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HomeMy WebLinkAboutContract 61354THE STATE OF TEXAS COUNTY OF TARRANT City Secretary �` 1 Contract No JOINT ELECTION AGREEMENT AND CONTRACT FOR ELECTION SERVICES THIS CONTRACT for election services is made by and between the Tarrant County Elections Administrator and the following political subdivisions located entirely or partially inside the boundaries of Tarrant County: ARLINGTON ISD AZLE ISD CASTLEBERRY ISD CITY OF ARLINGTON CITY OF AZLE CITY OF BEDFORD CITY OF BLUE MOUND CITY OF COLLEYVILLE CITY OF EULESS CITY OF FORT WORTH CITY OF GRAND PRAIRIE CITY OF GRAPEVINE CITY OF HALTOM CITY CITY OF HASLET CITY OF KELLER CITY OF KENNEDALE CITY OF NORTH RICHLAND HILLS CITY OF PELICAN BAY CITY OF RICHLAND HILLS CITY OF RIVER OAKS CITY OF ROANOKE CITY OF SAGINAW CITY OF SANSOM PARK CITY OF WATAUGA CITY OF WESTWORTH VILLAGE CROWLEY ISD EVERMAN ISD GRAPEVINE-COLLEYVILLE ISD KELLER ISD LEWISVILLE ISD MANSFIELD ISD NORTHWEST ISD TARRANT APPRAISAL DISTRICT TOWN OF EDGECLIFF VILLAGE TOWN OF FLOWER MOUND TOWN OF TROPHY CLUB TOWN OF WESTLAKE VIRIDIAN MUNICIPAL MANAGEMENT WHITE SETTLEMENT ISD The Tarrant County Elections Administrator and the political subdivisions mentioned above may be collectively referred to as "Parties" or individually as a "Party". This Contract is made pursuant to Texas Election Code Sections 31.092 and 271.002 — 271,004, if applicable, and Texas Education Code Section 11.0581 for a joint May 4, 2024 election to be administered by the undersigned Tarrant County Elections Administrator, hereinafter referred to as "Elections Administrator." This term includes the Assistant Elections Administrator in the Elections Administrator's absence or disability. RECITALS Each Participating Authority listed above plans to hold a general and/or special election on May 4, 2024. If a run- off election or a repeat election is necessary because of legal action, the date of that election will be June 15, 2024, The County owns an electronic voting system, the Hart InterCivic Verity Voting System (Version 2.4), which has been duly approved by the Secretary of State pursuant to Texas Election Code Chapter 122, as amended, and is compliant with the accessibility requirements for persons with disabilities set forth by Texas Election Code Section 61.012, The contracting political subdivisions, also known interchangeably as "Entities" or "Participating Authority(ies)", desire to use the County's electronic voting system and to compensate the County for such use and to share in certain other expenses connected with joint elections in accordance with the applicable provisions of Chapters 31 and 271 of the Texas Election Code, as amended. The entity desires to contract for the voting system as described, in tandem with the County's elections Joint Election Agreement and Contract for Election a._Wrcl i;6&b#$gPf"_"'"M`0' CITY SECRETARY wo Q4_,— FT. WORTH, TX EA Initials E ity Rep Initials services through the Elections Administrator's office, and to compensate the County for such use and to share in other expenses connected with join elections in accordance with the applicable provisions of law and of this contract. NOW THEREFORE, in consideration of the mutual covenants, agreements, and benefits to the Parties, IT IS AGREED as follows: 1. ADMINISTRATION The Parties agree to hold a joint election with each other ("Joint Election") in accordance with Chapter 271 of the Texas Election Code and this Agreement. The Tarrant County Elections Administrator shall coordinate, supervise, and handle all aspects of administering the Joint Election as provided in this Agreement. Each Participating Authority agrees to pay the Tarrant County Elections Administrator for equipment, supplies, services, and administrative costs as provided in this Agreement. The Tarrant County Elections Administrator shall serve as the administrator for the Joint Election; however, each Participating Authority shall remain responsible for the decisions and actions of its officers necessary for the lawful conduct of its election. The Elections Administrator shall provide advisory services in connection with decisions to be made and actions to be taken by the officers of each Participating Authority as necessary. Legal advice to or legal representation of the Entibes/Political Subdivisions/Participating Authorities by the Election Administrator's office or lawyers who advise or represent the Election Administrator is not included herewith; each Entity should consult with its own counsel for any legal issues that arise, or with the Texas Secretary of State, as appropriate. It is understood that other political subdivisions may wish to participate in the use of the County's electronic voting system and polling places, and it is agreed that the Elections Administrator may enter into other contracts for election services for those purposes on terms and conditions generally similar to those set forth in this Contract. In such cases, costs shall be pro -rated among the participants according to Section XI of this Contract. Each Participating Authority agrees to adopt the Verity Voting System v. 2.7, from HART InterCivic, as the Voting System for this election, so that it may be used, in accordance with the terms and conditions specified in the certification order issued by the Texas Secretary of State, for all forms of voting, including election day voting at polling locations, early voting in person, early voting by mail, and provisional voting. At each polling location, joint participants shall share voting equipment and supplies to the extent possible. The Participating Authorities shall share a mutual ballot in those polling places where jurisdictions overlap. However, in no instance shall a voter be permitted to receive a ballot containing an office or proposition stating a measure on which the voter is ineligible to vote. Multiple ballot styles shall be available in those shared polling places where jurisdictions do not overlap. II. LEGAL DOCUMENTS Each Participating Authority shall be responsible for the preparation, adoption, and publication of all required election orders, resolutions, notices, and any other pertinent documents required by the Texas Election Code and/or the Participating Authority's governing body, charter, or ordinances, except that the Elections Administrator shall be responsible for the preparation and publication of all voting system testing notices that are required by the Texas Election Code. Preparation of the necessary materials for notices and the official ballot shall be the responsibility of each Participating Authority, including translation to languages other than English, including (but not necessarily limited to), as required by law, Spanish and Vietnamese. Each Participating Authority shall provide a copy of their respective election orders and notices to the Tarrant County Elections Administrator. III. VOTING LOCATIONS The Elections Administrator shall select and arrange for the use of and payment for all Election Day voting locations. Voting locations will be, whenever possible, the usual voting location for each election precinct in elections conducted by each participating city, and shall be compliant with the accessibility requirements established by Election Code Section 43.034 and the Americans with Disabilities Act (ADA). The proposed voting locations are listed in Attachment A of this Agreement. In the event that a voting location is not available or appropriate, the Elections Administrator will arrange for use of an alternate location with the approval of the affected Participating Authorities. The Elections Administrator shall notify the Participating Authorities of any changes from the locations listed in Attachment A. Joint Election Agreement and Contract for Election Services --- Page 2 EA Initials rity Rep Initials If polling places for the May 4, 2024 joint election are different from the polling place(s) used by a Participating Authority in its most recent election, the authority agrees to post a notice no later than May 4, 2024 at the entrance to any previous polling places in the jurisdiction stating that the polling location has changed and stating the political subdivision's polling place names and addresses in effect for the May 4. 2024 election. This notice shall be written in both the English, Spanish, and Vietnamese languages. IV. ELECTION JUDGES, CLERKS, AND OTHER ELECTION PERSONNEL Tarrant County shall be responsible for the appointment of the presiding judge and alternate judge for each polling location. The Elections Administrator shall make emergency appointments of election officials if necessary. Upon request by the Elections Administrator, each Participating Authority agrees to assist in recruiting polling place officials who are bilingual {(fluent in both English and Spanish) and (fluent in both English and Vietnamese)]. In compliance with the Federal Voting Rights Act of 1965, as amended, each polling place containing more than 5% Hispanic or Vietnamese population as determined by the most recent Census used for such determinations shall have one or more election officials who are fluent in both English and Spanish, or both English and Vietnamese, as applicable. If a presiding judge is not bilingual, and is unable to appoint a bilingual clerk, the Elections Administrator may recommend a bilingual worker for the polling place. If the Elections Administrator is unable to recommend or recruit a bilingual worker, the Participating Authority or authorities served by that polling place shall be responsible for recruiting a bilingual worker for interpretation and translation services as needed at that polling place. The Elections Administrator shall notify all election judges of the eligibility requirements of Subchapter C of Chapter 32 of the Texas Election Code and will take the necessary steps to ensure that all election judges appointed for the Joint Election are eligible to serve. The Elections Administrator shall arrange for the training and compensation of all election judges and clerks. The Elections Administrator shall arrange for the date, time, and place for presiding election judges to pick up their election supplies. Each presiding election judge will be sent a letter from the Elections Administrator notifying the judge of the appointment, the time and location of training and distribution of election supplies, and the number of election clerks that the presiding judge may appoint. Each election judge and clerk will receive compensation at the hourly rate established by Tarrant County pursuant to Texas Election Code Section 32.091 or other law applicable to compensation for the election -related work. The election judge will receive an additional sum of $25.00 for picking up the election supplies prior to Election Day and for retuming the supplies and equipment to the central counting station after the polls close. Election judges and clerks who attend voting equipment training and/or procedures training shall be compensated at the same hourly rate that they are to be paid on Election Day. The Elections Administrator may employ other personnel necessary for the proper administration of the election, including such part-time help as is necessary to prepare for the election, to ensure the timely delivery of supplies during early voting and on Election Day, and for the efficient tabulation of ballots at the central counting station. Part-time personnel working as members of the Early Voting Ballot Board and/or central counting station on election night will be compensated at the hourly rate set by Tarrant County in accordance with Election Code Sections 87.005, 127.004, and 127.006. V. PREPARATION OF SUPPLIES AND VOTING EQUIPMENT The Elections Administrator shall arrange for all election supplies and voting equipment including, but not limited to, official ballots, sample ballots, voter registration lists, and all forms, signs, maps and other materials used by the election judges at the voting locations. The Elections Administrator shall ensure availability of tables and chairs at each polling place and shall procure rented tables and chairs for those polling places that do not have tables and/or chairs. The Elections Administrator shall provide the necessary voter registration information, maps, instructions, and other information needed to enable the election judges in the voting locations that have more than one ballot style to conduct a proper election. Joint Election Agreement and Contract for Election services -- Page 3 ' 7 EA Initials tity Rep Initials Each Participating Authority shall furnish the Elections Administrator a list of candidates and/or propositions showing the order and the exact manner in which the candidate names and/or proposition(s) are to appear on the official ballot (including titles and text in each language in which the authority's ballot is to be printed). Each Participating Authority shall be responsible for proofreading and approving the ballot insofar as it pertains to that authority's candidates and/or propositions. The joint election ballots that contain ballot content for more than one joint participant because of overlapping territory shall be arranged in the following order: Independent School District, City, Water District(s), College District. and other political subdivisions. The Elections Administrator shall be responsible for the preparation, testing, and delivery of the voting equipment for the election, as required by the Election Code. The Elections Administrator shall conduct criminal background checks on relevant employees upon hiring as required by Election Code Section 129.051(g). VI. EARLY VOTING The Participating Authorities agree to conduct joint early voting and to appoint the Election Administrator as the Early Voting Clerk in accordance with Sections 31.097 and 271,006 of the Texas Election Code. Each Participating Authority agrees to appoint the Elections Administrator's permanent county employees as deputy early voting clerks. The Participating Authorities further agree that the Elections Administrator may appoint other deputy early voting clerks to assist in the conduct of early voting as necessary, and that these additional deputy early voting clerks shall be compensated at an hourly rate set by Tarrant County pursuant to Section 83.052 of the Texas Election Code. Deputy early voting clerks who are permanent employees of the Tarrant County Elections Administrator or any Participating Authority shall serve in that capacity without additional compensation. Early Voting by personal appearance will be held at the locations, dates, and times listed in Attachment "B" of this document. Any qualified voter of the Joint Election may vote early by personal appearance at any of the joint early voting locations. As Early Voting Clerk, the Elections Administrator shall receive applications for early voting ballots to be voted by mail in accordance with Chapters 31 and 86 of the Texas Election Code. Any requests for early voting ballots to be voted by mail received by the Participating Authorities shall be forwarded immediately by fax or courser to the Elections Administrator for processing. The Elections Administrator will be responsible for managing the Annual Ballot by Mail voters for whom the Elections Administrator has received an Application for Ballot by Mail, including maintaining and making available the early voting roster information in conformance with Section 87.121 of the Texas Election Code. Upon request of a participating authority, the Early Voting Clerk will promptly make all information contained within the early voting roster available for inspection by the participating authority, including the information maintained under Section 87.121(f). The Participating Authorities understand that, as specified in section 87 121, information on the roster for a person to whom an early voting mail ballot has been sent is not available for public inspection, except to the voter seeking to verity that the information pertaining to the voter is accurate, until the first business day after election day. In addition to making the information on the roster for a person who votes an early voting ballot by personal appearance available for public inspection not later than the beginning of the regular business hours on the day after the date the information is entered on the roster, the Elections Administrator shall post on the county website each Participating Authority's early voting report on a daily basis and a cumulative final early voting report following the close of early voting. In accordance with Section 87,121(g) of the Election Code, the daily reports showing the previous day's early voting activity will be posted to the county website no later than 10:00 AM each business day. VII. EARLY VOTING BALLOT BOARD AND SIGNATURE VERIFICATION COMMITTEE Tarrant County shall appoint an Early Voting Ballot Board (EVBB) to process early voting results from the Joint Election, The Presiding Judge, with the assistance of the Elections Administrator, shall appoint two or more additional members to constitute the EVBB. The Elections Administrator shall determine the number of EVBB members required to efficiently process the early voting ballots. Joint Election Agreement and Contract for Election Services --- Page 4 EA Initials tity Rep Initials The Elections Administrator shall determine whether a Signature Verification Committee is necessary, and if so, shall appoint the members. Vill. CENTRAL COUNTING STATION AND ELECTION RETURNS The Elections Administrator shall be responsible for establishing and operating the central and remote counting stations to receive and tabulate the voted ballots in accordance with the provisions of the Texas Election Code and of this Agreement. The Participating Authorities hereby, in accordance with Section 127.002, 127.003, and 127.005 of the Texas Election Code, appoint the following central counting station officials: Counting Station Manager: Clint Ludwig, Elections Administrator Tabulation Supervisor: Stacey Behymer, Technology Resources Coordinator Presiding Judge: David Lambertson The Counting Station Manager or his/her representative shall deliver timely cumulative reports of the election results as precinct report to the central and remote counting stations and are tabulated. The Counting Station Manager shall be responsible for releasing unofficial cumulative totals and precinct returns from the election to the joint participants, candidates, press, and general public by distribution of hard copies at the central counting station or by electronic distribution and by posting to the Tarrant County web site. To ensure the accuracy of reported election returns, results printed on the tapes produced by Tarrant County's voting equipment will not be released to the Participating Authorities at the remote collection sites or by phone from individual polling locations. The Elections Administrator will prepare the unofficial canvass reports that are necessary for compliance with Election Code Section 67.004 after all precincts have been counted and will deliver a copy of these unofficial canvass reports to each Participating Authority as soon as possible after all returns have been tabulated. Each Participating Authority shall be responsible for the official canvass of its respective election(s). The Elections Administrator will prepare the electronic precinct -by -precinct results reports for uploading to the Secretary of State as required by Section 67.017 of the Election Code. The Elections Administrator agrees to upload these reports for each Participating Authority unless requested otherwise. The Elections Administrator shall be responsible for conducting the post -election manual recount required by Section 127.201 of the Texas Election Code unless a waiver is granted by the Secretary of State. Notification and copies of the recount, if waiver is denied, will be provided to each Participating Authority and the Secretary of State's Office. IX. PARTICIPATING AUTHORITIES WITH TERRITORY OUTSIDE TARRANT COUNTY Each Participating Authority with temtory containing population outside Tarrant County agrees that the Elections Administrator shall administer only the Tarrant County portion of those elections. X. RUNOFF ELECTIONS Each Participating Authority shall have the option of extending the terms of this Agreement through its runoff election, if applicable. In the event of such runoff election, the terms of this Agreement shall automatically extend unless the Participating Authority notifies the Elections Administrator in writing within three (3) business days after the original election, not counting election day. Each Participating Authority shall reserve the right to reduce the number of early voting locations and/or Election Day voting locations in a runoff election. Each Participating Authority agrees to order any runoff election(s) at its meeting for canvassing the votes from the May 4, 2024 election. Joint Election Agreement and Contract for Election Services --- Page 5 --- EA Initials ity Rep Initials Each Participating Authority eligible to hold runoff elections agrees that the date of the runoff election, if necessary, shall be June 15, 2024. XI. ELECTION EXPENSES AND ALLOCATION OF COSTS The Participating Authorities agree to share the costs of administering the Joint Election. Allocation of costs, unless specifically stated otherwise, is mutually agreed to be shared according to a formula which is based on the average cost per Election Day polling place (unit cost) as determined by adding together the overall expenses and dividing the expenses equally among the total number of polling places. Costs for polling places shared by more than one Participating Authority shall be pro -rated equally among the participants utilizing that polling place. It is agreed that charges for Election Day judges and clerks and Election Day polling place rental fees shall be directly charged to the appropriate Participating Authority rather than averaging those costs among all participants. Costs for Voting by Personal Appearance shall be allocated based upon the actual costs associated with each voting site. Each Participating Authority shall be responsible for a pro-rata portion of the actual costs associated with the voting sites located within their jurisdiction. Participating authorities that do not have a voting site within their jurisdiction shall pay a pro-rata portion of the nearest regular early voting site. Costs for Early Voting by Mail shall be allocated according to the actual number of ballots mailed to each Participating Authority's voters. Participating Authorities having the majority of their voters in another county, and fewer than 500 registered voters in Tarrant County, and that do not have an Election Day polling place or early voting site within their jurisdiction shall pay a flat fee of $400 for election expenses. Each Participating Authority agrees to pay the Tarrant County Elections Administrator an administrative fee equal to ten percent (10%) of its total billable costs (but not less than $ 75.00) in accordance with Section 31.100(d) of the Texas Election Code. The Tarrant County Elections Administrator shall deposit all funds payable under this Contract into the appropriate fund(s) within the county treasury in accordance with Election Code Section 31.100. Cost schedule and invoicing. A cost estimate for the services, equipment, and supplies provided by the Elections Administrator for the election and the runoff election is shown below and in section XII of this Agreement. This cost estimate shall serve as the cost schedule agreed upon by the contracting Parties, as referenced in Section 31.093(a). Texas Election Code. As soon as reasonably possible after the election or the runoff election, the Elections Administrator will submit an itemized invoice to each Party: (i) for the actual expenses he/she incurred as described above and (ii) for the Elections Administrator's fee as described above. The invoice shall reflect any advance monies paid and any direct payments made. The Elections Administrator will use his/her best efforts to submit the invoice within thirty (30) days after the election or within ten (10) days after the runoff election. The Elections Administrator's invoice shall be due and payable by each Party to the address set forth in the invoice within thirty (30) days after its receipt by the Party. If the Party disputes any portion of the invoice, the Party shall notify the Elections Administrator in writing within such thirty -day period, or the invoice will be presumed to be a true and accurate rendering of the amount that is due. XII. COST ESTIMATES AND DEPOSIT OF FUNDS The total estimated obligation for each Participating Authority under the terms of this Agreement is listed below. Each Participating Authority agrees to pay the Tarrant County Elections Administrator a deposit of approximately 75% of this estimated obligation within fifteen (15) days after execution of this Agreement. The exact amount of each Participating Authority's obligation under the terms of this Agreement shall be calculated after the May 4, 2024 election (or runoff election, Joint Election Agreement and Contract for Election Services --- Page 6 EA Initials ity Rep Initials if applicable), and if the amount of an authority's total obligation exceeds the amount deposited, the authority shall pay to the Elections Administrator the balance due within thirty (30) days after the receipt of the final invoice from the Elections Administrator. However, if the amount of the authority's total obligation is less than the amount deposited, the Elections Administrator shall refund to the authority the excess amount paid within thirty (30) days after the final costs are calculated. The total estimated obligation and required deposit for each Participating Authority under the terms of this Agreement shall be as follows: Actual # Billed # Estimated Deposit Political Subdivision Polls Polls Cost Due ARLINGTON ISD 32 10.28 $ 77,747.18 $ 58,320.00 AZLE ISD 5 1.75 $ 11,602.92 $ 8,710.00 CASTLEBERRY ISD 4 1.00 $ 16,211.53 $ 12,160.00 CITY OF ARLINGTON 38 12.03 $ 86,289.20 $ 64,720.00 CITY OF AZLE 2 0.58 $ 6,697.48 $ 5,030.00 CITY OF BEDFORD 1 0.50 $ 9,505.28 $ 7,130.00 CITY OF BLUE MOUND 1 0.33 $ 6,809.83 $ 5,110.00 CITY OF COLLEYVILLE 1 0.25 $ 6,030.42 $ 4,530.00 CITY OF EULESS 2 0.83 $ 11,036.74 $ 8,280.00 CITY OF FORT WORTH 114 48.38 $ 318,510.68 $ 238,890.00 CITY OF GRAND PRAIRIE 6 1.62 $ 19,200.47 $ 14,410,00 CITY OF GRAPEVINE 2 0.45 $ 5,121.72 $ 3,850.00 CITY OF HALTOM CITY 4 1.12 $ 20,119.36 $ 15,090.00 CITY OF HASLET 1 0.25 $ 5,213.51 $ 3,920.00 CITY OF KELLER 2 0.58 $ 7,509.81 $ 5,640.00 CITY OF KENNEDALE 2 0.45 $ 9,147.41 $ 6,870.00 CITY OF NORTH RICHLAND HILLS 3 1.58 $ 27,923.16 $ 20,950.00 CITY OF PELICAN BAY 1 0.25 $ 5,101.86 $ 3,830.00 CITY OF RICHLAND HILLS 1 0.50 $ 7,731.03 $ 5,800,00 CITY OF RIVER OAKS 3 0.75 $ 8,066.54 $ 6,050.00 CITY OF ROANOKE 0 0.00 $ 400.00 $ 300.00 CITY OF SAGINAW 2 0.83 $ 9,168.44 $ 6,880.00 CITY OF SANSOM PARK 1 0.25 $ 8,963.33 $ 6,730.00 CITY OF WATAUGA 2 0.45 $ 6,100.48 $ 4,580.00 CITY OF WESTWORTH VILLAGE 1 0.33 $ 6,511.73 $ 4,890.00 CROWLEY ISD 13 4.33 $ 33,112.49 $ 24,940.00 EVERMAN ISD 6 1.95 $ 14,160.77 $ 10,630.00 GRAPEVINE-COLLEYVILLE ISD 3 0.65 $ 10,778.93 $ 8,090.00 KELLER ISD 10 2.82 $ 26,428.87 $ 19,830.00 LEWISVILLE ISD 1 0.20 $ 3,898.88 $ 2,930.00 MANSFIELD ISD 20 7.42 $ 107,687.01 $ 80,770.00 NORTHWEST ISD 8 2.28 $ 400.00 $ 300.00 TARRANT APPRAISAL DISTRICT 180 73.58 $ 645,470.34 $ 494,110.00 TOWN OF EDGECLIFF VILLAGE 1 0.25 $ 6,354.00 $ 4,770.00 TOWN OF FLOWER MOUND 1 0.20 $ 3,998.88 $ 2,930.00 TOWN OF TROPHY CLUB 1 0.25 $ 6,335.94 $ 4,760.00 TOWN OF WESTLAKE 2 0.45 $ 7,188.82 $ 5,400.00 VIRIDIAN MUNICIPAL MANAGEMENT 1 0.25 $ 5,057.03 $ 3,800.00 WHITE SETTLEMENT ISD 5 2.33 $ 15,406.23 $ 11,560.00 TOTALS 479 180 $ 1,567,492.06 $ 1,175,830.00 Joint Election Agreement and Contract for Election Services --- Page 7 EA Initials ity Rep Initials XIII. WITHDRAWAL FROM CONTRACT DUE TO CANCELLATION OF ELECTION Any Participating Authority may withdraw from this Agreement and the Joint Election should it cancel its election in accordance with Sections 2.051 - 2,053 of the Texas Election Code. The withdrawing authority is fully liable for any expenses incurred by the Tarrant County Elections Administrator on behalf of the authority plus an administrative fee of ten percent (10%) of such expenses (but not less than $ 75.00). Any monies deposited with the Elections Administrator by the withdrawing authority shall be refunded, minus the aforementioned expenses and administrative fee if applicable. It is agreed that any of the joint election early voting sites that are not within the boundaries of one or more of the remaining Participating Authorities, with the exception of the early voting site located at the Tarrant County Elections Center, may be dropped from the joint election unless one or more of the remaining Participating Authorities agree to fully fund such site(s), in the event that any early voting site is eliminated under this section, an addendum to the Contract shall be provided to the remaining participants within five days after notification of all intents to withdraw have been received by the Elections Administrator. XIV. RECORDS OF THE ELECTION The Elections Administrator is hereby appointed general custodian of the voted ballots and all records of the Joint Election as authorized by Section 271.010 of the Texas Election Code. Access to the election records shall be available to each Participating Authority as well as to the public in accordance with applicable provisions of the Texas Election Code and the Texas Public Information Act. The election records shall be stored at the offices of the Elections Administrator or at an alternate facility used for storage of county records. The Elections Administrator shall ensure that the records are maintained in an orderly manner so that the records are clearly identifiable and retrievable Records of the election shall be retained and disposed of in accordance with the provisions of Section 66.058 of the Texas Election Code. If records of the election are involved in any pending election contest, investigation, litigation, or public information request, the Elections Administrator shall maintain the records until final resolution or until final judgment, whichever is applicable. It is the responsibility of each Participating Authority to bring to the attention of the Elections Administrator any notice of pending election contest, investigation, litigation or public information request which may be filed with the Participating Authority. XV. RECOUNTS A recount may be obtained as provided by Title 13 of the Texas Election Code. By signing this document, the presiding officer of the contracting Participating Authority agrees that any recount shall take place at the offices of the Elections Administrator, and that the Elections Administrator shall serve as Recount Supervisor and the Participating Authority's official or employee who performs the duties of a secretary under the Texas Election Code shall serve as Recount Coordinator. The Elections Administrator agrees to provide advisory services to each Participating Authority as necessary to conduct a proper recount. XVI. MISCELLANEOUS PROVISIONS 1. It is understood that to the extent space is available, other districts and political subdivisions may wish to participate in the use of the County's election equipment and voting places, and it is agreed that the Elections Administrator may contract with such other districts or political subdivisions for such purposes and that in such event there may be an adjustment of the pro-rata share to be paid to the County by the Participating Authorities. 2. The Elections Administrator shall file copies of this document with the Tarrant County Judge and the Tarrant County Auditor in accordance with Section 31.099 of the Texas Election Code. 3. Nothing in this Contract prevents any Party from taking appropriate legal action against any other Party and/or other election personnel for a breach of this Contract or a violation of the Texas Election Code. Joint Election Agreement and Contract for Election Services — Page 8 EA Initials ity ep Initials 4. This Agreement shall be construed under and in accord with the laws of the State of Texas, and all obligations of the Parties created hereunder are performable in Tarrant County, Texas. 5. In the event that one or more of the provisions contained in this Agreement shall for any reason be held to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or unenforceability shall not affect any other provision hereof and this Agreement shall be construed as if such invalid, illegal, or unenforceable provision had never been contained herein. 6. 7. 8. 9. All Parties shall comply with all applicable laws, ordinances, and codes of the State of Texas, all local governments, and any other entities with local jurisdiction. The waiver by any party of a breach of any provision of this Agreement shall not operate as or be construed as a waiver of any subsequent breach. Any Amendments of this Agreement shall be of no effect unless in writing and signed by all Parties hereto. In the event of an emergency or unforeseen event on Election Day that requires adjustment to these procedures to keep the election operating in a timely, fair, and accessible manner, Elections Administrator may make such adjustments to the procedures herein as the circumstances require. [Signature Pages Follow] Joint Election Agreement and Contract for Election Services --- Page 9 EA Initials ?t-ity Rep Initials XVII. JOINT CONTRACT ACCEPTANCE AND APPROVAL By the signatures on the attached pages, the Elections Administrator and the representative of each entity warrant and represent that they are authorized to enter into this Contract. WITNESS THE FOLLOWING SIGNATURES AND SEAL ON THE DATE SHOWN BELOW: The Elections Administrator: ^ 1-1 1 1�pl -Jt. *�j An '..' Q�Ai ' "V'3ar Clint Ludwig Elections Administrator The State of Texas County of Tarrant Before me, the undersigned authority, on this day personally appeared Clint Ludwig, known to me to be the person whose name is subscribed to the foregoing instrument and acknowledged to me that he execut d he same for the urpose and consideration therein expressed. Given under my hand and seal of office on this the day of 20.0 (Seal) Signature of N ry TRACY NGUYEN •/.,1• Notary Public, State of Texas Notary ID 131 a360S-2 My Commission Exp. 02/02026 Joint Election Agreement and Contract for Election Services -- Page 101.E �- EA Initials ?ity ep Initials CITY OF FORT WORTH By: _) Dana BurghgMjana Assistant City r CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: -LAt?mraw Janne q Goodall, City Secretary ATTEST: By: Janne Goodall, City Secretary APPROVED AS TO FORM E I;y5Assistant Y: By: Deni.: . M City Attorney By ME Mayor oFFICIA L RECORD ,:,IV SfCjkLrTARY s!a ftm,TA TARRANT COUNTY EARLY VOTING (VOTACION ADELANTADA DEL CONDADO DE TARRANT) (BAU CUSdM CUA QUAN TARRANT) MAY 4, 2024 (4 DE MAYO DE 2024) (NGAY 4 THANG 5, NAM 2024) JOINT GENERAL AND SPECIAL ELECTIONS (ELECCIONES GENERALES CONJUNTAS YESPECIALES) (KET HQP TONG TUYEN CCP VA BAU CO' DAC BIE!T) This schedule of early voting locations, dates and times applies to voters in the following cities, towns, schools, library, and water districts: (Este horaria de cosetas de votacidn odelantoda, sus fechas y tiempos aplican a las vatontes en las siguientes ciudades, pueblos, escuelas, bibilotecas y distritos de la agues) (Day 16 lich trinh cua nhGng d!o didm, ngdy th6ng vc thai gian cho b6u cu'sdm dp dung cho c6c cu'tri & trong nhirng d4u sau d6y: cdc thenh pho, thl x5, tru•bng hoc, thu vien va cc quan thuy cyc): Arlington, Azle, Bedford, Blue Mound, Colleyville, Edgecliff Village, Euless, Flower Mound, Fort Worth, Grand Prairie, Grapevine, Haltom City, Haslet, Keller, Kennedale, North Richland Hills, Pelican Bay, Richland Hills, River Oaks, Roanoke, Saginaw, Sansom Park, Trophy Club, Watauga, Westlake, Westworth Village, Arlington ISD, Azle ISD, Castleberry ISD, Crowley ISD, Everman ISD, Grapevine-Colleyville ISD, Keller ISD, Lewisville ISD, Mansfield ISD, Northwest ISD, White Settlement ISD, Tarrant Appraisal District, and Verici an Municipal Management District. EARLY VOTING BY PERSONAL APPEARANCE DAYS AND HOURS (DIAS Y HORAS DE VOTAC16N TEMPRANO POR APARICI bN PERSONAL) (Ngby via gib di bbu c&sdm) April (Abril)(Th6ngTv) 22-26 Monday - Friday (Lunes-Wernes)(ThCrHai -Tht?Sdu) 8:00 a.m. - 5:00 p.m. April (Abril) (Thong Tv) 27 Saturday (S6bado) (Thve6y) 7:00 a.m. - 7:00 p.m. April (Abril) (Thong Tv) 28 Sunday (Damingo) (Chu Nhpt) 10:00 a.m. - 4:00 p.m. April (Abril) (Thong Tv) 29 - 30 Monday - Tuesday (Lunen- Mattes) (ThOHai- Thd'Bo) 7:00 a.m. - 7:00 p.m. Location Address City Zip Code (Ubicaci6n) (Direcci6n) (Ciudad) (C6diga postal) (Dia diem) (Dia chi) (Thdnh phd) (M6 Buv Ii 1 I Bob Duncan Center 2800 S Center Street Arlington 76014 2 I Elzie Odom Athletic Center 1601 NE Green Oaks Boulevard Arlington I 76006 3 City of Arlington South Service Center 1100 SW Green Oaks Boulevard Arlington 76017 1 4 Ron Wright Lake Arlington Branch Library 4000 W Green Oaks Boulevard Arlington 76016 5 Summit High School Performing Arts Center 1071 Turner Warnell Road Arlington I 76001 6 I Tarrant County Subcourthouse in Arlington 700 E Abram Street Arlington I 76010 7 Tarrant County College Southeast Campus 2100 Southeast Parkway Arlington 76018 ESCT - The HUB, 1't floor 8 I Timberview High School 7700 S Watson Road Arlington 76002 9 University of Texas at Arlington 500 W Nedderman Drive Arlington 76019 Maverick Activities Center 10 Azle ISD Instructional Support Center 1483 Sandy Beach Road, Suite C Azle I 76020 11 I Bedford Public Library 12424 Forest Ridge Drive I Bedford I 76021 12 Benbrook Community Center 228 San Angelo Avenue Benbrook I 76126 13 ' Blue Mound Community Center 1824 Fagan Drive Blue Mound 76131 14 I Tarver-Rendon Elementary 606S Retta Mansfield Road I Burleson 76028 15 I Colleyville Recreation Center Annex A 15008 Roberts Road I Colleyville I 76034 16 I Crouch Event Center in Bicentennial Park 900 E Glendale Street I Crowley 76036 17 I Euless Family Life Senior Center 1300 W Midway Drive I Euless I 76039 18 Forest Hill Civic and Convention Center 16901 Wichita Street Forest Hill 76140 19 Charles F. Griffin Building 13212 Miller Avenue Fort Worth 76119 20 I Como Community Center 4660 Horne Street I Fort Worth I 76107 21 I Diamond Hill/Jarvis Branch Library 11300 NE 35th Street I Fort Worth I 76106 22 Dionne Phillips Bagsby Southwest 16551 Granbury Road Fort Worth 76133 Subcourthouse 23 Golden Triangle Branch Library 14264 Golden Triangle Boulevard Fort Worth 76244 24 Handley-Meadowbrook Community Center 16201 Beaty Street Fort Worth 76112 25 I James Avenue Service Center 15001 James Avenue Fort Worth 76115 26 Northside Community Center 11100 NW 1811, Street Fort Worth 76164 27 I Southside Community Center 959 E Rosedale Street Fort Worth 76104 28 I Southwest Community Center 6300 Welch Avenue I Fort Worth 76133 29 I Summerglen Branch Library 14205 Basswood Boulevard I Fort Worth 76137 30 Tarrant County College Northwest Campus 4801 Marine Creek Parkway Fort Worth 76179 WFSC 1403A Tarrant County Elections Center 31 Main Early Voting Site (Principal sitio de votacidn adelantodo) 2700 Premier Street Fort Worth 76111 (Trung T6m Bd u C& S&rn) 32 Tarrant County Plaza Building 201 Burnett Street Fort Worth 76102 33 Worth Heights Community Center 13551 New York Avenue I Fort Worth 76110 34 Anna May Daulton Elementary School 12607 N Grand Peninsula Drive I Grand Prairie 75054 35 1 Asia Times Square 12625 W Pioneer Parkway I Grand Prairie 75051 TARRANT COUNTY EARLY VOTING (VOTACION ADELANTADA DEL CONDADO DE TARRANT) (BAU C056M C&A QUAN TARRANT) MAY 4, 2024 (4 DE MAYO DE 2024) (NGAY 4 THANG 5, NAM 2024) JOINT GENERAL AND SPECIAL ELECTIONS (ELECCIONES GENERALES CONJUNTAS Y ESPECIALES) (KET HQP TONG TUYEN cC7 VP. BAU CCr DAc BIET) 36 Grapevine Public Library 11201 Municipal Way Grapevine 76051 37 Haltom City Library 14809 Haltom Road Haltom City 76117 38 I Haltom City Senior Center 3201 Friendly Lane Haltom City 76117 39 I Legacy Learning Center Northwest ISD 1501 School House Road I Haslet 76052 40 Keller Town Hall 1100 Bear Creek Parkway I Keller 76248 41 Kennedale Community Center 316 W 3rd Street I+ Kennedale 76060 42 Sheriff's Office North Patrol Division 6651 Lake Worth Boulevard I Lake Worth 76135 43 Dr. Jim Vaszauskas Center for the Performing 1110 W Debbie Lane Mansfield 76063 Arts 44 I J. L. Boren Elementary School 11401 Country Club Drive I Mansfield 76063 45 Tarrant County Subcourthouse at Mansfield 11100 E Broad Street Mansfield 76063 46 Vernon Newsom Stadium 13700 E Broad Street Mansfield 76063 47 City Point United Methodist Church 7301 Glenview Drive N Richland Hills 76180 Duncan Family Life Center 48 Former Bursey Road Senior Adult Center 17301 Bursey Road N Richland Hills 76182 49 I North Richland Hills Public Library 19015 Grand Avenue I N Richland Hills I 76180 50 Castleberry High School 215 Churchill Road I River Oaks 76114 51 I River Oaks Annex 4900 River Oaks Boulevard Ij River Oaks I 76114 52 I Southlake Town Hall 1400 Main Street Southlake 76092 53 I White Settlement Public Library 8215 White Settlement Road I White Settlement 76108 Application for a Ballot by Mail may be downloaded from our website: www.tarrantcountvtx.eov/elections (Solicitud para Boleta par Correa se puede descorgor de nuestro sitio iveb): www.tarrantcountvtxaov/elections (C6 the t6i Dan xin 16 Phi& Bau qua Thu tren trong mpng cuo ch6ng t6i): www.tarrantcountvtx.aov/elections Information by phone: Tarrant County Elections Administration, 817-831-8683 (Informoci6n par telefono): (Administroci6n de Elecciones del Condodo de Tarrant 817-831-8683) (Thong tin qua diOn thogi) (Die`u H6nh Bau Cv Qu6n Tarrant 817-831-8683) Applications for a Ballot by Mail must be submitted between January 1, 2024 and April 23, 2024 by mail, fax or email to: Note: effective December 1, 2017 - If an Application for Ballot by Mail is submitted by fax or e-mail the original application must also be mailed and received by the Early Voting Clerk no later than the 4`h business day after receipt of the faxed or e-mailed copy. (Solicitudes pars una Boleta por Correo pueden ser someticias entre el 1 de Enero de 2024 y 13 de Abril de 2014 par correa, fax a par correo electr6nico a: Nota: efectivo el l de Diciembre de 2017 - Si uno Solicitud de boleto par correo se envia por fax a par correa electr6nico to solicitud original tombien debe ser envioda par correo y recibida par el Secretorio de Votoci6n Anticipoda no m6s tarde del cuorto dio h6bil despuds de recibir to capio envioda par fax o par correo electr6nico.) (Dan xin 16 phi6'u bau qua thu ph6i dup'c gvi v6o giuo Ngby 1 Thong 1, Nam 1024 v8 Ngby 23 Th6ng 4, Nam 1024 bang thu, fox hoOc emoil den: Lu'u y: c6 hieu Itrc tit ngdy 1 thdng 12 num 2017 - Neu Dan Xin L6 Phi& bbu qua tha dupe giri bang fax ho$c e-mail, don xin b6n gdc c0ng ph6i du(jc gvi bong thu eldn vb nhpn b6i Thu Ky Ph y Tr6ch B6 Ph4u Sum khbng mudn han ngby Ibm vi@c thu to ke'tit ngby nhpn duck b6n saa W fax hapc e-mail.) Early Voting Clerk (Secretorio De Votaci6n Adelantada) (Nhdn Vi@n Ph y Tr6ch B6 Phig'u S&m) PO Box 961011 Fort Worth TX 76161-0011 Fax: 817-850-2344 Email: votebymail@tarrantcountytx.gov Countywide Polling Place Lugar de Votacidn del Condodo Dia Diem Bd Phieu Tobn Qupn Myrtice and Curtis Larson Elementary School (Asia Times Square (James Starrett Elementary School (Louise Cabaniss Academy of Young Scholars (Anna May Daulton Elementary School (Kenneth Davis Elementary School R. F. Patterson Elementary School (Summit High School Performing Arts Center T. A. Howard Middle School Janet Brockett Elementary School Martha Reid Leadership Academy MISD Student Nutrition Department Timberview High School (Dora E. Nichols Junior High School Elzie Odom Athletic Center Sherrod Elementary School Arlington ISD Dan Dipert Career & Technical Center Meadowbrook Recreation Center Tarrant County Subcourthouse in Arlington John Webb Elementary School Berta May Pope Elementary School Shackelford Junior High School Bailey Junior High School C. C. Duff Elementary School South Davis Elementary School Joint General and Special Elections - May 4, 2024 7:00 am - 7:00 pm Elecciones Generales Conjuntas y Especiales - 4 de mayo de 2024 Kgt Hqp Tong Tuygn C& va Bau Cir o) c Bi#t 4 Thang 5, 2024 Voting Area Address City and Zip Area de votocidn Direccidn Ciudad y Cddigo Khu Vvc B6 Phieu Dia Chi Thanh Pho v6 Ma" Buv Dion Library 2620 Avenue K Grand Prairie, TX 75050 Hallway 2625 West Pioneer Parkway Grand Prairie, TX 75051 Main Hallway 2675 Fairmont Drive Grand Prairie, TX 75052 Room # 7 6080 Mirabella Boulevard Grand Prairie, TX 75052 Library 2607 North Grand Peninsula Drive Grand Prairie, TX 75054 Library 900 Eden Road Arlington, TX 76001 Cafeteria 6621 Kelly Elliott Road Arlington, TX 76001 Foyer 1071 Turner Warnell Road Arlington, TX 76001 Library 7501 Calender Road Arlington, TX 76001 Cafeteria 810 Dove Meadows Drive Arlington, TX 76002 FALS Room # 28 500 Country Club Drive Arlington, TX 76002 Auditorium 1151 Mansfield Webb Road Arlington, TX 76002 Timberview PAC 7700 South Watson Road Arlington, TX 76002 Fine Arts Hallway 2201 Ascension Boulevard Arlington, TX 76006 Upstairs Hallway 1601 Northeast Green Oaks Boulevard Arlington, TX 76006 Gym 2626 Lincoln Drive Arlington, TX 76006 Seminar Rooms 1 & 2 2101 Browning Drive Arlington, TX 76010 Meeting Room 1400 Dugan Street Arlington, TX 76010 First Floor Meeting Room 700 East Abram Street Arlington, TX 76010 Gym 1300 North Cooper Street Arlington, TX 76011 Gym 901 Chestnut Drive Arlington, TX 76012 Library 2000 North Fielder Road Arlington, TX 76012 Front Lobby 2411 Winewood Lane Arlington, TX 76013 Front Hallway 3100 Lynnwood Drive Arlington, TX 76013 Library and Hallway 2001 South Davis Drive Arlington, TX 76013 Page 1 of 8 as of March 2, 2024 Joint General and Special Elections - May 4, 2024 7:00am-7:00pm Elecciones Generales Conjuntas y Especiales - 4 de mayo de 2024 Ket Hqp Tong Tuye`n Cir va Bau C& Doc Biet 4 Thang 5, 2024 Countywide Polling Place Voting Area Address Lugar de Votacion del Condado Area de votacidn Direccion Dia Diem Bd Phieu Tobn Qupn Khu VVc Bd Phieu Dia Chi (Town of Pantego Council Chambers Town Council / Court Chambers in Town Hall 1614 South Bowen Road (Atherton Elementary School Stem Lab 2101 Overbrook Drive (Bob Duncan Center Art Room 2800 South Center Street (Floyd Gunn Junior High School / Fine Arts and Dual Language Academy Library 3000 South Fielder Road (Charles W. Young Junior High School Gym A - North Gym 3200 Woodside Drive IMiller Elementary School Gym 6401 West Pleasant Ridge Road (Ron Wright Lake Arlington Branch Library Community Room 4000 West Green Oaks Boulevard IDalworthington Gardens City Hall City Hall - Council Room 2600 Roosevelt Drive (City of Arlington South Service Center Training Room 1100 Southwest Green Oaks Boulevard (Dean P. Corey Academy of Fine Arts and Dual Language Front Lobby Area - Cafeteria 5200 Kelly Elliott Road IGlenn Harmon Elementary School Library 5700 Petra Drive (Truett Boles Junior High School Cafeteria 3900 Southwest Green Oaks Boulevard (Ferguson Education Center Main Foyer 600 Southeast Green Oaks Boulevard IFitzgerald Elementary School Lobby 5201 Creek Valley Drive IL. R. Bebensee Elementary School Cafeteria 5900 Inks Lake Drive (Azle ISD Instructional Support Center Classrooms in Portable 483 Sandy Beach Road, Suite C (Pelican Bay City Hall Conference Room / Council Chambers 1300 Pelican Circle (Pat May Center D2 1849-B Central Drive (Precinct One Garage Meeting Room at Front of Building 800 East Rendon Crowley Road ITarver Rendon Elementary School Cafeteria, Hallways 6065 Retta Mansfield Road IColleyville Recreation Center Annex A Within Annex A 5008 Roberts Road (Crouch Event Center in Bicentennial Park Live Oak Room 900 East Glendale Street (Crowley 9th Grade Campus Library 1016 FM 1187 (Bill R. Johnson CTE Center A117 4500 Longhorn Trail (Euless Family Life Senior Center Arts and Crafts Room 300 West Midway Drive Page 2 of 8 as of March 2, 2024 City and Zip Ciudad y Codigo Thanh Pho v6 MS BwU Dien Pantego, TX 76013 Arlington, TX 76014 Arlington, TX 76014 Arlington, TX 76015 Arlington, TX 76016 Arlington, TX 76016 Arlington, TX 76016 Dalworthington Gardens, TX 76016 Arlington, TX 76017 Arlington, TX 76017 Arlington, TX 76017 Arlington, TX 76017 Arlington, TX 76018 Arlington, TX 76018 Arlington, TX 76018 Azle, TX 76020 Pelican Bay, TX 76020 Bedford, TX 76022 Burleson, TX 76028 Burleson, TX 76028 Colleyville, TX 76034 Crowley, TX 76036 Crowley, TX 76036 Fort Worth, TX 76036 Euless, TX 76039 Countywide Polling Place Lugar de Votacidn del Condado Dia Diem Bo Phieu Toan Qupn St. John Baptist Church Grapevine Public Library Legacy Learning Center Northwest ISD ISendera Ranch Elementary School IBrookside Center Kennedale Community Center (Brooks Wester Middle School Dr. Jim Vaszauskas Center for the Performing Arts J. L. Boren Elementary School ILinda Jobe Middle School (Roberta Tipps Elementary School (Tarrant County Subcourthouse at Mansfield (Vernon Newsom Stadium ISouthlake Town Hall IGreenway Church (Tarrant County Plaza Building (Trinity Terrace (Christ Cathedral Church ISagamore Hill Elementary School IVictory Temple Worship Center (Carroll Peak Elementary School IFire Station Community Center (Kingdom Manifesters Church IMorningside Elementary School ISouthside Community Center Joint General and Special Elections - May 4, 2024 7:00am-7:00pm Elecciones Generales Conjuntas y Especiales - 4 de mayo de 2024 Ot Hqp T6ng Tuye'n C& va Bau Ur Doc Biet 4 Th6ng 5, 2024 Voting Area Address City and Zip Area de votaci6n Direccidn Ciudad y C6digo Khu Vvc Bo Phieu Dia Chi Thbnh Ph6 vb M6 Buu Dien Family Activity Room 3324 House Anderson Road Euless, TX 76040 Program Room 1201 Municipal Way Grapevine, TX 76051 PD L125 and PD L127 501 School House Road Haslet, TX 76052 Gym 1216 Diamondback Lane Haslet, TX 76052 Main Room 1244 Brookside Drive Hurst, TX 76053 Community Center Room 316 West 3rd Street Kennedale, TX 76060 Main Gym / Concession Area 1520 North Walnut Creek Drive Mansfield, TX 76063 Lab B 1110 West Debbie Lane Mansfield, TX 76063 Cafeteria 1401 Country Club Drive Mansfield, TX 76063 Lobby 2491 Gertie Barrett Road Mansfield, TX 76063 Library 3001 North Walnut Creek Drive Mansfield, TX 76063 First Floor Meeting Room 1100 East Broad Street Mansfield, TX 76063 Community Room 3700 East Broad Street Mansfield, TX 76063 3rd Floor Training Rooms 3B-3D 1400 Main Street Southlake, TX 76092 Foyer / Hallway 1816 Delga Street Fort Worth, TX 76102 3rd Floor Conference Room 201 Burnett Street Fort Worth, TX 76102 Chisholm Room 1600 Texas Street Fort Worth, TX 76102 Event Center 3201 Purington Avenue Fort Worth, TX 76103 Front of Library and Computer Lab 701 South Hughes Avenue Fort Worth, TX 76103 Cafeteria 2001 Oakland Boulevard Fort Worth, TX 76103 Cafeteria 1201 East Jefferson Avenue Fort Worth, TX 76104 Westside of Gymnasium 1601 Lipscomb Street Fort Worth, TX 76104 Sanctuary 2401 McCurdy Street Fort Worth, TX 76104 Auditorium 2601 Evans Avenue Fort Worth, TX 76104 Hazel B 959 East Rosedale Street Fort Worth, TX 76104 Page 3 of 8 as of March 2, 2024 Joint General and Special Elections - May 4, 2024 7:00am-7:00pm Elecciones Generales Conjuntas y Especiales - 4 de mayo de 2024 Ket Hqp T6ng Tuye`n C(Y va Bau C6, ooc Biet 4 Thang 5, 2024 Countywide Polling Place Voting Area Address City and Zip Lugar de Votaci6n del Condado Area de votaci6n Direcci6n Ciudad y C6digo Dia Diem B6 Phieu Toan Qupn Khu VVc B6 Phieu Dia Chi Thanh Ph6 vb Mo Buu Dien (Van Zandt-Guinn Elementary School Cafeteria 600 Kentucky Avenue Fort Worth, TX 76104 ID. McRae Elementary School Data Room 3316 Avenue N Fort Worth, TX 76105 IS. S. Dillow Elementary School Cafeteria 4000 Avenue N Fort Worth, TX 76105 ISycamore Recreation Center Multipurpose Room 2525 East Rosedale Street Fort Worth, TX 76105 (William M. McDonald YMCA Studio A 2701 Moresby Street Fort Worth, TX 76105 IDiamond Hill/Jarvis Branch Library Meeting Room 1300 Northeast 35th Street Fort Worth, TX 76106 Ilglesia Palabra de Amor Reception Area 3402 Northwest 28th Street Fort Worth, TX 76106 (Como Community Center Multipurpose Room # 4 - 5 4660 Horne Street Fort Worth, TX 76107 10 Kelly School Gym 201 North Bailey Avenue Fort Worth, TX 76107 North Hi Mount Elementary School Gym 3801 West 7th Street Fort Worth, TX 76107 Blue Haze Elementary School Multipurpose Room 601 Blue Haze Drive Fort Worth, TX 76108 (lakeside Town Hall Community Center Council / Community Rooms 9830 Confederate Park Road Lakeside, TX 76108 (White Settlement Independent School District Lobby Area 8224 White Settlement Road White Settlement, TX 76108 IMcLean 6th Grade School Auditorium 3201 South Hills Avenue Fort Worth, TX 76109 ISouthcliff Baptist Church Concourse 4100 Southwest Loop 820 Fort Worth, TX 76109 (Southwest Regional Library Meeting Room 4001 Library Lane Fort Worth, TX 76109 ITanglewood Elementary School Cafeteria 3060 Overton Park Drive West Fort Worth, TX 76109 E. M. Daggett Elementary School Gym 958 Page Avenue Fort Worth, TX 76110 George C. Clarke Elementary School School Gym 3300 South Henderson Street Fort Worth, TX 76110 Lily B. Clayton Elementary School Cafeteria 2000 Park Place Avenue Fort Worth, TX 76110 R. L. Paschal High School Gus Bates Lobby 2911 Forest Park Boulevard Fort Worth, TX 76110 Richard J. Wilson Elementary School Gym 900 West Fogg Street Fort Worth, TX 76110 Victory Forest Community Center 1/2 Gym 3427 Hemphill Street Fort Worth, TX 76110 Worth Heights Community Center Activity Room 4 3551 New York Avenue Fort Worth, TX 76110 Worth Heights Elementary School Library 519 East Butler Street Fort Worth, TX 76110 Page 4 of 8 as of March 2, 2024 Countywide Polling Place Lugar de Votocidn del Condodo Dia Diem B6 Phieu Toan Qupn Andrew "Doc" Session Community Center Oakhurst Elementary School Riverside Applied Learning Center Riverside Community Center Springdale Elementary School Versia L. Williams Elementary School All Peoples Church Unitarian Universalist Atwood McDonald Elementary School East Regional Library Eastern Hills High School Handley-Meadowbrook Community Center Legacy Fellowship Church Martin Luther King Community Center Paul Laurence Dunbar High School St. Matthew United Methodist Church Castleberry High School River Oaks Annex River Oaks United Methodist Church City of Sansom Park City Hall Municipal Court Westworth Village City Hall Carter Park Elementary School Hubbard Heights Elementary School James Avenue Service Center Harvest United Methodist Church Luella Merrett Elementary School Joint General and Special Elections - May 4, 2024 7:00am-7:00pm Elecciones Generales Conjuntas y Especiales - 4 de mayo de 2024 Ket Hqp T6ng Tuyen Cir vA Bau Cir Doc Bigt 4 Thang 5, 2024 Voting Area Address City and Zip Area de votoci6n Direccion Ciudad y Cddigo Khu Vvc B6 Phieu D(a Chi Thonh Pho va Mo Bu'u Dion Activity Room 201 South Sylvania Avenue Fort Worth, TX 76111 Gym 2700 Yucca Avenue Fort Worth, TX 76111 Gym / Cafeteria 3600 Fossil Drive Fort Worth, TX 76111 Multipurpose Room 3700 East Belknap Street Fort Worth, TX 76111 Auditorium 3207 Hollis Street Fort Worth, TX 76111 Library 901 Baurline Street Fort Worth, TX 76111 Fellowship Hall (Coleman Hall) 1959 Sandy Lane Fort Worth, TX 76112 Gym 1850 Barron Lane Fort Worth, TX 76112 Meeting Room 6301 Bridge Street Fort Worth, TX 76112 Main Lobby 5701 Shelton Street Fort Worth, TX 76112 Multipurpose Room 6201 Beaty Street Fort Worth, TX 76112 Fellowship Hall 5320 Norma Street Fort Worth, TX 76112 Activity Room 1, 2, 3 5565 Truman Drive Fort Worth, TX 76112 Front Foyer 5700 Ramey Avenue Fort Worth, TX 76112 Fellowship Hall 2414 Hitson Lane Fort Worth, TX 76112 North Gym 215 Churchill Road Fort Worth, TX 76114 Large Open Area 4900 River Oaks Boulevard River Oaks, TX 76114 Fellowship Hall 4800 Ohio Garden Road River Oaks, TX 76114 Council Chambers 5705 Azle Avenue Sansom Park, TX 76114 Community Room 311 Burton Hill Road Westworth Village, TX 76114 Classroom 122 1204 East Broadus Avenue Fort Worth, TX 76115 Auditorium 1333 West Spurgeon Street Fort Worth, TX 76115 Large Breakroom 5001 James Avenue Fort Worth, TX 76115 Fellowship Hall 6036 Locke Avenue Fort Worth, TX 76116 Hallway 7325 Kermit Avenue Fort Worth, TX 76116 Page 5 of 8 as of March 2, 2024 Countywide Polling Place Lugar de Votoci6n del Condado Dia Diem B6 Phieu Toan Qupn R. D. Evans Community Center IHaltom City Library Haltom City Senior Center River Trails Elementary School Richland Hills City Hall A. M. Pate Elementary School (Beth Eden Missionary Baptist Church Bradley Center Charles F. Griffin Building IGlen Park Elementary School (Sunrise -McMillian Elementary School IW. M. Green Elementary School (Lowery Road Elementary School Meadowcreek Elementary School North Crowley High School IBenbrook Community Center (Blue Mound Community Center (Chisholm Ridge Elementary School (Cross Church INorthbrook Elementary School (Oakmont Elementary School IBruce Shulkey Elementary School (Dionne Phillips Bagsby Southwest Subcourthouse (Genesis United Methodist Church (Southwest Community Center Joint General and Special Elections - May 4, 2024 7:00am-7:00pm Elecciones Generales Conjuntas y Especiales - 4 de mayo de 2024 Ket Hqp Tong Tuygn C1r va Bau Cir Doc Bit 4 Thang 5, 2024 Voting Area Address City and Zip Area de votoci6n Direcci6n Ciudad y C6digo Khu Vu'c B6 Phieu Dia Chi Thonh Pho vd Ma` BLeu Dien Dance Room 3242 Lackland Road Fort Worth, TX 76116 Adult Education Classroom 4809 Haltom Road Haltom City, TX 76117 Multipurpose Room in NE Corner 3201 Friendly Lane Haltom City, TX 76117 Gym 8850 Elbe Trail Fort Worth, TX 76118 Council Chambers 3200 Diana Drive Richland Hills, TX 76118 Foyer 3800 Anglin Drive Fort Worth, TX 76119 Gymnasium / Multipurpose Center 3208 Wilbarger Street Fort Worth, TX 76119 Large Front Room 2601 Timberline Drive Fort Worth, TX 76119 Early Voting Room 3212 Miller Avenue Fort Worth, TX 76119 Gym 3601 Pecos Street Fort Worth, TX 76119 Gym 3409 Stalcup Road Fort Worth, TX 76119 Gym 4612 David Strickland Road Fort Worth, TX 76119 Gym 7600 Lowery Road Fort Worth, TX 76120 Gym 2801 Country Creek Lane Fort Worth, TX 76123 Auditorium Foyer 9100 South Hulen Street Fort Worth, TX 76123 Main Room 228 San Angelo Avenue Benbrook, TX 76126 Open Area 1824 Fagan Drive Blue Mound, TX 76131 Cafeteria 8301 Running River Lane Fort Worth, TX 76131 Worship Center and Atrium 10321 US-287 Fort Worth, TX 76131 Gym 2500 Cantrell Sansom Road Fort Worth, TX 76131 Cafeteria 6651 Oakmont Trail Fort Worth, TX 76132 Auditorium 5533 Whitman Avenue Fort Worth, TX 76133 Early Voting Room 6551 Granbury Road Fort Worth, TX 76133 Commons 7635 South Hulen Street Fort Worth, TX 76133 Gym 6300 Welch Avenue Fort Worth, TX 76133 Page 6 of 8 as of March 2, 2024 Countywide Polling Place Lugar de Votoci6n del Condodo Dia Diem Bo Phieu To6n Qu¢n Trinity Cumberland Presbyterian Church Westminster Presbyterian Church Edgecliff Village Community Center Greenbriar Elementary School Highland Hills Community Center Lifeline Church New Hope Fellowship Parkway Elementary School Sheriff's Office North Patrol Division (Bluebonnet Elementary School Millwood Middle School ISummerglen Branch Library IEverman Civic Center IForest Hill Civic & Convention Center (Watauga City Hall ICandlewood Suites Hotel IM. G. Ellis INorthside Community Center IEagle Mountain Elementary School (Northwest Branch Library (John Ed Keeter Public Library (City Point United Methodist Church (North Richland Hills Public Library IFormer Bursey Road Senior Adult Center Golden Triangle Branch Library Joint General and Special Elections - May 4, 2024 7:00 am - 7:00 pm Elecciones Generales Conjuntas y Especiales - 4 de mayo de 2024 Ket Hqp T6ng Tuye'n C& va Bau Cir DOc Bigt 4 Thang S, 2024 Voting Area Area de votoci6n Khu Vuc B6 Phieu Front Foyer Fellowship Hall Community Center Cafeteria Multipurpose Room Narthex / Sanctuary Foyer Fellowship Hall Cafeteria Community Room Gym Hallway Outside Gym Meeting Room Ballroom Room 101 Lobby Blue Room Room 104 -Gym Banquet Hall Cafeteria Meeting Room Back Seating Area Duncan Family Life Center Community Room Main Room A & B Meeting Rooms Page 7 of 8 as of March 2, 2024 Address Direcci6n Dia Chi 7120 West Cleburne Road 7001 Trail Lake Drive 1605 Edgecliff Road 1605 Grady Lee Street 1600 Glasgow Road 1404 Sycamore School Road 6410 South Freeway 1320 West Everman Parkway 6651 Lake Worth Boulevard 7000 Teal Drive 8250 Parkwood Hill Boulevard 4205 Basswood Boulevard 213 North Race Street 6901 Wichita Street 7105 Whitley Road 4200 Reggis Court 215 Northeast 14th Street 1100 Northwest 18th Street 9700 Morris Dido Newark Road 6228 Crystal Lake Drive 355 West McLeroy Boulevard 7301 Glenview Drive 9015 Grand Avenue 7301 Bursey Road 4264 Golden Triangle Boulevard City and Zip Ciudad y C6digo Th6nh Pho v6 Ma Bueu Dien Fort Worth, TX 76133 Fort Worth, TX 76133 Edgecliff Village, TX 76134 Fort Worth, TX 76134 Fort Worth, TX 76134 Fort Worth, TX 76134 Fort Worth, TX 76134 Fort Worth, TX 76134 Lake Worth, TX 76135 Fort Worth, TX 76137 Fort Worth, TX 76137 Fort Worth, TX 76137 Everman, TX 76140 Forest Hill, TX 76140 Watauga, TX 76148 Fort Worth, TX 76155 Fort Worth, TX 76164 Fort Worth, TX 76164 Fort Worth, TX 76179 Fort Worth, TX 76179 Saginaw, TX 76179 North Richland Hills, TX 76180 North Richland Hills, TX 76180 North Richland Hills, TX 76182 Fort Worth, TX 76244 Countywide Polling Place Lugar de Votacidn del Condado Dia Diem B6 Phieu Toan Qupn Lone Star Elementary School Woodland Springs Elementary School Keller Town Hall John M. Tidwell Middle School Trophy Club Town Hall Joint General and Special Elections - May 4, 2024 7:00am-7:00pm Elecciones Generales Conjuntas y Especiales - 4 de mayo de 2024 Ket Harp Tong Tuy6n Cir vA Bau Cir floc Blot 4 Thong 5, 2024 Voting Area Area de votoci6n Khu VVc Bd Phieu Lobby Lobby Conference Room 212 PE Gym - 1502 EOC Room Page 8 of 8 as of March 2, 2024 Address Direction Dia Chi 4647 Shiver Road 12120 Woodland Springs Drive 1100 Bear Creek Parkway 3937 Haslet -Roanoke Road 1 Trophy Wood Drive City and Zip Ciudad y C6digo Thanh Pho vb Ma" Bulu Dien Fort Worth, TX 76244 Fort Worth, TX 76244 Keller, TX 76248 Roanoke,TX 76262 Trophy Club, TX 76262 City of Fort Worth, Texas Mayor and Council Communication DATE: 04/23/24 M&C FILE NUMBER: M&C 24-0312 LOG NAME: 1105042024 SPECIAL HOT ELECTION TARRANT SUBJECT (ALL) Authorize Execution of a Joint Election Agreement and Contract with the Tarrant County Elections Administrator for Election Services for the Special Election to be Held on May 4, 2024, for the Purpose of Considering the Question of Approving the Fort Worth Convention Center as a Venue Project and Designating a Hotel Occupancy Tax under Chapter 334, Texas Local Government Code, as the Method of Financing for the Project with the Estimated Agreement Amount being $291,729.69 Plus a 25% Contingency, for a Maximum of $364,662.11; Authorize Advance Payment of a Seventy -Five Percent Deposit in the Amount of $218,800.00; and Adopt Appropriation Ordinances RECOMMENDATION: It is recommended that the City Council: 1. Authorize execution of a Joint Election Agreement and Contract with the Tarrant County Elections Administrator for election services for the special election to be held on May 4, 2024, for the purpose of considering the question of approving the Fort Worth Convention Center as a Venue Project and designating a Hotel Occupancy Tax under Chapter 334, Texas Local Government Code, as the method of financing for the project with the estimated agreement amount being $291,729.69 plus a 25% contingency, for a maximum of $364,662.11; 2. Authorize advance payment of a seventy-five percent deposit in the amount of $218,800.00; 3. Adopt the attached appropriation ordinance adjusting estimated appropriations in the Culture & Tourism Fund by increasing the Interfund Transfer Out category in the amount of $364,662.11 and decreasing Contribution to Fund Balance/Net Position by the same amount for the purpose of transferring to the General Fund for the special election; and 4. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the City Secretary porition of the General Fund in the amount of $364,662.11, from an interfund transfer from the Culture and Tourism Fund, for the purpose of funding the special election. DISCUSSION: On February 13, 2024, the City Council adopted Ordinance 26720-02-2024 calling a Special Election for Saturday, May 4, 2023, for the purpose of considering the question of approving the Fort Worth Convention Center as a Venue Project and designating a Hotel Occupancy Tax under Chapter 334, Texas Local Government Code, as the method of financing for the project. The Joint Election Agreement and Contract provides for election services, equipment, supplies, and ballots needed to conduct the election, including the training and compensation of election judges and clerks, preparation and distribution of ballots, arranging for the use of public facilities for early voting and election day, and conducting early voting and election day voting. Costs for holding a joint election are allocated among all of the jurisdictions that have matters on the ballot. The estimated cost of the Fort Worth part of the election is $291,729.69 plus a 25% contingency. The City is required to pay a deposit of approximately 75 percent of the estimated cost (excluding the 25% contingency) before the election is held. This Mayor and Council Communication (M&C) authorizes execution of the contract and payment of the deposit in the amount of $218,800.00 before the election is held. Because there are fewer jurisdictions holding elections this May, there are fewer entities sharing common costs; therefore, the City's charge is somewhat higher than normal. A final invoice for the balance of the actual total election costs will be submitted after the election. Approval of the two appropriation ordinances will allow available funding from the Culture & Tourism Fund to be transferred to the City Secretary's budget in the General Fund to pay for the election costs. A Form 1295 is not required because: This contract will be with a governmental entity, state agency or public institution of higher education: Texas FISCAL INFORMATION / CERTIFICATION: The Director of Finance certifies that funds will be available in the current operating budget, as appropriated, in the Culture & Tourism Fund and upon approval of the above recommendations and adoption of the appropriation ordinances, funds will be available in the General Fund to support the approval of the above recommendations and execution of the contract. Prior to any expenditure being incurred, the City Secretary Department has the responsibility to validate the availability of funds. Submitted for Citv Manaaer's Office bv: ALL ACMs 6111 Oriainatina Business Unit Head: Jannette Goodall 6161 Additional Information Contact: Ron Gonzales 6164 Expedited