HomeMy WebLinkAboutOrdinance 26865-04-2024 (2)Ordinance No. 26865-24-2024
AN ORDINANCE ADJUSTING APPROPRIATIONS IN THE CULTURE &
TOURISM FUND BY: (1) INCREASING THE INTERFUND TRANSFERS OUT
CATEGORY BY $364,662.11 FOR A TRANSFER TO THE GENERAL FUND FOR
SPECIAL ELECTION COSTS; AND (II) DECREASING THE BUDGETED
CONTRIBUTION TO FUND BALANCEINET POSITION BY THE SAME
AMOUNT; PROVIDING FOR A SEVERABILITY CLAUSE; MAKING THIS
ORDINANCE CUMULATIVE OF PRIOR ORDINANCES; REPEALING ALL
ORDINANCES IN CONFLICT HEREWITH; AND PROVIDING AN EFFECTIVE
DATE.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FORT WORTH,
TEXAS:
SECTION 1.
That the budget of the City of Fort Worth for Fiscal Year 2023-2024, as enacted by Ordinance 26453-09-
2023, as amended, is hereby further amended to make the following adjustments in the Culture & Tourism
Fund: (i) increase the Interfund Transfers Out category by $364,662.11, for a transfer to the General Fund for
special election costs; and (ii) decrease the budgeted contribution to fund balance/net position by the same
amount.
SECTION 2.
That should any portion, section or part of a section of this ordinance be declared invalid, inoperative or void
for any reason by a court of competent jurisdiction, such decision, opinion or judgment shall in no way impair
the remaining portions, sections, or parts of sections of this ordinance, which said remaining provisions shall
be and remain in full force and effect.
SECTION 3.
That this ordinance shall he cumulative of Ordinance 26453-09-2023 and all other ordinances and
appropriations amending the same except in those instances where the provisions of this ordinance are in
direct conflict with such other ordinances and appropriations, in which instance said conflicting provisions of
said prior ordinances and appropriations are hereby expressly repealed.
SECTION 4.
This ordinance shall take effect upon adoption.
APPROVED AS TO FORM AND LEGALITY:
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Denis C. McElroy,
Assistant City Attorney
ADOPTED AND EFFECTIVE: April 23, 2024
CITY SECRETARY
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Jannene S. Goodall
City Secretary
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City of Fort Worth, Texas
Mayor and Council Communication
DATE: 04i23124 M&C FILE NUMBER: M&C 24-0312
LOG NAME: 1105042024 SPECIAL HOT ELECTION TARRANT
SUBJECT
(ALL) Authorize Execution of a Joint Election Agreement and Contract with the Tarrant County Elections Administrator for Election Services for the
Special Election to be Held on May 4, 2024, for the Purpose of Considering the Question of Approving the Fort Worth Convention Center as a
Venue Project and Designating a Hotel Occupancy Tax under Chapter 334, Texas Local Government Code, as the Method of Financing for the
Project with'the Estimated Agreement Amount being $291,729.69 Plus a 25% Contingency, for a Maximum of $364,662.11; Authorize Advance
Payment of a Seventy -Five Percent Deposit in the Amount of $218,800.00; and Adopt Appropriation Ordinances
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize execution of a Joint Election Agreement and Contract with the Tarrant County Elections Administrator for election services for the
special election to be held on May 4, 2024, for the purpose of considering the question of approving the Fort Worth Convention Center as a
Venue Project and designating a Hotel Occupancy Tax under Chapter 334, Texas Local Government Code, as the method of financing for the
project with the estimated agreement amount being $291,729.69 plus a 25% contingency, for a maximum of $364,662.11;
2. Authorize advance payment of a seventy-five percent deposit in the amount of $218,800.00;
3. Adopt the attached appropriation ordinance adjusting estimated appropriations in the Culture & Tourism Fund by increasing the Interfund
Transfer Out category in the amount of $364,662.11 and decreasing Contribution to Fund BalancelNet Position by the same amount for the
purpose of transferring to the General Fund for the special election; and
4. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the City Secretary porition of the General
Fund in the amount of $364,662.11, from an interfund transfer from the Culture and Tourism Fund, for the purpose of funding the special
election.
DISCUSSION:
On February 13, 2024, the City Council adopted Ordinance 26720-02-2024 calling a Special Election for Saturday, May 4, 2023, for the purpose
of considering the question of approving the Fort Worth Convention Center as a Venue Project and designating a Hotel Occupancy Tax under
Chapter 334, Texas Local Government Code, as the method of financing for the project.
The Joint Election Agreement and Contract provides for election services, equipment, supplies, and ballots needed to conduct the election,
including the training and compensation of election judges and clerks, preparation and distribution of ballots, arranging for the use of public
facilities for early voting and election day, and conducting early voting and election day voting.
Costs for holding a joint election are allocated among all of the jurisdictions that have matters on the ballot. The estimated cost of the Fort Worth
part of the election is $291,729.69 plus a 25% contingency. The City is required to pay a deposit of approximately 75 percent of the estimated cost
(excluding the 25% contingency) before the election is held.
This Mayor and Council Communication (M&C) authorizes execution of the contract and payment of the deposit in the amount of
$218,800.00 before the election is held. Because there are fewer jurisdictions holding elections this May, there are fewer entities sharing common
costs; therefore, the City's charge is somewhat higher than normal.
A final invoice for the balance of the actual total election costs will be submitted after the election.
Approval of,the two appropriation ordinances will allow available funding from the Culture & Tourism Fund to be transferred to the City Secretary's
budget in the General Fund to pay for the election costs.
A Form 1295 is not required because: This contract will be with a governmental entity, state agency or public institution of higher education: Texas
FISCAL] NFORMATION 1 CERTIFICATION:
The Director of Finance certifies that funds will be available in the current operating budget, as appropriated, in the Culture & Tourism Fund and
upon approval of the above recommendations and adoption of the appropriation ordinances, funds will be available in the General Fund to support
the approval of the above recommendations and execution of the contract. Prior to any expenditure being incurred, the City Secretary Department
has the responsibility to validate the availability of funds.
Submitted for Cily Manager's Office h • ALL ACMs 6111
Ori lnating Business Unit Head: Jannette Goodall 6161
Additional Information Contact: Ron Gonzales 6164
Expedited