HomeMy WebLinkAboutIR 7049 INFORMAL REPORT TO CITY COUNCIL MEMBERS No 70449
August 27, 1985
1 Rpl To the Mayor and Members of the City Council
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Subject: PROPOSED AJDUSTMENT OF ACCIDENT AND OFFENSE REPORT CHARGES
During the August 13, 1985, Council Work Session, Informal Report No.
7042 on Proposed User Fee Adjustments was presented to City Council for
review. Council discussion on this matter focused on two questions: 1)
Which factors were included in estimating the cost of providing accident
and offense reports? and 2) Does the proposed fee require that those
who purchase the reports subsidize production of reports which will not
be purchased? This Informal Report has been prepared to answer these
questions.
Offense and Accident Report Preparation
The process of preparing accident and offense reports involves three
Police Deaprtment units: the Patrol Division, DECOR, and the Records
Division. The Patrol Division makes the initial investigation of an
incident. The Police officer prepares a report of the incident either
manually (accident reports) or by telephoning the DECOR clerical staff
(offense reports) . The DECOR unit types and reviews reports for
accuracy. These are printed, indexed and stored in the Police Records
Division. The Records Division also is responsible for the sale of the
accident and offense reports. Most of these reports are purchased by
insurance companies and by individuals for use in insurance claims.
Cost Allocation Methodology
The first step of the David M. Griffith cost allocation study included
extensive discussion with City staff in affected departments to
determine which percentages of the departmental budget was dedicated to
delivery of a particular service. In the case of production of the
offense and accident reports, cost of service delivery was limited to
expenses within the Records Division and DECOR, which are devoted to
production of these reports (approximately 67% of these units total
1984-85 budgets) . Patrol Division costs were not included in the costs.
It was estimated that production, copying and sale of accident and
offense reports will cost $1 ,142,646 in FY 1984-85, or approximately
$10.00 for each of the 1091,806 reports produced. Because not all
reports produced are eventually purchased, adjustment of the fee to
M0.00 would generate estimated total revenues of $370,000 in FY
1985-�'6, representing an approximate SIRS,000 increase.
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ISSUED BY THE CITY MANAGER FORT WORTH, TEXAS
1 ,INFORMAL REPORT TO CITY COUNCIL MEMBERS No. 7049 - p.2
SO To the Mayor and Members of the City Council August 27, 1985•x Subject: PROPOSED ADJUSTMENT OF ACCIDENT AND OFFENSE REPORT CHARGES
Attached is a copy of the David M. Griffith and Associates
recommendation on the accident and offense reports charges. At this
time, it is staff recommendation that the Council approve the proposed
administrative adjustment in the fee for accident reports and the
following items in M&C Ci-6406:
A.1 - Frozen Dessert Machine Service Permit
C.1 - Food Establishment Plan Review Fees
C.2 - Hotel/Motel Plan Review Fee
The Staff is developing a policy recommendation which will propose a
lesser recovery rate target on the fees relating to day care centers and
private schools. That recommendation will be presented for Council
consideration at a later date.
Any additional information required will be provided upon request .
oug Harman
City Manager
City l,
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ISSUED BY THE CITY MANAGER FORT WORTH, TEXAS