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Home My WebLink AboutContract 56004-A2R2CSC No. 56004-A2R2 CONSENT AGENDA ITEM 17_ all 03113tKaliffel May 23, 2023 TOPIC: APPROVE INTERLOCAL AGREEMENT BETWEEN FORT WORTH INDEPENDENT SCHOOL DISTRICT AND THE CITY OF FORT WORTH FOR MOBILE RECREATION SUIVIlVIER DAY CAMP AND WAIVE FEES ASSOCIATED WITH OPERATING THE CAMP I: ' 6III' ' 1111 [1-3 The Mobile Recreation Summer Day Camp offered through the City of Fort Worth Parks & Recreation partnered with Fort Worth ISD (FWISD) to provide educational activities and programming free of charge to FWISD students; therefore, requested that District costs be waived. The program is a structured summer day camp that serves up to 240 FWISD students ages 5-14. The camp is scheduled Monday through Thursday from June 12, 2023, to July 27, 2023, and will be held on the campuses of Sagamore Hill Elementary, Seminary Hills Park Elementary, William James Middle School, and Paschal High School. In accordance with the Interlocal Agreement, Fort Worth ISD will provide use of the facilities at these four (4) campuses and the natatorium at Wilkerson-Greines Activity Center as well as bus transportation for swimming lessons (Monday through Thursday only). The other field trips on the attached schedule are not mentioned here for bus transportation. Since District custodial staff will already be on -site working normal schedules and in accordance with Board policy GKD(LOCAL), rental fees for day -time use of facilities may be waived for qualifying organizations, no relevant costs are associated with those items. FWISD costs to be waived are estimated at $70,672.00 as follows: Descriotion Estimated Amount Campus Utility Fees $43,615 [ Building Use and Equipment $7,150 Natatorium $12,870 Transportation $7,037 [ Total: $70,672 STRATEGIC GOAL: 1- Increase Student Achievement OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX ALTERNATIVES: 1. Approve Interlocal Agreement Between Fort Worth Independent School District and the City of Fort Worth for Mobile Recreation Summer Day Camp and Waive Fees Associated with Operating the Camp 2. Decline to Approve Interlocal Agreement Between Fort Worth Independent School District and the City of Fort Worth for Mobile Recreation Summer Day Camp and Waive Fees Associated with Operating the Camp 3. Remand to Staff for Further Study SUPERINTENDENT'S RECOMMENDATION: Approve Interlocal Agreement Between Fort Worth Independent School District and the City of Fort Worth for Mobile Recreation Summer Day Camp and Waive Fees Associated with Operating the Camp FUNDING SOURCE: Additional Details General Fund 199-51-6257-001-999-99-414-000000.............$56,485 199-34-6125-FTS-999-99-434-000000 .............. $7,03 7 199-xx-6299-001-999-99-xxx-000000............... $7,150 COST: Waived VENDOR: City of Fort Worth PURCHASING MECHANISM: Interlocal Agreement Purchasing Support Documents Needed. Interlocal (IL) - Price Quote and IL Contract Strrr mary Reauired PARTICIPATING SCHOOL(S)IDEPARTMENT[S]IEDUCATIONAL ENTITY: Sagamore Hill Elementary, Seminary Hills Park Elementary, William James Middle School, R.L. Paschal High School, Wilkerson-Greines Natatorium Activity Center RATIONALE: The Mobile Recreation Summer Day Camp is a summer program benefiting FWISD students that is free to the participants. INFORMATION SOURCE: Karen Molinar SECOND AMENDMENT AND SECOND RENEWAL OF CITY SECRETARY CONTRACT NO. 56004, AN INTERLOCAL COOPERATION AGREEMENT FOR MOBILE RECREATION SUMMER DAY CAMP This SECOND AMENDMENT AND SECOND RENEWAL ("Second Amendment and Second Renewal") is made and entered into by and between the CITY OF FORT WORTH, a home -rule municipal corporation of the State of Texas ("City"), acting by and through its duly authorized Assistant City Manager, and the FORT WORTH INDEPENDENT SCHOOL DISTRICT, a political subdivision of the State of Texas and a legally constituted Independent School District ("FWISD"), acting by and through its duly authorized representative. City and FWISD are herein referred to individually as a ("Party") and collectively as the ("Parties"). WHEREAS, on May 25, 2021, the City and FWISD entered into an Interlocal Cooperative Agreement to conduct a summer day camp program called Mobile Recreation Summer Day Camp ("Program") at R.L. Paschal High School, Edward J. Briscoe Elementary School, E.M. Daggett Middle School, William James Middle School, and aquatics facility at Wilkerson-Greines Activity Center, the same being City Secretary Contract ("CSC") Number 56004 ("Agreement"); WHEREAS, the Agreement provides an initial term of three months ("Primary Term") and four (4) additional renewal periods (each a "Renewal Term"); WHEREAS, the Program during each Renewal Term only occurs in a four month period each year (May to August) and therefore each additional renewal period only contemplates renewal during that specific period of time of the year; WHEREAS, on April 22, 2022, the Parties amended the Agreement to provide program information for calendar year 2022 and renewed the Agreement for the first Renewal Term ("First Renewal Term"); WHEREAS, the Parties wish to amend the Agreement to provide the program information for calendar year 2023; WHEREAS, it is the collective desire of the Parties to extend the Agreement through the second Renewal Term ("Second Renewal Term"); and NOW, THEREFORE, in consideration of the mutual covenants and agreements expressed herein the Parties agree to amend and renew and extend as follows: I. City and FWISD hereby agree to amend the Agreement to provide an updated program schedule, to include approved 2023 locations, times, and activities, as set forth in Exhibit A-2, attached hereto and incorporated herein by reference. II. The Parties hereby agree to renew and extend the Agreement for an additional period, the Second Renewal, effective May 1, 2023, and expiring on August 31, 2023. III. Second Amendment and Second Renewal of CSC 56004 Page 1 of 6 (1) All terms and conditions of the Agreement that are not expressly amended pursuant to this Second Amendment and Second Renewal shall remain in full force and effect. (2) All terms in this Second Amendment and Second Renewal that are capitalized but not defined shall have the same meanings assigned to them in the Agreement. (Signature page follows) Second Amendment and Second Renewal of CSC 56004 Page 2 of 6 Signature: Email: IN WITNESS WHEREOF, the Parties hereto have executed this Second Amendment and Second Renewal in Tarrant County, Fort Worth, Texas. CITY OF FORT WORTH: By: Name: Jesica McEachern Title: Assistant City Manager Date: Aug 30, 2023 FORT WORTH INDEPENDENT SCHOOL DISTRICT: By: Name: Dr. Angelica M. Ramsey Title: Superintendent, Fort Worth ISD Date: FORT WORTH INDEPENDENT SCHOOL DISTRICT BOAR UCATION By: Tobi Jackson Board President Date: FORT WORTH INDE rENDENT SCHOOL DISTRICT STAFF ATTORNEY By: . 14nA)c der Athanason Staff Attorney FOR CITY OF FORT WORTH INTERNAL PROCESSES: Approval Recommended: Contract Compliance Manager: By signing I acknowledge that I am the person By: responsible for the monitoring and administration Name: Dave Lewis of this contract, including ensuring all Title: Acting Director performance and reporting requirements. Park & Recreation Department By,By: CCCC` Name: Sheri Endsley Name: Kelli Pickard Title: District Superintendent Title: Assistant Director Park & Recreation Department Park & Recreation Department Approved as to Form and Legality: —A2By: NICO Arias (Aug 5, 202314:04 CDT) Name: Nico Arias Title: Assistant City Attorney Second Amendment and Second Renewal of CSC 56004 City Secretary: 00, P-t� =� By: Name: Jannette S. Goodall Title: City Secretary OFFICIAL RECORD Page 3 of 6 CITY SECRETARY FT. WORTH, TX Dates EXHIBIT A-2 FORT WDRTHG Mobile REC Summer Day Camp 2023 *May Flyer Distribution in schools/online Registration online *June 6-June 10 *June 3, June 8 *June 13 -July 29 *June 19 *July 4cn Locations: Recreation Leader Orientation Parent Conference- online/zoom Camp dates Juneteenth Independence Holiday - No Camp William James Middle School/Sycamore Park 1101 Nashville, 76105 Paschal High School/Forest Park/Tillery Park 3001 Forest Park Blvd, 76110 Seminary Hills Park Elementary/ Seminary Hills Park 5037 Townsend Drive, 76115 Sagamore Hill Elementary 701 S. Hughes, 76103 Wilkerson Greines (Swimming Program) 5201 CA Roberson Blvd, 76119 Hours of Operation Monday - Friday 9:00 AM - 3:00 PM Staff will be on site from 8am - 4pm Mobile REC is located in up to 6 classroom/portables for 80 campers- restrooms, water fountains, computer lab for Literacy/Lexia, gym and cafeteria for lunch Second Amendment and Second Renewal of CSC 56004 Page 4 of 6 Free Summer Lunches and Snacks provided Monday through Friday to children 17 and under. Swimming Field Trips 2 buses per site Monday - Thursday for 60 children at each Mobile REC camp. Two sessions: June 12 - June 29 July 10 - July 27 Activities - 11 lessons 1 slots 12 lessons 2 slots Recreational Sports -Tennis, volleyball, etc Fort Worth Public Library summer reading program STEM Science Experiments - Engineering Adventures Arts and Crafts Drama- Puppet Theater Lego Robotics Lab Snap circuit Character Development Biking, Archery, Angler Swimming Collaborations Read Fort Worth Rainwater Charitable Foundation City of Fort Worth Library Fort Worth Nature Center 4-H Texas Agri -Life First TEE Second Amendment and Second Renewal of CSC 56004 Page 5 of 6 Bus Schedule V Session Departure- 12:15pm Arrival 12:30 — 1:00 Swim 2nd Session 12:15 pm Departure Arrival 12:45 pm 1:00 Swim 12:45 pm Departure Arrival 1:45 pm 2:00 Swim Transportation Schedule Swimming Monday - Thursday Monday Seminary Hills Park Mobile REC Camp 1 60 campers William James Mobile REC Camp 60 campers Sagamore Mobile REC Camp 60 campers Tuesday Seminary Hills Park Mobile REC Camp 1 60 campers William James Mobile REC Camp 60 campers Sagamore Hill Mobile REC Camp 60 campers Wednesday Seminary Hills Park Mobile REC Camp 1 60 campers William James Mobile REC Camp 60 campers Sagamore Hill Mobile REC Camp 60 campers Thursday Seminary Hills Park Mobile REC Camp 1 60 campers William James Mobile REC Camp 60 campers Sagamore Hill Mobile REC Camp 60 campers Second Amendment and Second Renewal of CSC 56004 Page 6 of 6