS-706-080 SmartSensor 8-Conductor Cable - 80' ea $616.00 20% SS-706-100 SmartSensor 8-Conductor Cable - 100' ea $715.00 20% . $572.00 18% $4.00$3.30 1 8 0/o SS-707 SmartSensor 8-Conductor Cable-100' increments -non connectorized (up to 5000') ft o $5.00 20% SS-707-001 Bulk 8-Conductor Cable Spool 1000' ea $4,244.00 20% , 95.20 18% 16,960.00 18% . $741.60 18% $228.80 18% $2,785.00 ! $13,908.00 I $609.00 I $188.00 $188.00 SS-707-002 Bulk 8-Conductor Cable Spool 5000' ea $21,200.00 20% $927.00 20% SS-708-100 SmartSensor 8-Conductor Cable - 100' ea SS-709 8 pin Female Connector ea $286.00 20% SS-712 10 Pin Female Connector ea 286.00 20% $228.80, 18% Click - Devices 102-0402 Click 600 ea . , :1.00 20% 2,784.80 18% W4,099.20 18% 1E6,148.00 18% $288.80 18% $2,284.00 , $3,362.00 , $5,042.00 , $237.00 ` $51.00 $64.00 102-0416 Click650 ea $5,124.00 20% 102-0451 Click656 ea 87,685.00 20% 102-0462 656 3U Mounting Shelf and Hardware ea $361.00 20% 102-0531 Click 656 U Mount Rail and Screws ea $77.00 20% i $61.60 18% $77.60 18% 102-0545 9" 332 Cabinet Bracket _ ea $97.00 $91.00 20% 20% $72.80 18% $60.00 102-0546 6" 332 Cabinet Bracket ea 102-0549 Click 650 U Mount Rail and Screws _ ea $97.00 $40.00 20% 20% Illr W1,346.40 . $77.60 18% $32.00 18% 18% $51.20 18% $690.40 18% $64.00 r $27.00 , $1,105.00 , $42.00 ! $567.00 I $516.00 , $461.00 • $484.00 I $31.00 , $337.00 I $236.00 ` $761.00 , $328.00 ii. $42.00 $42.00 $39.00 F $562.00 , $516.00 150-0430 Click 6xx 7-Position Insulation Displacement Plug ea 290-0411 Digi TS2-MEI 2-port Terminal Server _ ea $1,683.00 20% 360-0514 Digi TS2-MEI Din Rail Bracket ea $64.00 20% CLK-100 16 Output Contact Closure Module ea $863.00 20% CLK-104 4-Channel Din Rail contact Closure Module ea $786.00 20% . $628.80 18% $561.60 18% CLK-112 2 Channel Contact Closure Rack Card ea $702.00 20% CLK-114 4 Channel Contact Closure Rack Card ea $737.00 20% . $589.60 18% $37.60 18% CLK-120 Screw Terminal Relay ea $47.00 $513.00 20% 20% CLK-200 Surge Protector ea . $410.40 18% $287.20 18% CLK-202 2 amp AC to DC Power Converter (EOL in April) ea $359.00 20% CLK-203 UPS and Battery ea $1,160.00 20% . $928.00 18% $400.00 18% CLK-204 4 amp AC to DC Power Converter ea $500.00 20% CLK-210 0.5 amp AC Circuit Breaker ea $64.00 20% . . . $51.20 18% $51.20 18% $46.40 18% $684.80 18% $628.80 18% CLK-210-02 2 amp AC Circuit Breaker ea $64.00 20% CLK-211 AC Outlet ea $58.00 $856.00 20% 20% CLK-222 System Surge Protector ea CLK-223 Dual RS-485 Surge Protector ea $786.00 20% Part Number Description dEM Unit List Price Discount Discounted Price Additional Discount Final Price CLK-224 RS232 to RS485 Converter+Surge Protection ea $1,356.00 $344.00 20% 20% 20% 20% 20% 20% 20% 20% 20% 20% 20% 20% 20% 20% 20% 20% 20% 20% 20% 20% 20% 20% 20% 20% i $1,084.80 $275.20 . $275.20 $105.60 . $792.00 $589.60 1E1,179.20 $121.60 . $345.60 W1,482.40 1.2,091.20 W1,859.20 1E3,085.60 W1,626.40 1E3,460.80 W2,344.80 1E2,031.20 W2,972.80 1E1,714.40 W1,184.80 $523.20 18% 18% 18% 18% $890.00 $226.00 $226.00 $87.00 $650.00 $484.00 $967.00 $100.00 $284.00 $1,216.00 $1,715.00 $1,525.00 $2,531.00 $1,334.00 $2,838.00 $1,923.00 $1,666.00 $2,438.00 $1,406.00 $972.00 $430.00 $634.00 $616.00 $740.00 CLK-230 120 VAC Surge Protector ea CLK-230-02 240 VAC Surge Protector ea $344.00 CLK-250 Wireless Surge Protector ea $132.00 CLK-301 Serial to Ethernet Converter ea $990.00 18% 18% CLK-304 RS232 to RS485 Converter ea $737.001 CLK-400 900 MHz Spread Spectrum Radio ea $1,474.001 18% 18% CLK-B01-0001 Assy, Backpate for Traffic Cabinet ea $152.00 CLK-B02-0001 Assy, 19" Server Rack ea $432.00 18% 18% 18% 18% 18% 18% SS-B01-0002 SmartSensor Basic Preassembled Backplate ea $1,853.00 SS-B01-0003 2 Sensor (AC) Intersection Backplate ea $2,614.00 SS-B01-0004 2 Sensor (DC) Intersection Backplate ea $2,324.001 SS-B01-0005 4 Sensor (AC) Intersection Backplate ea $3,857.001 SS-B01-0008 1 Sensor (AC) Intersection Backplate ea $2,033.00 SS-B02-0002 4 Sensor (AC) Intersection 19-Inch Rack ea $4,326.00 18% 18% 18% 18% 18% 18% SS-B02-0003 2 Sensor (AC) Intersection 19-Inch Rack ea $2,931.00 SS-B03-0004 2 Sensor (AC) Intersection Segmented Backplate ea $2,539.00 SS-B03-0005 4 Sensor (AC) Intersection Segmented Backplate ea $3,716.001 SS-C10-0012 SmartSensor Basic Preassembled Cabinet ea $2,143.001 SS-C10-0013 SmartSensor Pole Mount Surge Preassembled Cabinet ea $1,481.00 CLK-C10-0008 Cabinet C10 Fiberglass 10x08 with Wire Grips and a Backplate ea $654.00 18% 18% 18% CLK-C14-0008 Cabinet C14 Fiberglass 14x12 with Wire Grips and Backplate ea $966.00 Nu$772.80 CLK-C16-0008 Cabinet C16 Fiberglass 16x14 with Wire Grips and Backplate ea $938.00' CLK-C18-0008 Cabinet C18 Fiberglass 18x16 with Wire Grips and Backplate ea 127.00 18% Click - Accessories 100-0024 USB to RS-232 Adapter ea $181.00 $11.00 $11.00 $93.00 20% 20% 20% 20% 20% 20% 20% 20% 20% 20% 20% 20% 20% 20% 20% 20% 20% 20% 20% 20% _ $144.80 sh . . $287.20 $137.60 . . ` $376.80 $8.80 $8.80 $74.40 $21.60 $76.00 $90.40 $28.80 $16.00 $16.00 18% $119.00 $236.00 $113.00 $309.00 $8.00 $8.00 $62.00 $18.00 $63.00 $75.00 $24.00 $14.00 $14.00 $25.00 $10.00 $12.00 $11.00 $11.00 $17.00 100-0064 Din Rail 9" ea 18% 18% 100-0065 Din Rail 12" ea 100-0085 N-Male to Reverse SMA Male 1' Coax Cable, Right Angle ea 18% 18% 100-0118 Male Power Plug 8' ea $27.00 $359.00 100-0119 900 MHz 5 dBi Omni Antenna ea 18% 18% 18% 18% 100-0120 900 MHz 9 dBi Yagi Antenna ea $172.00 100-0127 900 MHz 7" Omni Antenna ea $95.00 $113.00 100-0133 Universal Antenna Mount w/ U-bolt Kit ea 100-0202 2.4 GHz 2.5 dBi Whip Antenna ea I $36.00 $20.00 .471.00 18% 18% 100-0277 Modified Grey Power only T-Bus ea 100-0281 USB to 485 Mini -Converter Assembly ea 18% 18% 205-0000 T-Bus Connector ea '0.00 228-0004 T-Bus Terminal Block right end, 1943276 ea 38.00 $30.40 18% 228-0020 T-Bus Left End Right angle ea $14.00 $11.20 18% 310-0001 CAB, Patch Cord, 60", White, RJ11, CEX-RJ114CWH60" ea $18.00 18% 310-0015 CAB, Patch Cord, 60", Black, RJ11, CEXRJ114CBK60" ea $18.00 $16.001 $16.00 $25.00 . . 18% 310-0016 CAB, Patch Cord, 6", White, RJ11, CEXRJ114CWH6" ea $12.80 18% 310-0017 CAB, Patch Cord, 6", Black, RJ11, CEXRJ114CBK6" ea $12.80 18% 310-0403 RJ-11 to mini USB converter cable WAVETRONIX REPAIR ea $20.00 18% f 1-SNWR Out of Warranty Repair for Sensor Less than 5 Years Old (If Repairable) ea 1,100.00 20% 20% $88(.0Q 31% $608.00 �� N1,760.00 37% $1,109.00 5+NWR Out of Warranty Repair for Sensor Greater than 5 Years Old (If Repairable) ea $2,200.00 WAVETRONIX WARANTY SS-WARR-1 SmartSensor 1 year extended warranty ea $168.00 $335.00 $500.00 $201.00 20% 20% 20% 20% 20% 20% $134.40 . $268.00 $400.00 . $160.80 ilr $268.00 $396.00 18% _ $111.00 , $220.00 , $328.00 • $132.00 $220.00 SS-WARR-2 SmartSensor 2 year extended warranty ea 18% 18% SS-WARR-3 SmartSensor 3 year extended warranty ea CLK 6xx -WARR-1 Click 6xx 1 year extended warranty ea 18% 18% CLK 6xx -WARR-2 Click 6xx 2 year extended warranty ea $335.00 CLK 6xx -WARR-3 Click 6xx 3 year extended warranty ea $495.00 18% I $325.00 Unit List Price Discount Discounted Price Additional Final Price Discount HENKE ENTERPRISES BHD-PCB-LB 7P-ENC-HUB SDLCCBLMM SDLCCBLMM6 SDLCCBLMM-120R SDLCCBLMM6-120R SDLC2070 SDLC2070-120R 008017-5818-K 7-Port SDLC Hub SDLC Hub, Enclosed 7-Port for CalTrans Cabinets 4' SDLC Male to Male Cable - 15 pin to 15 pin 6' SDLC Male to Male Cable - 15 pin to 15 pin 4' SDLC Male to Male Cable - 15 pin to 15 pin, 120° on both ends 6' SDLC Male to Male Cable - 15 pin to 15 pin, 120° on both ends 6' SDLC to C12 Cable - 15 pin to 25 pin 6' SDLC (120°) to C12 Cable - 15 pin to 25 pin Pole Mounted Radar Equipment Cabinet w/shelf, AC power panel, and convenience outlet ea ea ea ea ea ea ea ea ea $210.00 $250.00 $150.00 $170.00 $150.00 $170.00 $170.00 $170.00 $2000.00 20% 20% 20% 20% 20% 20% 20% 20% 20% $168.0 $200.0 $120.0 $136.0 $120.0 $136.0 $136.0 $136.0 1,600.0 15% 15% 15% 15% 15% 15% 15% 15% 6% $143.00 $170.00 $102.00 $116.00 $102.00 11 $116.00 V $116.00 $116.00 ' $1,504.00 PELCO PRODUCTS Pelco SP-4156-48-PNC Pelco SP-4156-72-PNC Span Wire Adjustable Mount for SmartSensor, 48" Extender Span Wire Adjustable Mount for SmartSensor, 72" Extender ea ea 20% 20% 7% 7% TEXAS WIRE & CABLE Matix/Advance SS126 8-Conductor 16-2 Expanse SmartSensor 6-Conductor Cable Traffic Signal 8-Conductor HD/V Cable Expanse 2-Conductor 16 AWG Cable ft ft ft 20% 20% 20% 360ns SmartLocks & Accessories SL8000-P SmartLock 8000 Primary INCLUDES 5-Yr Flex -Connect (Eth+Bluetooth+WiFi) ea SL8000-S SmartLock 8000 Secondary 360NS-WIRE-5 Wire hamess, 12 strand, sheilded, 20AWG, 6ft PWR-24VDC120 24VDC Industrial Power Supply • Card Readers 360NS-MT11 Schlage Card Reader, black, outdoor, reader 900PTNNEK00000 HID RP10 MULTCLS, Card Reader, SE,PRX,WG,PIG,BLK SL8000-FP-READER FarPointe, Card Reader SL-Core-Cy1406 PRO-D-CK ■ ■ Mechanical Hisecurity Lock Core C Mechanical key for CYL406T, keyed ea ea ea ea ea ea r$2000.00 $1100.00I • $20.00 Malk90.00I W 550.00 $372.00 ip$124.00 Mechanical Override Lock and Keys YL406T ea alike ea $124.00 20% 20% 20% 20% 20% 20% 20% 20% 20% $1,600.0 $880.0 $16.0 72.0 0% 0% 0% 0% 0% 0% 0% $1,600.00 $880.00 $16.00 $72.00 . $99.20 El $12.80 0% 0% i $99.00 $13.00 360ns SERVICE & SUPPORT Support, Installation, Cloud Hosting ACS-Install ACS-Cloud Hosting Deployment ACS-Support Remote Installation and Setup of ACS Software (OnPrem or in Cloud) Annual Cloud Hosting of ACS Software. Includes data storage in AWS or Azure ACS Lock Deployment Installation - per cabinet (plus travel expense) Annual Software Maintenance and Support. Per location, per year ea ea ea ea $5000.00 $6000.00 $500.00 $60.00 20"0 20% 20% 20% 4,000.0 4,800.0 $400.0 $48.0 0% 0% 0% 0% $4,000.00 $4,800.00 $400.00 $48.00 City of Fort Worth, Texas Mayor and Council Communication DATE: 10/31/23 M&C FILE NUMBER: M&C 23-0917 LOG NAME: 13P COOP BB 695-23 TRAFFIC SIGNAL SYSTEMS EC TPW SUBJECT (ALL) Authorize Execution of a Non -Exclusive Purchase Agreement with Twincrest, Inc. Using BuyBoard Cooperative Contract No. 695-23 for an Annual Amount Up To $300,000.00 for the Purchase of Traffic Signal Systems and Safety Barrier Products for the Transportation and Public Works Department RECOMMENDATION: It is recommended that the City Council authorize a non-exclusive Purchase Agreement with Twincrest, Inc. using BuyBoard Cooperative Contract No. 695-23 for an annual amount up to $300,000.00 for the purchase of traffic signal systems and safety barrier products, and authorize two, one- year renewal options for up to $375,000.00 for renewal one and $468,750.00 for renewal two, for the Transportation and Public Works Department. DISCUSSION: The Transportation and Public Works (TPW) Department approached the Purchasing Division to enter into an agreement with Twincrest, Inc. under BuyBoard Contract No. 695-23. The contract offers a variety of products for traffic signal systems and safety barriers. TPW will utilize the agreement to purchase various traffic signal and roadway barricade products on an as needed basis. The annual amount allowed under this agreement will be up to $300,000.00 for the initial term, with two one-year options to renew at $375,000.000 for renewal one and $468,750.00 for renewal two. However, the actual amount used will be based on the need of the department and the available budget. Funding is budgeted in the TPW Dept Highway & Streets Department's General Capital Projects Fund for the purpose of funding the FY 2023 PayGo Traffic Signal project, the 2022 Bond Program Fund for the TPW 2022 Bond Traffic Signal project and in the Street Signal Materials account within the General Fund, as appropriated. State law provides that a local government purchasing an item under a Cooperative Purchasing Agreement satisfies state laws requiring that the local government seek competitive bids for the purchase of the item. BuyBoard contract No.BB 695-23 has been competitively bid to increase and simplify the purchasing power of government entities. BuyBoard Contract No. 695-23 has a term through March 31, 2024, with two one-year renewal options. The Request for Proposal was published on July 12, 2022, and responses were opened on October 27, 2022. BuyBoard contracts offer fixed discounts. Staff reviewed the pricing and determined it to be fair and reasonable. ADMINISTRATIVE CHANGE ORDERS - An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. AGREEMENT TERMS — The City's initial term will begin on the date of execution and expire on March 31, 2024. RENEWAL OPTIONS — This Agreement may be renewed for up to two additional one-year terms, in accordance with the terms of the BuyBoard Contract. A M/WBE goal is not assigned when purchasing from an approved purchasing cooperative or public entity. This project will serve ALL COUNCIL DISTRICTS. FISCAL INFORMATION / CERTIFICATION: The Director of Finance certifies that funds are available in the current capital & operating budgets, as previously appropriated in the General Capital Projects Fund for the FY 2023 PayGo Traffic Signal project, the 2022 Bond Program Fund for the TPW 2022 Bond Traffic Signal project and in the General Fund to support the approval of the recommendation and execution of the agreement. Prior to an expenditure being incurred, the Transportation and Public Works Department has the responsibility to validate the availability of funds. Submitted for City Manager's Office by: Reginald Zeno 8517 William Johnson 5806 Originating Business Unit Head: Reginald Zeno 8517 Lauren Prieur 6035 Additional Information Contact: Jo Gunn 8525 Eugene Chandler 2057 FORT WORTH., Routing and Transmittal Slip Transportation & Public Works Department DOCUMENT TITLE: Twincrest, Inc. For: First Amendment & Renewal M&C: 23-0917 CPN: CSO: 60481 DOC#: Date: To: Name Department Initials Date Out 1. Anthony Vasquez TPW-Signature 2. Anna Benavides TPW — Initials " AB . 3. Martin Phillips TPW- Initials/' 4. Lauren Prieur TPW- Signature 5. Jeremy Anato-Mensah Legal- Signature 2 6. Jesica McEachern ACM- Signature ,a` 7. Ronald Gonzales CSO — Initial R — 8. Jannette Goodall CSO-Signature ,G 9. Allison Tidwell CSO-Assign CSC c 10. Tabitha Giddings TPW-Admin 11. 10. DOCUMENTS FOR CITY MANAGER'S SIGNATURE: All documents received from any and all City Departments requesting City Manager's signature for approval MUST BE ROUTED TO THE APPROPRIATE ACM for approval first. Once the ACM has signed the routing slip, David will review and take the next steps. NEEDS TO BE NOTARIZED: DYES No RUSH: DYES No SAME DAY: DYES No NEXT DAY: DYES No ROUTING TO CSO: ®YES ❑No Action Required: ❑ As Requested ❑ For Your Information ® Signature/Routing and or Recording Comment File Attach Signature, Initial and Notary Tabs