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Home My WebLink AboutContract 60017-A1R1 (2)CSC No. 60017-AlR1 FIRST AMENDMENT AND FIRST RENEWAL TO CITY SECRETARY CONTRACT NO. 60017 This Amendment and Renewal is executed by and between the City of Fort Worth (hereafter "City"), a home rule municipality, and Paradigm Traffic Systems, Inc. (hereafter "Vendor"). City and Vendor are each individually referred to herein as a "Party" and collectively as the "Parties." WHEREAS, on August 29, 2023 the Parties entered into City Secretary Contract No. 60017 for Vendor to purchase sign materials ("Agreement/Contract"); WHEREAS, the Parties wish to amend the Agreement to increase the total compensation amount allowed under the Agreement by $1,001,250 for the first renewal and $1,251,563 for the second renewal. WHEREAS, the Parties further agree to renew the Agreement for its first renewal term. NOW, THEREFORE, the Parties, acting herein by the through their duly authorized representatives, enter into the following agreement: 1. AMENDMENTS TO AGREEMENT The Compensation provision of the Agreement, Paragraph 4 on pace 1 of the Agreement, shall be deleted in its entirety and amended to read as follows: The City shall pay the Vendor in accordance with the fee schedule in Exhibit C and in accordance with the provisions of this Agreement. Total payment made under this Agreement shall not exceed $1,001,250.00 for the first renewal and $1,251,653.00 for the second renewal. Vendor shall not provide any additional items or services or bill for expenses incurred for City not specified by this Agreement unless City requests and approves in writing the additional costs for such services. City shall not be liable for any additional expenses of Vendor not specified by this Agreement unless City first approves such expenses in writing. 2. RENEWAL This Agreement is hereby renewed for its Second Renewal Term, effective April 1, 2024 and expiring on March 31, 2025. 3. ALL OTHER TERMS SHALL REMAIN THE SAME CSC 60017, Amendment 1 /Renewal 1 Page 1 of 3 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX FIRST AMENDMENT AND FIRST RENEWAL TO CITY SECRETARY CONTRACT NO. 60017 This Amendment and Renewal is executed by and between the City of Fort Worth (hereafter "City"), a home rule municipality, and Paradigm Traffic Systems, Inc. (hereafter "Vendor"). City and Vendor are each individually referred to herein as a "Party" and collectively as the "Parties." WHEREAS, on August 29, 2023 the Parties entered into City Secretary Contract No. 60017 for Vendor to purchase sign materials ("Agreement/Contract"); WHEREAS, the Parties wish to amend the Agreement to increase the total compensation amount allowed under the Agreement by $1,001,250 for the first renewal and $1,251,563 for the second renewal. WHEREAS, the Parties further agree to renew the Agreement for its first renewal term. NOW, THEREFORE, the Parties, acting herein by the through their duly authorized representatives, enter into the following agreement: 1. AMENDMENTS TO AGREEMENT The Compensation provision of the Agreement, Paragraph 4 on pace 1 of the A'areement, shall be deleted in its entirety and amended to read as follows: The City shall pay the Vendor in accordance with the fee schedule in Exhibit C and in accordance with the provisions of this Agreement. Total payment made under this Agreement shall not exceed $1,001,250.00 for the first renewal and $1,251,653.00 for the second renewal. Vendor shall not provide any additional items or services or bill for expenses incurred for City not specified by this Agreement unless City requests and approves in writing the additional costs for such services. City shall not be liable for any additional expenses of Vendor not specified by this Agreement unless City first approves such expenses in writing. 2. RENEWAL This Agreement is hereby renewed for its Second Renewal Term, effective April 1, 2024 and expiring on March 31, 2025. 3. ALL OTHER TERMS SHALL REMAIN THE SAME CSC 60017, Amendment 1/Renewal 1 Page 1 of 3 All other provisions of the Agreement which are not expressly amended herein shall remain in full force and effect. a. ELECTRONIC SIGNATURE This Amendment and Renewal may be executed in multiple counterparts, each of which shall be an original and all of which shall constitute one and the same instrument. A facsimile copy or computer image, such as a PDF or tiff image, or a signature, shall be treated as and shall have the same effect as anoriginal. CSC 60017, Amendment l/Renewal 1 Page 2 of 3 ACCEPTED AND AGREED: By: Name: Jesica McEachern Title: Assistant City Manager Date: May 10, 2024 CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. APPROVAL RECOMMENDED: By: Name: Anthony Vasquez Title: Transportation & Public Works, E lLcam „ Superintendent By: Lauren Prieur (May 10, 2024 09:20 CDT) Name: Lauren Prieur APPROVED AS TO FORM AND LEGALITY: Title: Director, Transportation & Public Works Department ATTEST: F�R n /// /n U ��rN U o,*0 g y: \ p�� o~o s:d Name: Jeremy Anato-Mensah Ovg g 0 °ooa o *� a Title: Assistant City Attorney 0,0000 dLZ(�Lp By: CONTRACT AUTHORIZATION: Name: Jannette S. Goodall M&C. 23-0620 Title: City Secretary VENDOR: Par . -i�gm- - raffic Systems, I c . By: Nam Jer riester Title: CEO Date: 1 L z OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX CSC 60017, Amendment 1 /Renewal 1 Page 3 of 3 City of Fort Worth, Texas Mayor and Council Communication DATE: 08/08/23 M&C FILE NUMBER: M&C 23-0620 LOG NAME: 13P COOP BB695-23 TRAFFIC SIGNAL SYSTEMS & SAFE BARRIER TPW CB SUBJECT (ALL) Authorize Execution of an Agreement with Paradigm Traffic Systems, Inc., Using BuyBoard Cooperative Contract No. 695-23 for Traffic Signal Systems and Safety Barrier Products for an Annual Amount Up to $801,000.00 for the Initial Term and Authorize Two, One -Year Renewal Options in the Amount of $1,001,250.00 for the First Renewal and $1,251,563.00 for the Second Renewal for the Transportation and Public Works Department RECOMMENDATION: It is recommended that the City Council authorize execution of an agreement with Paradigm Traffic Systems, Inc., using BuyBoard Cooperative Contract No. 695-23 for Traffic Signal Systems and Safety Barrier Products for an annual amount up to $801,000.00 for the initial term and authorize two, one-year renewal options in the amount of $1,001,250.00 forthe first renewal and $1,251,563.00 for the second renewal for the Transportation and Public Works Department. DISCUSSION: The Transportation and Public Works Department (TPW) approached the Purchasing Division to finalize an annual agreement with Paradigm Traffic Systems, Inc. under BuyBoard 695-23 Traffic Signal Systems and Safety Barrier Products on an as -needed basis. This Cooperative Agreement has a term through March 31, 2024. City of Fort Worth departments will use the agreement with Paradigm Traffic Systems, Inc. for the purchase of traffic signal systems and safety barrier products and other similar equipment for City projects. The annual amounts allowed under this agreement will be up to $801.000.00 for the initial term, $1,001,250.00 for the first renewal, and $1,251,563.00 for the second renewal, however the actual amount used will be based on the need of the department and the available budget. State law provides that a local government purchasing an item under a cooperative purchase agreement satisfies any state law requiring that the local government seek competitive bids for the purchase of the item. BuyBoard contracts are competitively bid to increase and simplify the purchasing power of government entities across the State of Texas. Funding is budgeted in the TPW Dept Highway & Streets Department's General Capita! Projects Fund for the purpose of funding the FY 23 PayGo MMA & Steel Poles project, as appropriated. ADMINISTRATIVE CHANGE ORDERS - In addition, an administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval. RENEWAL OPTIONS — The Agreement may be renewed in accordance with the terms and conditions of BuyBoard Contract No. 695-23, which has an initial term through March 31, 2024, with the option to renew for two additional one-year periods through March 31, 2026. A MNVBE goal is not assigned when purchasing from an approved purchasing cooperative or public entity. This project will serve ALL COUNCIL DISTRICTS. FISCAL INFORMATION I CERTIFICATION: The Director of Finance certifies that funds are available in the current capital budget, as previously appropriated, in the General Capital Projects Fund for the FY 23 PayGo MMA & Stool Pales project to support the approval of the above recommendation and execution of the agreement. Prior to any expenditure being incurred, the Transportation and Public Works Department has the responsibility to validate the availability of funds. Submitted for Citv Manaaer's Office bv: Reginald Zeno 8517 William Johnson 5806 Oriainatina Business Unit Head: Reginald Zeno 8517 Lauren Prieur 6035 Additional Information Contact: Jo Ann Gunn 8525 Charles Benson 8063 Expedited FORT WORTH. Routing and Transmittal Slip Transuortation & Public Works Department DOCUMENT TITLE: Paradigm Traffic Systems, Inc. For: First Amendment and First Renewal M&C: 23-0620 CPN: _ Date: To: Name 1. Anthony Vasquez 2. Anna Benavides 3. Martin Phillips 4. Lauren Prieur 5. Jeremy Anato-Mensah 6. Jesica McEachern 7. Ronald Gonzales 8. Jannette Goodall 9. Allison Tidwell 10. Tabitha Giddings 11. 10. CSO: 60017 Department Initials TPW-Signature -,�R TPW — Initials A' AB TPW- Initials N-qP TPW- Signature Legal- Signature 9-fN ACM- Signature a` CSO — Initial KC CSO-Signature CSO-Assign CSC A.� TPW-Admin DOC#: Date Out DOCUMENTS FOR CITY MANAGER'S SIGNATURE: All documents received from any and all City Departments requesting City Manager's signature for approval MUST BE ROUTED TO THE APPROPRIATE ACM for approval first. Once the ACM has signed the routing slip, David will review and take the next steps. NEEDS TO BE NOTARIZED: []YES ®No RUSH: []YES ®No SAME DAY: []YES ®No NEXT DAY: ❑YES ®No ROUTING TO CSO: ❑YES ❑No Action Required: ❑ As Requested ❑ For Your Information ® Signature/Routing and or Recording ❑ Comment ❑ File ❑ Attach Signature, Initial and Notary Tabs