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Home My WebLink AboutContract 61117-A1CSCO No. 61117-A1 AMENDMENT NO. 1 TO CITY OF FORT WORTH CONTRACT 61117 This Amendment is entered into by and between the City of Fort Worth (hereafter "City"), and Southern Tire Mart, LLC ("Vendor"). City and Vendor may be referred to individually as a Party and collectively as the Parties. WHEREAS, on March 14, 2024, the Parties entered into City Secretary Contract 61117 for Vendor to provide roadside tire repair services and parts for the City's Fleet Department ("Agreement"); WHEREAS, the Parties wish to amend the Agreement to increase the total annual compensation amount allowed under the Agreement by $700,000.00 as authorized under Mayor and Council Communication No. 24-0269 (April 9, 2024). NOW, THEREFORE, the Parties, acting herein by the through their duly authorized representatives, enter into the following agreement: 1. AMENDMENTS Paragraph 4, the Compensation provision of the Agreement, shall be deleted in its entirety and amended to read as follows: City shall pay Vendor in accordance with the fee schedule in Exhibit A and in accordance with the provisions of this Agreement. Total annual payment made under this Agreement shall not exceed Eight Hundred Thousand Dollars ($800,000.000). Vendor shall not provide any additional items or services or bill for expenses incurred for City not specified by this Agreement unless City requests and approves in writing the additional costs for such services. City shall not be liable for any additional expenses of Vendor not specified by this Agreement unless City first approves such expenses in writing. 2. ALL OTHER TERMS SHALL REMAIN THE SAME All other provisions of the Agreement which are not expressly amended herein shall remain in full force and effect. 3. ELECTRONIC SIGNATURE This Amendment may be executed in multiple counterparts, each of which shall be an original and all of which shall constitute one and the same instrument. A facsimile copy or computer image, such as a PDF or tiff image, or a signature, shall be treated as and shall have the same effect as anoriginal. OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX ACCEPTED AND AGREED: CITY OF FORT WORTH: Cana EGw-andl0I( By: Dana Burghdoff (Apr 1 , 2024 17:1 CDT) Date: Name: Dana Burghdoff Title: Assistant City Manager Apr 17, 2024 APPROVAL RECOMMENDED: By: Name: Marilyn Marvin Title: Interim Director, Property Management Department ATTEST: By: Name: Jannette Goodall Title: City Secretary CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: Denise Garcia (AO 17, 2024 11:40 CDT) Name: Denise Garcia Title: Purchasing Manager APPROVED AS TO FORM AND LEGALITY: uJ By: Name: Jessika Williams Title: Assistant City Attorney CONTRACT AUTHORIZATION: M&C: 24-0269 (04/09/24) Vendor: Name: Richard Conwill Title: Director of Sales OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX CITY COUNCIL AGENDA Vmcial site of tslo U.y FORT WORT II Create New From This M&C DATE: 4/9/2024 REFERENCE NO.: "M&C 24- 0269 LOG NAME: 13PAMEND CSCO 61117 ROADSIDE TIRE SERVICES KQ PMD CODE: P TYPE: CONSENT PUBLIC NO HEARING: SUBJECT: (ALL) Authorize Amendment to City Secretary Contract No. 61117 with Southern Tire Mart, LLC., for Roadside Tire Services to Increase the Authorized Amount by $700,000.00 for a New Authorized Amount Up to $800,000.00 Per Term and Authorize Two Annual Renewal Options for the Property Management Department RECOMMENDATION: It is recommended that the City Council authorize the execution of an amendment to City Secretary Contract No. 61117 with Southern Tire Mart, LLC., for roadside tire services to increase the authorized amount by $700,000.00 for a new authorized amount up to $800,000.00 per term and authorize two annual renewal options for the Property Management Department. DISCUSSION: The purpose of this Mayor & Council Communication (M&C) is to authorize an agreement with Southern Tire Mart, LLC using TIPS contract 230403 to secure roadside tire services for the City until a successor contract to the City's current contract is awarded and put in place. On April 16, 2019, City Council approved Mayor and Council Communication (M&C) P-12322 for an agreement for roadside tire services award on bid 19-0070 with Rick's Tire Service, Inc. (Current Agreement). The Current Agreement will expire on April 15, 2024.The City has increased the Current Agreement to the maximum allowed under state law, and it is anticipated that all of the contract capacity will be used by April 15, 2024. On February 27, 2024, the City released Request for Proposal (RFP) 24-0143 for roadside tire services seeking an agreement to replace the Current Agreement. It is anticipated that this agreement will be executed in June 2024 (Future Agreement). Because there is a gap between the expiration date of the Current Agreement and the anticipated start date of the Future Agreement, a bridge agreement is necessary to ensure that the City can still receive the necessary roadside tire services. On March 14, 2024, the Property Management Department (PMD) entered into a purchasing agreement with Southern Tire Mart, LLC using TIPS Contract 230403 for roadside tire services. The original agreement was executed in an amount up to $100,000.00, the amount allowed by administrative action, to allow PMD to immediately begin using the contract and securing services for the City's fleet needs for roadside tire services to patch and plug or replace tires, vehicle alignment, and related services. However, actual needs exceed that amount, and this M&C will authorize the actual amount needed per term, $800,000.00. The maximum amount allowed under this agreement will be $800,000.00 per term. However, the actual amount used will be based on the needs of the department and the available budget. Funding is budgeted in the Fleet Srvc Outside Rep & Maint account within the Fleet & Equipment Sery Fund for the PM Fleets Parts&Fuel Inventory Department. An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. Agreement Terms: The initial term of the agreement expires on June 30, 2024, with two (2) one-year renewal options. This agreement will only be renewed if no award is made on RFP 24-0143. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certified that upon approval of the recommendation, funds are available in the current operating budget, as previously appropriated in the Fleet & Equipment Sery Fund. Prior to an expenditure being incurred, the Property Management Department has the responsibility to validate the availability of funds. BQN\\ TO FROM Fund Department ID Account Project ID Program Activity Budget Year Reference # (Chartfield 2) Amount Fund Department ID Account Project ID Program Activity Budget Year Reference # (Chartfield 2) Amount Submitted for City Manager's Office by: Reginald Zeno (8517) Dana Burghdoff (8018) Originating Department Head: Reginald Zeno (8517) Marilyn Marvin (7708) Additional Information Contact: Jo Ann Gunn (8525) Karen Quintero (8321) ATTACHMENTS 1295 - Southern Tire Mart.pdf (CFW Internal) 13P AMEND CSCO 61117 ROADSIDE TIRE SERVICES KQ PMD.docx (CFW Internal) 13P AMEND CSCO 61117 ROADSIDE TIRE SERVICES KQ PMD.xlsx (CFW Internal) FID and Spend Authority.xlsx (CFW Internal) SAM.gov Souther Tire Mart LLC 2.29.24.pdf (CFW Internal) SOS Southern Tire Mart 2.29.24.pdf (CFW Internal)