HomeMy WebLinkAboutContract 59040-R1CSC No. 59040 -R1
CITY OF FORT WORTH
CONTRACT RENEWAL NOTICE
February 27, 2024
EAR Telecommunications, LLC
Attn: Carlos Reyes
14719 US HWY 290 E, Suite 106
Manor, TX 778653
Re: Contract Renewal Notice —1st Renewal
2022 Traffic Signal and Street Lighting Improvements
Unit Price Construction Contract
Contract CSC No. 59040 (the "Contract")
Original Contract Amount: $3,000,000.00
The above -referenced contract with the City of Fort Worth, as renewed and amended,
expires with the expenditure of funds. The funds for the contract have been expended or
programmed. This letter is to inform you that the City has appropriated funding and is exercising
its right to renew the contract for an amount up to $3,000,000.00, which will be effective
immediately upon execution by the designated Assistant City Manager. All other terms and
conditions of the contract, as amended, remain unchanged. Please verify that the original payment,
performance, and maintenance bonds remain active or, if retired, provide updated bonds when you
return this letter. Please sign in the space indicated below and return this document, along
with a copy of your current insurance certificate, to the undersigned.
Please log onto PeopleSoft Purchasing at http://fortworthtexas.Rov/purchasiniz to ensure
that your company information is correct and up-to-date.
If you have any questions concerning this Contract Renewal Notice, please contact me at
the telephone number listed below.
Sincerely,
Engineering Manager
(817) 392-8021
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Renewal Page 1 of 2
CSC No. 59040
ACCEPTED AND AGREED:
CITY OF FORT WORTH
CONTRACT COMPLIANCE MANAGER:
By signing, I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all
By:
performance and reporting requirements.
Name: Jesica McEachern
Title: Assistant City Manager
May 1, 2024
Q�
Date:
By:°'�
Name: Iskal Shrestha P.E. PMP. CCM
APPROVAL RECOMMENDED:
Title: Sr. Project Manager
APPROVED AS TO FORM AND LEGALITY:
A.,
By: Lauren Prieur (Apr 22, 202416:42 CDT)
Name: Lauren Prieur
Title: Director, Transportation & Public Works By: Douglas Black (Apr 24, 202409:15 CDT)
Department Name: Douglas. W. Black
d494pn
�� F°Rraoado Title: Sr. Assistant City Attorney
ATTEST:
v c~i o 9i a AUTHORIZATION:
p°*'° °°add M 22-1005
J, LIAR °aa°� aEaA544b� Date Approved: 11/.29/2022
By:
Name: Jannette S. Goodall Form 1295 Certification No.:
Title: City Secretary
CONTRACTOR:
s
By: 5 , 2024 11:55 CDT)
Name: Carlos Reves
Title: President
Date: Apr 10, 2024
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Renewal Page 2 of 2
City of Fort Worth, Texas
Mayor and Council Communication
DATE: 11 /29/22
M&C FILE NUMBER: M&C 22-1005
LOG NAME: 2023 TRAFFIC SIGNAL AND STREET LIGHTING UNIT PRICE CONTRACT
SUBJECT
(ALL) Authorize Execution of Unit Price Construction Contracts with EAR Telecommunication LLC,
d/b/a EARTC, and Bean Electrical Inc., Each in an Amount Not to Exceed $3,000,000.00, for Task
Order Construction Services for the Installation of Projects Relating to Traffic Signal and Street
Lighting Improvements (2018 and 2022 Bond Program)
RECOMMENDATION:
It is recommended that the City Council authorize execution of unit price construction contracts for
task order construction services for the installation of traffic signal and street lighting improvements
with up to two renewals with:
1. EAR Telecommunications LLC, d/b/a EARTC in an amount not to exceed $3,000,000.00; and
2. Bean Electrical, Inc. in an amount not to exceed $3,000,000.00.
DISCUSSION:
The contracts will provide construction services on an as -needed (task order) basis for the
construction of capital projects relating to traffic signal improvements, street light improvements,
minor intersection roadway improvements, guardrail installations, and pavement marking
improvements. Each contract amount is capped at $3,000,000.00. Each contract may be renewed
up to two (2) additional terms, at the expiration of contract funds, under the same terms, conditions,
and unit prices. The project was bid in a low bid format to determine unit prices to be paid when
task orders are issued, and the bidders were made aware of the contract cap amount.
The contract was advertised in the Fort Worth Star -Telegram on August 11, 2022, and August 18,
2022. On September 15, 2022, two companies submitted the following bids:
CONTRACTOR BID
EARTC $3,893,387.65
Bean Electrical, Inc. $4,620,014.52
Projects identified initially include Bonds Ranch — Wagley Robertson Project (City Project No.
(CPN) 103278), Crowley and Sycamore Intersection Improvements Project (CPN 101016), Traffic
Signal Improvements at Forest Park Boulevard and West loth Street Project (CPN 103997), Traffic
Signal Improvement at Basswood Boulevard and Old Santa Fe Trail Project (CPN 103998), Traffic
Signal Improvement at Trinity Boulevard and Reggis Ct Project (CPN 104000), Traffic Signal
Improvements at North Beach Street and Ray White Road Project (CPN 104001), Traffic Signal
Improvements at Western Center Boulevard and Sandshell Road Project (CPN 103999), Traffic
Signal Improvements at John T White and Sandy Lane Project (CPN 104002), and Traffic Signal
Improvements at Wichita Street and Martin Street Project (CPN 103995).
These task order contracts will serve current and future capital projects as -needed and a funds
availability verification will be performed by Transportation & Public Works Contract Compliance
Managers prior to task order assignment.
A portion of these contracts may be paid with proceeds from the 2018 and 2022 Bond
Programs. The City's Extendable Commercial Paper (ECP) (M&C 22-0607; Ordinance 25675-08-
2022) provides liquidity to support the appropriation. Available resources will be used to actually
make any interim progress payments until debt is issued. Once debt associated with a project is
sold, debt proceeds will reimburse the interim financing source in accordance with the statement
expressing official Intent to Reimburse that was adopted as part of the ordinance canvassing the
bond election (Ordinance No. 23209-05-2018 and 25515-05-2022) and the subsequent actions
taken by the Mayor and Council.
MWBE Office:
EAR Telecommunications LLC is in compliance with the City's Business Equity Ordinance by
committing to 10% MWBE participation on this project. The City's MWBE goal on this project is
10%. EAR Telecommunication LLC is MBE certified.
Bean Electrical, Inc is in compliance with the City's Business Equity Ordinance by committing to
10% MWBE participation on this project. The City's MWBE goal on this project is 10%.
The project is located in ALL COUNCIL DISTRICTS.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that funds are available in the current capital budgets, as
previously appropriated, in the various capital improvement program funds to support the approval
of the recommendations and execution of the contracts. Prior to any expenditure being incurred,
the Transportation & Public Works Department has the responsibility to validate the availability of
funds.
Submitted for City Manaaer's Office by:
Oriainatina Business Unit Head:
Additional Information Contact:
Expedited
William Johnson 5806
Lauren Prieur 6035
Monty Hall 8662
Various-CNRN- 2022 Traffic Signal and Street
Lighting Improvements Unit Price Construction
Contract
Final Audit Report 2024-04-23
Created: 2024-04-10
By: Barbara Pryor (Barbara.Pryor@fortworthtexas.gov)
Status: Canceled / Declined
Transaction ID: CBJCHBCAABAA6M7FjRGv4Czw7eebzrl75QIDsgLahiTW
"Various-CNRN- 2022 Traffic Signal and Street Lighting Improve
ments Unit Price Construction Contract" History
Document created by Barbara Pryor (Barbara.Pryor@fortworthtexas.gov)
2024-04-10 - 4:25:10 PM GMT- IP address: 204.10.90.100
Document emailed to carlos.reyes.l@eartc.com for signature
2024-04-10 - 4:29:51 PM GMT
Email viewed by carlos.reyes.1@eartc.com
2024-04-10 - 4:51:58 PM GMT- IP address: 70.113.75.158
Signer carlos.reyes.1 @eartc.com entered name at signing as CARLOS REYES
2024-04-10 - 4:55:24 PM GMT- IP address: 70.113.75.158
Document e-signed by CARLOS REYES (carlos.reyes.1 @eartc.com)
Signature Date: 2024-04-10 - 4:55:26 PM GMT - Time Source: server- IP address: 70.113.75.158
Document emailed to Iskal Shrestha (Iskal.Shrestha@fortworthtexas.gov) for signature
2024-04-10 - 4:55:27 PM GMT
Email viewed by Iskal Shrestha (Iskal.Shrestha@fortworthtexas.gov)
2024-04-12 - 5:16:09 PM GMT- IP address: 204.10.90.100
Document e-signed by Iskal Shrestha (Iskal.Shrestha@fortworthtexas.gov)
Signature Date: 2024-04-12 - 5:16:27 PM GMT - Time Source: server- IP address: 204.10.90.100
Document emailed to Chad Allen (Chad.Allen@fortworthtexas.gov) for signature
2024-04-12 - 5:16:28 PM GMT
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Document e-signed by Chad Allen (Chad.Allen@fortworthtexas.gov)
Signature Date: 2024-04-22 - 9:04:40 PM GMT - Time Source: server- IP address: 204.10.90.100
Document emailed to Lauren Prieur (Lauren.Prieur@fortworthtexas.gov) for signature
2024-04-22 - 9:04:42 PM GMT
Email viewed by Lauren Prieur (Lauren.Prieur@fortworthtexas.gov)
2024-04-22 - 9:42:03 PM GMT- IP address: 76.227.105.128
Document e-signed by Lauren Prieur (Lauren.Prieur@fortworthtexas.gov)
Signature Date: 2024-04-22 - 9:42:11 PM GMT - Time Source: server- IP address: 76.227.105.128
Document emailed to Priscilla Ramirez (Priscilla.Ramirez@fortworthtexas.gov) for approval
2024-04-22 - 9:42:13 PM GMT
Email viewed by Priscilla Ramirez (Priscilla.Ram irez@fortworthtexas.gov)
2024-04-23 - 12:44:43 PM GMT- IP address: 204.10.90.100
Document declined by Priscilla Ramirez (Priscilla.Ramirez@fortworthtexas.gov)
Decline reason: attach M&C.
2024-04-23 - 3:01:53 PM GMT- IP address: 204.10.90.100
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Various-CNRN-2022 Traffic Signal and Street
Lighting Improvements Unit Price Construction
Contract Renewal
Final Audit Report 2024-04-29
Created: 2024-04-23
By: Barbara Pryor (Barbara.Pryor@fortworthtexas.gov)
Status: Canceled / Declined
Transaction ID: CBJCHBCAABAAB1QfcZ4X3V2vngvNnJIF5_X1EL6J5gd2
"Various-CNRN-2022 Traffic Signal and Street Lighting Improve
ments Unit Price Construction Contract Renewal" History
Document created by Barbara Pryor (Barbara.Pryor@fortworthtexas.gov)
2024-04-23 - 4:09:31 PM GMT- IP address: 204.10.90.100
Document emailed to Priscilla Ramirez (Priscilla.Ramirez@fortworthtexas.gov) for approval
2024-04-23 - 4:12:09 PM GMT
Email viewed by Priscilla Ramirez (Priscilla.Ramirez@fortworthtexas.gov)
2024-04-23 - 4:22:58 PM GMT- IP address: 204.10.90.100
Document approved by Priscilla Ramirez (Priscilla.Ramirez@fortworthtexas.gov)
Approval Date: 2024-04-23 - 4:23:10 PM GMT - Time Source: server- IP address: 204.10.90.100
Document emailed to Douglas Black (Douglas.Black@fortworthtexas.gov) for signature
2024-04-23 - 4:23:12 PM GMT
Document e-signed by Douglas Black (Douglas. Black@fortworthtexas.gov)
Signature Date: 2024-04-24 - 2:15:05 PM GMT - Time Source: server- IP address: 204.10.90.100
Document emailed to Jesica McEachern Qesica.mceachern@fortworthtexas.gov) for signature
2024-04-24 - 2:15:07 PM GMT
Email viewed by Jesica McEachern Qesica.mceachern@fortworthtexas.gov)
2024-04-29 - 6:51:55 PM GMT- IP address: 204.10.90.100
La Document canceled by Barbara Pryor (Barbara. Pryor@fortworthtexas.gov)
Cancel reason: Canceling routing to correct the year on the renewal notice date. Once revised will restart routing.
2024-04-29 - 8:16:48 PM GMT- IP address: 204.10.90.100
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