HomeMy WebLinkAboutContract 55798-R3CSC No. 55798-R3
CITY OF FORT WORTH
CONTRACT RENEWAL NOTICE
May 2, 2024
Walker Process Equipment (Division of McNish Corp.)
Attn: Whom It May Concern
840 N. Russell Ave.
Aurora, IL 60506
Re: Contract Renewal Notice — 3rd Renewal
Sole Source - OEM Clarifier Drive Units
Contract CSC No. 55798
Original Contract Amount: $250,000.00
The above referenced contract with the City of Fort Worth, as renewed, expires June 2,
2024. This letter is to inform you that the City has appropriated funding and is exercising its right
to renew the contract in the original contract amount, which will be effective upon execution by
the designated Assistant City Manager. All other terms and conditions of the contract remain
unchanged. Please verify that the original payment, performance and maintenance bonds remain
active or if retired, provide updated bonds when you return this letter (if applicable). Please sign
in the space indicated below and return this document, along with a copy of your current
insurance certificate, to the undersigned.
Please log onto PeopleSoft Purchasing at http://fortworthtexas.gov/purchasing to ensure
that your company information is correct and up-to-date.
If you have any questions concerning this Contract Renewal Notice, please contact me at
the telephone number listed below.
Sincerely,
Shatabya Ber land
g
Contract Compliance Specialist
(817) 392-8277
Contract Renewal
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
CSC No.
ACCEPTED AND AGREED:
CITY OF FORT WORTH
By:
Name: Fernando Costa
Title: Assistant City Manager
Date: May 17, 2024
APPROVAL RECOMMENDED:
Christopher Harder
By: Christopher Harder (May 17, 202409:05 CDT)
Name: Chris Harder
Title: Director, Water Department
ATTEST:
By:
Name: Jannette S. Goodall
Title: City Secretary
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all
performance and reporting requirements.
By:
Name: Shatabya Bergland
Title: Contract Compliance Specialist
APPROVED AS TO FORM AND LEGALITY:
Qiya
By: Douglas Black (May 17, 202417:15 CDT)
Name: Douglas. W. Black
Title: Sr. Assistant City Attorney
AUTHORIZATION:
M&C: 20-0462
Date Approved: 6/23/2020
Form 1295 Certification No.: 2020-606412
CONTRACTOR/VENDOR:
By: Walker Process Equipment
U Name:
Title:
Date:
Suzanne Robbins
V.P. of Finance
May 15, 2024
Contract Renewal
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
6/25/2021
M&C Review
CITY COUNCIL AGENDA
DATE:
CODE:
SUBJECT:
6/23/2020 REFERENCE
NO.:
C TYPE:
LOG NAME:
PUBLIC
HEARING:
Authorize Sole Source Purchase Agreement with Walker Process Equipment in an Amount
Not to Exceed $1,250,000.00 for the First Year, and $250,000.00 for Each Additional
Renewal Term for Original Equipment Manufacturer (OEM) Clarifier Drive Units,
Components and Replacement Parts for the Village Creek Water Reclamation Facility
(ALL COUNCIL DISTRICTS)
Official site of the City of Fort Worth, Texas
FORT WORTH
60VCWR OEM -
WALKER
**M&C 20-
0462
CONSENT
NO
RECOMMENDATION:
It is recommended that the City Council authorize a Sole Source Purchase Agreement with Walker
Process Equipment in an amount not to exceed $1,250,000.00 for the first year, and $250,000.00 for
each additional renewal term for Original Equipment Manufacturer (OEM) clarifier drive units,
components and replacement part for the Village Creek Water Reclamation Facility.
DISCUSSION:
The Water Department's Village Creek Water Reclamation Facility currently has twenty six (26) Walker
Process clarifier units in service at the plant to maintain as well as two (2) full replacement projects for
the first year to replace the drive units, center column and rake arms in clarifier units 1-6 and 13-20.
This agreement will be used to fund the first year full replacement projects, and to obtain Original
Equipment Manufacturer (OEM) parts to repair the remaining units when needed. The clarifier units
are critical in the flow of the plant process, these units have to be able to handle the wastewater
collected to prevent a backup or breakdown in the collection system.
Walker Process Equipment is the sole source manufacturer of the Walker process clarifier drive units
that are currently in operation at the wastewater treatment plant and Walker Process Equipment is the
documented sole source dealer for the Texas region. No guarantee was made that a specific amount
of goods and services would be purchased.
MWBE: A waiver of the goal for MBE / SBE subcontracting requirements was requested by the
Department and approved by the OBD, in accordance with the MWBE or DBE Ordinance, because the
MWBE Waiver is based on the sole source information provided to the OBD Office by the managing
department's project manager.
The procurement is exempted from competitive bidding requirements because it is a purchase of
materials for which Walker Process holds exclusive distribution rights in the Fort Worth - Dallas area
as authorized by Section 252.022(7)((D) of the Texas Local Government Code.
An administrative change order or increase may be made by the City Manager up to the amount
allowed by relevant law and the Fort Worth City Code and does not require specific City Council
approval as long as sufficient funds have been appropriated.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating and capital budgets,
as previously appropriated, in the Water & Sewer Fund and the Water & Sewer Capital Projects Fund
for the Sewer FY19 Non -Fleet Eqmt Purchase project to support the approval of the above
recommendation and award of the sole source purchase agreement. Prior to any expenditure being
incurred, the Water Department has the responsibility to validate the availability of funds.
TO
Fund
Department
ID
Account
Project
ID
Program Activity
Budget
Year
Reference #
(Chartfield 2)
Amount
apps.cfwnet.org/council_packet/mc_review.asp2ID=28031 &councildate=6/23/2020 1/2