HomeMy WebLinkAboutIR 7060 INFORMAL REPORT TO CITY COUNCIL MEMBERS No. 7060
U CS To the Mayor and Members of the City Council October 29, 1985
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Subject: AMBULANCE PROCUREMENT PROCESS
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On July 23, 1985, (M&C C-9153) , the City Council voted not to extend its pre-
sent ambulance contract beyond the March 31, 1986 expiration date. The City
Manager was also authorized to enter into a contract with The Fourth Party,
Inc. to assist in developing a strategy for competitively procuring an ambu-
lance operator for the City, effective April 1, 1986. These actions were
recommended by the City Council Emergency Medical Services Committee.
The Fourth Party recommended that the City implement a "Failsafe Franchise
Model " ambulance system, which is designed to minimize disruption of service
in the event the contract with a provider has to be cancelled. The new
system calls for ownership or control over the account receivables, a medi-
cally-oriented communications systems, ambulance equipment and a facility.
On August 13, 1985, (M&C C-9186) , the City Council authorized the City
Manager to enter into a contract with The Fourth Party to manage the ambu-
lance procurement process and to implement the "Failsafe Franchise Model ".
Authorization was given to expend not more than $150,000 to accomplish this
task. In addition, the EMS Committee was designated to oversee the process
• and determine the specific work elements, who will perform them and the
associated costs.
The Committee has worked very closely with the consultants and -staff in the
development of the system requirements. There is a very short timeframe for
getting a new service in place and for preparation of all of the necessary
legal documents. Outlined below is the schedule the Committee approved:
October 8, 1985 Submission of Bidder Credentials
October 21, 1985 Credential Review and Identification
of Eligible Bidders
October 29, 1985 Public Hearing on New Ambulance Ordinance
November 1 , 1985 Deadline for Dispute of Credential Review
November 5, 1985 Adoption of New Ambulance Ordinance
November 7, 1985 Pre-Bid Conference
December 5, 1985 Deadline for Receipt of Bid Proposals
December 12 or 17, 1985 Award Contract
April 1, 1986 New Contract goes into effect
The most critical immediate task is the adoption of the ambulance ordinance.
A draft copy of the ordinance is attached for City Council review. It will
be discussed in detail at the Pre-Council meeting on October 29, 1985. A
public hearing is scheduled for the regular City Council meeting on October
29, 1985. The ordinance is scheduled for adoption on November 5, 1985. It
is important to have the basic structure of the system approved prior to the
pre-bid conference with potential contractors on November 7, 1985.
ISSUED BY THE CITY MANAGER FORT WORTH, TEXAS
INFORMAL REPORT TO CITY COUNCIL MEMBERS No. 7060 - p.2
To the Mayor and Members of the City Council October 29, 1985
AMBULANCE PROCUREMENT PROCESS
Subject:
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Staff is in the process of developing specifications and identifying vendors
for the communications system. Efforts are also underway to locate a faci-
lity that will serve as the administrative offices and maintenance and
training center for the system. Draft documents have also been prepared for
establishing the medical control group.
The EMS Committee and staff will continue to keep the City Council informed
on the ambulance procurement process.
Douglas Harman
City Manager
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Attachment
ISSUED BY THE CITY MANAGER FORT WORTH, TEXAS