The URL can be used to link to this page

Home My WebLink AboutContract 60235-R1cSc No. 60235-R1 CITY OF FORT WORTH CONTRACT RENEWAL NOTICE April 5, 2024 American Signal Company Attn: Christopher Webb, CEO 2755 Bankers Industrial Drive Atlanta, GA 30360 Re: Contract Renewal Notice Contract No. 60235 ("Contract") First Renewal Term: June 1, 2024 to May 31, 2025 The above -referenced Contract with the City of Fort Worth expires on May 31, 2024 ("Expiration Date"). Pursuant to the terms of the Contract, contract renewals are by the mutual consent of the parties for up to two (2) one-year renewal terms. This letter memorializes the collective desire of the parties to renew the Contract for its first renewal term, which will begin immediately after the Expiration Date. All other terms and conditions of the Contract remain unchanged. Please return this signed acknowledgment letter, along with a current copy of your insurance certificate reflecting the City of Fort Worth as the Holder, to the address set forth below acknowledging receipt of the Contract Renewal Notice. Please log onto PeopleSoft Purchasing at http://fortworthtexas.gov/purchasing to ensure that your company information is correct and up-to-date. If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. Sincerely, Ximher .Allen Kimber Allen Contract Compliance Specialist Kimberly.Allen@fortworthtexas.gov 817-392-4481 Contract Renewal — CSC 60235-R1 Page OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX CSC No. ACCEPTED AND AGREED: CITY OF FORT WORTH By. William 4obnson ( r 26, 2024 12:43 CDT) Name: William Johnson Title: Assistant City Manager Date: Apr 26, 2024 APPROVAL RECOMMENDED: By: Robert Alldrr 26, 2024 11:38 CDT) Name: Robert A. Alldredge, Jr. Title: Executive Assistant Chief ATTEST: By:,.�r�. Name: Jannette S. Goodall Title: City Secretary CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance an reporting requirements. By: Name: Loraine Coleman Title: Administrative Services Manager APPROVED AS TO FORM AND LEGALITY: By: /3 Name: Andrea Phillips Title: Assistant City Attorney CONTRACT AUTHORIZATION: M&C: 23-0748 Date Approved: 9/ 12/2023 Form 1295 Certification No.: 2023-1048830 AMERICAN SIGNAL C By: Name: Christopher Title: CEO MPANY Contract Renewal - CSC 6S235-R I Page OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX M&C Review Page 1 of 3 CITY COUNCIL AGENDA Create New From This M&C DATE: 9/12/2023 REFERENCE **M&C 23- NO.: 0748 LOG NAME: Official site of the City of Fort Worth, Texas FORTWORTII 13P COOP BB 703-23 HIGHWAY SAFETY AND TRAFFIC CONTROL EC TPW CODE: G TYPE: CONSENT PUBLIC NO HEARING: SUBJECT: (ALL) Authorize Non -Exclusive Purchase Agreements with Multiple Vendors Using BuyBoard Cooperative Contract No. 703-23 for the Purchase of Highway Safety Products and Equipment in a Combined Annual Amount Up to $2,465,013.28 for the Initial Term and Authorize Two One -Year Renewal Options for Up to $3,060,954.10 for Renewal One and $3,805,880.10 for Renewal Two for the Transportation and Public Works, Aviation, Parks and Recreation and Police Departments RECOMMENDATION: It is recommended that the City Council authorize non-exclusive purchase agreements with multiple vendors using BuyBoard Cooperative Contract No. 703-23 for the purchase of highway safety products and equipment in a combined annual amount up to $2,465,013.28 and authorize two consecutive one-year renewal options for up to $3,060,954.10 for renewal one and $3,805,880.10 for renewal two for the Transportation and Public Works, Aviation, Parks and Recreation and Police Departments. DISCUSSION: The Transportation and Public Works (TPW), Aviation, Parks and Recreation (PARD) and Police Departments approached the Purchasing Division to enter into agreements with the awarded vendors under BuyBoard Contract No. 703-23. The contract offers a variety of products for highway safety and traffic control. The user -departments will utilize the agreements to purchase various road safety and traffic control products and equipment, such as roadwork barricades, on an as needed basis. Staff from the user -departments identified and selected multiple vendors from BuyBoard's Final Catalog Award Report according to price, availability, and products offered. Approval of this Mayor and Council Communication authorizes the City to execute agreements with the following vendors: Tiger Traffic, Inc., Traffic and Parking Control Co. Inc., Texas Highway Products, LTD., Centerline Supply, Inc., Texas Traffic and Barricade, LLC., American Signal Company, All Traffic Solutions, Inc. and Buyer's Barricade, Inc. BuyBoard Contract No. 703-23 has an initial term beginning on June 1, 2023, through May 31, 2024, and includes two one-year renewal options. The Request for Proposal for BuyBoard Contract No. 703-23 was published on July 12, 2022, and responses were opened on January 19, 2023. BuyBoard contracts offer fixed discounts. Staff reviewed the pricing and determined it to be fair and reasonable. State law provides that a local government purchasing an item under a cooperative purchasing agreement satisfies state laws requiring that the local government seek competitive bids for purchase of the items. BuyBoard contracts have been competitively bid to increase and simplify the purchasing power of government entities. Approval of this M&C authorizes the City to spend up to $2,465,013.28 for the initial term, $3,060,954.10 for the first renewal, and $3,805,880.10 for the second renewal. However, the actual first year spend is anticipated to be $1,972,010.62 based on current budget allocations. A 25\% contingency is added to the authorized amount to ensure adequate coverage in the event of unexpected increases in demand. Actual usage in any term can be up to the authorized amount and will be dependent upon actual appropriations for this purpose in the departments' budgets.The annual http://apps.cfwnet.org/council packet/mc review.asp?ID=31374&councildate=9/12/2023 4/3/2024 M&C Review Page 2 of 3 department allocation for these agreements is: Department Annual Amount Initial Term Annual Amount Renewal 1 Annual Amount Renewal 2 TPW $1,907,010.62 $2,383,763.28 $2,979,704.08 Aviation $25,000.00 $25,000.00 $25,000.00 PARD $15,000.00 $15,000.00 $15,000.00 Police $25,000.00 $25,000.00 $25,000.00 25\% Purchasing contingency $493,002.66 $612,190.82 $761,176.02 Combined Annual Totals $2,465,013.28 $3,060,954.10 $3,805,880.10 Funding is budgeted in the participating departments' Operating & Capital budgets, as appropriated. The initial term of the agreements will expire on May 31, 2024, in line with the cooperative agreement and may be renewed for up to two additional one-year terms, in accordance with the terms of the BuyBoard Contract. An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. A M/WBE goal is not assigned when purchasing from an approved purchasing cooperative or public entity. This project will serve ALL COUNCIL DISTRICTS. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that funds are available in the current operating & capital budgets, as previously appropriated in the participating departments' Operating & Capital Funds to support the approval of the recommendation and execution of the agreements. Prior to an expenditure being incurred, the participating departments have the responsibility to validate the availability of funds. BQN\\ TO TFund FROM Fund Department ' Account ID Department ID Account Project ID Program Activity Budget Year Reference # (Chartfield 2) Amount Project ID Submitted for City Manager's Office by: Originating Department Head: Additional Information Contact: Program Activity Budget Year Reginald Zeno (8517) William Johnson (5806) Reginald Zeno (8517) Lauren Prieur (6035) Jo Gunn (8325) Eugene Chandler (2057) Reference # (Chartfield 2) Amount http://apps.cfwnet.org/council packet/mc review.asp?ID=31374&councildate=9/12/2023 4/3/2024 M&C Review Page 3 of 3 ATTACHMENTS All Traffic Solutions - 1295.pdf (CFW Internal) American Signal 1295.pdf (CFW Internal) Centerline 1295.pdf (CFW Internal) Centerline Sams.pdf (CFW Internal) TAPCO Form 1295 Certificate.pdf (CFW Internal) Texas Highway Products SAMs.pdf (CFW Internal) Texas Highway, Form 1295 Certificate 101075972 (002).pdf (CFW Internal) Texas Traffic and Barricade-1295.pdf (CFW Internal) Tiger Traffic 1295.pdf (CFW Internal) http://apps.cfwnet.org/council packet/mc review.asp?ID=31374&councildate=9/12/2023 4/3/2024