HomeMy WebLinkAboutContract 57911-A2DocuSign Envelope ID: D30B5AFl-367D-4F8A-9C76-9806BC8FO8AE
CSC No. 57911-A2
AMENDMENT NO. 2
TO
CITY OF FORT WORTH CONTRACT 57911
This Second Amendment is entered into by and between the City of Fort Worth
(hereafter 'Buyer"), a home rule municipality, with its principal place of business at 200 Texas
Street, Fort Worth, Texas, and GTS Technology Solutions, Inc. ("Vendor"), Buyer and Vendor
may be referred to individually as a Party and collectively as the Parties.
WHEREAS, on July 13, 2022 the Parties entered into City Secretary Contract 57911
through a Texas Department of Information Resources Cooperative Contract to provide staff
augmentation services ("Agreement/Contract");
WHEREAS, the Parties wish to amend the Agreement to increase the annual amount by
$1,247,340.00 for the new annual not to exceed amount of 5,621,340.00 for year 1, and a 5%
increase each year for years 2 through 4.
NOW, THEREFORE, the Parties, acting herein by and through their duly authorized
representatives, enter into the following agreement:
1.
AMENDMENTS
The Agreement is hereby amended to increase the annual amount by $1,247,340.00 for the
new annual not to exceed amount of $5,621,340.00 for year 1, and a 5% increase each year for
years 2 through 4.
2.
ALL OTHER TERMS SHALL REMAIN THE SAME
All other provisions of the Agreement which are not expressly amended herein shall
remain in full force and effect.
3.
ELECTRONIC SIGNATURE
This Amendment may be executed in multiple counterparts, each of which shall be
an original and all of which shall constitute one and the same instrument. A facsimile copy
or computer image, such as a PDF or tiff image, or a signature, shall be treated as and shall
have the same effect as anoriginal.
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Second Amendment to Fort Worth City Secretary Contract No. 57911 Page 1 of 2
DocuSign Envelope ID: D30B5AFl-367D-4F8A-9C76-9806BC8FO8AE
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CITY OF FORT WORTH:
By: /
Name: Mark McDaniel
Title: Deputy City Manager
Date: May 3, 2024
APPROVAL RECOMMENDED:
By:
Name: Kevin Gunn
Title: Director, IT Solutions Department
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By:
Name: Jannette Goodall
Title: City Secretary
VENDOR:
GTS Technology Solutions, Inc.
DocuSigned by:
By:
N iM A&4Toa..rt
Title: vice President
Date: 4/23/2024
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all
performance and reporting requirements.
� u a
By: C
Name: Cynthia Tyree
Title: Assistant IT Solutions Director
APPROVED AS TO FORM AND LEGALITY:
By:
Name: Taylor Paris
Title: Assistant City Attorney
CONTRACT AUTHORIZATION:
M&C: 24-0309
Approved: 4/23/24
1295:2023-1107516
ATTEST:
IN
Name:
Title:
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Second Amendment to Fort Worth City Secretary Contract No. 57911 Page 2 of 2
ACITY COUNCIL AGEND
fficial site of the City of Fort Worth, Texas
FORTWORTH
Create New From This M&C
REFERENCE "'M&C 24- 041NFORMATION
DATE: 4/23/2024 NO.: 0309 LOG NAME: TECHNOLOGY STAFF
AUGMENTATION
CODE: C TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT. (ALL) Authorize Amendments to the City Secretary Contracts for Staff Augmentation
Services to Increase Annual Staff Augmentation Authorization by $1,247,340.00 for a
Total Annual Authorization of $5,621,340.00 and Add Four Annual Renewal Options for
the Information Technology Solutions Department
RECOMMENDATION:
It is recommended that the City Council authorize amendments to the City Secretary Contracts for
staff augmentation services to increase the annual staff augmentation authorization by $1,247,340.00
for a total annual authorization of $5,621,340.00 and add four annual renewal options for the
Information Technology Solutions Department.
DISCUSSION:
In November 2016, City Council approved Mayor & Council Communication (M&C) C-27983
authorizing agreements with four vendors to provide technology -related staff augmentation services in
a combined aggregate amount of $2,100,000.00 annually under Texas Department of Information
Resources (DIR) cooperative contracts. Since 2016, through various M&Cs, C-28636, C-28999, 20-
0410, 21-0084, 21-0456, 21-0733, 22-0444, 22-1020, 23-0119, the Information Technology Solutions
(ITS) has expanded the number of vendors to eight for an annual combined authorization of
$4,374,000.00 for information technology -related staff augmentation using DIR, Houston -Galveston
Area Council (H-GAC), and General Services Administration (GSA) cooperative contracts.
As the City's need for current or updated information technology hardware and software has
increased, so has the need for skilled information technology professionals to supplement City staff
implementing the technology.
The current authorization for $4,374,000.00 allows for the use of contractors to perform tasks related
to the cyber security, project management, ERP ongoing maintenance and support, assistance with
network work configurations, along with Help Desk, Desktop and Hardware support. Staff
augmentation is also used to bring in highly skilled consultants to fill vacancies in a "contract to hire
model'. Furthermore, this funding allowed for assistance for one-time capital projects support
provided for in the ITS Capital Program in various programmables.
This Mayor and Council Communication seeks authorization to amend the staff augmentation
contracts, to increase the annual staff augmentation authorization by $1,247,340.00 for a new total
annual staff augmentation authorization of $5,621,340.00 to accommodate information technology -
related staff augmentation needs for the City of Fort Worth using existing Information Technology
Solutions Department City Secretary Contracts. The amended amount includes $1,089,000.00
requested by various City departments for their technology support needs.
To accommodate growth in operational needs, capital needs and other departmental needs, it is
requested that the authorization increase 5\% each year for the duration of the M&C authorization as
reflected in the chart below.
Current Year 1 Year 2 Year 3
Operating $2,095,200.00 $2,139,600.00 $2,246,580.00 $2,358,909.00
Capital 1,541,083.00 1,618,137.00 1,699,044.00 1,783,996.00
Depts
Grants
Total
Amount of
increase
Percentage
of increase
0.00 1,089,000.00 1,143,450.00 1,200,623.00
737,717.00 774,603.00 813,333.00 854,000.00
4,374,000.00 5,621,340.00 5,902,407.00 6,197,527.00
$1,247,340.00 $281,067.00 $295,120.00
Year 4
$2,476,854.00
1,873,196.001
1,260,654.001
896,700.001
6,507,404.001
$309,876.00
5\% 5\% 5\%
Each of the existing staff augmentation City Secretary Contract cooperative agreements will be
amended to reflect this new total authorization. Additionally, this M&C is to request authorization to add
four renewal options for the ITS Department.
Upon approval of this M&C, ITS will manage all executed cooperative purchase agreements for
citywide needs for information technology -related staff augmentation for a total annual authorization.
To select temporary technology staff, the staffing requirements are identified by ITS and recruitment
requests are sent to eight staff augmentation vendors with cooperative agreements and existing City
Secretary Contracts. The vendors each have equal opportunity to respond with qualified candidates
and earn a minimum of ten percent of the awarded expenditures on an as -needed basis. No specific
amount is guaranteed.
Vendors authorized by this request are listed below. The vendors selected provide the best overall
value.
Cooperative City
Cooperative Contract Expiration Secretary
Vendor Contract Date Contract
Apex Systems LLC
DIR-CPO-4638
August 31, 2024
55409
GTS Technology
Solutions, Inc.
DIR-CPO-4526
August 31, 2024
57911
Insight Global, LLC
GS-35F-0247Y
March 19, 2032
51991
Internal Data
Resources, Inc. dba
IDR
DIR-CPO-4529
August 31, 2024
57876
Luna Data Solutions,
Inc.
DIR-CPO-4582
August 31, 2024
54782
Robert Half
International, Inc.
H-GAC TS06-21
May 31, 2024
56223
System Soft
Technologies, Inc.
DIR-CPO-4637
August 31, 2024
56634
TEKsystems, Inc.
DIR-CPO-4638
August 31, 2024
54907
COOPERATIVE PURCHASE: State law provides that a local government purchasing an item under a
cooperative purchasing agreement satisfies State laws requiring that the local government seek
competitive bids for purchase of the item. Cooperative contracts have been competitively bid to
increase and simplify the purchasing power of local government entities across the State of Texas.
SUCCESSOR CONTRACTS: In the event the Texas Department of Information Resources (DIR),
Houston -Galveston Area Council (H-GAC), or General Services Administration (GSA) agreements are
not renewed, staff would cease purchasing at the end of the last purchase agreement coinciding with a
valid cooperative agreement. If the City Council were to not appropriate funds for a future year, staff
would stop making purchases when the last appropriation expires, regardless of whether the then -
current purchase agreement has expired.
The City will initially use the DIR, H-GAC, and GSA agreements to make purchases authorized by this
M&C. The DIR and H-GAC agreements are set to expire in 2024. If the agreements are extended,
this M&C authorizes the City to purchase similar services under the extended contracts. If the DIR
and H-GAC agreements are not extended, but DIR and H-GAC execute new cooperative contracts
with each vendor and with substantially similar terms, this M&C authorizes the City to purchase the
services under the new contracts. If this occurs, in no event will the City continue to purchase services
under the new agreements for more than four (4) years without seeking Council approval.
Funding is budgeted in the Grants Operating Federal, ITS Capital and the Info Technology Systems
Funds, along with any funding as needed by other City departments as appropriated.
BUSINESS EQUITY: A goal is not assigned when purchasing from an approved purchasing
cooperative or public entity.
ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by
the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not
require specific City Council approval as long as sufficient funds have been appropriated.
AGREEMENT TERM: Upon City Council approval and execution of amendments to respective City
Secretary Contracts, each will become effective and expire in accordance with the underlying
cooperative agreement.
RENEWAL OPTIONS: The DIR and H-GAC cooperative agreements may be renewed for four (4)
additional one-year renewal terms at the City's option. This action does not require specific City
Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's
obligations during the renewal term.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current capital and operating budgets,
as previously appropriated, in the Grants Operating Federal Fund for the American Rescue Plan Act
project, the ITS Capital Fund for the Technology Infrastructure -IT and ERP IT projects and in the Info
Technology Systems Fund to support the approval of the above recommendation and execution of
the amendment. Prior to any expenditure being incurred, the Information Technology Solutions
Department has the responsibility to validate the availability of funds.
TO
Fund I Department Account Project Program Activity Budget Reference # ' Amount
ID ID Year (Chartfield 2)
FROM
Fund Department Account Project Program Activity Budget Reference # Amount
ID ID Year (Chartfield 2)
Submitted for City Manager's Office by: Mark McDaniel (6222)
Originating Department Head: Kevin Gunn (2015)
Additional Information Contact: Cynthia Tyree (6689)
ATTACHMENTS
04 Information Technoloav Staff Auamentation.docx (CFW Internal)
Apex Form 1295 for CSC No. 55409.ndf (CFW Internal)
FID Table Staff Auamentation 2024.V2.xlsx (CFW Internal)
GL0019-07 - Project Budget Summary_(34)_(1).xlsx (CFW Internal)
GL0019-07 -Project Budget Summary _(35).xlsx (CFW Internal)
GL0019-07 -Project Budget Summary _(36).xlsx (CFW Internal)
GTS- Form 1295 101144825.Ddf (CFW Internal)
IDR- Form 1295 101144312.Ddf (CFW Internal)
Insiaht Global- Form 1295 101146616.pdf (CFW Internal)
LDS- Form 1295 101144612.Ddf (CFW Internal)
SST- Form 1295 101144327.Ddf (CFW Internal)
TekSvstemsForm 1295 101153799.Ddf (CFW Internal)