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HomeMy WebLinkAboutContract 49334-A4CSC No. 49334-A4 AMENDMENT No . 4 TO CITY SECRETARY CONTRACT No. 49334 WHEREAS, the City of Fort Worth (CITY) and Lamb -Star Engineering, LLC, (ENGINEER) made and entered into City Secretary Contract No. 49334, (the CONTRACT) which was authorized by M&C C-28290 on the 20th day of June, 2017 in the amount of $ 1,000,000.00; and Amendment Number 1 in the amount of-$200,000.00 which was administratively authorized on October 25, 2017 and Amendment Number 2 in the amount of $350,000.00 which was authorized by M&C 19-0182 on September 24, 2019 and Amendment Number 3 in the amount of $1,331,140.00 which was authorized by M&C 21-0090; and WHEREAS, the CONTRACT involves engineering services for the following project: Engineering Services for Meandering Road, CPN 100873; and WHEREAS, it has become necessary to execute Amendment No. 4 to the CONTRACT to include an increased scope of work and revised fee. NOW THEREFORE, CITY and ENGINEER, acting herein by and through their duly authorized representatives, enter into the following agreement, which amends the CONTRACT: 1. Article I of the CONTRACT is amended to include the additional engineering services specified in proposal attached hereto and incorporated herein. The cost to City for the additional design services to be performed by Engineer totals $483,098.00 (See Attached Funding Breakdown Sheet, Page -4-) OFFICIAL RECORD CITY SECRETARY 2 FT. WORTH, TX Article II of the CONTRACT is amended to provide for an increase in the fee to be paid to Engineer for all work and services performed under the Contract, as amended, so that the total fee paid by the City for all work and services shall be an amount of $2,964,238.00. City of Fort Worth, Texas Engineering Services for Meandering Road Prof Services Agreement Amendment Template City Project Number 100873 Revision Date: 03/08/2024 Page 1 of 3 Kip All other provisions of the Contract, which are not expressly amended herein, shall remain in full force and effect. EXECUTED and EFFECTIVE as of the date subscribed by the City's designated Assistant City Manager. APPROVED: City of Fort Worth Jesica McEachern Assistant City Manager DATE: May 1, 2024 ATTEST: °V od C!'8 09.10 Pv= ==0 PAa*o° °o*� %a a°Qan�zpsa V Jannette Goodall City Secretary APPROVED AS TO FORM AND LEGALITY: Douglas Black (Apr 24, 2024 09:17 CDT) Douglas W. Black Sr. Assistant City Attorney City of Fort Worth, Texas Prof Services Agreement Amendment Template Revision Date: 03/08/2024 Page 2 of 3 ENGINEER Lamb -St ineering, LLC l Chris Bruce CEO DATE: 4/13/2024 M&C No.#: M&C Date: 24-0120 2/13/2024 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Engineering Services for Meandering Road City Project Number 100873 FUNDING BREAKDOWN SHEET City Secretary No. 49334 Amendment No. 4 Project CF1- CF2 - Fund Dept ID Account Bond Amount ID Activity Reference 31001 0200410 5330500 100873 002330 $483,098.00 Total: $483,098.00 City of Fort Worth, Texas Engineering Services for Meandering Road Prof Services Agreement Amendment Template City Project Number 100873 Revision Date: 03/08/2024 Page 3 of 3 5700 W. Plano Pkwy. Suite 1000 Plano, TX 75093 214.440.3600 LAMB -STAR March 11, 2024 Chad Allen, P.E., CFM Transportation and Public Works City of Fort Worth 200 Texas Street Fort Worth, Texas 76102 Re: CPN 100873 - Meandering Road Amendment #4 Attachment A Mr. Allen: This letter is to amend the scope and funding of City Secretary Contract No. 49334, Professional Engineering Design Services for Design of Meandering Road from East Gate of NASJRB to River Oaks Blvd/SH 183. This amendment includes two (2) additional resubmittals to the previously submitted Environmental documentation, traffic analysis, and 90% PS & E plans for Meandering Road from East Gate of NASJRB to River Oaks Blvd. The additional work includes revisions to the Environmental documents, performing updated traffic counts, updating the traffic analysis, and modifying the engineering plans developed under the original contract and previous amendments to final construction documents, specifications, and estimates. Design changes include updates to the geometry at the Yale/Meandering Road intersection and the geometry for Brocks Lane. Additional services include procuring ROW for River Oaks, incorporating Joint Bid Utility Plans into the PSE submittals, and updating utility relocation schedules. Lamb -Star Engineering proposes to complete the additional work for a fee not to exceed $483,098 bringing the total engineering fees to $2,964,238. The following table summarizes a complete view of engineering services. Summary of Engineering Services for Contract No. 49334 Total Contract Description Amount Contract M&C No. Amount Professional Engineering Awarded Contract Services for $1,000,000 $1,000,000.00 M&C C-28290 Preliminary Engineering of Meandering Road "A Native American Owned Business" LAMB -STAR Ik 5700 W. Plano Pkwy. Suite 1000 Plano, TX 75093 214.440.3600 Summary of Engineering Services for Contract No. 49334 Total Contract Description Amount Contract M&C No. Amount No M&C — Amendment No. 1 Revised funding-$200,000.0 :$800,000 Administratively Approved Additional Professional Engineering Amendment No. 2 Services for $350,000 $1,150,000 M&C 19-0182 Preliminary Engineering of Meandering Road Additional Professional Engineering Services for Amendment No. 3 PS&E, $1,331,140 $2,481,140 M&C 21-0090 Letting/Award, Construction, and Close-out Support of Meandering Road Additional Professional Amendment No. 4 Engineering $483,098 $2,964,238 This M&C Services for PS&E Changes to the contract shall become effective upon approval of the M&C and Advanced Funding Agreement with TxDOT. We appreciate the opportunity to be of continued service to the City. Please contact us if we need to provide any further information. City of Fort Worth: Chad Allen, P.E., CFM Engineering Manager — Mobility Team Transportation and Public Works Lamb -Star Engineering, LLC �I( Jill Va oewyk, PE, M Senior Project Manager "A Native American Owned Business" ATTACHMENT "A" Scope for Enaineerina Desian Related Services for Street Improvements The scope set forth herein defines the work to be performed by the ENGINEER in completing the project. Both the CITY and ENGINEER have attempted to clearly define the work to be performed and address the needs of the Project. OBJECTIVE The objective of this project is to improve vehicular, pedestrian, and bicycle safety on Meandering Road from Roberts Cut Off Road to the east entrance of the Naval Air Station Joint Reserve Base, Fort Worth. The anticipated scope of services for this project shall include (but not be limited to) route studies and schematic design, minor roadway design, traffic engineering studies, traffic signal timing, street and pedestrian illumination design, traffic signal design, bicycle and pedestrian facility design, storm water analysis and design, environmental analysis and design, right of way acquisition support, easement acquisition support, boundary and topographic surveys, subsurface utility exploration, construction phase assistance, and any potential federal and/or state environmental permits. WORK TO BE PERFORMED Task 1. Project Management Task 2. Traffic Studies and Modeling Task 3. A fteMative Analysis Omitted Task 4. 1RteFS8Gtien AlteMatwy@ Omitted Task 5. SGhe.,-,atiG Design Omitted Task 6. P S & E_(Additional 90% Submittal) Task 7. Bid Phase Suppept Omitted Task 8. GGRStFld3tion Phme c�S Omitted Task 9. ROW/Easement Services Task 10. Survey Task 11. Permitting (Environmental Documentation) TASK 1. PROJECT MANAGEMENT. ENGINEER will manage the work outlined in this scope to ensure efficient and effective use of ENGINEER's and CITY's time and resources. ENGINEER will manage change, communicate effectively, coordinate internally and externally as needed, and proactively address issues with the CITY's Project Manager and others as necessary to make progress on the work. 1.1. Managing the Team • Lead, manage and direct design team activities • Ensure quality control is practiced in performance of the work • Communicate internally among team members • Task and allocate team resources City of Fort Worth, Texas Engineering Services for Meandering Road Attachment City Project Number 100873 PMO Release Date: 07.23.2012 Page 1 of 9 • Conduct and document biweekly project update meetings with CITY Project Manager • Conduct review meetings with the CITY at the end of each design phase • Conduct and document biweekly design team meetings • Prepare invoices, in accordance with Attachment B to this Standard Agreement and submit monthly in the format requested by the CITY. • Prepare and submit monthly progress reports in the format provided by the respective CITY Department. • Prepare and submit baseline Project Schedule initially, and Project Schedule updates with a schedule narrative monthly, as required in Attachment D to this Standard Agreement and according to the City of Fort Worth's Schedule Guidance Document. • Complete Monthly M/WBE Report Form and Final Summary Payment Report Form at the end of the project • Coordinate with other agencies and entities as necessary for the design of the proposed infrastructure, and provide and obtain information needed to prepare the design • With respect to coordination with permitting authorities, ENGINEER shall communicate with permitting authorities such that their regulatory requirements are appropriately reflected in the designs. ENGINEER shall work with regulatory authorities to obtain approval of the designs, and make changes necessary to meet their requirements, as part of the design scope. • Personnel and Vehicle Identification: When conducting site visits to the project location, the ENGINEER or any of its sub -consultants shall carry readily visible information identifying the name of the company and the company representative. DELIVERABLES A. Meeting summaries with action items B. Monthly invoices C. Monthly progress reports D. Baseline design schedule E. Monthly schedule updates with schedule narrative describing any current or anticipated schedule changes F. Monthly M/WBE Report Form and Final Summary Payment Report Form TASK 2. TRAFFIC STUDIES AND MODELING. ENGINEER will update the operational report for the widening and construction of Meandering Road from Roberts Cutoff Road to Knights Lake Road and LTjg Barnett Road from Meandering Road to East Gate (just west of the Trinity River). Tasks include: • Existing conditions LOS analysis • Opening year (2020) proposed conditions LOS analysis City of Fort Worth, Texas Engineering Services for Meandering Road Attachment City Project Number 100873 PMO Release Date: 02.06.2015 Page 2 of 9 • Design year (2040) no build conditions LOS analysis • Design year (2040) proposed conditions LOS analysis • Draft Technical Memorandum summarizing results and exhibits • Update Traffic Signal Warrant — Meandering Road at Robert's Cut -Off • Address City's comments on Draft Technical Memorandum • Submit Final Technical Memorandum • Provide Design (PS&E) Documents to convert Yale Street to Stop Controlled Intersection Data Collection includes: The data collection effort includes 24-hour bi-directional counts on Meandering Road east of LTJG Barnett Road and west of Roberts Cutoff Road. In addition, 24-hour bi-directional counts will be collected on River Oaks Boulevard north of Roberts Cut Off Road and north of Meandering Road. The turning movement count locations are listed below 1. Roberts Cutoff Rd at Meandering Rd 2. Hallum St at Meandering Rd 3. Yale St at Meandering Rd 4. Brocks Ln/Gilham Rd/LRJG Barnett Rd at Meandering 5. LTJG Barnet Rd at Fernwood St 6. LTJG Barnet Rd at Maley St 7. LTJG Barnett Rd at River Garden Dr 8. Nannette St/Rocky Ct at Meandering Rd 9. River Oaks Blvd at Black Oak Ln (East & West Intersections) 10. River Oaks Blvd at Roberts Cutoff Rd 11. River Oaks Blvd at Shopping Center DELIVERABLES A. Traffic Count Data B. Traffic Studies C. Traffic Modeling D. Updates to Technical Memo a. Introduction b. Methodology c. Traffic Analysis d. Turn Bay Recommendations at intersections e. Summary of conclusions and recommendations City of Fort Worth, Texas Engineering Services for Meandering Road Attachment City Project Number 100873 PMO Release Date: 02.06.2015 Page 3 of 9 TASK 3. ALTERNATIVE ANALYSIS (30 PERCENT). OMITTED TASK 4 INTERSECTION ALTERNATIVES. OMITTED TASK 5. SCHEMATIC DESIGN. OMITTED TASK 6. PS & E. 6.1. Additional 90% Resubmittal of Construction Plans and Specifications ENGINEER will prepare construction plans as follows: • Final draft construction plans (90%), including estimate and specifications, shall be submitted to CITY per the approved Project Schedule. • Following City review, final draft construction plans (90%), including estimate and specifications, shall be submitted to TxDOT per the approved Project Schedule. • 100% plans, specifications, and estimate are omitted from this scope. • The ENGINEER shall submit a final design estimate of probable construction cost with the 90% design packages. This estimate shall use standard TxDOT bid items and standard CITY bid items. • ENGINEER will coordinate with utility owners to determine estimated relocation schedule. • The ENGINEER will coordinate with the City of Fort Worth Utilities Department and the River Oaks Utilities Department to get PSE for utility relocations incorporated into Meandering Road PSE. ASSUMPTIONS • 11 x1 7 size drawings and specifications will be delivered electronically for the 90% Design package. • ENGINEER to provide estimated final sheet list (cover/index, general notes, control point location, easement layout, SUE plan sheets, no. of plan/profiles, special detail sheets, etc.) DELIVERABLES A. 90% construction plans, specifications, and estimate. D. Detailed estimates of probable construction costs including summaries of bid items and quantities using TxDOT and the CITY's standard bid items and format. TASK 7. BID PHASE. OMITTED TASK 8. CONSTRUCTION PHASE SERVICES. OMITTED TASK 9. ROW/EASEMENT SERVICES. ENGINEER will support and perform activities related to ROW and land as outlined below, per scoping direction and guidance from the CITY's Project Manager. 9.1. Right -of -Way Research • The ENGINEER shall determine rights -of -way, easements needs for construction of the project. Required temporary and permanent easements will be identified City of Fort Worth, Texas Engineering Services for Meandering Road Attachment City Project Number 100873 PMO Release Date: 02.06.2015 Page 4 of 9 based on available information and recommendations will be made for approval by the CITY. 9.2. Right-of-Way/Easement Preparation and Submittal - Not Included • Not included in this amendment. 9.3. Temporary Right of Entry Preparation and Submittal • Prior to construction, the ENGINEER shall prepare, mail and obtain Temporary Right of Entries from landowners. It is assumed that letters will only be required for land owners adjacent to temporary construction easements or who are directly affected by the project and no easement is required to enter their property. • The documentation shall be provided in conformance with the checklists and templates available on the CITY's Buzzsaw site. ASSUMPTIONS Right -of -Way research includes review of property/right-of-way records based on current internet based Tarrant Appraisal District (TAD) information available at the start of the project and available on -ground property information (i.e. iron rods, fences, stakes, etc.). It does not include effort for chain of title research, parent track research, additional research for easements not included in the TAD, right-of-way takings, easement vacations and abandonments, right-of-way vacations, and street closures. 9.4. Right Of Way Service • Project Management and Administration - Attendance at project meetings, preparation of monthly status reports via SmartSheet, general consultation on right-of-way matters, and all necessary tracking or clerical work associated with the services provided. Preparation of all materials necessary for submission to The City Council for all landowner compensation approvals and/or other matters as required. ORC's project management fee is based upon monthly meeting, for 12 months, with each meeting being 2 hours in length. This fee also includes the requisite oversight of project duties and the preparation of monthly status reports. If meetings or reporting deliverables become more frequent than monthly, or the meetings last longer in duration than the above stated time, ORC reserves the right to submit a change order to obtain additional hours as needed to meet project and client needs. • Appraisals: Two (2) properties will require an appraisal and an appraisal review. Both appraisals will be a Before & After appraisal for the takes, using TxDOT forms. ORC will subcontract the appraisals and appraisal reviews to qualified consultants. ORC will manage the procurement of the appraisals and appraisal reviews. One appraisal will be ordered for each impacted property unless specific otherwise by the client. Upon completion of the review process, ORC will submit the appraisal, appraisal review and any additional support documentation to the City for its review and approval. It is assumed the appraisal amount will be approved by the client within a statutory timeline to ensure no appraisal updates are required. Appraisal updates were not included within this fee. Appraisal subconsultant fees will be invoiced to the client and no markup will be charged. City of Fort Worth, Texas Engineering Services for Meandering Road Attachment City Project Number 100873 PMO Release Date: 02.06.2015 Page 5 of 9 Should additional appraisals be required, ORC reserves the right to submit a change order for additional services over the agreed upon scope of work. At the time of preparing this proposal, it is ORC's understanding property owners will not be compensated for TCEs or TCLs, and as such, waiver valuations are not required. As a result, ORC did not include any fees for waiver valuations within the proposal. • Property Owner Negotiations: Negotiation with property owners for the purchase of partial and full properties, Temporary Construction Easements ("TCE") and Temporary Construction Licenses ("TCL"). Preparation of all letters and subsidiary documents required using TxDOT forms, including rights of entry, all offer letters, post -offer responses, appraisal summary agreements for purchase, and other documents as required. All correspondence between ORC and the property owners will be documented and kept as part of the parcel file, including any mailings, documents and agent notes. All negotiation services shall be performed in accordance with the Uniform Relocation Assistance and Real Property Acquisition Act and shall be reviewed and approved by The City and/or by the State of Texas depending on the source of project funding. ORC will negotiate with property owners in good faith, including attempting to reach an agreement between parties to ensure timely project delivery. However, once a determination has been made by ORC's project manager that negotiations have reached an impasse, ORC will begin preparing the parcel file for condemnation. Good faith negotiations include at least 30 days to consider an offer and an at least 3 attempts to contact. -Relocation Assistance for one (1) commercial business. Preparation of all letters and subsidiary documents required using TxDOT forms, including personal property move claims, re-establishment claims, and other documents as required. All relocation services shall be performed in accordance with the Uniform Relocation Assistance Act and shall be reviewed and approved by The City and/or by the State of Texas depending on the source of project funding. ORC assumes at the time of preparing this proposal that one (1) business relocation will be required. However, if it is determined there is more than one (1) business operating within the impacted parcel, ORC reserves the right to submit a change order to obtain additional hours as needed to meet project and client needs. • Escrow and Title Coordination — Coordination of escrow and title work with WFG National Title Company. ORC will order two (2) title commitments for the fee acquisitions on the project. ORC will subcontract the title commitments to qualified consultants. The title company will close the transaction and procure a final title insurance policy based on the value of the property for each of the two parcels. ORC is assuming no title work, including obtaining vesting deed, will be required for any of the TCE or TCL properties. If additional title work is required beyond the two (2) fee acquisitions, ORC reserves the right to submit a change order to obtain additional hours as needed to meet project and client needs. Title subconsultant fees will be invoiced to the client and no markup will be charged. • Condemnation Proceedings Support - Delivery of copies of all pertinent information and documentation related to condemnation proceedings to the City or Cities' Legal Representative. Coordination with the City in filing documents and responding to information requests related to condemnation proceedings. Attendance of hearings and provision of testimony as needed. If additional title work is required beyond the attendance of hearings and provision of testimony, ORC reserves the right to submit a change order to obtain additional hours as needed to meet project and client needs. DELIVERABLES A. Temporary Right of Entry Letters City of Fort Worth, Texas Engineering Services for Meandering Road Attachment City Project Number 100873 PMO Release Date: 02.06.2015 Page 6 of 9 TASK 10. SURVEY. 10.1 Project Control The Surveyor shall establish horizontal and vertical control points for the project. Primary and secondary project control points will be established in accordance with TxDOT level 3 specifications. A closed -loop digital level network will be surveyed through the control points. Final adjusted elevations will be based on TxDOT VRS GPS observations or existing TxDOT control, if available. 10.2 Design Survey ENGINEER will provide survey support as follows. ENGINEER will perform field surveys to collect horizontal and vertical elevations and other information needed by ENGINEER in design and preparation of plans for the project. Information gathered during the survey shall include topographic data, elevations of all sanitary and adjacent storm sewers, rim/invert elevations, location of buried utilities, structures, trees (measure caliper, identify overall canopy, and have qualified arborist identify species of trees), and other features relevant to the final plan sheets. Existing drainage at intersections will be verified by field surveys. Spot elevations will be shown on intersection layouts with cross slope to fit intersecting grade lines. • The minimum survey information to be provided on the plans shall include the following: - A Project Control Sheet, showing ALL Control Points, used or set while gathering data. Generally on a scale of not less than 1:400: - The following information about each Control Point; a. Identified (Existing. CITY Monument #8901, PK Nail, 5/8" Iron Rod) b. X, Y and Z Coordinates, in an identified coordinate system, and a referred bearing base. Z coordinate on CITY Datum only. c. Descriptive Location (Ex. Set in the centerline of the inlet in the South curb line of North Side Drive at the East end of radius at the Southeast corner of North Side Drive and North Main Street). - Coordinates on all P.C.'s, P.T.'s, P.I.'s, Manholes, Valves, etc., in the same coordinate system, as the Control. - No less than two horizontal bench marks, per line or location. - Bearings given on all proposed centerlines, or baselines. - Station equations relating utilities to paving, when appropriate. 10.3 Cross Sections and Drainage Study - Not Included TASK 11. PERMITTING. 11.1 Environmental Documentation and Reports (BOA) City of Fort Worth, Texas Engineering Services for Meandering Road Attachment City Project Number 100873 PMO Release Date: 02.06.2015 Page 7 of 9 ENGINEER will update permitting support for the CITY to obtain any and all agreements and/or permits normally required for a project of this size and type. 11.2 Asbestos Inspection and Documentation Perform an asbestos inspection to identify suspect building materials that contain asbestos by a Texas Department of State Health Services licensed inspector for demolition purposes. Exterior and roof materials will be sampled as part of this inspection, as requested by the client. The client is responsible for coordinating a roofer to secure the roof after the asbestos inspection is completed, if applicable. By signing this agreement you agree that Phase Engineering, LLC. is not liable for any damage to these areas inspected. A minimum of three samples, of each suspect asbestos containing homogeneous building material will be taken, to satisfy the Texas Department of State Health Services requirements for demolition of asbestos building materials. A minimum of one sample only may be required for exterior suspect asbestos containing materials sampled, if applicable. The samples will then be taken to the lab and analyzed for asbestos. Samples that are over one percent asbestos and under 5 percent asbestos can be point counted at the laboratory to confirm the percentage of asbestos in the building material. This analysis is more expensive than the traditional analysis (Polarized Light Microscopy) and is used when asbestos is near the one percent detection amounts. Transmission Electron Microscopy (TEM) is considered one of the most accurate methods for laboratory analysis for suspect asbestos containing building materials, however, this method is more costly and currently it is only recommended under federal regulations. DELIVERABLES Electronic version in PDF with findings, opinions, and conclusions. ADDITIONAL SERVICES NOT INCLUDED IN THE EXISTING SCOPE OF SERVICES Additional Services not included in the existinq Scooe of Services — CITY and ENGINEER agree that the following services are beyond the Scope of Services described in the tasks above. However, ENGINEER can provide these services, if needed, upon the CITY's written request. Any additional amounts paid to the ENGINEER as a result of any material change to the Scope of the Project shall be agreed upon in writing by both parties before the services are performed. These additional services include the following: • Services included in Amendments 1, 2, 3 • Negotiation of easements or property acquisition. • Services related to development of the CITY's project financing and/or budget. • Services related to disputes over pre -qualification, bid protests, bid rejection and re -bidding of the contract for construction. • Construction management and inspection services • Performance of materials testing or specialty testing services. • Services necessary due to the default of the Contractor. • Services related to damages caused by fire, flood, earthquake or other acts of God. City of Fort Worth, Texas Engineering Services for Meandering Road Attachment City Project Number 100873 PMO Release Date: 02.06.2015 Page 8 of 9 • Services related to warranty claims, enforcement and inspection after final completion. • Services to support, prepare, document, bring, defend, or assist in litigation undertaken or defended by the CITY. • Performance of miscellaneous and supplemental services related to the project as requested by the CITY. City of Fort Worth, Texas Engineering Services for Meandering Road Attachment City Project Number 100873 PMO Release Date: 02.06.2015 Page 9 of 9 ATTACHMENT B COMPENSATION Design Services for Meandering Road City Project No. 100873 Time and Materials with Rate Schedule Project Compensation A. The ENGINEER shall be compensated for personnel time, non -labor expenses, and subcontract expenses in performing services enumerated in Attachment A as follows: i. Personnel Time. Personnel time shall be compensated based upon hours worked directly in performing the PROJECT multiplied by the appropriate Labor Cateaory Rate for the ENGINEER's team member performing the work. Labor Cateaory Rate as presented in the rate schedule table below is the rate for each labor category performing the work and includes all direct salaries, overhead, and profit. Labor Category 2017-2022 2023 Rate Rate ($/hour) ($/hour) Project Director $255 $255 Project Manager $229 $240 Sr Design Engineer $191 $220 Sr Design Tech $166 $170 Design Engineer $166 $190 EIT $109 $130 Env Scientist $163 $163 Admin $112 $112 Survey/SUE PM $170 $170 Survey/SUE Task Manager $150 $150 Survey/SUE CADD Tech $110 $110 Survey/SUE Field Inspector $110 $110 Survey/SUE Field Crew $160 $160 SUE Test Holes $1500 $1800 ii. Non -Labor Expenses. Non -labor expenses shall be reimbursed as Direct Expenses at invoice or internal office cost. Direct Expenses (non -labor) include, but are not limited to, mileage, travel and lodging expenses, mail, supplies, printing and reproduction services, other direct expenses associated with delivery of the work; plus applicable sales, use, value added, business transfer, gross receipts, or other similar taxes. iii. Subcontract Expenses. Subcontract expenses and outside services shall be reimbursed at cost to ENGINEER plus a markup of ten percent (10%). City of Fort Worth, Texas Attachment B PMO Official Release Date: 8.09.2012 Page 1 of 4 Engineering Services for Meandering Road City Project Number 100873 M. ATTACHMENT B COMPENSATION iv. Budgets. ENGINEER will make reasonable efforts to complete the work within the budget and will keep the City informed of progress toward that end so that the budget or work effort can be adjusted if found necessary. ENGINEER is not obligated to incur costs beyond the indicated budgets, as may be adjusted, nor is the City obligated to pay ENGINEER beyond these limits. If ENGINEER projects, in the course of providing the necessary services, that the PROJECT cost presented in Article 2 of this Agreement will be exceeded, whether by change in scope of the project, increased costs or other conditions, the ENGINEER shall immediately report such fact to the City and, if so instructed by the City, shall suspend all work hereunder. When any budget has been increased, ENGINEER's excess costs expended prior to such increase will be allowable to the same extent as if such costs had been incurred after the approved increase. B. The ENGINEER shall be paid monthly payments as described in Section II - Method of Payment. II. Method of Payment A. The ENGINEER shall be paid by the City based upon an invoice created on the basis of statements prepared from the books and records of account of the ENGINEER, based on the actual hours and costs expended by the ENGINEER in performing the work. B. Each invoice shall be verified as to its accuracy and compliance with the terms of this Agreement by an officer of the ENGINEER. C. ENGINEER shall prepare and submit invoices in the format and including content as presented in Exhibit B-1. D. Payment of invoices will be subject to certification by the City that such work has been performed. III. Progress Reports A. The ENGINEER shall prepare and submit to the designated representative of the Transportation and Public Works monthly progress reports and schedules in the format required by the City. City of Fort Worth, Texas Attachment B PMO Official Release Date: 8.09.2012 Page 2 of 4 Engineering Services for Meandering Road City Project Number 100873 M. ATTACHMENT B COMPENSATION IV. Summary of Total Project Fees Firm Primary Responsibility Prime Consultant Lamb -Star Engineering Project Management and Design Proposed DBE Sub -Consultants Multatech Drainage Design Othon Signal Design and Illumination Non-MBE/SBE Consultants Berg -Oliver Environmental Clearance & Public Involvement Phase Engineering Asbestos Inspection/Documentation ORC ROW Acquisition Services TOTAL Project Number & Name 1008973 — Design Services for Meandering Road (this amendment) City SBE Goal = 0% TxDOT DBE Goal = 4.5% City of Fort Worth, Texas Attachment B PMO Official Release Date: 8.09.2012 Page 3 of 4 Total Fee $483.098 Fee Amount % $203,531 42.1 % $51,325 10.6% $57,445 21.2% $20,297 7.5% $1800 0.7% $148,700 30.7% $483.098 100% MBE/SBE Fee MBE/SBE $108.770 22.5% Consultant Committed Goal = 14.1 % Engineering Services for Meandering Road City Project Number 100873 IM EXHIBIT "B-1" ENGINEER INVOICE (Supplement to Attachment B) Insert required invoice format following this page, including negotiated total budget and allocations of budgets across desired work types and work phases. City of Fort Worth, Texas Attachment B PMO Official Release Date: 8.09.2012 Page 4 of 4 Engineering Services for Meandering Road City Project Number 100873 1 2 MILESTONE SCHEDULE Design Services for Meandering Road City Project No. 49334 Design Complete: 10/2024 Engineering Complete: 9/2027 (includes construction phase services) ROW Complete: 4/2025 Construction Complete 9/2027 City of Fort Worth, Texas Mayor and Council Communication DATE: 02/13/24 M&C FILE NUMBER: M&C 24-0120 LOG NAME: 20ENGINEERING AMENDMENT NO.4 FOR MEANDERING ROAD PROJECT SUBJECT (CD 7) Authorize Execution of Amendment Number 4 to an Engineering Services Agreement with Lamb -Star Engineering, LLC in an Amount Up to $483,098.00 to Provide Additional Professional Engineering Services for the Meandering Road Project for a Revised Contract Amount of $2,964,238.00 RECOMMENDATION: It is recommended that the City Council authorize execution of Amendment Number 4 to City Secretary Contract No. 49334, with Lamb -Star Engineering, LLC, in an amount up to $483,098.00 for additional engineering phase services for the Meandering Road — LT JG Barnett Road project (City Project No. 100873). DISCUSSION: The purpose of this Mayor and Council Communication (M&C) is to authorize Amendment Number 4 to an existing engineering services agreement with Lamb -Star Engineering, LLC for the Meandering Road — LT JG Barnett Road project. This amendment is required to incorporate changes to the intersection of Meandering Road at Yale Street requested by the City of River Oaks and to the intersection of Meandering Road at Brocks Lane. The City of Fort Worth is making these changes in response to communications with affected property owners. As a result of these changes, additional traffic analyses must be performed, the project environmental documents must be updated, and the engineering plans must be revised and re -submitted to the Texas Department of Transportation (TxDOT) for approval. This amendment will also provide for professional services to produce the final construction documents, provide right-of-way exhibits, and to perform bidding and construction management services for the project. Lamb -Star Engineering, LLC was awarded contract No. 49334 (M&C C-28290) on June 20, 2017 to perform preliminary design and scope development for the project in the amount of $1,000,000.00.On October 25, 2017, Amendment Number 1 in the amount of ($200,000.00) was approved administratively to revise the funding. On September 24, 2019, Amendment No. 2 in the amount of $350,000.00 (M&C 19-0182), provided for Lamb -Star Engineering, LLC to continue with the preliminary engineering effort. On September 22, 2020, the City Council approved M&C 20-0722 to execute an Advanced Funding Agreement (AFA) with the Texas Department of Transportation (TxDOT), which revised the original AFA, and accepted $18,284,010.00 of federal grant funds to complete the next phases, (final design, property acquisition, and construction), of the Meandering Road — LT JG Barnett Road project. On February 2, 2021, Amendment No. 3 in the amount of $1,331,140.00 was approved to allow Lamb -Star Engineering, LLC to move forward with final design of the project and other services as provided for in the AFA. Lamb -Star Engineering, LLC proposes to complete the additional work associated with Amendment No. 4 for a fee up to $483,098.00. Staff considers the fee to be fair and reasonable for the scope of services proposed. The following table summarizes services for the project. Contract Description Professional Engineering Awarded Services for Contract Preliminary Engineering of Meandering Road Professional Engineering Amendment Services for No. 1 Design of Meandering Road Additional Professional Engineering Amendment Services for No.2 Preliminary Engineering of Meandering Road Total Amount Contract Amount M&C No. $1,000,000.00 $1,000,000.00 M&C C-28290 No M&C- -$200,000.00 $800,000.00 Administratively Approved $350,000.00 $1,150,000.00 M&C 19-0182 Additional Professional Engineering Services for Amendment PS&E No.3 Letting/Award, $1,331,140.00 $2,481,140.00 Construction, and Close-out Support of Meandering Road Additional Amendment Professional No.4 Engineering Services for PS&E $483,098.00 $2,964,238.00 M&C 21-0090 This M&C Business Equity Division: Lamb -Star Engineering, LLC agrees to maintain its initial DBE commitment of 4.5% that it made on the original agreement and extend and maintain that same DBE commitment of 4.5% to all prior amendments up to and including this Amendment Number 4. Therefore, Lamb -Star Engineering, LLC remains in compliance with the City's DBE Ordinance and attests to its commitment by its signature on the Acceptance of Previous DBE Commitment form executed by an authorized representative of its company. Funding is budgeted in the TPW Department within the Grants Cap Projects Federal Fund for the purpose of funding the Meandering Road project, as appropriated. This project is located in COUNCIL DISTRICT 7 and in the City of River Oaks. FISCAL INFORMATION / CERTIFICATION: The Director of Finance certifies that funds are available in the current capital budget, as previously appropriated, in the Grants Cap Projects Federal Fund for the Meandering Road project to support the approval of the above recommendation and execution of the amendment to the engineering contract. Prior to an expenditure being incurred, the Transportation and Public Works Department has the responsibility to validate the availability of funds. Submitted for Citv Manaaer's Office by Oriainatina Business Unit Head Jesica McEachern 5804 Lauren Prieur 6035 Additional Information Contact: Monty Hall 8662 100873-EPAM-Meandering Road A4 Final Audit Report 2024-04-23 Created: 2024-04-17 By: Barbara Pryor (Barbara.Pryor@fortworthtexas.gov) Status: Canceled / Declined Transaction ID: CBJCHBCAABAANrN6vRg1T7A-7rbSRiNrrPLNdeeyCJHf "100873-EPAM-Meandering Road A4" History Document created by Barbara Pryor (Barbara.Pryor@fortworthtexas.gov) 2024-04-17 - 4:39:50 PM GMT- IP address: 204.10.90.100 Document emailed to Jaylyn Harrelson Qaylyn.harrelson@fortworthtexas.gov) for filling 2024-04-17 - 4:46:50 PM GMT Email viewed by Jaylyn Harrelson (jaylyn.harrelson@fortworthtexas.gov) 2024-04-18 - 2:28:20 PM GMT- IP address: 204.10.90.100 Form filled by Jaylyn Harrelson (jaylyn.harrelson@fortworthtexas.gov) Form filling Date: 2024-04-18 - 2:41:56 PM GMT - Time Source: server- IP address: 204.10.90.100 Document emailed to Chad Allen (Chad.Allen@fortworthtexas.gov) for filling 2024-04-18 - 2:41:57 PM GMT Form filled by Chad Allen (Chad.Allen@fortworthtexas.gov) Form filling Date: 2024-04-22 - 9:05:01 PM GMT - Time Source: server- IP address: 204.10.90.100 Document emailed to Lissette Acevedo (Lissette.Acevedo@fortworthtexas.gov) for filling 2024-04-22 - 9:05:03 PM GMT Email viewed by Lissette Acevedo (Lissette.Acevedo@fortworthtexas.gov) 2024-04-23 - 1:51:06 PM GMT- IP address: 204.10.90.100 Form filled by Lissette Acevedo (Lissette.Acevedo@fortworthtexas.gov) Form filling Date: 2024-04-23 - 1:51:15 PM GMT - Time Source: server- IP address: 204.10.90.100 Document emailed to Patricia Wadsack(patricia.wadsack@fortworthtexas.gov) for filling 2024-04-23 - 1:51:17 PM GMT Document canceled by Barbara Pryor (Barbara.Pryor@fortworthtexas.gov) Cancel reason: Stopping routing to attach copy of authorizing M&C 2024-04-23 - 4:28:25 PM GMT- IP address: 204.10.90.100 FORTWORTH. I Powered ey Adobe Acrobat Sign 100873-EPAM-Meandering Road A4 Final Audit Report 2024-05-01 Created: 2024-04-23 By: Barbara Pryor (Barbara.Pryor@fortworthtexas.gov) Status: Canceled / Declined Transaction ID: CBJCHBCAABAAt9vZnnDHIJuaNpplf_JRdOcOg7RW-cFa "100873-EPAM-Meandering Road A4" History Document created by Barbara Pryor (Barbara. 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Black@fortworthtexas.gov) for signature 2024-04-23 - 9:12:48 PM GMT FDRTWORTHs I P°'"Y Adobe Acrobat Sign Document e-signed by Douglas Black (Douglas.Black@fortworthtexas.gov) Signature Date: 2024-04-24 - 2:17:05 PM GMT - Time Source: server- IP address: 204.10.90.100 Document emailed to Jesica McEachern Oesica.mceachern@fortworthtexas.gov) for signature 2024-04-24 - 2:17:07 PM GMT S Document e-signed by Jesica McEachern Qesica.mceachern@fortworthtexas.gov) Signature Date: 2024-05-01 - 6:01:59 AM GMT - Time Source: server- IP address: 204.10.90.100 Document approval automatically delegated to Katherine Cenicola (Katherine.Cenicola@fortworthtexas.gov) by Ronald Gonzales (Ronald.Gonzales@fortworthtexas.gov) 2024-05-01 - 6:02:02 AM GMT ", Document emailed to Ronald Gonzales (Ronald.Gonzales@fortworthtexas.gov) for approval P,* Document emailed to Katherine Cenicola (Katherine.Cenicola@fortworthtexas.gov) for approval 2024-05-01 - 6:02:02 AM GMT AN LO Document declined by Ronald Gonzales (Ronald.Gonzales@fortworthtexas.gov) Decline reason: Please add the Contract Compliance Manager information and signature. 2024-05-01 - 12:28:10 PM GMT- IP address: 204.10.90.100 FDRTWORTHs I P°'"Y Adobe Acrobat Sign FORT WORTH Routing and Transmittal Slip Transportation & Public Works Department DOCUMENT TITLE: Meandering Road: Engineering Services Agreement Amendment #4 M&C 24-0120 CPN DATE: 4-15-2024 TO: 1. Jaylyn Harrelson 2. Chad Allen 2. Lissette Acevedo 3. Patricia Wadsack 4. Lauren Prieur 5. Doug Black 6. Jesica McEachern 7. Jannette Goodall 8. TPW Contracts 100873 CSO # 49334 - review - review - review - review INITIALS 6 PLW - review W - signature Ns - signature Cw - signature 79 DOC# 1 DATE OUT Apr 18, 2024 Apr 22, 2024 Apr 23, 2024 Apr 23, 2024 Apr 23, 2024 Apr 24, 2024 May 1, 2024 May 2, 2024 DOCUMENTS FOR CITY MANAGER'S SIGNATURE: All documents received from any and all City Departments requesting City Manager's signature for approval MUST BE ROUTED TO THE APPROPRIATE ACM for approval first. Once the ACM has signed the routing slip, David will review and take the next steps. NEEDS TO BE NOTARIZED: ❑ Yes ❑ No RUSH: ❑ Yes ® No SAME DAY: ❑ Yes ❑ No NEXT DAY: ❑ Yes ❑ No ROUTING TO CSO: ❑ Yes ❑ No Action Required: ❑ As Requested ❑ For Your Information ® Signature/Routing and or Recording ❑ Comment ❑ File ❑ Attach Signature, Initial and Notary Tabs Return To: Please calITPW Contracts at ext. 7233 for pick up when completed. Thank you. Amendment Purpose Statement: The purpose of this engineering amendment is to provide additional design services to incorporate changes to the intersection of Meandering Road at Yale Street and to the intersection of Meandering Road at Brocks Lane. The changes at Yale Street were requested by the City of River Oaks, and the changes at Brocks Lane were a result of coordination with affected property owners at that intersection. As a result of these changes, additional traffic analyses must be performed, the project environmental documents must be updated and the engineering plans must be revised and re -submitted to the Texas Department of Transportation (TxDOT) for approval. This amendment allows for all of these activities. Additionally, this amendment provides professional services to produce the final construction documents, create right-of-way exhibits and perform bidding and construction management services for the project. The design and construction of this project is 100% federally funded. An amendment to the Advance Funding Agreement (AFA) with TxDOT was approved by City Council on 2/13/2024 with M&C 24-0120. That amendment to the AFA allowed for increased project costs to fund this engineering amendment.