Loading...
HomeMy WebLinkAboutContract 61313CSC No. 61313 CITY OF FORT WORTH, TEXAS STANDARD AGREEMENT FOR ENGINEERING RELATED DESIGN SERVICES This AGREEMENT is between the City of Fort Worth, a Texas home -rule municipality (the "CITY"), and Baird, Hampton & Brown, Inc., authorized to do business in Texas, (the "ENGINEER"), for a PROJECT generally described as: Design of Backup Generators at the Bob Bolen Public Safety Complex, Fort Worth, Texas. The Agreement documents shall include the following: 1. This Standard Agreement for Professional Services; 2. Attachment "A" — Scope of Services; Attachment "A", which are attached hereto and incorporated herein, are made a part of this Agreement for all purposes. In the event of any conflict between the terms and conditions of Attachment "A" and the terms and conditions set forth in the body of this Agreement, the terms and conditions of this Agreement shall control. Article I Scope of Services A. The Scope of Services is set forth in Attachment "A". Article II Compensation A. The ENGINEER's compensation shall be in the amount of $290,000.00 as set forth in Attachment "A". B. If applicable, upon completion, the Consultant may, at its option, utilize the Project to qualify for the Energy Efficient Commercial Building Federal Tax Deduction (179D) as permitted under IRS guidelines. If requested, the Owner shall acknowledge the Architect as the "Designer" of the Project by completing an allocation form (that Architect will provide) and shall allow the Architect's independent third -party evaluation firm (and its licensed inspector) reasonable access to perform a one-time, on -sire inspection and certification of the Project's HVAC, interior lighting and/or building envelope systems. City of Fort Worth, Texas Standard Agreement for Engineering Related Design Services Revised Date: 9/27/2021 Page 1 of 18 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Article III Terms of Payment Payments to the ENGINEER will be made as follows: A. Invoice and Payment (1) The Engineer shall provide the City sufficient documentation, including but not limited to meeting the requirements set forth in Attachment "A" to this AGREEMENT, to reasonably substantiate the invoices. (2) The ENGINEER will issue monthly invoices for all work performed under this AGREEMENT. Invoices are due and payable within 30 days of receipt. (3) Upon completion of services enumerated in Article I, the final payment of any balance will be due within 30 days of receipt of the final invoice. (4) In the event of a disputed or contested billing, only that portion so contested will be withheld from payment, and the undisputed portion will be paid. The CITY will exercise reasonableness in contesting any bill or portion thereof. No interest will accrue on any contested portion of the billing until mutually resolved. (5) If the CITY fails to make payment in full to ENGINEER for billings contested in good faith within 60 days of the amount due, the ENGINEER may, after giving 7 days' written notice to CITY, suspend services under this AGREEMENT until paid in full. In the event of suspension of services, the ENGINEER shall have no liability to CITY for delays or damages caused the CITY because of such suspension of services. Article IV Obligations of the Engineer Amendments to Article IV, if any, are included in Attachment "A". A. General The ENGINEER will serve as the CITY's professional engineering representative under this Agreement, providing professional engineering consultation and advice and furnishing customary services incidental thereto. City of Fort Worth, Texas Standard Agreement for Engineering Related Design Services Revised Date: 9/27/2021 Page 2 of 18 B. Standard of Care The standard of care applicable to the ENGINEER's services will be the degree of skill and diligence normally employed in the State of Texas by professional engineers or consultants performing the same or similar services at the time such services are performed. C. Subsurface Investigations (1) The ENGINEER shall advise the CITY with regard to the necessity for subcontract work such as special surveys, tests, test borings, or other subsurface investigations in connection with design and engineering work to be performed hereunder. The ENGINEER shall also advise the CITY concerning the results of same. Such surveys, tests, and investigations shall be furnished by the CITY, unless otherwise specified in Attachment "A". (2) In soils, foundation, groundwater, and other subsurface investigations, the actual characteristics may vary significantly between successive test points and sample intervals and at locations other than where observations, exploration, and investigations have been made. Because of the inherent uncertainties in subsurface evaluations, changed or unanticipated underground conditions may occur that could affect the total PROJECT cost and/or execution. These conditions and cost/execution effects are not the responsibility of the ENGINEER. D. Preparation of Engineering Drawings The ENGINEER will provide to the CITY the drawings of all plans in electronic format and in .pdf format, or as otherwise approved by CITY, which shall become the property of the CITY. CITY may use such drawings in any manner it desires; provided, however, that the ENGINEER shall not be liable for the use of such drawings for any project other than the PROJECT described herein. E. Engineer's Personnel at Construction Site (1) The presence or duties of the ENGINEER's personnel at a construction site, whether as on -site representatives or otherwise, do not make the ENGINEER or its personnel in any way responsible for those duties that belong to the CITY and/or the CITY's construction contractors or other entities, and do not relieve the construction contractors or any other entity of their obligations, duties, and responsibilities, including, but not limited to, all construction methods, means, techniques, sequences, and procedures necessary for coordinating and completing all portions of the construction City of Fort Worth, Texas Standard Agreement for Engineering Related Design Services Revised Date: 9/27/2021 Page 3 of 18 work in accordance with the Contract Documents and any health or safety precautions required by such construction work. The ENGINEER and its personnel have no authority to exercise any control over any construction contractor or other entity or their employees in connection with their work or any health or safety precautions. (2) Except to the extent of specific site visits expressly detailed and set forth in Attachment "A", the ENGINEER or its personnel shall have no obligation or responsibility to visit the construction site to become familiar with the progress or quality of the completed work on the PROJECT or to determine, in general, if the work on the PROJECT is being performed in a manner indicating that the PROJECT, when completed, will be in accordance with the Contract Documents, nor shall anything in the Contract Documents or the agreement between CITY and ENGINEER be construed as requiring ENGINEER to make exhaustive or continuous on -site inspections to discover latent defects in the work or otherwise check the quality or quantity of the work on the PROJECT. If the ENGINEER makes on -site observation(s) of a deviation from the Contract Documents, the ENGINEER shall inform the CITY. (3) When professional certification of performance or characteristics of materials, systems or equipment is reasonably required to perform the services set forth in the Scope of Services, the ENGINEER shall be entitled to rely upon such certification to establish materials, systems or equipment and performance criteria to be required in the Contract Documents. F. Opinions of Probable Cost, Financial Considerations, and Schedules (1) The ENGINEER shall provide opinions of probable costs based on the current available information at the time of preparation, in accordance with Attachment "A". (2) In providing opinions of cost, financial analyses, economic feasibility projections, and schedules for the PROJECT, the ENGINEER has no control over cost or price of labor and materials; unknown or latent conditions of existing equipment or structures that may affect operation or maintenance costs; competitive bidding procedures and market conditions; time or quality of performance by third parties; quality, type, management, or direction of operating personnel; and other economic and operational factors that may materially affect the ultimate PROJECT cost or schedule. Therefore, the ENGINEER makes no warranty that the CITY's actual PROJECT costs, financial aspects, economic feasibility, or schedules will not vary from the ENGINEER's opinions, analyses, projections, or estimates. City of Fort Worth, Texas Standard Agreement for Engineering Related Design Services Revised Date: 9/27/2021 Page 4 of 18 G. Construction Progress Payments Recommendations by the ENGINEER to the CITY for periodic construction progress payments to the construction contractor will be based on the ENGINEER's knowledge, information, and belief from selective sampling and observation that the work has progressed to the point indicated. Such recommendations do not represent that continuous or detailed examinations have been made by the ENGINEER to ascertain that the construction contractor has completed the work in exact accordance with the Contract Documents; that the final work will be acceptable in all respects; that the ENGINEER has made an examination to ascertain how or for what purpose the construction contractor has used the moneys paid; that title to any of the work, materials, or equipment has passed to the CITY free and clear of liens, claims, security interests, or encumbrances; or that there are not other matters at issue between the CITY and the construction contractor that affect the amount that should be paid. H. Record Drawings Record drawings, if required, will be prepared, in part, on the basis of information compiled and furnished by others, and may not always represent the exact location, type of various components, or exact manner in which the PROJECT was finally constructed. The ENGINEER is not responsible for any errors or omissions in the information from others that is incorporated into the record drawings. I. Minority Business and Small Business Enterprise (MBE)(SBE) Participation In accord with the City of Fort Worth Business Diversity Ordinance No. 20020-12-2011, as amended, the City has goals for the participation of minority business enterprises and/or small business enterprises in City contracts. Engineer acknowledges the MBE and SBE goals established for this contract and its accepted written commitment to MBE and SBE participation. Any misrepresentation of facts (other than a negligent misrepresentation) and/or the commission of fraud by the Engineer may result in the termination of this Agreement and debarment from participating in City contracts for a period of time of not less than three (3) years. J. Right to Audit (1) ENGINEER agrees that the CITY shall, until the expiration of five (5) years after final payment under this contract, have access to and the right to examine and photocopy any directly pertinent books, documents, papers and records of the ENGINEER involving transactions relating to this contract. ENGINEER agrees that the CITY shall have access during normal City of Fort Worth, Texas Standard Agreement for Engineering Related Design Services Revised Date: 9/27/2021 Page 5 of 18 working hours to all necessary ENGINEER facilities and shall be provided adequate and appropriate work space in order to conduct audits in compliance with the provisions of this section. The CITY shall give ENGINEER reasonable advance notice of intended audits. (2) ENGINEER further agrees to include in all its subconsultant agreements hereunder a provision to the effect that the subconsultant agrees that the CITY shall, until the expiration of five (5) years after final payment under the subcontract, have access to and the right to examine and photocopy any directly pertinent books, documents, papers and records of such subconsultant, involving transactions to the subcontract, and further, that the CITY shall have access during normal working hours to all subconsultant facilities, and shall be provided adequate and appropriate work space, in order to conduct audits in compliance with the provisions of this article together with subsection (3) hereof. CITY shall give subconsultant reasonable advance notice of intended audits. (3) ENGINEER and subconsultant agree to photocopy such documents as may be requested by the CITY. The CITY agrees to reimburse ENGINEER for the cost of copies at the rate published in the Texas Administrative Code in effect as of the time copying is performed. K. INSURANCE (1) ENGINEER'S INSURANCE a. Commercial General Liability — the ENGINEER shall maintain commercial general liability (CGL) and, if necessary, commercial umbrella insurance with a limit of not less than $1,000,000.00 per each occurrence with a $2,000,000.00 aggregate. If such Commercial General Liability insurance contains a general aggregate limit, it shall apply separately to this PROJECT or location. i. The CITY shall be included as an insured under the CGL, using ISO additional insured endorsement or a substitute providing equivalent coverage, and under the commercial umbrella, if any. This insurance shall apply as primary insurance with respect to any other insurance or self-insurance programs afforded to the CITY. The Commercial General Liability insurance policy shall have no exclusions by endorsements that would alter or nullify: premises/operations, products/completed operations, contractual, personal injury, or advertizing injury, which are normally contained within the policy, unless the CITY approves such exclusions in writing. ii. ENGINEER waives all rights against the CITY and its agents, City of Fort Worth, Texas Standard Agreement for Engineering Related Design Services Revised Date: 9/27/2021 Page 6 of 18 officers, directors and employees for recovery of damages to the extent these damages are covered by the commercial general liability or commercial umbrella liability insurance maintained in accordance with this agreement. b. Business Auto — the ENGINEER shall maintain business auto liability and, if necessary, commercial umbrella liability insurance with a limit of not less than $1,000,000 each accident. Such insurance shall cover liability arising out of "any auto", including owned, hired, and non -owned autos, when said vehicle is used in the course of the PROJECT. If the engineer owns no vehicles, coverage for hired or non -owned is acceptable. i. ENGINEER waives all rights against the CITY and its agents, officers, directors and employees for recovery of damages to the extent these damages are covered by the business auto liability or commercial umbrella liability insurance obtained by ENGINEER pursuant to this agreement or under any applicable auto physical damage coverage. c. Workers' Compensation —ENGINEER shall maintain workers compensation and employers liability insurance and, if necessary, commercial umbrella liability insurance with a limit of not less than $100,000.00 each accident for bodily injury by accident or $100,000.00 each employee for bodily injury by disease, with $500,000.00 policy limit. i. ENGINEER waives all rights against the CITY and its agents, officers, directors and employees for recovery of damages to the extent these damages are covered by workers compensation and employer's liability or commercial umbrella insurance obtained by ENGINEER pursuant to this agreement. d. Professional Liability — the ENGINEER shall maintain professional liability, a claims -made policy, with a minimum of $1,000,000.00 per claim and aggregate. The policy shall contain a retroactive date prior to the date of the contract or the first date of services to be performed, whichever is earlier. Coverage shall be maintained for a period of 5 years following the completion of the contract. An annual certificate of insurance specifically referencing this project shall be submitted to the CITY for each year following completion of the contract. (2) GENERAL INSURANCE REQUIREMENTS a. Certificates of insurance evidencing that the ENGINEER has obtained all required insurance shall be delivered to the CITY prior to ENGINEER proceeding with the PROJECT. City of Fort Worth, Texas Standard Agreement for Engineering Related Design Services Revised Date: 9/27/2021 Page 7 of 18 b. Applicable policies shall be endorsed to name the CITY an Additional Insured thereon, as its interests may appear. The term CITY shall include its employees, officers, officials, agents, and volunteers as respects the contracted services. c. Certificate(s) of insurance shall document that insurance coverage specified in this agreement are provided under applicable policies documented thereon. d. Any failure on part of the CITY to request required insurance documentation shall not constitute a waiver of the insurance requirements. e. A minimum of thirty (30) days notice of cancellation or material change in coverage shall be provided to the CITY. A ten (10) days notice shall be acceptable in the event of non-payment of premium. Notice shall be sent to the respective Department Director (by name), City of Fort Worth, 1000 Throckmorton, Fort Worth, Texas 76102. f. Insurers for all policies must be authorized to do business in the State of Texas and have a minimum rating of A:V or greater, in the current A.M. Best Key Rating Guide or have reasonably equivalent financial strength and solvency to the satisfaction of Risk Management. g. Any deductible or self -insured retention in excess of $25,000.00 that would change or alter the requirements herein is subject to approval by the CITY in writing, if coverage is not provided on a first -dollar basis. The CITY, at it sole discretion, may consent to alternative coverage maintained through insurance pools or risk retention groups. Dedicated financial resources or letters of credit may also be acceptable to the CITY. h. Applicable policies shall each be endorsed with a waiver of subrogation in favor of the CITY as respects the PROJECT. i. The CITY shall be entitled, upon its request and without incurring expense, to review the ENGINEER's insurance policies including endorsements thereto and, at the CITY's discretion; the ENGINEER may be required to provide proof of insurance premium payments. j. Lines of coverage, other than Professional Liability, underwritten on a claims -made basis, shall contain a retroactive date coincident with or prior to the date of the contractual agreement. The certificate of insurance shall state both the retroactive date and that the coverage is claims -made. City of Fort Worth, Texas Standard Agreement for Engineering Related Design Services Revised Date: 9/27/2021 Page 8 of 18 k. Coverages, whether written on an occurrence or claims -made basis, shall be maintained without interruption nor restrictive modification or changes from date of commencement of the PROJECT until final payment and termination of any coverage required to be maintained after final payments. I. The CITY shall not be responsible for the direct payment of any insurance premiums required by this agreement. m. Sub consultants and subcontractors to/of the ENGINEER shall be required by the ENGINEER to maintain the same or reasonably equivalent insurance coverage as required for the ENGINEER. When sub consultants/subcontractors maintain insurance coverage, ENGINEER shall provide CITY with documentation thereof on a certificate of insurance. L. Independent Consultant The ENGINEER agrees to perform all services as an independent consultant and not as a subcontractor, agent, or employee of the CITY. M. Disclosure The ENGINEER acknowledges to the CITY that it has made full disclosure in writing of any existing conflicts of interest or potential conflicts of interest, including personal financial interest, direct or indirect, in property abutting the proposed PROJECT and business relationships with abutting property cities. The ENGINEER further acknowledges that it will make disclosure in writing of any conflicts of interest that develop subsequent to the signing of this contract and prior to final payment under the contract. N. Asbestos or Hazardous Substances (1) If asbestos or hazardous substances in any form are encountered or suspected, the ENGINEER will stop its own work in the affected portions of the PROJECT to permit testing and evaluation. (2) If asbestos or other hazardous substances are suspected, the CITY may request the ENGINEER to assist in obtaining the services of a qualified subcontractor to manage the remediation activities of the PROJECT. O. Permitting Authorities - Design Changes If permitting authorities require design changes so as to comply with published design criteria and/or current engineering practice standards which the ENGINEER should have been aware of at the time this City of Fort Worth, Texas Standard Agreement for Engineering Related Design Services Revised Date: 9/27/2021 Page 9 of 18 Agreement was executed, the ENGINEER shall revise plans and specifications, as required, at its own cost and expense. However, if design changes are required due to the changes in the permitting authorities' published design criteria and/or practice standards criteria which are published after the date of this Agreement which the ENGINEER could not have been reasonably aware of, the ENGINEER shall notify the CITY of such changes and an adjustment in compensation will be made through an amendment to this AGREEMENT. P. Schedule ENGINEER shall manage the PROJECT in accordance with the schedule developed per Attachment "A" to this AGREEMENT. Article V Obligations of the City Amendments to Article V, if any, are included in Attachment "A". A. City -Furnished Data ENGINEER may rely upon the accuracy, timeliness, and completeness of the information provided by the CITY. B. Access to Facilities and Property The CITY will make its facilities accessible to the ENGINEER as required for the ENGINEER's performance of its services. The CITY will perform, at no cost to the ENGINEER, such tests of equipment, machinery, pipelines, and other components of the CITY's facilities as may be required in connection with the ENGINEER's services. The CITY will be responsible for all acts of the CITY's personnel. C. Advertisements, Permits, and Access Unless otherwise agreed to in the Scope of Services, the CITY will obtain, arrange, and pay for all advertisements for bids; permits and licenses required by local, state, or federal authorities; and land, easements, rights - of -way, and access necessary for the ENGINEER's services or PROJECT construction. D. Timely Review The CITY will examine the ENGINEER's studies, reports, sketches, drawings, specifications, proposals, and other documents; obtain advice of City of Fort Worth, Texas Standard Agreement for Engineering Related Design Services Revised Date: 9/27/2021 Page 10 of 18 an attorney, insurance counselor, accountant, auditor, bond and financial advisors, and other consultants as the CITY deems appropriate; and render in writing decisions required by the CITY in a timely manner in accordance with the project schedule prepared in accordance with Attachment "A". E. Prompt Notice The CITY will give prompt written notice to the ENGINEER whenever CITY observes or becomes aware of any development that affects the scope or timing of the ENGINEER's services or of any defect in the work of the ENGINEER or construction contractors. F. Asbestos or Hazardous Substances Release. (1) CITY acknowledges ENGINEER will perform part of the work at CITY's facilities that may contain hazardous materials, including asbestos containing materials, or conditions, and that ENGINEER had no prior role in the generation, treatment, storage, or disposition of such materials. In consideration of the associated risks that may give rise to claims by third parties or employees of City, City hereby releases ENGINEER from any damage or liability related to the presence of such materials. (2) The release required above shall not apply in the event the discharge, release or escape of hazardous substances, contaminants, or asbestos is a result of ENGINEER's negligence or if ENGINEER brings such hazardous substance, contaminant or asbestos onto the project. G. Contractor Indemnification and Claims The CITY agrees to include in all construction contracts the provisions of Article IV.E. regarding the ENGINEER's Personnel at Construction Site, and provisions providing contractor indemnification of the CITY and the ENGINEER for contractor's negligence. H. Contractor Claims and Third -Party Beneficiaries (1) The CITY agrees to include the following clause in all contracts with construction contractors and equipment or materials suppliers: "Contractors, subcontractors and equipment and materials suppliers on the PROJECT, or their sureties, shall maintain no direct action against the ENGINEER, its officers, employees, and subcontractors, for any claim arising out of, in connection with, or resulting from the engineering services performed. Only the CITY will be the beneficiary of any undertaking by the ENGINEER." City of Fort Worth, Texas Standard Agreement for Engineering Related Design Services Revised Date: 9/27/2021 Page 11 of 18 (2) This AGREEMENT gives no rights or benefits to anyone other than the CITY and the ENGINEER and there are no third -party beneficiaries. (3) The CITY will include in each agreement it enters into with any other entity or person regarding the PROJECT a provision that such entity or person shall have no third -party beneficiary rights under this Agreement. (4) Nothing contained in this section V.H. shall be construed as a waiver of any right the CITY has to bring a claim against ENGINEER. I. CITY's Insurance (1) The CITY may maintain property insurance on certain pre-existing structures associated with the PROJECT. (2) The CITY will ensure that Builders Risk/Installation insurance is maintained at the replacement cost value of the PROJECT. The CITY may provide ENGINEER a copy of the policy or documentation of such on a certificate of insurance. (3) The CITY will specify that the Builders Risk/Installation insurance shall be comprehensive in coverage appropriate to the PROJECT risks. J. Litigation Assistance The Scope of Services does not include costs of the ENGINEER for required or requested assistance to support, prepare, document, bring, defend, or assist in litigation undertaken or defended by the CITY. In the event CITY requests such services of the ENGINEER, this AGREEMENT shall be amended or a separate agreement will be negotiated between the parties. K. Changes The CITY may make or approve changes within the general Scope of Services in this AGREEMENT. If such changes affect the ENGINEER's cost of or time required for performance of the services, an equitable adjustment will be made through an amendment to this AGREEMENT with appropriate CITY approval. City of Fort Worth, Texas Standard Agreement for Engineering Related Design Services Revised Date: 9/27/2021 Page 12 of 18 Article VI General Legal Provisions Amendments to Article VI, if any, are included in Attachment "A". A. Authorization to Proceed ENGINEER shall be authorized to proceed with this AGREEMENT upon receipt of a written Notice to Proceed from the CITY. B. Reuse of Project Documents All designs, drawings, specifications, documents, and other work products of the ENGINEER, whether in hard copy or in electronic form, are instruments of service for this PROJECT, whether the PROJECT is completed or not. Reuse, change, or alteration by the CITY or by others acting through or on behalf of the CITY of any such instruments of service without the written permission of the ENGINEER will be at the CITY's sole risk. The CITY shall own the final designs, drawings, specifications and documents. C. Force Majeure The ENGINEER is not responsible for damages or delay in performance caused by acts of God, strikes, lockouts, accidents, or other events beyond the control of the ENGINEER that prevent ENGINEER's performance of its obligations hereunder. D. Termination (1) This AGREEMENT may be terminated only by the City for convenience on 30 days' written notice. This AGREEMENT may be terminated by either the CITY or the ENGINEER for cause if either party fails substantially to perform through no fault of the other and does not commence correction of such nonperformance with in 5 days of written notice and diligently complete the correction thereafter. (2) If this AGREEMENT is terminated for the convenience of the City, the ENGINEER will be paid for termination expenses as follows: a.) Cost of reproduction of partial or complete studies, plans, specifications or other forms of ENGINEER'S work product; b.) Out-of-pocket expenses for purchasing electronic data files and other data storage supplies or services; City of Fort Worth, Texas Standard Agreement for Engineering Related Design Services Revised Date: 9/27/2021 Page 13 of 18 c.) The time requirements for the ENGINEER'S personnel to document the work underway at the time of the CITY'S termination for convenience so that the work effort is suitable for long time storage. (3) Prior to proceeding with termination services, the ENGINEER will submit to the CITY an itemized statement of all termination expenses. The CITY'S approval will be obtained in writing prior to proceeding with termination services. E. Suspension, Delay, or Interruption to Work The CITY may suspend, delay, or interrupt the services of the ENGINEER for the convenience of the CITY. In the event of such suspension, delay, or interruption, an equitable adjustment in the PROJECT's schedule, commitment and cost of the ENGINEER's personnel and subcontractors, and ENGINEER's compensation will be made. F. Indemnification In accordance with Texas Local Government Code Section 271.904, the ENGINEER shall indemnify, hold harmless, and defend the CITY against liability for any damage caused by or resulting from an act of negligence, intentional tort, intellectual property infringement, or failure to pay a subcontractor or supplier committed by the ENGINEER or ENGINEER's agent, consultant under contract, or another entity over which the ENGINEER exercises control. G. Assignment Neither party shall assign all or any part of this AGREEMENT without the prior written consent of the other party. H. Interpretation Limitations on liability and indemnities in this AGREEMENT are business understandings between the parties and shall apply to all the different theories of recovery, including breach of contract or warranty, tort including negligence, strict or statutory liability, or any other cause of action, except for willful misconduct or gross negligence for limitations of liability and sole negligence for indemnification. Parties mean the CITY and the ENGINEER, and their officers, employees, agents, and subcontractors. I. Jurisdiction The law of the State of Texas shall govern the validity of this AGREEMENT, its interpretation and performance, and any other claims related to it. The City of Fort Worth, Texas Standard Agreement for Engineering Related Design Services Revised Date: 9/27/2021 Page 14 of 18 venue for any litigation related to this AGREEMENT shall be Tarrant County, Texas. J. Severability and Survival If any of the provisions contained in this AGREEMENT are held for any reason to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or unenforceability will not affect any other provision, and this AGREEMENT shall be construed as if such invalid, illegal, or unenforceable provision had never been contained herein. Articles V.F., VI.B., VI.D., VI.F., VI.H., and VI.I. shall survive termination of this AGREEMENT for any cause. K. Observe and Comply ENGINEER shall at all times observe and comply with all federal and State laws and regulations and with all City ordinances and regulations which in any way affect this AGREEMENT and the work hereunder, and shall observe and comply with all orders, laws ordinances and regulations which may exist or may be enacted later by governing bodies having jurisdiction or authority for such enactment. No plea of misunderstanding or ignorance thereof shall be considered. ENGINEER agrees to defend, indemnify and hold harmless CITY and all of its officers, agents and employees from and against all claims or liability arising out of the violation of any such order, law, ordinance, or regulation, whether it be by itself or its employees. L. Immigration Nationality Act City actively supports the Immigration & Nationality Act (INA) which includes provisions addressing employment eligibility, employment verification, and nondiscrimination. Vendor shall verify the identity and employment eligibility of all employees who perform work under this Agreement. Vendor shall complete the Employment Eligibility Verification Form (1-9), maintain photocopies of all supporting employment eligibility and identity documentation for all employees, and upon request, provide City with copies of all 1-9 forms and supporting eligibility documentation for each employee who performs work under this Agreement. Vendor shall establish appropriate procedures and controls so that no services will be performed by any employee who is not legally eligible to perform such services. Vendor shall provide City with a certification letter that it has complied with the verification requirements required by this Agreement. Vendor shall indemnify City from any penalties or liabilities due to violations of this provision. City shall have the right to immediately terminate this Agreement for violations of this provision by Vendor. City of Fort Worth, Texas Standard Agreement for Engineering Related Design Services Revised Date: 9/27/2021 Page 15 of 18 M. No Boycott of Israel If Engineer has fewer than 10 employees or the Agreement is for less than $100,000, this section does not apply. Engineer acknowledges that in accordance with Chapter 2270 of the Texas Government Code, City is prohibited from entering into a contract with a company for goods or services unless the contract contains a written verification from the company that it: (1) does not boycott Israel; and (2) will not boycott Israel during the term of the contract. The terms "boycott Israel" and "company" shall have the meanings ascribed to those terms in Section 808.001 of the Texas Government Code. By signing this Agreement, Engineer certifies that Engineer's signature provides written verification to City that Engineer: (1) does not boycott Israel; and (2) will not boycott Israel during the term of the Agreement. N. Prohibition on Boycotting Energy Companies Vendor acknowledges that in accordance with Chapter 2274 of the Texas Government Code (as added by Acts 2021, 87th Leg., R.S., S.B. 13, § 2), the City is prohibited from entering into a contract for goods or services that has a value of $100,000 or more, which will be paid wholly or partly from public funds of the City, with a company (with 10 or more full-time employees) unless the contract contains a written verification from the company that it: (1) does not boycott energy companies; and (2) will not boycott energy companies during the term of the contract. The terms "boycott energy company" and "company" have the meaning ascribed to those terms by Chapter 2274 of the Texas Government Code (as added by Acts 2021, 87th Leg., R.S., S.B. 13, § 2). To the extent that Chapter 2274 of the Government Code is applicable to this Agreement, by signing this Agreement, Vendor certifies that Vendor's signature provides written verification to the City that Vendor: (1) does not boycott energy companies; and (2) will not boycott energy companies during the term of this Agreement. O. Prohibition on Discrimination Against Firearm and Ammunition Industries Vendor acknowledges that except as otherwise provided by Chapter 2274 of the Texas Government Code (as added by Acts 2021, 87th Leg., R.S., S.B. 19, § 1), the City is prohibited from entering into a contract for goods or services that has a value of $100,000 or more which will be paid wholly or partly from public funds of the City, with a company (with 10 or more full-time employees) unless the contract contains a written verification from the company that it: (1) does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association; and (2) will not discriminate during the term of the contract City of Fort Worth, Texas Standard Agreement for Engineering Related Design Services Revised Date: 9/27/2021 Page 16 of 18 against a firearm entity or firearm trade association. The terms "discriminate," "firearm entity" and "firearm trade association" have the meaning ascribed to those terms by Chapter 2274 of the Texas Government Code (as added by Acts 2021, 87th Leg., R.S., S.B. 19, § 1). To the extent that Chapter 2274 of the Government Code is applicable to this Agreement, by signing this Agreement, Vendor certifies that Vendor's signature provides written verification to the City that Vendor: (1) does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association; and (2) will not discriminate against a firearm entity or firearm trade association during the term of this Agreement. City of Fort Worth, Texas Standard Agreement for Engineering Related Design Services Revised Date: 9/27/2021 Page 17 of 18 Executed effective as of the date signed by the Assistant City Manager below. FORT WORTH: City of Fort Worth 7a 4 By: Dana Burghdoff(Apr _ ,2024 CDT) Name: Dana Burghdoff, AICP Title: Assistant City Manager Date: Apr 23, 2024 Approval Recommended: By: Name: Marilyn Marvin Title: Interim Director, PMD. Attest: By: Name: Jannette Goodall Title: City Secretary Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: Name: Nikita N. Watts Title: Sr. Capital Projects Officer Approved as to Form and Legality: By: Wifor- Douglas Black (Apr 23, 2024 10:12 CDT) Name: Douglas Black Title: Assistant City Attorney Contract Authorization: M&C: 24-0125 VENDOR: Baird, Hampton & Brown, Inc. ken kanola t By: Ken Randall (Apr 9, 202408:59 CDT) Name: Ken Randall, PE Title: Principal, Electrical Engineer Date: Apr 9, 2024 City of Fort Worth, Texas Standard Agreement for Engineering Related Design Services Revised Date: 9/27/2021 Page 18 of 18 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Attachment "A" a El BAIRD, HAMPTON & BROWN building partners PROFESSIONAL ENGINEERING SERVICES FOR THE DESIGN OF BACKUP GENERATORS AT THE BOB BOLEN PUBLIC SAFETY COMPLEX FORT WORTH, TEXAS REVISED FEE PROPOSAL FOR ENGINEERING SERVICES FOR CITY OF FORT WORTH PMD 401 West 13th Street Fort Worth, Texas 76102 September 26, 2022 PROPOSAL 8 • - B BAIRD, HAMPTON & BROWN building partners BACKGROUND EMERGENCY / STANDBY POWER SYSTEMS We certainly appreciate the opportunity to provide the architectural and engineering services for the design for backup generators at the Bob Bolen Public Safety Complex. We offer this scope of work and fee proposal for the project as described in our Schematic Narrative for the Natural Gas Alternative dated August 29, 2022, as we discussed in our scoping meeting held in your conference room on September 8, 2022 and as we discussed in our telephone conversation on September 23, 2022. BHB has built a solid reputation of delivering quality engineering services, and we have great experience with the design of emergency/standby power distribution systems for existing facilities. We have delivered similar services for the City of Fort Worth, City of Allen, and Tarrant County. This experience, and over 30 years of providing engineering services to our community, has helped us establish ourselves as a service -oriented firm dedicated to solving problems and meeting our client's needs. OBJECTIVE Provide the design for full emergency/standby power support for the facility's Administration building, and portions of both Police and Fire training buildings. This will allow each of these areas — as they exist now - to run on emergency power. Using the peak demand data from ONCOR for the four services, and the known load profiles of the buildings, we anticipate the equipment needs as follows: 3 — 277/480V, 3 phase, 1,000 kW natural gas engine generators 1— 4,000 AMP switchboard/paralleling switchgear 2 — 3,000 amp, bypass isolation type automatic transfer switch 1 — 1,600 Amp, bypass isolation type, automatic transfer switch We anticipate this project will pursue a typical design / bid / build construction method. 6300 Ridglea Place, Suite 700 I Fort Worth, Texas 76116 I PH: 811.338.12771 FX: 817.338.9245 TBPELS Firm #44, #10011300, #10011302, #10194146 engineering I surveying I landscape Public Safety Complex Generator Proposal Letter Engineering Services for Construction Documents September 26, 2022 Page 3 of 6 SCOPE OF SERVICES General Services BHB shall provide the design of all structural, plumbing, and electrical systems to provide the emergency/standby power systems as noted above. BHB will engage Elements of Architecture to provide the architectural design for wall/roof penetrations and any needed electrical equipment room modifications to support the new equipment. The anticipated deliverables for each milestone phase are identified in the following Deliverables Matrix. Cost estimates will be prepared by EudaCorp with input from the A/E team at each deliverable stage. General Building Evaluation The general building evaluation will review existing structural, plumbing, and electrical systems to support installation of the new emergency/standby power equipment and feeders. The tasks to be completed are: 1. Perform site investigation(s) identify and evaluate the following: a. Determine what, if any, modifications to the existing normal power electrical system have been performed since the original design was completed. b. Determine equipment locations and if enlargement of the existing electrical rooms will be required. c. Determine feeder routing from the proposed generator locations in the courtyard to each of the three building's electrical rooms. As we discussed, the most advantageous option may be to route feeders across the roof. Review the structural implications of the feeder routing options. d. Determine what utility service modifications are necessary to extend natural gas service to the new generators. Deliverables 1. Product specifications for early procurement of the generators and distribution equipment will be performed as part of a separate contract. 2. Schematic design review set with interim stamp for Owner reviews in electronic format (PDF). 3. 80% review set with interim stamp for Owner reviews in electronic format (PDF). 4. 100% signed and sealed construction drawings and documents in electronic format (PDF). 5. Electrical specifications in electronic format (PDF). 6. Construction cost estimate for the project (PDF) at each deliverable stage. 6300 Aidglea Place, Suite 700 I Fort Worth, Texas 76116 I PH: 817.338.1277 (FX: 817,338.9245 TBPELS Firm #44, #10011300, #10011302, #10194146 engineering I surveying I landscape Public Safety Complex Generator Proposal Letter Engineering Services for Construction Documents September 26, 2022 Page 4 of 6 Deliverables Matrix Item Phase Schematic Design 80% Construction Documents 100% Construction Documents Specification Table of Contents and equipment cut sheets Draft specifications Complete Specifications Plumbing & Piping Proposed natural gas solutions Existing gas meter locations Pipe routing and sizes Regulator sizing and connection to generators Pipe sizes and routing Design calculations Lighting Fixture cut sheets Fixture/switching layout Fixture schedule Installation details Electric Power Distribution Confirm generator sizing Distribution equipment sizing Preliminary equipment layout One -line diagram Final equipment layout/sizes Panel locations/schedules One -line diagrams Load estimates Load summary Panel schedules Switchboard & ATS details Design calculations Site & floor plans One -line diagrams Structural Preliminary concept for feeder supports Equipment pad details Feeder support details Final details Architectural Preliminary space planning for new electric rooms Electric rooms details Roof/wall penetration details Final electric rooms details Final roof/wall penetration details Meetings Attend three (3) design review meetings to discuss comments on drawings and technical specifications. Construction Phase Services 1. Attend pre -bid meeting. 2. Attend pre -construction meeting. 3. Review shop drawings and submittals. 4. Review and comment on any Requests for Information (RFI). 5. Perform monthly site visits to review construction progress (six (6) visits anticipated) 6. One (1) final site visit at substantial completion and provide a punch list of observed electrical deficiencies. We propose to provide the architectural design and the structural, mechanical, and electrical engineering design for the referenced project in sufficient detail to receive construction bids from subcontractors and in sufficient detail to install the systems in accordance with applicable codes. Deliverables will include original drawings (CADD Plots) and specifications prepared for binding separately. Drawings will be sealed by a Registered/Licensed Architect or Professional Engineer. 6300 Ridglea Place, Suite 700 ' Fort Worth, Texas 761161 PH: 817.338.1277 (FX:817,338.9245 TBPELS Firm #44, #10011300, #10011302, #10194146 engineering I surveying I landscape Public Safety Complex Generator Proposal Letter Engineering Services for Construction Documents September 26, 2022 Page 5 of 6 CLARIFICATIONS Our fee proposal makes the following assumptions: 1. The entire project will be designed at one time; no phasing of design has been included. 2. Our fee proposal is based upon producing the Contract Documents using AutoCAD. 3. Permit and regulatory department application fees are not included as part of our proposal, at this time we are proposing that all fees be paid by the City of Fort Worth. 4. We cannot be responsible for equipment delivery that affects construction schedules. COMPENSATION In consideration for the scope described above we propose the following stipulated sum fees: Schematic Design 80% Construction Documents 100% Construction Documents Bidding Construction Administration Total Fee $43,500 139,200 34,800 14,500 58,000 $290,000 Invoices will be forwarded to your office based upon the percentage of design completed during each billing period and will be due per the terms of the General Conditions. Stipulated sum does not include direct expenses, as outlined in the General Conditions. Travel expenses, plotting and reproduction expenses, other than those identified in this proposal will not be incurred without your prior approval, at which point these expenses will be reimbursed per the terms of the General Conditions. Additional Services will be billed at the rates listed below: Engineering: Engineering & Management — Principal/VP Project Management Engineering — Senior PE Landscape Architect Landscape Architect Intern Engineering Services — PE Engineering Services — EIT Design Services — Senior Designer Design Services — Designer CAD / Drafting Services Clerical Services $ 285.00 /hr. $ 190.00/hr. $ 190.00/hr. $ 135.00/hr. $ 90.00 /hr. $ 135.00/hr. $ 100.00/hr. $ 135.00/hr. $ 100.00/hr. $ 70.00 /hr. $ 65.00 /hr. Surveying: Engineering & Management — Principal/VP Surveying Services — Senior RPLS Surveying Services — RPLS CAD/Tech. Survey Services — Sr Tech. CAD/Tech. Survey Services Land Surveying Research Field Surveying — 1 Person Crew Field Surveying — 2 Person Crew Construction Staking — 2 Person Crew GIS Technical Services 6300 Aidglea Place, Suite 700 I Fort Worth, Texas 76116 I PH: 817.338.1277 (FX: 817,338.9245 TBPELS Firm #44, #10011300, #10011302, #10194146 engineering I surveying I landscape $ 285.00 /hr. $ 190.00/hr. $ 145.00/hr. $ 135.00 /hr. $ 90.00 /hr. $ 90.00 /hr. $ 175.00 /hr. $ 205.00 /hr. $ 225.00 /hr. $ 90.00 /hr. Public Safety Complex Generator Proposal Letter Engineering Services for Construction Documents September 26, 2022 Page 6 of 6 TEAM CONTACTS Owner: City of Fort Worth 401 West 13th Street Fort Worth, Texas 76102 Engineering Principal Ken Randall, PE Baird, Hampton & Brown, Inc. 6300 Ridglea Place, Suite 700 Fort Worth, Texas 76116 ACCEPTANCE Owner's Representative: Ronald Clements, AIA City of Fort Worth PMD 401 West 13th Street Fort Worth, Texas 76102 Engineering Project Manager Ken Randall, PE Baird, Hampton & Brown, Inc. 6300 Ridglea Place, Suite 700 Fort Worth, Texas 76116 If you agree with the terms of this proposal, please indicate your approval by signing below and returning to our office. We will consider receipt of this signed agreement as our notice to proceed. Thank you for the opportunity to work with you on this project. Sincerely, BAIRD, HAMPTON & BROWN, INC. 62)04064 Ken Rafidall, PE Principal, Electrical Engineer CITY OF FORT WORTH Signature Name Date 6300 Ridglea Place, Suite 700 1 Fort Worth, Texas 761161 PH: 817.338.12111 FX: 817.338.9245 TBPELS Firm #44, #10011300, #10011302, #10194146 engineering I surveying I landscape 4/5/24, 8:53 AM M&C Review CITY COUNCIL AGENDA Create New From This M&C Official site of the City of Fort Worth, Texas F��TRTj DATE: 2/13/2024 REFERENCE **M&C 24- LOG NAME: 21 BOB BOLEN NO.: 0125 GENERATOR DESIGN CODE: P TYPE: CONSENT PUBLIC NO HEARING: SUBJECT: (CD 8) Authorize the Execution of a Professional Services Agreement with Baird, Hampton & Brown, Inc., in the Amount of $290,000.00, for the Design for Generators at the Bob Bolen Public Safety Building RECOMMENDATION: It is recommended that the City Council authorize the execution of a professional services agreement with Baird, Hampton & Brown, Inc., in the amount of $290,000.00, for the design for generators at the Bob Bolen Public Safety Building. DISCUSSION: The purpose of this Mayor and Council Communication is to authorize the execution of a professional service agreement with Baird, Hampton & Brown, Inc. (BHB), in an amount up to $290,000.00 to provide engineering services for the design and development of construction documents, based on an engineering report provided by BHB for a full emergency standby power support system for the Bob Bolen Public Administration building. This system would support both the Police and Fire Training buildings and allow each of these areas to run on emergency power for 24 hours. Baird, Hampton & Brown is one of the firms preselected for professional services agreement with the City. Staff considers this fee to be fair and reasonable for the scope of services proposed. Funding - Funding is budgeted in the Police Department's CCPD Capital Projects Fund for the purpose of funding the PD FY23 Generator project, as appropriated. Waiver of Building Permit Fees - In accordance with the City Code of Ordinances, Part II, Chapter 7-1 Fort Worth Building Administrative Code, Section 109.2.1, Exception 2; "Work by non -City personnel on property under the control of the City of Fort Worth shall be exempt from the permit fees only if the work is for action under a contract will be or has been approved by City Council with notes in the contract packages stating the fee is waived." Diversity and Inclusion Business Equity Office (DVIN) - BAIRD, HAMPTON & BROWN, INC. is in compliance with the City's Business Equity Ordinance by committing to 18\% MWBE participation on this project. The City's MWBE goal on this project is 15\%. The project is physically located in COUNCIL DISTRICT 8. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that funds are available in the current capital budget, as previously appropriated, in the CCPD Capital Projects Fund for the PD FY23 Generator project to support the approval of the above recommendation and execution of the agreement. Prior to any expenditure being incurred, the Property Management & Police Departments have the responsibility to validate the availability of funds. TO Fund Department ID Account Project ID Program Activity Budget Year Reference # (Chartfield 2) Amount apps.cfwnet.org/council_packet/mc_review.asp?ID=31832&councildate=2/13/2024 1/2 4/5/24, 8:53 AM FROM M&C Review Fund Department Account I Project I Program I Activity ID ID Submitted for City Manager's Office by: Originating Department Head: Additional Information Contact: Budget Year Reference # (Chartfield 2) Amount Dana Burghdoff (8018) Ricardo Salazar (8379) Brian Glass (8088) Nikita Watts (2028) ATTACHMENTS 21 BOB BOLEN GENERATOR DESIGN FID TABLE.xlsx (CFW Internal) 21 BOB BOLEN GENERATOR DESIGN funds availability.pdf (CFW Internal) 230331 104009 Bob Bolen PSC Generators Comp Memo Signed RL.pdf (CFW Internal) Construction map Bob Bolen.pdf (CFW Internal) Form 1295 - 2024 BHB.pdf (CFW Internal) SAM Baird Hampton Brown Inc.pdf (CFW Internal) apps.cfwnet.org/council_packet/mc_review.asp?ID=31832&councildate=2/13/2024 2/2