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Home My WebLink AboutContract 55928-R3CSC No. 55928-R3 CITY OF FORT WORTH CONTRACT RENEWAL NOTICE May 2, 2024 Carahsoft Technology Corporation Attn: Legal Dept 11493 Sunset Hills Road Suite 100 Reston, Virginia 20190 Re: Contract Renewal Notice Contract No. CSC No. 55928 (the "Contract") Renewal Term No. 3: May 11, 2024 to February 21, 2025 The above referenced Contract with the City of Fort Worth expires on May 10, 2024 (the "Expiration Date"). Pursuant to the Contract, contract renewals are at the sole option of the City. This letter is to inform you that the City is exercising its right to renew the Contract for an additional one (1) year period, which will begin immediately after the Expiration Date. All other terms and conditions of the Contract remain unchanged. Please return this signed acknowledgement letter, along with your quote for charges for the new renewal term, and current insurance certificate, to the address set forth below, acknowledging receipt of the Contract Renewal Notice. To ensure that your company information is correct and up-to-date, please log onto PeopleSoft Purchasing at https://www.fortworthtexas.gov/departments/finance/purchasing. If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. Sincerely, Katie May Contracts 200 Texas Street Fort Worth, TX, 76102 Katherine.may@fortworthtexas.gov (817) 392 - 8894 Contract Renewal OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX [Executed effective as of the date signed by the Assistant City Manager below.] / [ACCEPTED AND AGREED:] City: By: Name: Mark McDaniel Title: Deputy City Manager Date: May 17, 2024 Vendor: Carahsoft Technology Corporation By: S yS��o6 1Z Name: Sean Hiebert Title: partner Alliance Manager Date: 5/9/24 CITY OF FORT WORTH INTERNAL ROUTING PROCESS: Approval Recommended: By: Name: Kevin Gunn Title: Director, IT Solutions Approved as to Form and Legality: By: Name: Taylor Paris Title: Assistant City Attorney Contract Authorization: M&C: N/A Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: Steven Vandever (May 14, 2024 11:07 CDT) Name: Steven Vandever Title: Sr. IT Solutions Manager City Secretary: 'FORTnQQ �,n.nc}ca Ij „b2szlnYY �a,ve��,e �> By: QQQQ nEaAS.00- Name: Jannette Goodall Title: City Secretary Contract Renewal OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX carahsoft GOVERNMENT- PRICE QUOTATION Granicus at Carahsoft 11493 SUNSET HILLS ROAD I SUITE 100 1 RESTON, VIRGINIA 20190 PHONE (703) 871-8500 I FAX (703) 871-8505 I TOLL FREE (888) 66CARAH WWW.CARAHSOFT.COM I GRANICUS@CARAHSOFT.COM Angela Estrada Sr. Contract Compliance Specialist City of Fort Worth 275 W 13th St 2nd Floor Fort Worth, TX 76102 USA FROM Danielle Edwards Granicus at Carahsoft 11493 Sunset Hills Road Suite 100 Reston, Virginia 20190 EMAIL: Angela.Estrada@fortworthtexas.gov EMAIL: Danielle.Edwards@carahsoft.com PHONE: (817) 392-2431 PHONE: (571) 591-6925 TERMS: DIR Contract No. DIR-TSO-4288 Expiration Date: February21, 2025 FTIN: 52-2189693 Shipping Point: FOB Destination Credit Cards: VISA/MasterCard/AMEX Remit To: Same as Above Payment Terms: Net 30 (On Approved Credit) Texas VID#: 1522189693700 Sales Tax May Apply GRAN ICUS QUOTE NO: 43910946 QUOTE DATE: 04/03/2024 QUOTE EXPIRES: 05/10/2024 RFQ NO: SHIPPING: ESD TOTAL PRICE: $33,933.75 TOTAL QUOTE: $33,933.75 LINE NO. PART NO. DESCRIPTION PRICING QUOTE PRICE QTY EXTENDED PRICE RENEWING SUBSCRIPTION FEES 1 SAS-SE-MA-LEG-679 Legistar - Annual Subscription LIST: $150,000.00 $28,246.21 TX 1 $28,246.21 Granicus - SAS -SE -MA -LEG CONTR: $147,000.00 DIR Start Date: 05/11/2024 End Date: 05/10/2025 2 SAS-SE-MA-VID- Granicus Encoding Appliance Software (GT) - LIST: $10,000.00 $2,527.79 TX 1 $2,527.79 ESFW-679 Annual Subscription CONTR: $9,800.00 DIR Granicus - SAS-SE-MA-VID-ESFW Start Date: 05/11/2024 End Date: 05/10/2025 3 SAS-SE-MA-VID- Upgrade to SDI 720p Streaming -Annual LIST: $30,000.00 $3,159.75 TX i $3,159.75 UPSDI-679 Subscription CONTR: $29,400.00 DIR Granicus - SAS-SE-MA-VID-UPSDI Start Date: 05/11/2024 End Date: 05/10/2025 RENEWING SUBSCRIPTION FEES SUBTOTAL: SUBTOTAL: $33,933.75 $33,933.75 TOTAL PRICE: $33,933.75 TOTAL QUOTE: Payment Terms: Net 30 (Payments for subscriptions are due at the beginning of the period of performance.) Period of Performance: 05/11/2024 - 05/10/2025 Please add the Contracts # on the PO Contract Number: TX DIR-TSO-4288 $33,933.75 For govDelivery Customers Only: Potential Users are based on the greater of quarterly website visits to the domains covered by a license or the subscriber base multiplied by 12, less 20% to account for inactive subscribers. The Granicus Master Subscription Agreement can be found at www.granicus.com/Master_Subscription_Agreement CONFIDENTIAL PAGE 1 of 1 QUOTE DATE: 04/03/2024 QUOTE NO: 43910946 GGRAN ICUS ORDER DETAILS Granicus Contact: Email: Order #: Prepared On: ORDER TERMS Currency: Payment Terms: Current Subscription End Date: Period of Performance: THIS IS NOT AN INVOICE Granicus Order Form for Fort Worth TX Antonio Magadan antonio.magadan@granicus.com Q-338379 26 Mar 2024 Order Form Prepared for Fort Worth TX USD All fees set forth in the Quote from reseller/distributor to Client are due and payable in accordance with those terms. Use of the Products is governed by the terms of the Granicus Master Subscription Agreement or such other Agreement as agreed to by the parties. 10 May 2024 11 May 2024 - 10 May 2025 Order #: Q-338379 Prepared: 26 Mar 2024 Page 3 of 6 G GRANICUS Order Form Prepared for Fort Worth TX PRODUCT SUMMARY The specifications and terms within this Order Form are specific to the products and volumes contained herein. NOTE: Fees for the below Products will be as set forth in the quote from an authorized reseller. Renewing Subscriptions do Solution Billing Frequency Quantity/Unit Legistar Annual 1 Each Granicus Encoding Appliance Software (GT) Annual 1 Each Upgrade to SDI 720p Streaming Annual 1 Each Order #: Q-338379 Prepared: 26 Mar 2024 Page 4 of 6 G GRANICUS PRODUCT DESCRIPTIONS Order Form Fort Worth TX Solution I Description Legistar Legistar is a Software -as -a -Service (SaaS) solution that enables government organizations to automate the entire legislative process of the clerk's office. Clerks can leverage Legistar to easily manage the entire legislative process from drafting files, through assignment to various departments, to final approval. Legistar includes: • Unlimited user accounts • Unlimited meeting bodies and meeting types • Unlimited data storage and retention • Up to one (1) Legistar database • Up to one (1) InSite web portal Granicus Encoding Appliance Software (GT) Granicus Encoding Appliance Software (GT) This includes the LiveManager Software solution where webcasts are started/stopped, agendas amended and indexed, votes and attendance recorded, and minutes created. Upgrade to SDI 720p Streaming Upgrade to SDI 720p Streaming (requires Digital encoder and HD feed) Order #: Q-338379 Prepared: 26 Mar 2024 Page 5 of 6 G GRANICUS Order Form Fort Worth TX TERMS & CONDITIONS • This quote, and all products and services delivered hereunder are governed by the terms located at https://granicus.com/legal/licensing, including any product -specific terms included therein (the "License Agreement"). If your organization and Granicus has entered into a separate agreement or is utilizing a contract vehicle for this transaction, the terms of the License Agreement are incorporated into such separate agreement or contract vehicle by reference, with any directly conflicting terms and conditions being resolved in favor of the separate agreement or contract vehicle to the extent applicable. • If submitting a Purchase Order, please include the following language: The pricing, terms and conditions of quote Q-338379 dated 26 Mar 2024 are incorporated into this Purchase Order by reference and shall take precedence over any terms and conditions included in this Purchase Order. • This quote is exclusive of applicable state, local, and federal taxes, which, if any, will be included in the invoice. It is the responsibility of Fort Worth TX to provide applicable exemption certificate(s). • Any lapse in payment may result in suspension of service and will require the payment of a setup fee to reinstate the subscription. • Terms and Conditions are in accordance with the Granicus Texas Department of Information Resources agreement DIR-TSO-4288 and takes precedence over all other conflicting terms and conditions incorporated herein. Order #: Q-338379 Prepared: 26 Mar 2024 Page 6 of 6