HomeMy WebLinkAboutContract 61417FORT WORTH CSC No. 61417
CITY OF FORT WORTH
COOPERATIVE PURCHASE AGREEMENT
This Cooperative Purchase Agreement ("Agreement") is entered into by and between SW Elevators, LLC
("Vendor") and the City of Fort Worth ("City"), a Texas home rule municipality.
The Cooperative Purchase Agreement includes the following documents which shall be construed in the order of
precedence in which they are listed:
1. This Cooperative Purchase Agreement; OFFICIAL RECORD
2. Exhibit A — Pricing List; CITY SECRETARY
3. Exhibit B — Cooperative Agency Contract OMNIA 02-98; and FT. WORTH, Tx
4. Exhibit C — Conflict of Interest Questionnaire
Exhibits A, B, and C, which are attached hereto and incorporated herein, are made a part of this Agreement
for all purposes. Vendor agrees to provide City with the services and goods included in Exhibit A pursuant to the
terms and conditions of this Cooperative Purchase Agreement, including all exhibits thereto. If any provisions of
the attached Exhibits conflict with the terms herein, are prohibited by applicable law, conflict with any applicable
rule, regulation or ordinance of City, the terms in this Cooperative Purchase Agreement shall control.
City shall pay Vendor in accordance with the fee schedule in Exhibit A and in accordance with the
provisions of this Agreement. Total payment made under this Agreement for the first year by City shall not exceed
Three Hundred Thousand Dollars ($300,000.00). Vendor shall not provide any additional items or services or
bill for expenses incurred for City not specified by this Agreement unless City requests and approves in writing
the additional costs for such services. City shall not be liable for any additional expenses of Vendor not specified
by this Agreement unless City first approves such expenses in writing.
The term of this Agreement is effective beginning on the date signed by the Assistant City Manager below
("Effective Date") and expires on December 31, 2024. The City shall be able to renew this agreement for one (1)
one-year renewal options by written agreement of the parties.
Vendor agrees that City shall, until the expiration of three (3) years after final payment under this
Agreement, or the final conclusion of any audit commenced during the said three years, have access to and the
right to examine at reasonable times any directly pertinent books, documents, papers and records, including, but
not limited to, all electronic records, of Vendor involving transactions relating to this Agreement at no additional
cost to City. Vendor agrees that City shall have access during normal working hours to all necessary Vendor
facilities and shall be provided adequate and appropriate work space in order to conduct audits in compliance with
the provisions of this section. City shall give Vendor reasonable advance notice of intended audits.
This Agreement shall be construed in accordance with the laws of the State of Texas. If any action,
whether real or asserted, at law or in equity, is brought pursuant to this Agreement, venue for such action shall lie
in state courts located in Tarrant County, Texas or the United States District Court for the Northern District of
Texas, Fort Worth Division.
Nothing herein constitutes a waiver of City's sovereign immunity. To the extent the attached Exhibits, or
any future Kinloch Equipment & Supply Rental Contracts under this Agreement, require City to waive its rights
or immunities as a government entity, such provisions are hereby deleted and shall have no force or effect.
To the extent the Exhibits, in any way, limits the liability of Vendor or requires City to indemnify or hold
Vendor or any third party harmless from damages of any kind or character, City objects to these terms and any
such terms are hereby deleted and shall have no force or effect.
The City is a governmental entity under the laws of the state of Texas and pursuant to Chapter 2259 of
the Texas Government Code, is self -insured and therefore is not required to purchase insurance. To the extent the
Exhibits require City to purchase insurance, City objects to any such provision, the parties agree that any such
requirement shall be null and void and is hereby deleted from the Agreement and shall have no force or effect.
City will provide a letter of self -insured status as requested by Vendor.
Notices required pursuant to the provisions of this Agreement shall be conclusively determined to have
been delivered when (1) hand -delivered to the other party, its agents, employees, servants or representatives, (2)
delivered by facsimile with electronic confirmation of the transmission, or (3) received by the other party by
United States Mail, registered, return receipt requested, addressed as follows:
To CITY: To VENDOR:
City of Fort Worth SW Elevators, LLC
Attn: Dana Burghdoff, Assistant City Manager
200 Texas Street Address:
Fort Worth, TX 76102-6314 1005 N Henderson St
Facsimile: (817) 392-8654 Fort Worth, TX 76107
With copy to Fort Worth City Attorney's Office:
100 Fort Worth Trail (previously 100 Energy Way)
Fort Worth, TX 76102
The undersigned represents and warrants that he or she has the power and authority to execute this Agreement
and bind the respective Vendor.
CITY OF FORT WORTH:
Pana BurgHdoAc
By: Dana Burghdoff (May 1 , 202418:14 CDT)
Name: Dana Burghdoff
Title: Assistant City Manager
Date: May 14, 2024
APPROVAL RECOMMENDED:
By:
Name: Marilyn Marvin
Title: Interim Director
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By:
Name: Jannette Goodall
Title: City Secretary
VENDOR:
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all performance
and reporting requirements.
By: Denise Garcia (May 14,202408:54 CDT)
Name: Denise Garcia
Title: Purchasing Manager
APPROVED AS TO FORM AND LEGALITY:
cv
By:
Name: Jessika J. Williams
Title: Assistant City Attorney
CONTRACT
AUTHORIZATION:
M&C: 24-0315 / April 23, 2024
1295 No.: 2024-1133755
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
SW Elevators, LLC
By:
Name:katie cavinder
Title: General Manager
Exhibit A - Pricing List
Tab 7 - Pricing
EQUIPMENT & MATERIAL PRICING
1. Parts/Materials (maximum markup) 35%
2. Minimum Order Charge Amount N/A
3. Minimum Service Call Charge N/A
4. Annual Inspection Charge $750 Hvdro/ $1.250 Traction
5. Average Response Time (HRs) 1
All prices shall include any NCPA fees.
LABOR
• Respondents must submit their adjusted standard labor billing rates per hour
for each participating location as shown below. Additional line items are
available as a write in but most have an accompanying category definition.
Rates shall include any fees, labor burden and NCPA fees.
• If Respondent does not chose to include a specific labor category mark the line
as "NA". Awarded vendors will then be required to apply for approval from
NCPA prior to using an item marked "NA".
• If Respondent has more than one location and/or union & non -union that affects
their pricing, provide increase/decrease percentage labor billing rates per hour
for each location as required. Describe locations by state, county or city.
• Labor Definitions are as follows:
o Helper/Apprentice
■ A newly hired employee without previous mechanical experience
■ An employee who has not completed the required classroom
educational program through the Department of Labor or through
the National Elevator Industry Elevator Program (NEIEP), or
■ Who has less than 3-years on -the -job -training, under a certified
mechanic
o Mechanic
■ An employee who has completed the approved Department of
Labor or NEIEB classroom requirements or
■ An employee who has passed the mechanics exam or
■ An employee who has at least 3 years of experience working with
a certified mechanic and is continuing his certification through the
Department of Labor or the NEIEB
o Team
■ A team shall be defined as one helper and one mechanic
o Adjuster
■ An adjuster shall be a certified mechanic who has been in the
industry for 10-years or more and has advanced knowledge and
LABOR
CLASSIFICATION
Mechanic
Helper
Adjuster
Other
Team
training
BILLABLE
HOURLY RATE
STANDARD
HOURS
$325
$260
$390
$585
BILLABLE
HOURLY RATE
OVERTIME
HOURS
$650
$520
$780
1,170
Travel Charge Rate (per mile or per hour N/A
Maximum Travel Charge per trip N/A
Standard hours are 8 am to 5 pm Monday thru Friday
Pricing for various regions by percent:
Add Percentage By Region*
Pricing for various regions by percent:
Add Percentage By Region*
Pricing for various regions by percent:
Add Percentage By Region*
*Responder may have different rates for location as well as union/non-union
Monthly Pricing Der Tvne of Elevators
*Pricing may vary depending number of openings/ number of floors/ type of equipment
*Pricing is based on 4 stop single opening unit
Hydraulic Elevator- $250
Overhead Geared Traction- $450
Overhead Traction Gearless - $500
MRL- $500
Contractor will be present for all Five (5) year inspections
The Complete Baggage Handling System N/A
All above pricing shall be as per Elevator Repairs. If not, responder shall provide similar
pricing amount s for Baggage Handling.
Not to Exceed Pricing
• NCPA requests pricing be submitted as not to exceed for any participating entity.
• Unlike fixed pricing the awarded vendor can adjust submitted pricing lower if
needed but, cannot exceed original pricing submitted for solicitation.
• Vendor must allow for lower pricing to be available for similar product and service
purchases.
PRICING COMPLIANCE REVIEW
♦ The awarded vendor will be expected to participate in the NCPA compliance review
program that includes pricing verification. The goal is to provide transparency &
contract compliance for NCPA & the vendor as a 3rd party independent review.
♦ The process includes a review of the scope of work narrative by line item plus any
adjustments such as regional discounts, per diem rate, overtime, etc.
♦ Prior to the selection of the vendors, a more comprehensive discussion will be
provided to the vendors for their evaluation.
Exhibit B - Cooperative Agency Contract OMNIA 02-98
,Ak
SOUTHWEST
Dearlon,
November 12, 2020
Thank you and your group for allowing Southwest Elevator to bid as the potential elevator service
provider with NCPA. We feel confident that we can not only meet but exceed customer's needs by
offering a fresh choice to elevator service over the typical industry majors. We are an independently
owned elevator company that has built the company around the principles of superior service. Unlike
major elevator companies, our projects are not standardized. We have the ability to work with
customers and provide options that stay within your budget's parameters. We are capable of changing
with technology and, more importantly, changing with our clients' needs.
It is Southwest Elevator's commitment to provide a comprehensive preventative maintenance
program. From new design and installation to renovation, including service and repair and preventative
maintenance programs, we are committed to serving our clients. Southwest Elevator is committed to
excellence, total customer satisfaction, and continued support. Using this commitment to excellence as
our road map to success, Southwest Elevator's leadership and employees have been building
relationships with property owners and managers for more than 30 years. Southwest Elevator comes
from a family line of elevator construction and service providers in the Midwest and southern regions.
Our vision and direction is simple. We will continue to surpass our customers' expectations while using
the NCPA to expand our reach into new cities and portfolios. With a fully staffed and highly experienced
sales team and marketing department, Southwest has no doubt that partnering with a cooperative
program like NCPA will allow us to grow deeper in Texas, Nevada, and Florida and southern regions in
2020-2021.
Thank you again for your time and interest in Southwest Elevator!
Leslie Pollard
Business Development
1poflard@southwestelevator,com
817-771-9247
301 Commerce, Ste 23601 Fort WorthlTX176102
0:817.924.2828 1 F: 817.921.4267
Tab 1 - Master Agreement
General Terms and Conditions
♦ Customer Support
➢ The vendor shall provide timely and accurate technical advice and sales support. The
vendor shall respond to such requests within one (1) working day after receipt of the
request.
♦ Disclosures
➢ Respondent affirms that he/she has not given, offered to give, nor intends to give at any
time hereafter any economic opportunity, future employment, gift, loan, gratuity, special
discount, trip, favor or service to a public servant in connection with this contract.
➢ The respondent affirms that, to the best of his/her knowledge, the offer has been arrived at
independently, and is submitted without collusion with anyone to obtain information or
gain any favoritism that would in any way limit competition or give an unfair advantage
over other vendors in the award of this contract.
♦ Renewal of Contract
➢ Unless otherwise stated, all contracts are for a period of one (1) year with an option to
renew for up to four (4) additional one-year terms or any combination of time equally not
more than 4 years if agreed to by Region 14 ESC and the vendor.
♦ Funding Out Clause
➢ Any/all contracts exceeding one (1) year shall include a standard "funding out" clause. A
contract for the acquisition, including lease, of real or personal property is a commitment
of the entity's current revenue only, provided the contract contains either or both of the
following provisions:
➢ Retains to the entity the continuing right to terminate the contract at the expiration of each
budget period during the term of the contract and is conditioned on a best efforts attempt
by the entity to obtain appropriate funds for payment of the contract.
♦ Shipments (if applicable)
➢ The awarded vendor shall ship ordered products within the written estimate of delivery
time by the vendor to the entity after the receipt of the order unless modified. If a product
cannot be shipped within that time, the awarded vendor shall notify the entity placing the
order as to why the product has not shipped and shall provide an estimated shipping date.
At this point the participating entity may cancel the order if estimated shipping time is not
acceptable. All deliveries shall be freight prepaid, F.O.B. destination.
♦ Tax Exempt Status
➢ Since this is a national contract, knowing the tax laws in each state is the sole responsibility
of the vendor.
♦ Payments
➢ The entity using the contract will make payments directly to the awarded vendor or their
affiliates as long as written request and approval by NCPA is provided to the awarded
vendor.
♦ Adding authorized distributors/dealers
➢ Awarded vendors may submit a list of distributors/partners/resell ers to sell under their
contract throughout the life of the contract. Vendor must receive written approval from
NCPA before such distributors/partners/resellers considered authorized.
➢ Purchase orders and payment can only be made to awarded vendor or
distributors/business partners/resellers previously approved by NCPA.
➢ Pricing provided to members by added distributors or dealers must also be less than or
equal to the pricing offered by the awarded contract holder.
➢ All distributors/partners/resellers are required to abide by the Terms and Conditions of
the vendor's agreement with NCPA.
♦ Pricing
➢ All nricina submitted to shall include. as a cost of sale to the awarded vendor. the
administrative fee to be remitted to NCPA by the awarded vendor. It is the awarded
vendor's responsibility to keep all pricing up to date and on file with NCPA. For those
pricing requiring annual or periodic pricing updates, awarded vendors are expected to
provide these changes as submitted.
➢ All deliveries shall be freight prepaid, F.O.B. destination and shall be included in all pricing
offered unless otherwise clearly stated in writing
♦ Warranty
➢ Proposals should address each of the following:
■ Applicable warranty and/or guarantees of equipment and installations including
any conditions and response time for repair and/or replacement of any components
during the warranty period.
■ Availability of replacement parts
■ Life expectancy of equipment under normal use
■ Detailed information as to proposed return policy on all equipment
➢ All supplies, equipment and services shall include manufacturer's minimum standard
warranty and one (1) year labor warranty unless otherwise agreed to in writing.
♦ Audit rights
➢ Vendor shall, at Vendor's sole expense, maintain appropriate due diligence of all purchases
made by any entity that utilizes this Agreement. NCPA and Region 14 ESC each reserve the
right to audit the accounting for a period of three (3) years from the time such purchases
are made. This audit right shall survive termination of this Agreement for a period of one
(1) year from the effective date of termination. In the State of New Jersey, this audit right
shall survive termination of this Agreement for a period of five (5) years from the date of
final payment. Such records shall be made available to the New Jersey Office of the State
Comptroller upon request.
➢ Region 14 ESC shall have the authority to conduct random audits of Vendor's pricing that is
offered to eligible entities at Region 14 ESC's sole cost and expense. Notwithstanding the
foregoing, in the event that Region 14 ESC is made aware of any pricing being offered to
eligible agencies that is materially inconsistent with the pricing under this agreement,
Region 4 ESC shall have the ability to conduct an extensive audit of Vendor's pricing at
Vendor's sole cost and expense. Region 14 ESC may conduct the audit internally or may
engage a third -party auditing firm. In the event of an audit, the requested materials shall be
provided in the format and at the location designated by Region 14 ESC or NCPA.
♦ Indemnity
➢ The awarded vendor shall protect, indemnify, and hold harmless Region 14 ESC and its
participants, administrators, employees and agents against all claims, damages, losses and
expenses arising out of or resulting from the actions of the vendor, vendor employees or
vendor subcontractors in the preparation of the solicitation and the later execution of the
contract.
♦ Licenses and Duty to keep current licenses
➢ Vendor shall maintain in current status all federal, state and local licenses, bonds and
permits required for the operation of the business conducted by vendor. Vendor shall
remain fully informed of and in compliance with all ordinances and regulations pertaining
to the lawful provision of services under the contract. Region 14 ESC reserves the right to
stop work and/or cancel the contract of any vendor whose license(s) expire, lapse, are
suspended or terminated. Vendor is expected to provide all required license(s) with this RFP
response.
♦ Franchise Tax
➢ The respondent hereby certifies that he/she is not currently delinquent in the payment of
any franchise taxes.
♦ Supplemental Agreements
➢ The entity participating in this contract and awarded vendor may enter into a separate
supplemental agreement to further define the level of service requirements over and above
the minimum defined in this contract i.e. invoice requirements, ordering requirements,
specialized delivery, etc. Any supplemental agreement developed as a result of this contract
is exclusively between the participating entity and awarded vendor.
♦ Certificates of Insurance
➢ Certificates of insurance shall be delivered to the Public Agency prior to commencement of
work. The insurance company shall be licensed in the applicable state in which work is
being conducted. The awarded vendor shall give the participating entity a minimum of ten
(10) days notice prior to any modifications or cancellation of policies. The awarded vendor
shall require all subcontractors performing any work to maintain coverage as specified.
♦ Legal Obligations
➢ It is the Respondent's responsibility to be aware of and comply with all local, state, and
federal laws governing the sale of products/services identified in this RFP and any
awarded contract and shall comply with all while fulfilling the RFP. Applicable laws and
regulation must be followed even if not specifically identified herein.
♦ Protest
➢ A protest of an award or proposed award must be filed in writing within ten (10) days from
the date of the official award notification and must be received by 5:00 pm CST. No protest
shall lie for a claim that the selected Vendor is not a responsible Bidder. Protests shall be
filed with Region 14 ESC and shall include the following:
■ Name, address and telephone number of protester
■ Original signature of protester or its representative
■ Identification of the solicitation by RFP number
■ Detailed statement of legal and factual grounds including copies of relevant
documents and the form of relief requested
➢ Any protest review and action shall be considered final with no further formalities being
considered.
♦ Force Majeure
➢ If by reason of Force Majeure, either party hereto shall be rendered unable wholly or in
part to carry out its obligations under this Agreement then such party shall give notice and
full particulars of Force Majeure in writing to the other party within a reasonable time after
occurrence of the event or cause relied upon, and the obligation of the party giving such
notice, so far as it is affected by such Force Majeure, shall be suspended during the
continuance of the inability then claimed, except as hereinafter provided, but for no longer
period, and such party shall endeavor to remove or overcome such inability with all
reasonable dispatch.
➢ The term Force Majeure as employed herein, shall mean acts of God, strikes, lockouts, or
other industrial disturbances, act of public enemy, orders of any kind of government of the
United States or any civil or military authority; insurrections; riots; epidemics; landslides;
lighting; earthquake; fires; hurricanes; storms; floods; washouts; droughts; arrests;
restraint of government and people; civil disturbances; explosions, breakage or accidents
to machinery, pipelines or canals, or other causes not reasonably within the control of the
party claiming such inability. It is understood and agreed that the settlement of strikes and
lockouts shall be entirely within the discretion of the party having the difficulty, and that
the above requirement that any Force Majeure shall be remedied with all reasonable
dispatch shall not require the settlement of strikes and lockouts by acceding to the
demands of the opposing party or parties when such settlement is unfavorable in the
judgment of the party having the difficulty.
♦ Prevailing Wage
➢ It shall be the responsibility of the Vendor to comply, when applicable, with the prevailing
wage legislation in effect in the jurisdiction of the purchaser. It shall further be the
responsibility of the Vendor to monitor the prevailing wage rates as established by the
appropriate department of labor for any increase in rates during the term of this contract
and adjust wage rates accordingly.
♦ Miscellaneous
➢ Either party may cancel this contract in whole or in part by providing written notice. The
cancellation will take effect 30 business days after the other party receives the notice of
cancellation. After the 30th business day all work will cease following completion of final
purchase order.
♦ Cancellation for Non -Performance or Contractor Deficiency
➢ Region 14 ESC may terminate any contract if awarded vendor has not used the contract, or
if purchase volume is determined to be low volume in any 12-month period.
➢ Region 14 ESC reserves the right to cancel the whole or any part of this contract due to failure
by contractor to carry out any obligation, term or condition of the contract.
➢ Region 14 ESC may issue a written deficiency notice to contractor for acting or failing to act
in any of the following:
♦ Providing material that does not meet the specifications of the contract;
♦ Providing work and/or material that was not awarded under the contract;
♦ Failing to adequately perform the services set forth in the scope of work and
specifications;
♦ Failing to complete required work or furnish required materials within a reasonable
amount of time;
♦ Failing to make progress in performance of the contract and/or giving Region 14 ESC
reason to believe that contractor will not or cannot perform the requirements of the
contract;
➢ Upon receipt of a written deficiency notice, contractor shall have ten (10) days to provide a
satisfactory response to Region 14 ESC. Failure to adequately address all issues of concern
may result in contract cancellation. Upon cancellation under this paragraph, all goods,
materials, work, documents, data and reports prepared by contractor under the contract shall
become the property of Region 14 ESC on demand.
♦ Open Records Policy
➢ Because Region 14 ESC is a governmental entity responses submitted are subject to release
as public information after contracts are executed. If a vendor believes that its response, or
parts of its response, may be exempted from disclosure, the vendor must specify page -by -
page and line -by-line the parts of the response, which it believes, are exempt. In addition,
the respondent must specify which exception(s) are applicable and provide detailed
reasons to substantiate the exception(s).
➢ The determination of whether information is confidential and not subject to disclosure is
the duty of the Office of Attorney General (OAG). Region 14 ESC must provide the OAG
sufficient information to render an opinion and therefore, vague and general claims to
confidentiality by the respondent are not acceptable. Region 14 ESC must comply with the
opinions of the OAG. Region14 ESC assumes no responsibility for asserting legal
arguments on behalf of any vendor. Respondent are advised to consult with their legal
counsel concerning disclosure issues resulting from this procurement process and to take
precautions to safeguard trade secrets and other proprietary information.
If awarded vendor is going to do business in the State of Arizona, the following terms and
conditions shall apply
♦ Cancellation for Conflict of Interest
➢ Per A.R.S. 38-511 a School District/public entity may cancel this Contract within three (3)
years after Contract execution without penalty or further obligation if any person
significantly involved in initiating, negotiating, securing, drafting, or creating the Contract
on behalf of the School District/public entity is, or becomes at any time while the Contract
or an extension the Contract is in effect, an employee of or a consultant to any other party
to this Contract with respect to the subject matter of the Contract. The cancellation shall be
effective when the awarded vendor receives written notice of the cancellation unless the
notice specifies a later time.
♦ Registered Sex Offender Restriction
➢ Pursuant to this order, the awarded vendor agrees by acceptance of this order that no
employee of the awarded vendor or a subcontractor of the awarded vendor, who has been
adjudicated to be a registered sex offender, will perform work on any School District's
premises or equipment at any time when District students are, or are reasonably expected
to be, present. The awarded vendor further agrees by acceptance of this order that a
violation of this condition shall be considered a material breach and may result in a
cancellation of the order at the District's discretion.
♦ Contract's Employment Eligibility
➢ By entering the contract, awarded vendor warrants compliance with A.R.S. 41-4401, A.R.S.
23-214, the Federal Immigration and Nationality Act (FINA), and all other federal
immigration laws and regulations. A School District/public entity may request verification
of compliance from any contractor or subcontractor performing work under this contract.
A School District/public entity reserves the right to confirm compliance in accordance with
applicable laws. Should the School District/public entity suspect or find that the awarded
vendor or any of its subcontractors are not in compliance, the School District/public entity
may pursue any and all remedies allowed by law, including, but not limited to: suspension
of work, termination of the contract for default, and suspension and/or debarment of the
awarded vendor. All costs necessary to verify compliance are the responsibility of the
award vendor.
♦ Terrorism Country Divestments
➢ Per A.R.S. 35-392, a School District/public entity is prohibited from purchasing from a
company that is in violation of the Export Administration Act.
♦ Fingerprint Checks
➢ If required to provide services on School District/public entity's property, awarded vendor
shall comply with A.R.S. 15-51 1(h).
♦ Indemnification
➢ Notwithstanding all other provisions of this agreement, School District/public entity does
not agree to accept responsibility, waive liability, or indemnify the awarded vendor, in
whole or in part, for the errors, negligence, hazards, liabilities, contract breach and/or
omissions of the awarded vendor, its employees and/or agents.
Process
Region 14 ESC will evaluate proposals in accordance with, and subject to, the relevant statutes,
ordinances, rules, and regulations that govern its procurement practices. NCPA will assist Region 14 ESC
in evaluating proposals. Award(s) will be made to the prospective vendor(s) whose response is
determined to be the most advantageous to Region 14 ESC, NCPA, and its participating agencies. To
qualify for evaluation, response must have been submitted on time, and satisfy all mandatory
requirements identified in this document.
♦ Contract Administration
➢ The contract will be administered by Region 14 ESC. The National Program will be
administered by NCPA on behalf of Region 14 ESC.
♦ Contract Term
➢ The contract term will be for one (1) year starting from the date of the award. The contract
may be renewed for up to two (4) additional one-year terms or any combination of time
equally not more than 4 years.
➢ It should be noted that maintenance/service agreements may be issued for up to (5) years
under this contract even if the contract only lasts for the initial term of the contract. NCPA
will monitor any maintenance agreements for the term of the agreement provided they are
signed prior to the termination or expiration of this contract.
♦ Contract Waiver
➢ Any waiver of any provision of this contract shall be in writing and shall be signed by the
duly authorized agent of Region 14 ESC. The waiver by either party of any term or
condition of this contract shall not be deemed to constitute waiver thereof nor a waiver of
any further or additional right that such party may hold under this contract.
♦ Products and Services additions
➢ Products and Services may be added to the resulting contract during the term of the
contract by written amendment, to the extent that those products and services are within
the scope of this RFP and has written approval of NCPA and Region 14 ESC.
♦ Competitive Range
➢ It may be necessary for Region 14 ESC to establish a competitive range. Responses not in
the competitive range are unacceptable and do not receive further award consideration.
♦ Deviations and Exceptions
➢ Deviations or exceptions stipulated in response may result in disqualification. It is the
intent of Region 14 ESC to award a vendor's complete line of products and/or services,
when possible.
♦ Estimated Quantities
➢ The estimated dollar volume of Products and Services purchased under the proposed
Master Agreement is $25 million dollars annually. This estimate is based on the anticipated
volume of Region 14 ESC and current sales within the NCPA program. There is no
guarantee or commitment of any kind regarding usage of any contracts resulting from this
solicitation
♦ Evaluation
➢ Region 14 ESC will review and evaluate all responses in accordance with, and subject to,
the relevant statutes, ordinances, rules and regulations that govern its procurement
practices. NCPA will assist the lead agency in evaluating proposals. Recommendations for
contract awards will be based on multiple factors, each factor being assigned a point value
based on its importance.
♦ Formation of Contract
➢ A response to this solicitation is an offer to contract with Region 14 ESC based upon the
terms, conditions, scope of work, and specifications contained in this request. A solicitation
does not become a contract until it is accepted by Region 14 ESC. The prospective vendor
must submit a signed Signature Form with the response thus, eliminating the need for a
formal signing process.
♦ NCPA Administrative Agreement
➢ The vendor will be required to enter and execute the National Cooperative Purchasing
Alliance Administration Agreement with NCPA upon award with Region 14 ESC. The
agreement establishes the requirements of the vendor with respect to a nationwide
contract effort.
♦ Clarifications / Discussions
➢ Region 14 ESC may request additional information or clarification from any of the
respondents after review of the proposals received for the sole purpose of elimination
minor irregularities, informalities, or apparent clerical mistakes in the proposal.
Clarification does not give respondent an opportunity to revise or modify its proposal,
except to the extent that correction of apparent clerical mistakes results in a revision. After
the initial receipt of proposals, Region 14 ESC reserves the right to conduct discussions
with those respondent's whose proposals are determined to be reasonably susceptible of
being selected for award. Discussions occur when oral or written communications
between Region 14 ESC and respondents are conducted for the purpose clarifications
involving information essential for determining the acceptability of a proposal or that
provides respondent an opportunity to revise or modify its proposal. Region 14 ESC will
not assist respondent bring its proposal up to the level of other proposals through
discussions. Region 14 ESC will not indicate to respondent a cost or price that it must meet
to neither obtain further consideration nor will it provide any information about other
respondents' proposals or prices.
♦ Multiple Awards
➢ Multiple Contracts may be awarded as a result of the solicitation. Multiple Awards will
ensure that any ensuing contracts fulfill current and future requirements of the diverse and
large number of participating public agencies.
♦ Past Performance
➢ Past performance is relevant information regarding a vendor's actions under previously
awarded contracts; including the administrative aspects of performance; the vendor's
history of reasonable and cooperative behavior and commitment to customer satisfaction;
and generally, the vendor's businesslike concern for the interests of the customer.
Evaluation Criteria
♦ Product & Services/Pricing (40 points)
➢ Respondent(s)' products and services (e.g.; quality and breadth of product(s)/service(s),
description(s) quality, reputation in the marketplace, average on time delivery rate and
historical shipping timelines, return and restocking policies and applicable fees, average Fill
Rate, shipping charges and other)
➢ Competitive Level of Pricing for vendor's available products and services
➢ Warranties on Respondent(s)' products and services (e.g.; availability of standard/extended
warranties, pricing, detailed descriptions, ease of process and others)
➢ Evidence of the ability of Respondent(s)' products and services to save members time and
money (e.g.; breadth of service departments, technological advances, personnel experience,
product(s) efficiencies, and others)
➢ Other factors relevant to this section as submitted by the responder(s)
♦ Ability to Provide and Perform the Required Services for the Contract (25 points)
➢ Response to emergency orders & service (e.g.; response time, breadth of service coverage,
strength of meeting service and warranty needs of members)
➢ Customer service/problem resolution (e.g.; technical abilities of service personnel; quality
of processes,)
➢ Invoicing process (e.g.; ease of use; transparency, billing resolutions)
➢ Respondent(s)' processes, and quality of organizational structure
➢ Contract implementation/Customer transition
➢ Financial condition of vendor
➢ Offeror's safety record (e.g.; benchmarks, lost hours, reporting)
➢ Instructional materials and training (e.g.; administrative documentation, internal technical
training, training of agencies)
➢ Other factors relevant to this section as submitted by the proposer
♦ References (10 points)
➢ A minimum of ten (10) customer references for product and/or services of similar scope
dating within past 3 years
♦ Qualification and Experience (15 points)
➢ Respondent(s)' reputation in the marketplace
➢ Past relationship with Region 14 ESC and/or NCPA members
➢ Experience with cooperative selling (e.g.; number of other cooperatives, Exhibited
understanding of cooperative purchasing)
➢ Experience and qualification of key employees
➢ Location and number of sales persons who will work on this contract
➢ Marketing plan and capability
➢ Past experience working with the government sector
➢ Past litigation, bankruptcy, reorganization, state investigations of entity or current officers
and directors
➢ Completeness of response (e.g.; filled out all sections, answered all questions, provided
pricing)
➢ Other factors relevant to this section as submitted by the proposer
♦ Value Added Services Description, Products and/or Services (10 points)
➢ Marketing and agency Training
➢ Customer Service
➢ Sales force training (e.g.; internal training plan, corporate officer involvement, orientation
commitment)
➢ Marketing plan and capability (e.g.; contract rollout plan, benchmarks, goals)
➢ Green initiative(s) (e.g.; philosophy, certificates, awards)
➢ Quality and breadth of value add(s)
➢ Other factors relevant to this section as submitted by the proposer
Signature Form
The undersigned hereby proposes and agrees to furnish goods and/or services in strict compliance with
the terms, specifications and conditions at the prices proposed within response unless noted in writing.
The undersigned further certifies that he/she is an officer of the company and has authority to negotiate
and bind the company named below and has not prepared this bid in collusion with any other Respondent
and that the contents of this proposal as to prices, terms or conditions of said bid have not been
communicated by the undersigned nor by any employee or agent to any person engaged in this type of
business prior to the official opening of this proposal.
Prices are guaranteed: 120 days
Company name SW Elevators, LLC
Address 301 Commerce Street
City/State/Zip Fort Worth, Texas 76102
Telephone No. 817-924-2828
Fax No. 817-921-4267
Email address Iharrison@southwestelevator.com
Printed name Luke Harrison
Position with company Regional Sales Manager
Authorized signature 4&V -S��
Tab 2 - NCPA Administration Agreement
This Administration Agreement is made as of December 8. 2020 , by and between National
Cooperative Purchasing Alliance ("NCPA") and SW Elevators. LLC ("Vendor").
Recitals
WHEREAS, Region 14 ESC has entered into a certain Master Agreement dated December 8. 20M
referenced as Contract Number 02-98 , by and between Region 14 ESC and Vendor, as may
be amended from time to time in accordance with the terms thereof (the "Master Agreement"), for the
purchase of Elevator Equipment, Service, Repair and Related Services;
WHEREAS, said Master Agreement provides that any state, city, special district, local government,
school district, private K-12 school, technical or vocational school, higher education institution, other
government agency or nonprofit organization (hereinafter referred to as "public agency" or collectively,
"public agencies") may purchase products and services at the prices indicated in the Master Agreement,
WHEREAS, NCPA has the administrative and legal capacity to administer purchases under the
Master Agreement to public agencies;
WHEREAS, NCPA serves as the administrative agent for Region 14 ESC in connection with other
master agreements offered by NCPA
WHEREAS, Region 14 ESC desires NCPA to proceed with administration of the Master Agreement;
WHEREAS, NCPA and Vendor desire to enter into this Agreement to make available the Master
Agreement to public agencies on a national basis;
NOW, THEREFORE, in consideration of the payments to be made hereunder and the mutual
covenants contained in this Agreement, NCPA and Vendor hereby agree as follows:
General Terms and Conditions
➢ The Master Agreement, attached hereto as Tab 1 and incorporated herein by reference as
though fully set forth herein, and the terms and conditions contained therein shall apply to
this Agreement except as expressly changed or modified by this Agreement.
➢ NCPA shall be afforded all of the rights, privileges and indemnifications afforded to Region
14 ESC under the Master Agreement, and such rights, privileges and indemnifications shall
accrue and apply with equal effect to NCPA under this Agreement including, but not limited
to, the Vendor's obligation to provide appropriate insurance and certain indemnifications
to Region 14 ESC.
Vendor shall perform all duties, responsibilities and obligations required under the Master
Agreement in the time and manner specified by the Master Agreement.
➢ NCPA shall perform all of its duties, responsibilities, and obligations as administrator of
purchases under the Master Agreement as set forth herein, and Vendor acknowledges that
NCPA shall act in the capacity of administrator of purchases under the Master Agreement.
With respect to any purchases made by Region 14 ESC or any Public Agency pursuant to
the Master Agreement, NCPA (a) shall not be construed as a dealer, re -marketer,
representative, partner, or agent of any type of Vendor, Region 14 ESC, or such Public
Agency, (b) shall not be obligated, liable or responsible (i) for any orders made by Region
14 ESC, any Public Agency or any employee of Region 14 ESC or Public Agency under the
Master Agreement, or (ii) for any payments required to be made with respect to such
order, and (c) shall not be obligated, liable or responsible for any failure by the Public
Agency to (i) comply with procedures or requirements of applicable law, or (ii) obtain the
due authorization and approval necessary to purchase under the Master Agreement NCPA
makes no representations or guaranties with respect to any minimum purchases required
to be made by Region 14 ESC, any Public Agency, or any employee of Region 14 ESC or
Public Agency under this Agreement or the Master Agreement.
➢ The Public Agency participating in the NCPA contract and Vendor may enter into a separate
supplemental agreement to further define the level of service requirements over and above
the minimum defined in this contract i.e. invoice requirements, ordering requirements,
specialized delivery, etc. Any supplemental agreement developed as a result of this contract
is exclusively between the Public Agency and Vendor. NCPA, its agents, members and
employees shall not be made party to any claim for breach of such agreement.
♦ Term of Agreement
➢ This Agreement shall be in effect so long as the Master Agreement remains in effect,
provided, however, that the obligation to pay all amounts owed by Vendor to NCPA through
the termination of this Agreement and all indemnifications afforded by Vendor to NCPA
shall survive the term of this Agreement.
♦ Fees and Reporting
➢ The awarded vendor shall electronically provide NCPA with a detailed quarterly report
showing the dollar volume of all sales under the contract for the previous quarter. Reports
are due on the fifteenth (15th) day after the close of the previous quarter. It is the
responsibility of the awarded vendor to collect and compile all sales under the contract
from participating members and submit one (1) report. The report shall include at least
the following information as listed in the example below:
Agency Zip POor Sale i Admin
Name State Code Date Job # I RQN Number Amount Fee
Total
➢ Each quarter NCPA will invoice the vendor based on the total of sale amount(s) reported.
From the invoice the vendor shall pay to NCPA an administrative fee of three (3%] for the
amount of the agency's purchase order less any applicable sales tax and Performance
and/or Payment bond cost Vendor's annual sales shall be measured on a calendar year
basis. Deadline for term of payment will be included in the invoice NCPA provides.
➢ Supplier shall maintain an accounting of all purchases made by Public Agencies under the
Master Agreement. NCPA and Region 14 ESC reserve the right to audit the accounting for a
period of five (5) years from the date NCPA receives the accounting. In the event of such an
audit, the requested materials shall be provided at the location designated by Region 14
ESC or NCPA. In the event such audit reveals an under reporting of Contract Sales and a
resulting underpayment of administrative fees, Vendor shall promptly pay NCPA the
amount of such underpayment, together with interest on such amount and shall be
obligated to reimburse NCPA's costs and expenses for such audit.
General Provisions
v This Agreement supersedes any and all other agreements, either oral or in writing,
between the parties hereto with respect to the subject matter hereof, and no other
agreement, statement, or promise relating to the subject matter of this Agreement which is
not contained herein shall be valid or binding.
Awarded vendor agrees to allow NCPA to use their name and logo within website,
marketing materials and advertisement. Any use of NCPA name and logo or any form of
publicity regarding this contract by awarded vendor must have prior approval from NCPA.
y If any action at law or in equity is brought to enforce or interpret the provisions of this
Agreement or to recover any administrative fee and accrued interest, the prevailing party
shall be entitled to reasonable attorney's fees and costs in addition to any other relief to
which such party may be entitled.
Y Neither this Agreement nor any rights or obligations hereunder shall be assignable by
Vendor without prior written consent of NCPA, provided, however, that the Vendor may,
without such written consent, assign this Agreement and its rights and delegate its
obligations hereunder in connection with the transfer or sale of all or substantially all of its
assets or business related to this Agreement, or in the event of its merger, consolidation,
change in control or similar transaction. Any permitted assignee shall assume all assigned
obligations of its assignor under this Agreement.
This Agreement and NCPA's rights and obligations hereunder may be assigned at NCPA's
sole discretion, to an existing or newly established legal entity that has the authority and
capacity to perform NCPA's obligations hereunder
v All written communications given hereunder shall be delivered to the addresses as set
forth below.
National Cooperative Purchasing Alliance:
Vendor:
SW Elevators. LLC
Name:
Matthew Mackel
Name:
Luke Harrison
Title:
Director. Business Development
Title:
Regional Sales Manager
Address:
PO Box 701273
Address:
301 Commerce St, #2360
Houston. TX 77270
Worth, Texas 76102
Signature:
Date:
��✓
December 8. 2020
Signature:
Date:
ANo mber 11, 2020
NCPA Registered Vendor Ouotation Number
RFP responders are requested to agree to a quotation number registration programm to provide consistency and
faster service for our facility awarded vendors, agency members and participants. The process will require Facility
Contract holders to register and receive a NCPA Vendor Registered Quotation Number that must be prominently
displayed on each proposal(s) that you present to the agencies. The system will track Facility transactions from the
initial proposal stage to the completion of each project. NCPA has assembled an experienced Facilities
Management Team that stands ready and willing to assist its vendors in providing quality services to the awarded
vendor's organization. Failure to receive the Vendor Registered Quotation Number can result in potential delays to
your services and the only acceptable proposals need to have a NCPA Vendor Registered Quotation Number.
NCPA Registered Vendor Quotation Number Process
Fill out the form on the Facilities page at www.NCPA.us
(Direct link is httD://www.ncua.us/Facilities/Regiater)
* Fill out and submit.
+ All registered vendor quotation number requests must be submitted and a proposal number received be are
you present it to your potential customer,
• You will have a response with a NCPA Vendor Registered Quotation Number within 4 hours.
• if you have an emergency and need a quotation number sooner, call any member of the Facility Management
team and we will help you.
+ Include the quotation number on all proposals.
This document acknowledges that you have received and agree to the details, directions and expectations of the
NCPA Vendor Registered Quotation Number process.
Date November 11.2020
RFP Number 36-20
Company Name 5W Elevators, LLC
Printed Name Lu e Harrison
Signature
Tab 3 -Vendor Questionnaire
Please provide responses to the following questions that address your company's operations,
organization, structure, and processes for providing products and services.
States Covered
➢ Bidder must indicate any and all states where products and services can be offered.
➢ Please indicate the price co -efficient for each state if it varies.
❑ 50 States & District of Columbia (Selecting this box is equal to checking all boxes below)
❑ Alabama
❑ Alaska
❑ Arizona
❑ Arkansas
❑ California
❑ Colorado
❑ Connecticut
❑ Delaware
❑ District of Columbia
I Florida
❑ Georgia
❑ Hawaii
❑ Idaho
❑ Illinois
❑ Indiana
❑ Iowa
❑ Kansas
❑ Kentucky
® Louisiana
❑ Maine
❑ Maryland
❑ Massachusetts
❑ Michigan
❑ Minnesota
❑ Mississippi
❑ Missouri
❑ Montana
❑ Nebraska
WNevada
❑ New Hampshire
❑ New Jersey
❑ New Mexico
❑ New York
❑ North Carolina
❑ North Dakota
❑ Ohio
Oklahoma
❑ Oregon
❑ Pennsylvania
❑ Rhode Island
❑ South Carolina
❑ South Dakota
❑ Tennessee
® Texas
❑ Utah
❑ Vermont
❑ Virginia
❑ Washington
❑ West Virginia
❑ Wisconsin
❑ Wyoming
❑ All US Territories and outlying Areas (Selecting this box is equal to checking all boxes below)
❑ American Samoa
❑ Federated States of Micronesia
❑ Guam
❑ Midway Islands
❑ Northern Marina Islands
❑ Puerto Rico
❑ U.S. Virgin Islands
♦ Minority and Women Business Enterprise (MWBE) and (HUB) Participation
➢ It is the policy of some entities participating in NCPA to involve minority and women
business enterprises (MWBE) and historically underutilized businesses (HUB) in the
purchase of goods and services. Respondents shall indicate below whether or not they are
an M/WBE or HUB certified.
■ Minority / Women Business Enterprise
Respondent Certifies that this firm is a M/WBE ❑
■ Historically Underutilized Business
• Respondent Certifies that this firm is a HUB ❑
♦ Residency
➢ Responding Company's principal place of business is in the city of Fort Worth
State of Texas
♦ Felony Conviction Notice
➢ Please Check Applicable Box;
❑ A publically held corporation; therefore, this reporting requirement is not applicable.
M Is not owned or operated by anyone who has been convicted of a felony.
❑ is owned or operated by the following individual(s) who has/have been convicted of
a felony
➢ If the 3rd box is checked, a detailed explanation of the names and convictions must be
attached.
♦ Distribution Channel
➢ Which best describes your company's position in the distribution channel:
❑ Manufacturer Direct ❑ Certified education/government reseller
❑ Authorized Distributor ❑ Manufacturer marketing through reseller
Value-added reseller [ other: Service
♦ Processing Information
➢ Provide company contact information for the following:
■ Sales Reports / Accounts Payable
Contact Person: Aaron Wright
Title: Accounts Payable
Company: SW Rlevatnrs. LLC
Address: g01 Cnmmprre Street., Suite 23,
City: Fort Worth State: Texas Zip: 761U2
Phone: 817-402-4109 . Email: awright0southwestelevator.com
• Purchase Orders
Contact Person: Tina Roberts
Title: Administrative Assistant
Company: SW Elevators, LLC
Address: 301 Commerce Street, Suite 2360
City: Fort Worth State: Texas Zip: 76102
Phone: 817-900-8269 Email:Troherts0-snuthwestelevator.com
■ Sales and Marketing
Contact Person: Leslie Pollard
Title: Business Developmet
Company: SW Elevators, LLC
Address: 301 Commerce Street. Suite 2360
City: Fort Worth State: Texas Zip: 76102
Phone: 817-924-2828 Email: 1pollard0southwestelevator.cum
♦ Pricing Information
➢ In addition to the current typical unit pricing furnished herein, the Vendor agrees to offer
all future product introductions at prices that are proportionate to Contract Pricing.
• If answer is no, attach a statement detailing how pricing for NCPA participants
would be calculated for future product introductions.
® Yes ❑ No
r Pricing submitted includes the required NCPA administrative fee. The NCPA fee is
calculated based on the invoice price to the customer.
❑ Yes ❑X No
:> Vendor will provide additional discounts for purchase of a guaranteed quantity.
X❑ Yes ❑ No
Tab 4 - Vendor Profile
Please provide answers to the following questions in a clear and concise manner. Provide the
question number in your response:
1. Company's official registered name.
Elevators Intermediate Holdings, LLC ( see Attachment A - W-9 copy in additional
information section)
2. Brief history of your company, including the year it was established.
Southwest were founded in Fort Worth, Texas in 2003 by current chief executive officer
and third generation elevator contractor Tom Cavinder.
3. Company's Dun & Bradstreet (D&B) number.
117443442
4. Company's organizational chart of those individuals that would be involved in the
contract.
(See Attachment B - Org Chart in additional information section)
5. Corporate office location.
301 Commerce Street
Suite 2360
Fort Worth, TX 76102
a. List the number of sales and service offices for states being bid in solicitation.
Three service office. 7 Total sales for the southern Region.
Fort Worth -Tim Horton Director of Operations, 301 Commerce St. Suite 2360 Fort
Worth, TX 76102 thorton0southwestelevator.com, 817-924-2828
Miami Florida - Tim Horton Director of Operations, 301 Commerce St. Suite 2360 Fort
Worth, TX 76102 thorton(@southwestelevator.com, 817-924-2828
Las Vegas - Zach Christiansen, zchristiansen@southwestelevator.com
Oklahoma - Mike Barnes Director Of Operations, mbarnes@southwestelevator.com
6_ Define your standard terms of payment.
Net 30
7. Who is your competition in the marketplace?
Thyssenkrupp, Otis, Schindler, K & M Elevator, EMR EIevator
8. What is your market share?
Current 1S% market share for our southern region.
9. Are you gaining market share, losing market share, or maintaining market share?
Southwest has had a 40% growth rate since 2019.
10. What is your strategy to increase market share?
Continue to provide what the market needs. True maintenance and quality work by a
union company who earns the business by exceeding the customers' expectations.
Continuing offering an elite
Level of customer service.
11. What differentiates your company from competitors?
Southwest offers guaranteed monthly maintenance as one of our many offerings to
customers. Our mechanics work more like an independent contractor allowing them to
he more in control of ordering needed parts for reliability of the vertical transportation
needs. Our mechanics have about half of the number of units on their routes than
industry standard to ensure they can perform the needed preventative maintenance
rather being in a reactive position of spending time handling call backs.
14. Describe how your company will market this contract if awarded. Our sales team will
spend ample time each month introducing ourselves to the purchasing and facilities
teams in the regions we currently do business.
We will offer free audits and surveys of equipment to these customers in order to gain
their trust and confidence. Using these two tools together will be key in bringing more
customers over to Southwest for future growth.
1.5. Describe how you intend on introducing NCPA to your company.
Our company is already familiar with NCPA and the benefits of using this great resource.
We plan on having monthly meetings with operations and sales to ensure we are
utilizing the program to its fullest extent. We are currently utilizing NCPA as an affiliate
under Reliant Elevator Inspection & Consulting contract.
16. Describe your company's Customer Service Department (hours of operation, number of
service centers, parts outlets, number of technicians, etc.) Clarify if the service centers
are owned by your company of if they are a network of subcontractors.
Our office hours for normal hours are Monday through Friday 7.30 AM to 5:00 PM. We
have a dispatching answering service that provides after hours and emergency services
the remainder of the non -working office hours.
1.7. Describe your company's process in handling High Security Areas for repair work.
If badges are required, we will do the necessary steps to get all of our personnel badged
and screened. If that isn't possible, they will be escorted.
18. Describe how your company handles after-hours customer service needs.
Customers call our 24/7 phone number which will put them into our after-hours service
19. Indicate your response time to emergency service calls.
Average 30 minutes to 1-hour response for emergency calls with these types of calls being
the top priority
20. Describe your call log and what information is provided.
Unit #, Date, Technicians Name, Time in, Time out and Problem reported by customer and
resolution
See Attachment C copy in additional information section
21. Provide your company's "Maintenance Performance Evaluation Form" and
"Maintenance Evaluation Checklist" per ASME Current code requirements.
See Attachment D copy in additional information section
22. List the dollar volume your company completes in Elevator maintenance annually
along with Baggage Handling Systems and Passenger Loading Bridges,
3.6 Million Annually
23. Does your company offer a dedicated, 800 number for all locations to place phone and
fax orders? is the call center available 24 hours/7 days week?
Yes. We have a system in place to handle all after hours, weekend and holiday needs for
our customers.
24. Describe how service call problems get escalated in emergency situations during and
after hours. Who would be responsible in your company for assessing the appropriate
course of action to remedy the problem?
When a service call is received in our dispatch, the on -call dispatch immediately sends a
ticket to the mechanic who is on call for immediate action. The technician stops what he
is doing and safely leaves the elevator down at his current call and then quickly arrives
on site for the emergency. The secondary on call technician will also arrive on the scene
if warranted.
25. Describe how your company tracks completion of repairs and what information is
required to be submitted by the service center prior to payment.
We use a program called Total Elevator that creates job tickets. Upon the technician
closing the ticket, it will prompt our administration to send invoice accordingly.
26. Describe your process for coordinating the annual QEI inspections for all
elevators, if required by each individual state. Indicate who will be
present for all QEI's.
Southwest has a full-time employee who coordinates QEI's with customers
and the third party inspection company three months in advance of all
inspections to ensure these are done in a timely manner.
27. Can agencies reviewyour company's proposed personnel assignments, and can they
request changes or substitutions to the proposed personnel? If so, describe your
process? if not, explain why?
Yes. This can be done anytime prior to the contract being signed.
28. Indicate how your company's maintenance procedures meet Section 8.6 of the ASME
Code A17.1.
Please see Attachment D. Our MCP is also available, which provides additional
information. Please let us know if you would like a hard copy submitted.
29. Indicate the implementation steps and time frames needed to implement an Elevator
Repair and Maintenance Program with your company.
See Attachment E - Operational Plan
30. List the functions or parameters your company is monitoring or receiving elevator
trouble calls from the general public.
We have a 24/7 dispatch which utilizes Insta Answer, which can issue tickets which are
entered into Total Elevator and dispatched to the technician.
31. List your company capabilities regarding system changes and repairs to Elevator systems.
Southwest Elevator utilizes Total Elevator to track changes in the system for any elevator
related needs.
32. List the reporting capabilities your company has for Elevator system parameters.
Southwest Elevator has service tools and laptops with multiple capabilities to provide
needed system parameters
33. Respondents must be able to maintain and repair/replace Elevator Systems in-house
(self perform) to include monitoring on all government entities. Describe, in general,
your ability to accomplish this.
Our technicians trucks are equipped with the more common parts that are needed. We
also have parts availability locally. if we are not able to source something locally, we
utilize overnight shipping to have parts the next day.
34. Describe your process for trouble shooting a problem at a site with an Elevator system.
How does repair get escalated for service?
If unable to get an elevator working within 4 hours, our technician is instructed to call
the technical services for further troubleshooting. If unable to complete over the
phone, an onsite visit from the technical division is scheduled.
3S. List the total dollar volume your company completes in Elevator replacements annually.
7M in revenue is our average for modernizations.
36. List the other functions your company can provide regarding unit replacement to offer a
turnkey project (ex. electrical, sheet metal work, Elevator system connection and
programming, .etc.)
We are able to provide 100% turnkey jobs for our modernizations. We allow the
customer to make the decision on whether they would like us to turnkey the work,
on average about 75% of our modernizations are done turnkey.
37. Describe your company capabiI ities regarding Elevator system inspections and for
upgrades and equipment repair/replacement.
We have trained technicians on multiple manufacturer's equipment that can maintain,
repair and suggest upgrades or replacements for the general
38. Describe your training program for your field personnel?
Training is provided through the union's apprenticeship program through the NEIEP
and local union.
39. Please list your company's location for technical training.
Corporate office in Fort Worth, TX
40. Describe your company's warranty support.
Southwest has a warranty program that is industry -standard when it comes to repair,
maintenance programs alike. We extend manufacture's warranty and labor is typically 1
year
41. Describe your company's safety program during service/repair work.
Southwest follows a strict safety protocol when performing a service call, maintenance
task or a repair which is outlined in the complete safety manual that can be provided at
NCPA's request. A hard copy of this is available upon request.
42. Indicate number of lost hours or other benchmarks to verify your company's
effectiveness of their safety record.
We have had zero lost hours and zero accidents.
43. What reporting mechanism does your -company provide to the customer upon
completion of any project?
For service -related needs, Southwest utilizes Total Elevator to provide time tickets,
which can be e-mailed directly to the customer. For modernizations, we can provide
breakdown of hours and material as per request.
44. Describe your company's technical training system for maintaining equipment other
than what your company manufactures.
Southwest is not a manufacturer. We hire industry mechanics that have strengths
pertaining to specific jobs. Our mechanics are able to troubleshoot and work on all of
our competitors equipment.
45. Acknowledge that your organization agrees to provide its company logo(s) to Region 14
ESC and agrees to provide permission for reproduction of such logo in marketing
communications and promotions.
Southwest acknowledges and agrees to provide its logo.
47. Describe your company's implementation and success with existing cooperative
purchasing programs, if any, and provide the cooperative's name(s), contact person(s)
and contact information as reference(s).
Southwest is currently an affiliate with NCPA through the Reliant Elevator Inspections
agreement. We have been utilizing this agreement with partnering through Covid to
explore ISD opportunities as well as County and City bids. On the references attached,
Cleburne ISD and Birdville ISD are two programs Southwest recently won using NCPA
affiliate program. Southwest is also a member of the 719 Co-op and was able to secure
the UNTHSC which is also a reference on the reference list attached.
48. Describe the capacity of your company to report quarterly sales through this agreement.
Southwest uses total elevator and Sage to incorporate the needed reports for our
customers. We can provide any needed information on any given moment to NCPA for
sales information.
49. Describe the capacity of your company to provide management reports, i.e. consolidated
billing by location, time and attendance reports, etc. for each eligible agency.
Southwest has a dedicated team of accounts and a CFO who are able to work closely with
our administration team to provide whatever reports that are needed through our
software programs mentioned above.
50. Please provide any suggested improvements and alternatives for doing business with
your company that will make this arrangement more cost effective for your company
and Participating Public Agencies.
it. would be beneficial for NCPA to send out a welcoming email to all of the existing
customers allowing therm to have a warm introduction to Southwest Elevator.
M1 IRVING ISD
Purchasing Department
Jerome Pilgrim Director of Purchasing 972-600-5440 JRLI&tim@irvinizisd.net
Construction Projects, A.& E Services, New Purchases over $50 ON, Profpslonal Services, Professional Staff Develonrnent, Consulting Services, Technology Services (E-
ORate), Copiers, and Insurance, Financial Services (Depository, genetits,Etc.)
Terry Martella Purchasing Supervisor 972-600-5441 trnartell�irvingisd_net
District -wide purchases, Furni€ure, Technology Projects, Maicir Application Software, Vehicles, Office Equipment & Office SuoD ies, Construction.
Brenda Anderson Buyer 972-600-5019 banderson@irving1 d.net
Purchases for Ele Pre -School, and Middle Schools, Fine Arts, Special Education, Curriculum & Instructional Materials/ Services, Digital Media, Books. Library.
Health Services, anfl Amon
Lauren Rodriguez Buyer irodrixuez010irvin ise d.net
Purchases for ugh Schools, Fine Arts, Soecial Education, Curriculum & Instructional Mate.rialst_Services, Digital Media, ooks, Library, health Services, arad Arnazon
Jennifer Bryan Buyer 972-600-5402 j§n(An@irvin&isd.riet
Purchases for High Schools, Maintenance, Pre-K Elementary ` LI100I5, Career and Technical, Transportation Equipment/5upplies/Services, Food Service Products, Print
Shop, Audio/Visual, and Athletic
Cindy Williamson, Assistant 972-600-5440 cwiiliamsontWirvingisd.net
OfficalAdministration, Contract Auvroval Routing, Maintenance of Contract ,and Bid Files, and Vendor Database Updates
IRVING Purchasing
Indeiv drArt Sd od t?)ahitt
� FORT WORTH ISd J
Procurement Department c-
Jonathan Bey, Executive Director, Purchasing — ionathan.bev@fwisd.org
Nellie Lucano, Purchasing Manager— nelIie.Luca no@fwisd.org; Catering, Copiers, Retail, Charter Bus Services,
Equipment Rentals. After School Services
Tina Harris, Contracts Administrator/Sr. Buyer-- tina.harris@fwisd.org; Consultants, Moving Services,
Shredding Services, Temporary Services
Taylor Shaw, HUB Analyst/Sr. Buyer -- tavlor.shaw@fwisd.org; Custodial Supplies, Maintenance, Playground
Equipment, Career Technology Education, Construction Projects (non -Capital Improvement/Bond).
Eric McKibben, eric.mckibben@fwisd.org; Technology Products and Services, Data Sharing Agreements, Audio
Visual, Telecommunications
Kaleisa Jackson, kaleisa.[acksqn@fwisd.orp; Transportation Parts and Services, Vehicle Rentals, Awards &
Promotions, Fund Raisers, Books/Reading Materials, Printing Services, Food Service, Furniture, Library
Supplies/Equipment
Michelle Rodriguez, michelle.rodripuezl@fwisd.org; Teacher Instructional Supplies and Services, Music
Supplies nd Services, Radios, Safety and Security, Safety Equipment, Special Education, Athletics
Tab 5 - Products and Services
Respondents are requested to provide detailed description of your product offerings.
It is the intention of NCPA to establish a contract with vendor(s) for Elevator Equipment, Service, Repair
and Related Services. Awarded vendor(s) shall perform covered services under the terms of this RFP and
the contract terms and conditions.
NCPA is seeking a service provider that has the depth, breadth and quality of resources necessary to
complete all phases of Elevator Equipment, Service, Repair and Related Services. Contractors specializing
in one or more of the athletic surfaces may clearly indicate and propose on those items only.
PRODUCT:
+ Respondent shall indicate, in this section, the following:
Which manufacturer by make and model they are unable to repair, service or replace in their
response. List these here.
Fujitec-Viridian
Manufacturer Make/Model
+ Do you have or are you able to obtain the diagnostic tools necessary to maintain, repair or replace
all equipment (unless specified above)?
Yes
YES
Rul
• Responding to the Baggage Handling System and Passenger Loading Bridge Section and/or
Escalator, or Moving Walkway portion of this RFP is not necessary, in order to be considered
for this RFP.
Respondents are requested to provide detailed description of your service offerings. Provide sufficient
information for each service category as listed on the following classifications of service. Each service
shall meet the following minimum requirements:
• The Services s h a 11 meet ASME Code A 17.1-2007/CSA 1344-07, ASME Code A 17.3-2002,
ASME Code A 18.1-2005, and ASCE Code 21 as required by the Texas Department of Licensing
and Regulation or equivalent for the state(s) of respondent(s)' territory.
• Section 8.6 of the ASME Code A17.1 specifically addresses the requirements for a
comprehensive maintenance program. Respondent shall ensure that the Facility is in
compliance with these requirements.
• Every time a technician is on -site a check in with Approved Facilities Personnel shall be done.
When work is completed and the technician is leaving, they will check back out with Approved
Facilities Personnel. The technician shall fill out the Elevator Maintenance Checklist to
document the services provided.
• Describe and provide timelines of review meeting(s) between Responder(s) and Approved
Facilities representatives.
+ Provide and deliver all inspection reports in compliance with State law to Approved Facilities
representatives to ensure Facilities compliance with this requirement,
In general all elevator components shall be cleaned, lubricated, adjusted, and items worn or
broken shall be repaired or replaced. Any replacement shall be at no additional charge to the
Facility unless it has been approved in advance by the facility.
Respondent(s) shall be responsible for applicable code and safety tests. Records of the tests and
callbacks shall be kept current by the responsible party.
Respondent(s) should be compliant with environmental regulations, and firefighter's emergency
operations monthly operation, including documentation.
General Maintenance Contracts
• a written maintenance control plan
• use of trained personnel
• disposal of hazardous materials
• how the maintenance plan is executed
• include a quality control program
• Complete logs in each machine room to be filled out with each visit. It is mandatory that machine
room logs are filled out completely and left in the machine room. Electronic tickets are not
acceptable for this requirement.
Elevator Maintenance Services
• Annual governor and safety tests on traction elevators
• Annual relief pressure tests on hydraulic elevators
• General Monthly or Quarterly Services
• Onsite inspections
• Data tags and code information
• List Exclusions (e.g.; Cab enclosure finishes, repairs, or replacement, Damage to hoistway door panels,
door frames, and door sills, floor coverings inside the elevator cabs, Smoke and fire sensors, Air
conditioning units, Buried or underground piping of any type or kind including, but not limited to,
underground oil/feed line(s), hydraulic cylinders, pistons, and PVC or other cylinder lining(s] and
others)
Controller Euuinment Monthly or Ouarteriv Services
• Maintenance and service of components
• Onsite inspections of other incidental electronic or mechanical components and wiring
• Onsite inspections of filters and cooling fans
• Onsite inspections controller doors, covers, guards, and labels
Verify proper grounding with electric meter;
• Recording unit run counter, if applicable, and your reporting function
• List Exclusions (e.g.; Cab enclosure finishes, repairs, or replacement, Damage to hoistway door panels,
door frames, and door sills, floor coverings inside the elevator cabs, Smoke and fire sensors, Air
conditioning units, Buried or underground piping of any type or kind including, but not limited to,
underground oil/feed line(s), hydraulic cylinders, pistons, and PVC or other cylinder lining(s) and
others)
PumD Unit and Motor Monthlv or Quarterly Services
• Maintain and service of components (e.g.; power unit, pump motor, valves, pump, belt and others)
• Dnsite inspections of other incidental electronic or mechanical components and wiring
+ Monitoring oil levels
• Cleaning of components
• Your reporting capabilities and reporting timelines (e.g.; weekly, monthly, quarterly or other)
• List Exclusions (e.g.; Cab enclosure finishes, repairs, or replacement, Damage to hoistway door panels,
door frames, and door sills, floor coverings inside the elevator cabs, Smoke and fire sensors, Air
conditioning units, Buried or underground piping of any type or land including, but not limited to,
underground oil/feed line(s), hydraulic cylinders, pistons, and PVC or other cylinder lining(s] and
others]
Elevator Cab and Hoistwav Door Eouiument Monitor Ouarterly Services
• Maintain and service the following components (e.g.; door motors, Electronic boards, contacts, rollers,
pick-ups and relating devices, bearings, sheaves, door arms, bushings, wiring and related electronic
components, door restrictors and others)
• Verify speed and torque levels of door operation as required by Category 1 periodic test
• Verify proper grounding with electrical meter
• Check hoistway door gibes and vision panels
+ Test and confirm door locks, verify an open lock would prevent movement as required by code
• List Exclusions (e.g.; Cab enclosure finishes, repairs, or replacement, Damage to hoistway door panels,
door frames, and door sills, floor coverings inside the elevator cabs, Smoke and fire sensors, Air
conditioning units, Buried or underground piping of any type or kind including, but not limited to,
underground oil/feed line(s), hydraulic cylinders, pistons, and PVC or other cylinder lining(s) and
others)
Elevator Cab Monthlv or Ouarterly Services
• Maintain and service components (e.g.; car top service and operation controls, check/repair alarm bells
and wiring, pushbuttons, pushbutton lamps, digital and/or incandescent position indicators and lamps)
• All switches (keyed, push/pull, or toggled)
• Electrical outlets or other operational device directly related to the operation of the elevator
• Check, monitor and replace fan if necessary
• Test emergency lights and replace batteries and lights if necessary
• Fire Services Per ASME 17.1 8.6.1.1.1 (e.g.; All elevators provided with firefighter's emergency
operation shall be subjected monthly to Phase I recall by use of the key switch, and a minimum of
one -floor operation on Phase II. Findings shall be recorded and deficiencies corrected)
+ List Exclusions (e.g.; Cab enclosure finishes, repairs, or replacement, Damage to hoistway door panels,
door frames, and door sills, floor coverings inside the elevator cabs, Smoke and fire sensors, Air
conditioning units, Buried or underground piping of any type or kind including, but not limited to,
underground oil/feed line(s), hydraulic cylinders, pistons, and PVC or other cylinder lining(s) and
others)
Hoistwav and Pit Monthlv or Cluarterly Services.
• Maintain and service components (e.g.; Limit switches, Leveling systems, electronic or mechanical,
buffer assembly - also check for leaks, buffer switches, Hoistway wiring, piping, and related devices,
Governor, governor sheave, shaft assembly, bearings, contacts and governor jaws and others)
• Examine compensation chain rope, guides or sheaves and adjust to provide proper clearance and
tracking;
• Examine governor sheave and switch and adjust as required
• Examine selector tape sheave and switch and adjust as required
Examine and check coated steel belt, shackles, sheaves and associated hardware
• Check for damage to polyurethane or exposed wires
• Check for unusual noise, heat, vibration or wear patterns
• Clean excessive debris or fluid off coated steel belts
Examine counterweight and compensation ropes, chains and fastenings
• Check counterweight frames, guides, and sheaves
• Adjust counterweight roller guides for proper tension and rail clearance
• replace worm guide components as needed
• Lubricate counterweight safety linkage pivot points as needed
• Hoistway entrance door sill areas beyond the entrance frame opening will be cleaned
• List Exclusions (e.g.; Cab enclosure finishes, repairs, or replacement, Damage to hoistway door panels,
door frames, and door sills, floor coverings inside the elevator cabs, Smoke and fire sensors, Air
conditioning units, Buried or underground piping of any type or kind including, but not limited to,
underground oil/feed line(s), hydraulic cylinders, pistons, and PVC or other cylinder lining(s) and
others)
AIRPORT BRIDGE MAINTENANCE AND BAGGAGE HANDLING SYSTEMS
NOTE: It is not necessary to respond to the Elevator, Escalator, or Moving Walkway portion of this
RFP to submit a response to this section
This contract also includes an alternative for preventative and complete maintenance service and
repairs of equipment of mechanical systems of Airport Bridges (known as Passenger Loading
Systems or Bridges) and Airport Baggage handling systems. The responder(s) shall provide:
• All management, supervision, labor, materials, supplies, and repair parts, tools, and equipment
• Plan, schedule, coordinate and ensure effective and economical completion of all work and
services specified in this contract.
• These specifications are a statement of the minimum level of work and services that are to be
provided under this contract.
• They are not intended to be, nor shall they be construed as, limiting specifications and measures
which would be taken by a prudent building owner to maximize the life expectancy of the
property.
• All mechanical, electrical, and utility systems in the building shall be operated at the highest
level of efficiency compatible with any energy conservation requirements, and maintained at an
acceptable level throughout the contract period. An acceptable level of maintenance is defined
as the level of maintenance, which will preserve the equipment(s)' operating condition. This
means keeping the equipment above the point where deterioration will begin, thereby
diminishing the normal life expectancy of the equipment.
• Perform maintenance and repairs in the manner, which preserves the equipment and
machinery and assures it's most economical and efficient usefulness for an indefinite period.
The contract is designed to cover the complete Baggage Handling System and Passenger
Loading Bridge Maintenance effort in a manner to ensure beneficial and continued Airport
operations.
All work required for the proposed maintenance by this contract is intended to be within the
scope of work except as may be otherwise specified.
Facilities, Equipment and systems to be operated, maintained and/or services to be performed under the
Contract include but are not limited to:
The Passenger Loading Bridges
• Associated ground power units
• Potable water systems
• Preconditioned air units.
The EOmnlete BaWage Handling Svstem
• Inbound and outbound Baggage conveyers, carousels, and associated equipment.
• Baggage Security Doors„ Passenger Loading Bridges, Generators-400HZ System, Jet Power
Systems, Potable Water, Lighting, Cable Retrievers
• Ramp scrubbing option
• Special projects related to the maintenance, repair, or upgrade to these systems
• New equipment may be added to standardize with existing systems (It is the intent to take
corrective action as needed to ensure that the equipment and related systems covered in this
contract are safe, in operation and do not disrupt Airport Operations).
• immediate emergency response service arising from unforeseen circumstances or canditions
Personnel to operate a Service Call Desk twenty-four (24) hours a day, seven (7) days a week.
• Propose three options of maintaining these systems and what each one includes
Describe how your company will perform all duties within this contract so that it will not
cause interference or Airport Operations.
TAB 8 - VALUE ADD
We propose to add the following elevator related items to our Value Add through our associate
contract.
• Service & Maintenance
• Modernization
• Repairs
• 24-hour dispatch
• Phone Monitoring
• Capital Planners
• Non -Contract Repairs
• We are able to provide all services nationwide
Tab 9 - Required Documents
♦ Clean Air and Water Act / Debarment Notice
♦ Contractors Requirements
♦ Antitrust Certification Statements
♦ Required Clauses for Federal Funds Certifications
♦ Required Clauses for Federal Assistance by FTA
♦ State Notice Addendum
Clean Air and Water Act & Debarment Notice
1, the Vendor, am in compliance with all applicable standards, orders or regulations issued pursuant to
the Clean Air Act of 1970, as Amended (42 U.S. C. 1857 (h), Section S08 of the Clean Water Act, as
amended (33 U.S.C. 1368), Executive Order 117389 and Environmental Protection Agency Regulation, 40
CFR Part 1S as required under OMB Circular A-102, Attachment 0, Paragraph 14 (1) regarding reporting
violations to the grantor agency and to the United States Environment Protection Agency Assistant
Administrator for the Enforcement.
1 hereby further certify that my company has not been debarred, suspended or otherwise ineligible for
participation in Federal Assistance programs under Executive Order 12S49, "Debarment and
Suspension", as described in the Federal. Register and Rules and Regulations
Potential Vendor SW Elevators, LLC
Print Narne Luke Harrison
Address 301 Commerce Street, Suite 2360
City, Sate, zip FoAemb;erll,2020
Texas 76102
Authorized signature
Date No
Contractor Reauirements
Contractor Certification
Contractor's Employment )Eligibility
By entering the contract, Contractor warrants compliance with the Federal Immigration and Nationality
Act (FINA), and all other federal and state immigration laws and regulations. The Contractor further
warrants that it is in compliance with the various state statues of the states it is will operate this contract
in.
Participating Government Entities including School Districts may request verification of compliance from
any Contractor or subcontractor performing work under this Contract. These Entities reserve the right to
confirm compliance in accordance with applicable laws.
Should the Participating Entities suspect or find that the Contractor or any of its subcontractors are not in
compliance, they may pursue any and all remedies allowed by law, including, but not limited to;
suspension of work, termination of the Contract for default, and suspension and/or debarment of the
Contractor. All costs necessary to verify compliance are the responsibility of the Contractor.
The offeror complies and maintains compliance with the appropriate statutes which requires compliance
with federal immigration laws by State employers, State contractors and State subcontractors in
accordance with the E-Verify Employee Eligibility Verification Program.
Contractor shall comply with governing board policy of the NCPA Participating entities in which work is being performed
Fingerprint & Background Checks
If required to provide services on school district property at least five (5) times during a month, contractor shall submit a
full set of fingerprints to the school district if requested of each person or employee who may provide such service.
Alternately, the school district may fingerprint those persons or employees. An exception to this requirement may be
made as authorized in Governing Board policy. The district shall conduct a fingerprint check in accordance with the
appropriate state and federal laws of all contractors, subcontractors or vendors and their employees for which
fingerprints are submitted to the district. Contractor, subcontractors, vendors and their employees shall not provide
services on school district properties until authorized by the District.
The offeror shall comply with fingerprinting requirements in accordance with appropriate statutes in the state in which
the work is being performed unless otherwise exempted.
Contractor shall comply with governing board policy in the school district or Participating Entity in which work is being
performed
Business Operations in Sudan, Iran
in accordance with A.R.S. 35-391 and A.R.S. 35-393, the Contractor hereby certifies that the contractor does not have
scrutinized business operations in Sudan and/or Iran.
Authorized signature
--u
Date November 11, 2020
Antitrust Certification Statements (Tex. Government Code § 2155.0051
affirm under penalty of perjury of the laws of the State of Texas that:
(1) 1 am duly authorized to execute this contract on my own behalf or on behalf of the company, corporation, firm,
partnership or individual (Company) listed below;
(Z) In connection with this bid, neither I nor any representative of the Company has violated any provision of the Texas
Free Enterprise and Antitrust Act, Tex. Bus. & Comm. Code Chapter 15;
(3) In connection with this bid, neither I nor any representative of the Company has violated any federal antitrust law;
and
(4) Neither I nor any representative of the Company has directly or indirectly communicated any of the contents of this
bid to a competitor of the Company or any other company, corporation, firm, partnership or individual engaged in the
same line of business as the Company.
Company name
SW Elevators, LLC
Address
301 Commerce Street, Suite 2360
City/State/Zip
Fort Worth, Texas 76058
Telephone No.
817-9 24-2828
Fax No.
817-921-4267
Email address
Iarrison@southwestelevator.com
Printed name
Luke Harrison
Position with company Regional Sales Manager
Authorized signature /A
A-i+a e.,h
Request for Taxpayer Give Form to the
Form
(Rev. October2018) Identification Number and Certification requester. Do not
Department of the Treasury send to the IRS.
Internal Revenue Service ► Go to www.irs.gov/ForMW9 for instructions and the latest information.
1 Name (as shown on your income tax return}. Name is required on this line; do not leave this line blank.
ISW Elevators Intermediate Holdinqs, LLC
42 Business name/disregarded entity name, if different from above
SW Elevators, LLC
3 Check appropriate box for federal tax classification of the person whose name is entered on line 1. Check only one of the 4 Exemptions (codes apply only to
following seven boxes. certain entities, not individuals; see
n instructions on page 3):
0
0 ❑ Individuallsole proprietor or ❑ C Corporation ElS Corporation ❑ Partnership ElTrust/estate
C single -member LLC Exempt payee code (if any)
a O
+'E 0 Limited liability company. Enter the tax classification (C=C corporation, S=S corporation, P=Partnership) ►
p � Note. Check the appropriate box in the line above for the tax classification of the single -member owner. Do not check Exemption from FATCA reporting
c
LLC if the LLC is classified as a single -member LLC that is disregarded from the owner unless the owner of the LLC is member LLC that code (if any)
r — another LLC that is not disregarded from the owner for V.S. federal tax purposes. Otherwise, a single
a is disregarded from the owner should check the appropriate box for the tax classification of its owner.
❑ Other (see instructions) 0-(flppl'. to a w"Is M..t.1-d outside a. U.S.)
a Requester's name and address (optional)
� 5 Address (number, street, and apt. or suite no.) See instructions.
�3811 Turtle Creels Boulevard, Suite 1010
6 City, state, and ZIP code
Dallas, TX 75219
7 List account numbers) here (optional)
JUM Taxpayer Identification Number (TIN)
Enter your TIN in the appropriate box. The TIN provided must match the name given on line 1 to avoid Social security number 1 l�
backup withholding. For individuals, this is generally your social security number (SSN). However, for a
resident alien, sole proprietor, or disregarded entity, see the instructions for Part I, later. For other
entities, it is your employer identification number (EIN). If you do not have a number, see How to get a
TIN, later. or
Note: If the account is in more than one name, see the instructions for line 1. Also see What Name and ` Employer identification number
Number To Give the Requester for guidelines on whose number to enter.
M84 - 2 6 12 16 9� 4 1
GM Certification
Under penalties of perjury, I certify that:
1. The number shown on this form is my correct taxpayer identification number (or I am waiting for a number to be issued to me); and
2. 1 am not subject to backup withholding because: (a) I am exempt from backup withholding, or (b) I have not been notified by the Internal Revenue
Service (IRS) that I am subject to backup withholding as a result of a failure to report all interest or dividends. or (c) the IRS has notified me that I am
no longer subject to backup withholding; and
3. 1 am a U.S. citizen or other U.S. person (defined below); and
4, The FATCA code(s) entered on this form (if any) indicating that I am exempt from FATCA reporting is correct.
Certification instructions. You must cross out item 2 above if you have been notified by the IRS that you are currently subject to backup withholding because
you have failed to report all interest and dividends on your tax retum. For real estate transactions, item 2 does not apply. For mortgage interest paid,
acquisition or abandonment of secured property, cancellation of debt, contributions to an individual retirement arrangement (IRA), and generally, payments
other than interest and dividends, you are not required to sign the certification, but you must provide your correct TIN. See the instructions for Part II, later.
Sign Signature of A�
Here tf.S. person►
General Instructions
Section references are to the Internal Revenue Code unless otherwise
noted.
Future developments. For the latest information about developments
related to Form W-9 and its instructions, such as legislation enacted
after they were published, go to www.irs.gov/FormW9.
Purpose of Form
An individual or entity (Form W-9 requester) who is required to file an
information return with the IRS must obtain your correct taxpayer
identification number (TIN) which may be your social security number
(SSN), individual taxpayer identification number (TIN), adoption
taxpayer identification number (ATIN), or employer identification number
(EIN), to report on an information return the amount paid to you, or other
amount reportable on an information return. Examples of information
returns include, but are not limited to, the following.
• Form 1099-INT (interest eamed or paid)
Date► 10/01/2019
• Form 1099-DIV (dividends, including those from stocks or mutual
funds)
■ Form 1099-MISC (various types of income, prizes, awards, or gross
proceeds)
• Form 1099-B (stock or mutual fund sales and certain other
transactions by brokers)
• Form 1099-S (proceeds from real estate transactions)
• Form 1099-K (merchant card and third party network transactions)
• Form 1098 (home mortgage interest), 1098-E (student loan interest),
1098-T (tuition)
• Form 1099-0 (canceled debt)
• Form 1099-A (acquisition or abandonment of secured property)
Use Form W-9 only if you are a U.S. person (including a resident
alien), to provide your correct TIN.
It you do not return Form W-9 to the requester with a TIN, you might
be subject to backup withholding. See What is backup withholding,
later.
Cat. No. 10231X Form W-9 (Rev. 10-2018)
�ifach✓hcnl t3
A SOUTHWEST
,A�-W® VLFYATOR COMPANY Employee Organizational Chart
an
Southwest Elevator Company I southwestelevator.com
SOUTHWEST
Certified Staff
Tim Horton
Director of Operations
• September 2019 — Present: Director of Operations, Southwest Elevator
• August 2018 —September 2019: Major Projects Manager, KONE Elevator
• March 2016 —August 2018: Modernization Superintendent, ThyssenKrupp Elevator
• January 2016 — March 2017: New Construction Sales, Otis Elevator
• September 2014—January 2016: Service Manager, KONE Elevator
• April 2009 — September 2014: Service Sales & Superintendent, Schindler Elevator
• January 2008 — April 2009: New Construction & Service Sales, Otis Elevator
Daniel Moore
Field Foreman
• December 2019 — Present: Field Foreman, Southwest Elevator
• September 2017 — December 2019: Owner/Operator, Urban Elevator Services
• September 2015 — September 2017: Service Adjuster, Schindler
• 2012- September 2015: Supervisor, OTIS Elevator
• 2005 — 2012 — Mechanic, Helper: Thyssen Krupp Elevator, United Elevator
Adam Falls
• October 2019 — Present: Sales Director, Southwest Elevator
• April 2018 - October 2019: Service Sales Manager, KONE
• March 2016--April 2018: Field Superintendent, Existing Installations, Schindler
• May 2008 — March 2016. Sales, KONE
A +4MA M aj- e-,-
CALL-BACK (TROUBLE CALL) LOG
STATE OR GOVERNMENT ID:
OWNER ID:
DATE COMMENTS.
I PERFORMED BY. -
MONTH: I _ 1 TROUBLE REPORTED:
TEAM
TECHNICIAN
DAY: 0
TECHNICIAN INITIALS:
YR:I
ACTIONS TAKEN:
ALSO DOCUMENTED IN: ❑ MAINTENANCE LOG EXAMINATION LOG
LJTESTING LOG
>-
Time Technician I I Time Arrived on
Time Departed I
Q
was Notified: (Example: 05:30PM) Location:
Location: f
DATE COMMENTS:
PERFORMED BY:
0
MONTH: REASON FOR CALL-BACK SERVICE:
TEAM
U
TECHNICIAN
ry
DAY:
0
TECHNICIAN INITIALS:
YR:I I
ACTIONS TAKEN:
-
ILL)
J
LLI
ALSO DOCUMENTED IN: MAINTENANCELOG EXAMINATION LOG
TESTING LOG
LLJ
Time Technician I I Time Arrived on I
Time Departed I
was Notified: Location:
��
Location: I
DATE COMMENTS:
PERFORMED BY:
0
MONTH: I j REASON FOR CALL-BACK SERVICE:
EAM
(n
DAY: 0
fECHN ICIAN
YR: I I
AN INMA�
ACTIONS TAKEN:
ALSO DOCUMENTED IN: ❑ MAINTENANCE LOG ❑ EXAMINATION LOG ❑ TESTING LOG
Time Technician I I Time Arrived on I Time Departed
was Notified: Location: Location:
CALL-BACK (TROUBLE CALL) LOG IS PART OF MAINTENANCE CONTROL PROGRAM
A �fm)4 W"Jj- c-
EXAMINATION LOG (HYDRAULIC ELEVATOR)
STATE OR GOVERNMENT ID: I
OWNER ID:) _ I
DATE DEVICE(S) / SYSTEM / COMPONENT(S) PERFORMED BY:
MONTH: I I DEVICE/ SYSTEM COMPONENT: ,
HTEAM
TYPICAL EXAMINATION FREQUENCY: �r I TECHNICIAN
DAY: RESULTS OF EXAMINATION:
TECHNICIAN INITIALS:
YR: I I I
DATE DEVICE(S) / SYSTEM / COMPONENT(S)
MONTH: DEVICE / SYSTEM COMPONENT: I
TYPICAL EXAMINATION FREQUENCY: _.
DAY: RESULTS OF EXAMINATION:
YR: I
DATE DEVICE(S) / SYSTEM / COMPONENT(S)
MONTH: U DEVICE / SYSTEM COMPONENT:
TYPICAL EXAMINATION FREQUENCY:
DAY: 0 RESULTS OF EXAMINATION:
i
YR: I
DATE DEVICE(S) / SYSTEM / COMPONENT(S)
MONTH: [ - I DEVICE / SYSTEM COMPONENT:
TYPICAL EXAMINATION FREQUENCY:
DAY: RESULTS OF EXAMINATION:
YR. I
- -
PERFORMED BY:
1
HTEAM
TECHNICIAN
z
Q
TECHNICIAN INITIALS:
a-
I0
�0
PERFORMED BY:
C[
EXAMINATION LOG IS PART OF MAINTENANCE CONTROL PROGRAM
HTEAM W
TECHNICIAN J
W
TECHNICIAN INITIALS:
W
PERFORMED
BY-0
PTEAM U)
l TECHNICIAN
TECHNICIAN INITIALS:
Aka e,� m 41 �-- e,-
EXAMINATION LOG (ELECTRIC ELEVATOR)
STATE OR GOVERNMENT ID:
OWNER ID:
DATE DEVICE(S) / SYSTEM / COMPONENT(S) PERFORMED BY:
MONTH:j DEVICE / SYSTEM COMPONENT: I TEAM
TYPICAL EXAMINATION FREQUENCY: ®TECHNICIAN
DAY: RESULTS OF EXAMINATION:
TECHNICIAN INITIALS:
YR: I I I
DATE
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WRITTEN MAINTENANCE
CONTROL PROGRAM
ELECTRIC ELEVATOR
OWNER I D : € _ _ --------
STATE OR GOVERNMENT I D: '
DESIGNED TO ASSIST WITH COMPLIANCE
WITH ASME A17.1-2Q16 / CSA B44-16
REQUIREMENT & 6.1.2.1
,oAk "Oka
SOUTHWEST
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DISCLAIMERS OF WARRANTIES AND LIABILITIES
WRITTEN MAINTENANCE CONTROL PROGRAM (HEREINAFTER "WMCP") FORMS ARE AVAILABLE FOR PURCHASE THROUGH CODEDATAPLATE.COM. WMCP FORMS
DO NOT CREATE ANY CONTRACTOR LICENSE BETWEEN THE PURCHASERS AND CODE DATAPLATE,COM, ITS OWNER(S), OR ITS SUBSIDIARIES. WMCP FORMS ARE
MADE AVAILABLE AS A SERVICE TO THE VERTICAL TRANSPORTATION INDUSTRY AND TO ASSIST AUTHORIZED PERSONS RESPONSIBLE FOR CREATING A
MAINTENANCE CONTROL PROGRAM (MCP) AS PRESCRIBED BY APPLICABLE EDITIONS OF THE ASME A17.1/CSA B44 ELEVATOR AND ESCALATOR SAFETY CODE
STANDARDS.
REFERENCES TO CODES, STANDARDS AND REGULATIONS ARE INTENDED TO OF READ IN CONJUNCTION WITH THE APPLICABLE REFERENCED CODES AND CODE
STANDARDS- EACH WMCP FORM 15 PROVIDED "AS IS" WITHOUT ANY EXPRESSED OR IMPLIED WARRANTY OF ANY KIND, INCLUDING 13UT NOT LIMITED TO,
WARRANTIES OF MERCHANTABILITY, WARRANTY OF FITNESS FOR A PARTICULAR PURPOSE, AND/OR NON -INFRINGEMENT OF INTELLECTURAL PROPERTY RIGHTS.
PURCHASER j USER OF WMCP FORM(S) ASSUME ALL RIGHTS AND RESPONSIBILITIES AND RISKS FOR THE USE Of THE WMCP MATERIALS. CODEDATAPLATE.COM,
ITS OWNER(S), AGENTS, OFFICERS, SUBSIDIARIES, AND AFFILIATES DISCLAIM ANY AND ALL LEGAL RESPONSIBILITY FOR THE ACCURACY, COMPLETENESS, AND/OR
USEFULNESS OF ANY WMCP fORM-
INDEMNIFICATION AND LIQUIDATED DAMAGES
CODEDATAPLATE-COM, ITS OWNER{S), AGENTS, OFFICERS, SUBSIDIARIES, AND AFFILIATES WILL NOT BE LIABLE FOR ANY COMPENSATORY, SPECIAL, DIRECT OR
INDIRECT, CONSEQUENTIAL, PUNITIVE, OR EXEMPLARY DAMAGES, OR ANY OTHER DAMAGES ARISING AND RESULTING FROM LOSS OF USE, DATA, OR PROFITS,
ARISING OUT OF OR IN CONNECTION WITH THE USE OR PERFORMANCE OF THE MATERIALS OR THE INABILITY TO USESUCH MATERIALS, HOWEVER CAUSED, AND
WHETHER OR NOT CODEDATAPLATE.COM, ITS OWNER(S), AGENTS, OFFICERS, SUBSIDIARIES, AND AFFILIATES, OR ANY POTENTIAL PARTY TO THE CASE, HAS BEEN
ADVISED OF THE POSSIBILITY OF SUCH REMEDIES FROM ANY SUCH LEGAL ACTION.
EACH PURCHASER /USER OF WMCP FORM(5) AGREES TO INDEMNIFY AND HOLD HARMLESS CODEDATAPLATE.COM, OWNERIS), AGENTS, OFFICERS, SUBSIDIARIES,
AND AFFILIATES FROM ANY THIRD -PARTY CLAIM, ACTION, DEMAND, LOSS OR DAMAGES {INCLUDING ATTORNEYS FEE(S) AND COSTS ARISING OUT OF OR RELATING
TO THE SU BSCRIBER'5 OR USER'S VIOLATION OF THIS AGRI=EMENT, USE OF MATERIALS, OR VIOLATION OF THE RIGHTS OF ANY THIRD -PARTIES.
WMCP FORM E-100R. CODEDATAPLATE.COM. — 2017 ALL RIGHTS RESERVED. THIS FORM IN ITS ENTIRETY HAS
ORIGINAL CONTENT AND SUNLESS AS OTHERWISE INTENDED FOR USE BY THE PURCHASER) IT SHALL NOT BE
REPRODUCED AND/OR DISTRIBUTED.
WMCP FORM E-10OR (2016)
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TABLE OF CONTENTS
AboutThis Form......... ....................................... .............................................. Page i
Elevator Equipment and Owner Information ............................................... Page 1
General Maintenance Requirements ............................................... Page 2
On -Site Documentation.................................................................................. Page 3
Maintenance Personnel.................................................................................. Page 4
Maintenance Records.................................................................................. Page 4
On -Site Maintenance Records...................................................................... Page 4
Call Backs (Trouble Calls) ............................................... .................... Page 5
CodeData Plate........................................................................................... Page 5
General Maintenance Methods.................................................................... Page 6
Repairs......... .........................................................................
.,.......................... Page 8
Replacements.................................................................................................... Page 9
Maintenanceand Testing........................................................................... Page 13
Periodic Test Requirements Category 1........................................................ Page 26
Periodic Test Requirements Category 5........................................................ Page 33
Special Provisions.. ................................................... ..........................
............ Page 40
Code Data Plates.........................................................................................Page 48
TaskLog.......................................................................................................Page
52
ADDITIONAL MCP DOCUMENTS.............................................................Appendix
F]
ADDITIONAL MCP DOCUMENTS.............................................................Appendix❑
ADDITIONAL MCP DOCUMENTS.............................................................Appendix
ADDITONAL MCP DOCUMENTS.... ......... ......................... ...................... Appendix ❑
WMCP FORM E-10OR (2016)
Table of Contents
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ABOUT THIS FORM: This form is specifically designed for use by authorized Elevator Service Providers and / or other
authorized persons responsible for creating a Maintenance Control Program (MCP) as prescribed by Section 8.6,
Requirement 8.6.1.2.1 of the ASME A17.1-2016 / CSA B44-13 Elevator and Escalator Safety Code. Requirements for
Electric Elevators referenced in this form and have been re -printed by permission of the American Society of Mechanical
Engineers, all rights reserved.
This form simplifies the process of creating a WMCP by using fill -able "form fields" that are associated with each
Requirement. Page 1 of this form is designed for the user to insert the Equipment information, the Owner information,
information, the Elevator Service Company information and all relevant data applicable to the elevator equipment for
which this form is created. In addition to the sub -sections contained in Section 8.6, this form includes a blank task log
that can be used to enter the dates that specific tasks are performed, Also included is a Section that provides detailed
assistance and samples of the many Data Plates and Data Tags, required for overall code compliance.
FILLABLE FORMS:
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MCP REQUIREMENTS WITH BLANK FORM
FIFLDS. TASKS AND PROCEDURES ARE
TYPED INTO THE FORM FIELDS.
SPECIFIC TASKS ARE TYPED INTO THE FORM
FIELDS FOLLOWING EACH 8.6 REQUIREMENT.
After completing this form, the entire form can be printed and kept at a specific location, as required by Requirement
8.6.1.2.1(b). As conditions change or additional information becomes applicable with this elevator equipment,
individual pages can be revised, and inserted into the existing WMCP form.
Each WMCP Form is based on a specific type of equipment, i.e. the E-100 form is designed only for Electric Elevators, the
H-200 Form is designed only for Hydraulic Elevators, etc. Each WMCP Form can be used an unlimited number of times to
create a MCP for each elevator serviced.
For more information visit www.elevatormci).com,
WMCP FORM E-10011 (2016)
Page i
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WRITTEN MAINTENANCE CONTROL PROGRAM
ELECTRIC ELEVATOR
DATE: FIRST REVISION DATE(S):
ELEVATOR STATE OR GOVERNMENT ID:
ELEVATOR SERIAL NUMBER:
SERVICE COMPANY ELEVATOR ID:
ELEVATOR OWNER ID:
LOCATION OF UNIT:
ELEVATOR TYPE: ❑ PASSENGER ❑ FREIGHT ❑ OTHER: I
ELEVATOR SPEED: I I FPM
ELEVATOR CAPACITY:
ORIGINAL MANUFACTURER:
YEAR OF ORIGINAL INSTALL: � I MONTH OF ORIGINAL INSTALL:
ALTERATION(S) PERFORMED: ❑ YES ❑ NO ❑ UNKNOWN
TYPE OF ALTERATION:
1,1
2.1
3.1
ADDITIONAL ALTERATION INFORMATION:
BUILDING NAME:
OWNER NAME: I
OWNER ADDRESS (STREET):
CITY: I I STATE OR PROVINCE:
PRIMARY (OWNERS) CONTACT PERSON NAME: 4
JOB TITLE: I I CONTACT INFORMATION:
CURRENT ELEVATOR SERVICE CONTRACTOR INFORMATION:
SERVICE COMPANY: I
BUSINESS ADDRESS: I
CONTACT PHONE NUMBER(S):
WMCP FORM E-10011 (2016)
Page 1
YEAR:
YEAR:
YEAR:
ILBS
❑UNKNOWN
ABLE OF CONTENTS
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WRITTEN MAINTENANCE
CONTROL PROGRAM
HYDRAULIC ELEVATOR
OWNER
STATE QR GOVERNMENT ID:
DESIGNED TD ASSIST WITH COMPLIANCE WITH
ASME Al Z 1-2016 / CSA B44-16
REQUIREMENT & 6.1.2.1
'ook 'oAks
SOUTHWIE=ST
DISCLAIMERS OF WARRANTIES AND LIABILITIES
WRITTEN MAINTENANCE CONTROL PROGRAM (HEREINAFTER "WMCP") FORMS ARE AVAILABLE FOR PURCHASE THROUGH CODEDATAPLATE.COM. WMCP FORMS
DO NOT CREATE ANY CONTRACTOR LICENSE BETWEEN THE PURCHASERS AND CO DEDATAPLATE.COM, ITS OW NER(S), OR ITS SUBSIDIARIES. WMCP FORMS ARE
MADE AVAILABLE AS A SERVICE TO THE VERTICAL TRANSPORTATION INDUSTRY AND TO ASSIST AUTHORIZED PERSONS RESPONSIBLE FOR CREATING A
MAINTENANCE CONTROL PROGRAM (MCP) AS PRESCRIBED BY APPLICABLE EDITIONS OF THE ASME A17.1JCSA S44 ELEVATOR AND ESCALATOR SAFETY CODE
STANDARDS.
REFERENCES TO CODES, STANDARDS AND REGULATIONS ARE INTENDED TO BE READ IN CONJUNCTION WITH THE APPLICABLE REFERENCED CODES AND CODE
STANDARDS. EACH WMCP FORM IS PROVIDED'AS IS' WITHOUT ANY EXPRESSED OR IMPLIED WARRANTY OF ANY KIND, INCLUDING BUT NOT LIMITED TO,
WARRANTIES OF MERCHANTABILITY, WARRANTY OF FITNESS FOR A PARTICULAR PURPOSE, AND/OR NON -INFRINGEMENT OF INTELLECTURAL PROPERTY RIGHTS.
PURCHASER / USER OF WMCP FORMIS) ASSUME ALL RIGHTS AND RESPONSIBILITIES AND RISKS FOR THE USE OF THE WMCP MATERIALS. CODEDATAPLATE-COM,
ITS OWNER(S), AGENTS. OFFICERS, SUBSIDIARIES, AND AFFILIATES DISCLAIM ANY AND ALL LEGAL RESPONSIBILITY FOR THE ACCURACY, COMPLETENESS, ANDJOR
USEFULNESS OF ANY WMCP FORM.
INDEMNIFICATION AND LIQUIDATED DAMAGES
CODEDATAPLATE.COM, ITS OWNER(S), AGENTS, OFFICERS, SUBSIDIARIES, AND AFFILIATES WILL NOT BE LIABLE FOR ANY COMPENSATORY, SPECIAL, DIRECTOR
INDIRECT, CONSEQUENTIAL, PUNITIVE, OR EXEMPLARY DAMAGES, OR ANY OTHER DAMAGES ARISING AND RESULTING FROM LOSS OF USE, DATA, OR PROFITS,
ARISING OUT OF OR IN CONNECTION WITH THE USE OR PERFORMANCE OF THE MATERIALS OR THE INABILITY TO USE SUCH MATERIALS, HOWEVER CAUSED, AND
WHETHER OR NOT CODEDATAPLATE.COM, ITS OWNER(S), AGENTS, OFFICERS, SUBSIDIARIES, AND AFFILIATES, OR ANY POTENTIAL PARTY TO THE CASE, HAS BEEN
ADVISED OF THE POSSIBILITY OF SUCH REMEDIES FROM ANY SUCH LEGAL ACTION.
EACH PURCHASER J USER OF WMCP FORMS) AGREES TO INDEMNIFY AND HOLD HARMLESS CODEDATAPLATE.COM, OWNER(S), AGENTS, OFFICERS, SUBSIDIARIES,
AND AFFILIATES FROM ANY THIRD -PARTY CLAIM, ACTION, DEMAND, LOSS OR DAMAGES (INCLUDING ATTORNEYS FEE($) AND COSTS ARISING OUT OF OR RELATING
TO THE SUBSCRIBER'S OR USER'S VIOLATION OF THIS AGREEMENT, USE OF MATERIALS, OR VIOLATION OF THE RIGHTS OF ANY THIRD -PARTIES.
WMCP FORM H-200. CODEDATAPLATE.COM. - 2017 ALL RIGHTS RESERVED. THIS FORM IN ITS ENTIRETY HAS
ORIGINAL CONTENT AND (UNLESS AS OTHERWISE INTENDED AND PERMITTED FOR USE BY THE PURCHASER) IT SHALL
NOT BE REPRODUCED AND/OR DISTRIBUTED.
WMCP FORM H-200 (2016)
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TABLE OF CONTENTS
AboutThis Form...............................................................................................Page
i
Elevator Equipment and Owner Information...............................................Page 1
General Maintenance Requirements...........................................................Page
2
On Site Documentation................................................................................Page
3
Maintenance Personnel...............................................................................
Page 4
Maintenance Records..................................................................................
Page 4
On Site Maintenance Records......................................................................Page
4
Call Backs (Trouble Calls) ....................................................... ..........Page
5
CodeData Plates..............................................................................................Page
5
General Maintenance Methods and Procedures..........................................Page
6
Repairs... ...............................................................................................Page 8
Replacements...............................................................................................Page
9
Maintenance....................................................................................................Page 12
Periodic Test Requirements Category 1.........................................................Page 24
Periodic Test Requirements Category 3..................................... ...................Page 32
Periodic Test Requirements Category S.. ................ ...... ....... ....................... Page 32
SpecialProvisions..............................................................................................Page 35
CodeData Plates.......................................................................:........................Page 43
TaskLog..............................................................................................................Page 46
Trouble Call / Call Back Log.............................................................................Page 51
Additional MCP Documents.............................................................................Appendix ❑❑
Additional MCP Documents.............................................................................Appendix ❑❑
WMCP FORM H-200 (2016)
Table of Contents
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ABOUT THIS FORM: This form is specifically designed for use by authorized Elevator Service Providers and / or other
authorized persons responsible for creating a Maintenance Control Program (MCP) as prescribed by Section 8.6,
Requirement 8,6.1.11 of the ASME A17.1-2016 / CSA B44-16 Elevator and Escalator Safety Code. Requirements for
Hydraulic Elevators are referenced in this form and have been re -printed by permission of the American Society of
Mechanical Engineers, all rights reserved.
This form simplifies the process of creating a WMCP by using fill -able "form fields" that are associated with each
Requirement. Page 1 of this form is designed for the user to insert the Equipment information, the Owner information,
information, the Elevator Service Company information and all relevant data applicable to the elevator equipment for
which this form is created. in addition to the sub -sections contained in Section 8.6, this form includes a blank task log
that can be used to enter the dates that specific tasks are performed. Also included is a Section that provides detailed
assistance and samples of the many Data Plates and Data Tags, required for overall code compliance.
FiLLABLE FORMS:
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MCP REQUIREMENTS WITH BLANK FORM SPECIFIC TASKS ARE TYPED INTO THE FORM 0
FIELDS. TASKS AND PROCEDURES ARE FIELDS FOLLOWING EACH 8.6 REQUIREMENT.
TYPED INTO THE FORM FIELDS.
After completing this form, the entire form can be printed and kept at a specific location, as required by Requirement
8.6.1.2.1(b). As conditions change or additional information becomes applicable with this elevator equipment,
individual pages can be revised, and inserted into the existing WMCP form.
Each WMCP Form is based on a specific type of equipment, i.e. the E-100 form is designed only for Electric Elevators, the
H-200 Form is designed only for Hydraulic Elevators, etc. Each WMCP Form can be used an unlimited number of times to
create a MCP for each elevator serviced.
For more information visit www.codedataRlate.com.
WMCP FORM H-200 (2016)
Pagel
j ABLE OF CONTENTS
WRITTEN MAINTENANCE CONTROL PROGRAM
HYDRAULIC ELEVATOR
DATE: I FIRST REVISION DATE:
ELEVATOR STATE OR GOVERNMENT ID:
ELEVATOR SERIAL NUMBER:
SERVICE COMPANY ELEVATOR ID:
ELEVATOR OWNER ID-1
LOCATION OF UNIT:l
ELEVATOR TYPE: ❑ PASSENGER ❑ FREIGHT ❑ OTHER:)
ELEVATOR SPEED; I FPM ELEVATOR CAPACITY:
ORIGINAL MANUFACTURER;
YEAR OF ORIGINAL INSTALL:) I MONTH OF ORIGINAL INSTALL:
ALTERATION(S) PERFORMED: ❑ YES ❑ NO ❑ UNKNOWN
TYPE OF ALTERATION:
1.1 f YEARN
2.1 1 YEARN
3_j YEARN
ADDITIONAL ALTERATION INFORMATION:
BUILDING NAME:
OWNER NAME: _
OWNER ADDRESS (STREET)
CITY: I STATE:
PRIMARY (OWNERS) CONTACT PERSON NAME:)
JOB TITLE:l CONTACT INFORMATION
CURRENT ELEVATOR SERVICE CONTRACTOR INFORMATION:
SERVICE COMPANY:
BUSINESS ADDRESS:
CONTACT PHONE NUMBER(S):l
LSS
❑UNKNOWN
WMCP FORM H-200 (2016)
WMCP FORM H-200 (2016) ITASLE OF CONTENTS
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STATE OR GOVERNMENT ID:
DESIGNED TO ASSIST WITH COMPLIANCE WITH
t ASME A17.1-2016 / CSA B44-16
REQUIREMENT 8.6.1.2.1
SOUTHWEST
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MAINTENANCE (TASK) LOG:
STATE OR GOVERNMENT ID:
OWNER ID:
DATE
TASK PERFORMED / FREQUENCY
PERFORMED BY:
-(REPAIR
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i I OTHER
DATE
TASK PERFORMED / FREQUENCY
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-
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IMPLEMENTATION PLAN
Upon receiving a notice to proceed SW Elevators LLC will perform equipment audits, surveys
and assessments of all vertical transportation units with field personnel and office staff included
in the portfolio based on a mutually agreed upon schedule (approximately 2-3 weeks for all
surveys). SW Elevators LLC understands time is of the essence if awarded the project and will
attempt to schedule immediately. Photos, site notes and code mandated information will be
gathered and presented to THR. Potential Issues and/or upgrades will be included in said
presentation.
SW Elevators LLC understands the need and requirement for personnel to have the proper
vaccinations background check requirements not. SW Elevators LLC will complete these per
your requirements in a timely fashion once awarded.
SW Elevators LLC will present all information gathered during surveys for review and
discussion. Among others, SW Elevators LLC will present the following items:
- Survey findings
- Potential opportunities for improvement
- Parts needed to be included on site
- Critical units
- Technicians that will be performing the work
- Office staff assistance for the customer
On the first day of the contract of the resident locations, SW EIevators LLC's technicians will be
to become acquainted with each location as quickly as possible. A member of the office staff
will be there as well to assist in getting acclaimated. SW Elevators LLC will also have a
member of the office staff and field personnel visit the remote locations during the first week.
SW Elevators LLC prides itself in its commitment and effort to make this turnover to a new
service vendor as streamlined and efficient as possible to make sure THR is comfortable and
convinced we are the company for the job.
2
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MAINTENANCE CONTROL PROGRAM {MCP) AS PRESCRIBFD BY APPLICABLE EDITIONS OF THE ASME A17.1/C$A BAQ ELEVATOR AND ESCALATOR SAFETY CODE
STANDARDS.
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WMCP FORM ESC-10OR (2016)
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TABLE OF CONTENTS
AboutThis Form............................................................................................... Page i
Escalatorr Equipment and Owner Information ............................................ Page 1
General Maintenance Requirements........................................................... Page 2
On -Site Documentation.................................................................................. Page 3
Maintenance Personnel.................................................................................. Page 4
Maintenance Records.................................................................................. Page 4
On -Site Maintenance Records...................................................................... Page 4
Call Backs (Trouble Calls).............................................................................. Page 5
CodeData Plate............................................................................................ Page 5
General Maintenance Methods.................................................................... Page 6
Repairs. ....... ..................................................................................................... Page 8
Replacements.................................................................................................... Page 8
Maintenance and Testing................................................................................ Page 10
Periodic Test Requirements Category 1........................................................ Page 18
Special Provisions............................................................................................. Page 27
CodeData Plates.........................................................................................Page 29
TaskLog.......................................................................................................Page 31
ADDITIONAL MCP DOCUMENTS.............................................................Appendix ❑
ADDITIONAL MCP DOCUMENTS.............................................................Appendix ❑
ADDITIONAL MCP DOCUMENTS.............................................................Appendix ❑
ADDITONAL MCP DOCUMENTS .................................................... ......Appendix ❑
WMCP FORM ESC-100R (2016)
Table of Contents
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ABOUT THIS FORM: This form is specifically designed for use by authorized Escalator Service Providers and / or other
authorized persons responsible for creating a Maintenance Control Program (MCP) as prescribed by Section 8.6,
Requirement 8.6.1.2.1 of the ASME A17.1-2016 / CSA B44-16 Elevator and Escalator Safety Code. Requirements for
Escalators are referenced in this form and have been re -printed by permission of the American Society of Mechanical
Engineers, all rights reserved.
This form simplifies the process of creating a MCP by using fill -able "form fields" that are associated with each
Requirement. Page 1 of this form is designed for the user to insert the Equipment information, the Owner information,
information, the Escalator Service Company information and all relevant data applicable to the escalator equipment for
which this form is created. In addition to the sub -sections contained in Section 8.6, this form includes a blank task log
that can be used to enter the dates that specific tasks are performed. Also included is a Section that provides detailed
assistance and samples of the many Data Plates and Data Tags, required for overall code compliance.
FILLABLE FORMS:
WRITTEN MAINTENANCE CONTROL PROGRAM FOR ESCALATOR:
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MCP REQUIREMENTS WITH BLANK FORM
FIELDS. TASKS AND PROCEDURES ARE TYPED
INTO THE FORM FIELDS.
WRrTEN MAINTENANCE CONTROL PROGRAM FOR ESCALATOR:
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SPECIFIC TASKS ARE TYPED INTO THE FORM O
FIELDS FOLLOWING EACH 8.6 REQUIREMENT. U)
After completing this form, the entire form can be printed and kept at a specific location, as required by
Requirement 8.6.1.2.1(b). As conditions change or additional information becomes applicable with this escalator
equipment, individual pages can be revised, and inserted into the existing WMCP form.
Each WMCP Form is based on a specific type of equipment, i.e. the E-100 form is designed only for Electric Escalators,
the H-200 Form is designed only for Hydraulic Escalators, etc. Each WMCP Form can be used an unlimited number of
times to create a MCP for each escalator serviced.
For more information visit www.elevatormcp.com.
WMCP FORM ESC-10OR (2016)
Page 1
WRITTEN MAINTENANCE CONTROL PROGRAM
FOR
ESCALATORS
DATE: I I
ESCALATOR STATE OR GOVERNMENT ID:
ESCALATOR SERIAL NUMBER:
SERVICE COMPANY ESCALATOR ID:
ESCALATOR OWNER ID:I
LOCATION OF UNIT:
FIRST REVISION DATE:
NORMAL DIRECTION OF TRAVEL: RIUP ❑ DOWN ❑ N/A
Qlar-n-rIts] 13612:1413
FPM
ORIGINAL MANUFACTURER:(
YEAR OF ORIGINAL INSTALL:
ALTERATION(S) PERFORMED: ❑ YES
TYPE OF ALTERATION:
1.
2.
3. 1
ESCALATOR CAPACITY: LBS ❑UNKNOWN
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MONTH OF ORIGINAL INSTALL: [-]UNKNOWN
❑ NO ❑ UNKNOWN
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A CODE DATA PLATE PROVIDED ON THIS UNIT (REF: RULE 8.6.1.5.1) [:]YES ❑ NO
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BUILDING NAME: J
OWNER NAME: 0
pWNER ADDRESS (STREET): U)
CITY:
STATE:
PRIMARY CONTACT PERSON NAME:
JOB TITLE:(
CURRENT SERVICE CONTRACTOR INFORMATION:
SERVICE COMPANY NAME:
BUSINESS ADDRESS:
CONTACT PHONE NUMBER(S):j II
WMCP FORM ESC-10OR (2016)
Page i
ZIP CODE: I
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(TABLE OF CONTENTS(
WRITTEN MAINTENANCE CONTROL PROGRAM FOR ESCALATOR:
STATE OR GOVERNMENT ID:I
OWNER ID:
GENERAL MAINTENANCE REQUIREMENTS
Per Requirement 8.6.1.2.1 This written Maintenance Control Program is in place to maintain the equipment compliance
with Section 8.6 of the ASME A17.12016 / CSA B44-16 Elevator and Escalator Safety Code. This MCP specifies
examinations, tests, cleaning, lubrication, and adjustments to applicable components at regular intervals and it complies
with the following:
Requirement 8.6.1.2.1(a) It is provided for only the unit identified on Page 1 of the MCP and by the Service Contractor
identified on Page 1. This MCP is viewable on -site by escalator personnel at all times beginning with acceptance
inspection and test and/or from the time of equipment installation or alteration, whichever applies.
Requirement 8.6.1.2.1 (b) This MCP includes Code required maintenance tasks, procedures and examination and tests
listed with the associated requirements. If/when Code required maintenance tasks or procedures, or examinations or
tests are revised in Section 8.6, the MCP will be updated accordingly.
Requirement 8.6.1.2.1(c) This MCP references on -site Equipment Documentation needed to fulfill item (b) above, and
on -site Maintenance Records that record the completion of all associated maintenance tasks.
Requirement 8.6.1.2.1(d) If this MCP is maintained remotely from the machine room, machinery space, control room,
or control space, instructions for viewing the MCP (hard copy or electronic format) are posted on the controller
or at the means necessary for test, and the instructions are permanently legible with characters a minimum of 3mm
in height.
Requirement 8.6.1.2.1(e) Specified maintenance intervals are based on:
(1) Equipment age, condition, and accumulated wear
(2) Design and inherent quality of the equipment
(3) Usage
(4) Environmental conditions
(5) improved technology
(6) Manufacturers recommendations and original equipment certification for any SIL rated devices or circuits.
(7) Manufacturers recommendations based on ASME A17.7 / CSA B44.7 approved components or functions.
Requirement 8.6.1.2.1(f) Procedures for tests; periodic inspections; maintenance; replacements; adjustments; and
repairs for traction loss detection means, broken -suspension -member detection means, residual -strength detection
means and related circuits are incorporated into and made part of this MCP_
ADDITIONAL INFORMATION REGARDING GENERAL MAINTENANCE REQUIREMENTS
This MCP consists of the main document which documents compliance with 8.6 requirements that are applicable to this
escalator. This escalator is one of 6 escalators of the same design, construction and usage. Therefore, maintenance tasks
& testing procedures for all 6 units are similiar. This MCP also imakes reference to appendices which document
manufacturers repair, replacement, adjustement and testing procedures- See individual MCP records for documentation of
dates, times and tasks performed for each unit individually.
WMCP FORM ESC-100R (2016) ITAUE OF CONTM751
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STATE OR GOVERNMENT ID:1
OWNER ID:I
ON -SITE DOCUMENTATION
Requirement 8.6.1.2.2 The following documents specify are written and permanently kept on -site in the machine -room,
machinery space, control room / control space, or in the means necessary for the test in hard copy for each unit for
escalator service personnel:
(a) Up-to-date wiring diagrams detailing circuits of all electrical protective devices and critical operating circuits.
(b) Procedures for inspections and tests not described in ASME 17.2 and procedures or methods required
personnel to perform maintenance, repairs, replacements and adjustments, as follows:
(1) All procedures specifically identified in the Code as required to be written.
(2) Unique maintenance procedures or methods required for inspection, tests and replacement of SIL rated
E/E/PES electrical protective devices and circuits.
(3) Unique maintenance procedures or methods required for inspection, tests, and replacement of equipment
applied under alternative arrangements are provided by the manufacturer or installer.
(4) Unique maintenance procedures or unique methods required for inspection and test of equipment specified
in an ASME A17.7 / CSA B44.7, Code Compliance Document (CCD).
(c) Written Checkout procedures to demonstrate E/E/PES function as intended.
ADDITIONAL INFORMATION REGARDING ON -SITE DOCUMENATION
WMCP FORM ESC-10OR (2016) ITAsu=OFCONTENTSI
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STATE OR GOVERNMENT ID-1
OWNER ID:I
MAINTENANCE PERSONNEL
Requirement 8.6.1.3 Maintenance, repairs, replacements, and tests will only be performed on this escalator
equipment by escalator service personnel.
ADDITIONAL INFORMATION REGARDING MAINTENANCE PERSONNEL
A service agreement is in place. Service agreement specifies who is permitted to perform maintenance, repair,
replacement, adjustment and testing actions.
MAINTENANCE RECORDS Z
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Requirement 8.6.1.4 Maintenance records for this escalator equipment document compliance with Section 8.6. 0-
Instructions for locating the maintenance records and for viewing records on -site are posted on the controller or at the 2
means necessary for test. Per code requirements, the instructions are permanently legible with characters at least 0
3mm in height. Records are retained for the most recent 5 years or from the date of installation or adaption of the MCP U
code requirement, whichever is less or as specified by the authority having jurisdiction, Existing maintenance records O
up to 5 years are also retained.
ON -SITE MAINTENANCE RECORDS
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Requirement 8.6.1.4.1(a) Maintenance Control Program Records J
(1) A record that includes the maintenance tasks listed with the associated requirements in 8.6 and identified in w
this MCP, and other tests, examinations and adjustments, and the specified scheduled intervals are maintained on -site.
(2) The specified scheduled maintenance intervals are applicable as based on the criteria in 8.6.1.2.1(e) above. U..(
(3) This MCP is viewable on -site by Escalator service personnel in electronic or hard copy format.
Requirement 8.6.1.4.1(b) Repair & Replacement Records =
The following repair and replacements are recorded and kept on -site (or remotely) for viewing by escalator
personnel in hard copy or electronic format: O
(1) Repairs C/)
(2) Replacements
Requirement 8.6.1.4.1(c) Other records:
The following records are kept on -site for immediate viewing:
(1) Periodic Test Records
WMCP FORM E5C-100R (2016) !!!BLE OF COWMNTSI 11111
PAGE 4
WRITTEN MAINTENANCE CONTROL PROGRAM FOR ESCALATOR:
STATE OR GOVERNMENT ID:,
OWNER ID:I
Requirement 8.6.1.4.1(d) Other records (Continued):
A permanent record of the results of all acceptance tests is kept with the on -site records. Test tags are permanently
attached to or adjacent to the controller.
ADDITIONAL INFORMATION REGARDING MAINTENANCE RECORDS
Maintenance Records are kept in both electronic format and hard copy as per the requirements of
8.6.1.4.1(b) and (d) above.
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CALL BACKS (TROUBLE CALLS)
A record of call backs that are reported by any means to escalator service personnel, is maintained and includes the
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description of reported trouble, dates, times and corrective actions taken. The records are available to escalator service
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personnel when performing corrective actions. For other escalator personnel, the records are available on request.
Instructions on how to report any need for corrective action (trouble calls) to the responsible party are posted on the
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controller or at the means necessary for test.
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ADDITIONAL INFORMATION REGARDING CALL BACK (TROUBLE CALLS)
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A trouble -call log (call-backs) specific to this unit only, is kept with this MCP and may differ from the call-back log for the
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other 4 units. Copies are located in Bldg Managers office and service Contractors office.
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CODE DATA PLATE
(Reference Page 29 of this MCP for additional information on Data Plates and Data Tags)
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Per Requirement 8.6.1.5.1 The Code Data Plate on this escalator complies with Section 8.9
ADDITIONAL INFORMATION REGARDING CODE DATA PLATE
Code Data Plates, test tags, plates etc are in place and maintained as per code requirements. Periodic Test tags are
updated as tests are performed. Other data tags are installed and maintained as required.
WMCP FORM ESC-100R (2016) ITABLEOFCONTENT5I
PAGE 5
WRITTEN MAINTENANCE CONTROL PROGRAM FOR ESCALATOR:
STATE OR GOVERNMENT ID]
OWNER ID:
GENERAL MAINTENANCE METHODS AND PROCEDURES
Per Requirement 8.6.1.6.1 Making Safety Devices Inoperative or Ineffective. No person will at any time make
inoperative or ineffective any device on which the safety of users of this escalator is dependent, including any
electrical protective devices, except where necessary during tests, inspections, maintenance, repair and replacement,
provided that this escalator equipment is first removed from normal operation. Devices made inoperative during
tests, inspections, maintenance repair and replacement will be restored to their normal operating condition in
conformity with the applicable requirements prior to returning the equipment to service.
Per Requirement 8.6.1.6.2 Lubrication. All parts of the machinery and equipment requiring lubrication will be
lubricated with lubricants equivalent to the type and grade recommended by the manufacturer. Alternate lubricants
may be used when the intended lubrication effects are achieved. All excess lubricants will be cleaned from the
equipment and containers used to catch lubricant leakage will not be allowed to overflow.
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Per Requirement 8.6.1.6.3 (a) The interior of the controller(s) and their components are cleaned when necessary to
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minimize the accumulation of foreign matter that can interfere with the operation of the equipment.
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Per Requirement 8.6.1.6.3 (b) Temporary wiring and insulators or blocks in the armatures or poles of magnetically
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operated switches, contactors, or relays are not installed when this escalator is in service.
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Per Requirement 8.6.1.6.3 (c) When jumpers are used during maintenance, repair or testing all jumpers will
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removed prior to returning this escalator to normal operation. Jumpers are not stored in machine rooms, control
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rooms, hoistways, machinery spaces, control spaces, escalator / moving walk wellways or pits.
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Per Requirement 8.6.1.6.3 (d) Control and operating circuits and devices are maintained in compliance with the
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applicable code requirements for this escalator equipment,
Per Requirement 8.6.1.6.3 (e) No substitution will take place for any wire or current -carrying device for the correct fuse
or circuit breaker in any circuit on this escalator.
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Per Requirement 8.6.1.6.4 Painting. Care will be used in the painting of this equipment to make certain that it does not
interfere with the proper functioning of any component.
Painted components will be tested for proper operation after painting.
Per Requirement 8.6.1.6.5 Fire Extinguishers. A Class "ABC' fire extinguisher is located in:
❑ The Control Space ✓❑Other Location:
Per Requirement 8.6.1.6.6 Workmanship. When torquing, drilling, cutting and welding, care will be taken to ensure
that no component of the assembly is damaged or weakened. Rotating parts will be properly aligned.
WMCP FORM ESC-10OR (2016) 1YABLE OF CONT£kT54
PAGE 6
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WRITTEN MAINTENANCE CONTROL PROGRAM FOR ESCALATOR:
STATE OR GOVERNMENT ID:1
OWNER ID:
Per Requirement 9.6.1.6.7 Signs and Data Plates Signs and data plates on this escalator equipment that are damaged or
missing will be repaired or replaced.
Per Requirement 8.6.2.7 Periodic Tests The frequency of periodic test will be performed on this escalator equipment
as established by the authority having jurisdiction and as required by Requirement 8.11.1.3
Per Requirement 8.6.1.7.1 Periodic tests on this escalator equipment will be witnessed by an inspector
and / or as required by the authority having jurisdiction.
Per Requirement 8.6.1.7.2 A test record for all periodic tests, containing the applicable Code requirement
and dates performed, and the name of the person or company performing the test will be installed and readily
visible and adjacent to or securely attached to the controller, in the form of a metal tag, or other format designated
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by and acceptable to the AHJ. If any alternative test methods are performed the tag will indicate that alternative test
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was utilized for the applicable requirement.
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Per Requirement 8.6.1.7.3 Except where necessary when performing tests, no person will, at any time, make any
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required safety device or electrical protective device ineffective. Such devices will be restored to their normal operating
condition in conformity with the applicable requirements prior to returning this escalator to normal service.
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Per Requirement 8.6.1.7.4 All references to "Items" and "Parts" in this document are to Items in ASME A17,2.
ADDITIONAL INFORMATION REGARDING GENERAL MAINTENANCE AND PROCEDURES
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'No exceptions apply for this escalator equipment in regard to the above General Maintenance & Procedures requirements).
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WMCP FORM ESC-10OR (2016) ITAetE OF cnnireNrsl
PAGE 7
If 6 to
WRITTEN MAINTENANCE CONTROL PROGRAM FOR ESCALATOR:
STATE OR GOVERNMENT 113:I
OWNER ID: k
REPAIRS (TO THIS ESCALATOR EQUIPMENT)
Per Requirement 8.6.2.1 Repair Parts Repairs to this escalator equipment will be made with parts of at least
equivalent material, strength and design.
Per Requirement 8.6.2.2 Welding and Design Welding and design of welding will conform to Requirement 8.7-1.4 and
Requirement 9.7.1.5.
Per Requirement 8.6.2.6 Repairs involving SIL Rated Device(s) SIL rated device(s) used to satisfy:
Electrical Equipment & Wiring
Release and Application of Driving Machine Brakes
- Software Systems for Protection Against Failures
E/E/PES to remove power from Driving Machine Motor from AC Sources
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- F/E/PES to remove power from Driving Machine Motor from DC Sources
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(a) Will not be repaired in the field
(b) May be repaired in accordance with the provisions for repair where included in the listing/certification
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(c) Will not be affected by other repairs to the extent that the listing/certification is invalidated
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ADDITIONAL INFORMATION REGARDING REPAIRS
No exceptions apply for this escalator equipment in regard to the above 'Repairs" requirements. Repairs, when performed
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are documented in the Task Log for this unit individually.
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REPLACEMENTS (TO THIS ESCALATOR EQUIPMENT)
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Per Requirement 8.6.3.1 Replacement Parts. Replacements to this escalator equipment will be made with parts of
at least equivalent material, strength, and design.
Per Requirement 8.6.3.5 Belts and Chains if one belt or chain of a set on this escalator equipment is worn or
stretched beyond that specified in the manufacturers recommendations, or is damaged so as to require replacement,
the entire set will be replaced. Sprockets and toothed sheaves will also be replaced if worn beyond that specified in
the manufacturers recommendations.
Per Requirement 8.6.3.7.1 Listed / Certified Devices. If a listed / certified device on this escalator equipment is
replaced, the replacement will be subject to the applicable engineering or type test as specified in Section 8.3 or the
requirements of CSA 1344.1 / ASME A17.5.
WMCP FORM E5C-100R (2016) TAKE OF CONTENTS1
PAGE 8
WRITTEN MAINTENANCE CONTROL PROGRAM FOR ESCALATOR:
STATE OR GOVERNMENT ID:I
OWNER ID:
Per Requirement 9.6.3.7.2 If a component in a listed / certified device on this escalator equipment is replaced, the
replacement component will be subject to the requirements of the applicable edition of CSA B44.1 /ASME A 17.S and /
or the engineering or type test in Requirement 8.3.
Per Requirement 8.6.3.14 Replacements Involving SIL Rated Device(s)
Per Requirement 8.6.3.14(a) A SIL rated device used to satisfy:
Electrical Equipment & Wiring
Release and Application of Driving Machine Brakes
Software Systems for Protection Against Failures
- E/E/PES to remove power from Driving Machine Motor from AC Sources
- E/E/PES to remove power from Driving Machine Motor from DC Sources
Will not be affected by other replacement(s) to the extent that the listing/certification is invalidated.
Per Requirement8.6.3.14(b) Where a SIL rated device is replaced that is used to satisfy:
Electrical Equipment & Wiring
Release and Application of Driving Machine Brakes
Software Systems for Protection Against Failures
E/E/PES to remove power from Driving Machine Motor from AC Sources
- E/E/PES to remove power from Driving Machine Motor from DC Sources
It shall be considered a replacement only when the replacement device is the original manufacturers
listed/certified SIL rated device or the original manufacturers listed/certified SIL rated replacement device, otherwise
it will be considered as an Alteration.
Per Requirement 8.6.3.14(c) Where a non-SIL rated device is replaced that is used to satisfy;
- Electrical Equipment & Wiring
- Release and Application of Driving Machine Brakes
- Software Systems for Protection Against Failures
- E/E/PES to remove power from Driving Machine Motor from AC Sources
- E/E/PES to remove power from Driving Machine Motor from DC Sources
It will be considered as an Alteration.
ADDITIONAL INFORMATION REGARDING REPLACEMENTS
No exceptions apply for this escalator equipment in regard to the above "Replacements" requirements. Replacements,
when performed are performed as per manufacturer's and code requirements, and are documented in the Task Log for thi:
unit individually.
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8.6.8 MAINTENANCE AND TESTING (FOR THIS ESCALATOR EQUIPMENT)
The maintenance of this escalator equipment conforms to Rules 8.6.1 through 8.6.3 and 8.6.8.1 thru 8.6.8.15.24
Per Requirement 8.6.8.1 Handrails.
Handrails on this escalator will operate at the speed specified in the applicable codes.
The handrail speed monitoring device will cause electric power to be removed from the driving- machine motor and
brake when the speed of either handrail deviates from the step speed by 15% or more and continuously within a
2s to 6s range.
❑ A handrail speed monitoring device is not installed on this escalator equipment.
Cracked or damaged handrails on this escalator that present a pinching effect will be repaired or replaced.
Splicing will be done in such a manner that the joint is free of pinching effect.
MAINTENANCE FREQUENCY: I
HANDRAIL MAINTENANCE PROCEDURE:
Procedures outlined in the Field Employees Safety Handbook apply. Check for cuts, cracks, gouges, pinch points, or any hazards.
Indications of rubber filings or rust on balustrade or deck suggest an internal inspection is needed. Adjust as required for handrails
to move smoothly without jerking and that they travel at substantially the same speed as the escalator steps. Confirm handrail does
not slip or stall when moderate force to stop handrail is applied. If excessive noise is found, make necessary adjustements as
required including repair or replacement of rollers or turn -around devices. Check clearances between handrail lips and the handrail
stand.
- Routing maintenance includes cleaning handrail using a soft texture cloth.
- Periodically clean, polish and disinfect handrail using procedures recommended by handrail manufacturer.
Also See Appendix A for manufacturers recommended procedures.
Per Requirement 8.6.8.2 Step to Skirt Clearance
Step to Skirt clearances will be maintained in compliance with the following applicable code:
Alternatively, the clearance on either side of the steps and between the steps and the adjacent skirt guard will not
exceed 4mm (0.16in.) and the sum of the clearances on both sides shall not exceed 7mm (0.28in.).
The allowable clearances for this escalator equipment are as indicated below:
❑ 8.6.8.2(a). (ASME A17.1-1955 through A17.1d-1970): Not more than 4.8mm (0.1875in.) with a total of both sides
both sides not more than 6.4mm (0.25in.), except where skirt obstruction devices are installed at the lower
entrance for escalators installed under the ASMEA17.1-1965 through A17.1d-1970.
❑ Skirt obstruction devices are installed on this escalator equipment.
❑ 8.6.8.2(b). (ASMEA17.1-1971 through A17.1-1979 editions): Not more than 9.5mm (0.375in.) on each side.
0 8.6.8.2(c) (ASMEA17.1-1980 through A17.1c-1999 & ASMEA17.3): Not more than 4.8mm (0.1875in.) on each side.
❑ 8.6.8.2(d). (ASMEA17.1d-2000 and later editions). The clearance (loaded gap) is not more than 5mm (0.2in.)
when 11ON (251bf) force is laterally applied from the step to the adjacent skirt panel.
(Continued on page 8)
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Per Requirement 8.6.8.2 Step to Skirt Clearance (Continued)
Where CSA B44 Requirements apply, the allowable clearances are applicable as follows:
(a) (B44-1960 through B44S3-1982): Not more than 4.8mm (0.1875in.) on each side. Sum of moth sides
not more than 6.4mm (0.25in.).
(b) (B44-1985 through B44S2-1998): Not more than 5mm (0.1971n.) on each side. Sum of both sides not more
than 6mm(0.236in.).
(c) (CSAB44-00): Not more than 4mm (0.157in.) on each side. Sum of both sides not more than 7mm (0.28in.)
(d) (CSAB44-00 Updatel and later editions): Clearance (loaded gap) will be not more than 5mm (0.2in.)
when 11ON (251bf) force is laterally applied from the step to the adjacent skirt panel. Ref. Rule 6.1.3.3.5.
STEP TO SKIRT MAINTENANCE FREQUENCY: JAnnually
MAINTENANCE PROCEDURE:
-To adjust the skirt panel, remove the interior panels above the sections to adjust.
• Loosen the fasteners connecting the skirt frame tot he bracket and adjust until an 118 inch gap is achieved. Tighten fastener
• Readjust skirt switches if necessary.
• Replace interior panels.
8.6.8.3 Step/Skirt Performance Index
Per Requirement 8.6.8.3.1 The step / skirt performance index, when the escalator is subjected to the test specified in
8.11.4.2.19, shall be the maximum value of the recorded instantaneous step / skirt index t'1(t'" } l j where
+5! ilnrtrr ifIrfpern'ri (furt"
u = -3.7 - 1. 7 (p) - 0.37 IL,;) u -.. , - 2.37 (µ) - y3 (L,)
k = the sliding coefficient of trictton of a Pohrarbo- u = the sliding coefficieni of friction of a polwarbo-
nate test specimen on the skirt panel at the note test specimen on the skirt panel at the
measurement point calculated when suhiected measurement point calculated when subjected
to a I it] % normal load- The coefficient of tric- to a i; IN normal load. The ccvtficient of fric-
tion shall be measured without addition of arts tion shall rc measured %Ohout addition of am -
field -applied hrbricantfield-applied lubricant.
L = the clearance bL tive n the step and the adjacent L = the clearance between the step and the adjacent
skirt panel when 11 tl N is applied frorn the step skirt panel when 25 tbf i% applied from the step
to skirt panel, mm to skirt panel, in.
R (5l Units): The applied load will not deviate from 110 N by more than +/- 11N and the load will be distributed over
a round or square area not less than 1940 mm, and not more than 3 870 mm, .
R (imperial Units): The applied load will not deviate from 251bf by more than +/- IS Ibf and the load will be
distributed over a round or square area not less than 3 W and not more than 6 in,
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Per Requirement 8.6.8.3.2 The step/skirt performance index polycarbonate test specimen will conform to the
following specifications:
(a) Material: Polycarbonate without fillers
(b) Color: Natural, no pigments
(c) Finish: Glossy (roughness less than 0.8 µm ( 32 gin.)
(d) Area in contact with skirt panel: 2 900 ± 325 mM2 (4.5±0.5in.z) and at least 0.8mm (0.03in.) thick
(e) Specification: GE Lexan 100 series or equivalent polycarbonate
Per Requirement 8.6.8.3.3 The escalator step/skirt performance index will be as indicated below:
(a) -,<�0.15
(b) <0.25 because this escalator is installed under ASMEA17.la-2002/CSAB44-00 Updatel and later editions
and when a skirt deflector device complying with the requirements of 6.1.3.3.7 is provided.
(c) -0.4 because this escalator is installed under ASMEA17.1-2000 / CSAB44-00 and earlier editions and
a skirt deflector device is provided.
ADDITIONAL INFORMATION REGARDING STEP / SKIRT PERFORMANCE INDEX:
Use approved Skirt 1 Step Performance Index Testing device to obtain measurements, including loaded gap test. Perform test prior to o
during annual inspection. Document findings and confirm an index of 0.4 or less. Adjust, replace or repair as necessary for index
measurements that comply with code requirements.
8.6.8.4 Combplates
Per Requirement 8.6.8.4.1. Combs with any broken teeth will be repaired or replaced. If two adjacent teeth are missing,
the escalator will be removed from operation.
COMBPLATE MAINTENANCE FREQUENCY: IMONTHLY OR AS NEEDED
COMBPLATE MAINTENANCE PROCEDURE:
Check for missing comb teeth during each visit to unit. Replace combs with missing or damaged teeth. Check mesh of comb teeth with
step tread. Use a business card or stiff paper to confirm step tread always meshes below upper surface of comb teeth.
(Escalators installed under A17.1 c-1986 and later editions require comb surface be contracting color, pattern or texture).
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Per Requirement 8.6.8.4.2 Combs will be adjusted and maintained in mesh with the slots in the step surface so that the
points of the teeth are always below the upper surface of the treads.
MAINTENANCE FREQUENCY: IMonthly or as needed
MAINTENANCE PROCEDURE:
See 8.6.8.4,1 above. Repair, replace or adjust missing or damaged combs to maintain code compliance.
When combfinger segment replacement is required:
• Remove the screws that mount the Combfinger segments to the Combplate.
• Remove the Combfinger segment. Make a note of any shims that are used.
• Replace the Combfinger segment by centering the fingers in the step tread. Check the clearance and shim if necessary.
• Apply removable thread locker to the screws and tighten the Combfinger segments down.
Per Requirement 8.6.8.4.3 (Applies to escalators installed under A17.1b-1992 and later editions).
Comb -step impact devices will be adjusted to operate in compliance with the forces specified in applicable requirements.
COMB -STEP IMPACT DEVICE MAINTENANCE FREQUENCY:JMONTHLY
COMB -STEP IMPACT DEVICE MAINTENANCE PROCEDURE:
Check operation by applying a vertical force to the center front edge of the combplate until the device trips. Apply a force in the directior
of travel at the front center of the combplate, increasing the force until the device trips. Apply a force in the direction of travel on one
side of the front of the combplate, increasing the force until the device trips. For all tests, verify the unit will not start until manually reset.
Repeat this test for the opposite side.
For escalators governed by A17A-2010 Code Edition, maximum vertical force is 150 Ibf upward direction, 800 Ibf horizontal center, and
400 Ibf one sides. Other forces may apply for escalators governed by earlier code editions. Confirm maximum values based on
governing code edition for this escalator.
Adjust comb -step impact device springs as necessary to maintain code compliant tripping force settings.
Per Requirement 8.6.8.5. Escalator Skirt Panels and Skirt Obstruction Devices
(a) Damaged skirt or dynamic skirt panels will be replaced or repaired. The installation will conform to
Requirements 8.6.8.2 and 8.6.8.3.3.
(b) The skirt obstruction devices will be checked for proper adjustment and operation.
SKIRT PANEL AND SKIRT OBSTRUCTION DEVICE MAINTENANCE FREQUENCY: iAs NEEDED
SKIRT PANEL AND SKIRT OBSTRUCTION DEVICE MAINTENANCE PROCEDURE:
Check operation of obstruction devices by placing an object such as a wooden stick or rubber eraser between the steps and the skirt as
the step moves past the switch. Use caution to not damage to the equipment. Do not test by kicking skirt. Confirm unit stops at a
distance that does not exceed the distance from the switch to the comb -plates. Adjust, repair or replace device(s) as needed, per
manufacturers recommendations and procedures to maintain code complaince at all times. Confirm that devices are installed at lower
end or both ends, depending on the code in effect at time of installation.
Per Requirement 8.6.8.6.1. Steps with broken treads shall be repaired or replaced.
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Per Requirement 8.6.8.6.2 Steps with dented or damaged risers will be repaired or replaced.
Per Requirement 8.6.8.6.3 Steps that are worn or damaged and that do not provide proper engagement with the
combplates will be repaired or replaced.
Per Requirement 8.6.8.6.4 The width or depth of the slots in the tread surface of steps that do not meet the applicable
Code requirements shall be repaired or replaced.
STEPS MAINTENANCE FREQUENCY: ISEMI ANNUALLY
MAINTENANCE PROCEDURES FOR STEPS:
Confirm steps are clean, free of debris, and in good condition. Confirm there is no excessive movement or play in the direction of travel,
at right angles to the direction of travel and vertically.
Per Requirement 8.6.8.7 Rollers, Tracks, and Chains. Rollers, tracks, and chains will be examined, repaired, or replaced
when necessary to ensure required clearances.
ROLLERS, TRACKS AND CHAINS MAINTENANCE FREQUENCY: ISEMIN ANNUALLY OR AS NEEDED
ROLLERS, TRACKS AND CHAINS MAINTENANCE PROCEDURE:
Safety Procedures outlined in the Field Employees Safety Handbook apply. Remove at least half of the steps. Visually inspect the drip
pans, undersides of steps, trusses, roller tracks, chains, handrails, and the interiors of balustrades, skirts, and newels. Examine
condition of rollers. Inspect chains for lubrication and buildup of dirt and grease. Lubricate as per manufacturers recommendations.
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Per Requirement 8.6.8.8 Signs. Caution signs will be provided in compliance with applicable code requirements.
Damaged or missing signs will be replaced. Additional signs, if provided, will comply with applicable code requirements.
SIGNAGE MAINTENANCE FREQUENCY: IMontlhy I
SIGNAGE MAINTENANCE PROCEDURE:
Check and observe to make sure current conditions are still applicable to code requirements
Per Requirement 8.6.8.9 Guards at Ceiling Intersections.
Damaged or missing guards shall be repaired or replaced in compliance with applicable code requirements.
>_
CEILING GUARDS MAINTENANCE FREQUENCY: INIA
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Per Requirement 8.6.8.11 Handrail Guards. Damaged or missing hand or finger guards will be repaired or replaced.
HANDRAIL GUARDS MAINTENANCE FREQUENCY: IN/A
HANDRAIL GUARDS MAINTENANCE PROCEDURE:
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Per Requirement 8.6.8.12 Brakes. Brakes will be maintained in compliance with the applicable requirements of 9.6.4.6,
and adjusted to the torque shown on the data plate, where provided.
BRAKE(S) MAINTENANCE FREQUENCY: (Annually or more often if needed
BRAKES(S) MAINTENANCE PROCEDURE:
Confirm brake stops a down -running escalator with a retardation not exceeding 3 ft(s2 (0,91 mis2). Visually inspect all mechanisms for
condition and operation. Confirm a nameplate or data plate that specifies the required brake torque is present. Verify that the torque
complies with data plate information. Adjust using a torque wrench current calibration certificate
Refer to Appendix B. MANUFACTURER 1 BRAKE MAINTENANCE & ADJUSTMENT
Per Requirement 8.6.8.13 Cleaning. The interior of this escalator and its components will be cleaned to prevent an
accumulation of oil, grease, lint, dirt, and refuse. The frequency of the cleaning will depend on service and conditions, but
an examination to determine if cleaning is necessary is will be performed at least once a year,
CLEANING MAINTENANCE FREQUENCY: IBi-ANNUALLY, DURING PERIODIC INSPECTION
CLEANING MAINTENANCE PROCEDURE:
Safety Procedures outlined in the Field Employees Safety Handbook apply. Remove 112 steps to expose internal components. Clean at
interior components including drip pan, truss, tracks, chains, etc. Clean and inspect steps for cracks or other deficiencies.
Wipe away slight amounts of dirt with a slightly wrung cloth soaked in the neutral detergent. Completely wipe the detergent or liquid
with a damp cloth that was soaked in clean water. Finally, wipe surfaces with a dry cloth until it is completely dry. For grease or heavy
dirt, wipe with a cloth soaked in ethyl alcohol. After cleaning, wait until the alcohol has completely evaporated and no odor can be
detected.
For Chewing Gum, Glue etc.: Scrap of as much of the foreign material as possible, paying attention not to damage the handrail surface
Then, locally wipe it with a cloth soaked in ethyl alcohol.
Per Requirement 8.6.8.14 Entrance and Egress Ends. The escalator landing plates will be properly secured in place.
The landing plates will be kept free of tripping hazards and will be maintained to provide a secure foothold.
All required entrance and exit safety zones will be kept free from obstructions.
ENTRANCE AND EGRESS ENDS MAINTENANCE FREQUENCY:
ENTRANCE AND EGRESS ENDS MAINTENANCE PROCEDURE:
Keep access egress area free of obstacles and tripping hazards. Confirm pit covers are present and in good condition. Tighten all
screws. Replace missing screws, fittings and/or attachments. Verify a 7 ft vertical headroom is provided and that the required safety
zone is clear of obstructions. Check that floor openings adjacent to the entire length of the wellway are in compliance with the
applicable building code.
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ADDITIONAL MAINTENANCE PROCEDURES:
ADDITIONAL MAINTENANCE PROCEDURES:
ADDITIONAL MAINTENANCE PROCEDURES:
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8.6.8.15 PERIODIC TEST REQUIREMENTS (CATEGORY 1)
Per Requirement 8.6.8.15.1 Machine Space and Truss Interior. The condition of and access to machine rooms, the
truss interior, and all escalator components contained therin will be examined and if required, cleaned to perform the
required inspections and tests. The operation and adequacy of lighting and receptacles will be checked.
MACH. SPACE & TRUSSS INTERIOR EXAMINATION PROCEDURE:
Clean machine space of dirt, rubbish and oil. Remove combustible materials. Items unrelated to the escalator maintenance or operation
should be removed. Confirm that no lubricant or solvent with a flashpoint less than 110°F is stored in such space. Water should not be
accumulating on the floor of the space. Do not store jumpers in the machine space, wellway, or pit. Confirm that two fluorescent
demarcation lamps are present and that they are clean, and green in color, and in good working condition at each landing. Verify that
no penetrations exist through the sides of the machinery space and truss that could compromises fire resistance or allows physical
contact with moving parts. Check that a fixed guard is in place to protect against accidental contact with the moving steps. Repair,
adjust or replace all deficiencies to maintain code compliance.
UPPER / LOWER STATIONS PERIODIC EXAMINATION PROCEDURE:
Confirm floor surfaces adjacent to the landing plates are continuous with the top of the landing plate, with no abrupt changes in
elevation of more than V4 in. Remove obstacles and /or tripping hazards. Confirm pit covers are present and in good condition
STEPS & ROLLERS PERIODIC EXAMINATION PROCEDURE:
Inspect each of the steps for evidence of damage. Check condition of the step rollers and upthrust tabs and materials. Verify that the
step tread material is noncombustible or that the undersides are properly covered with fire -resistive materials. Verify that step frames
are made of noncombustible materials.
STEP FRAMES, RISERS AND TREADS PERIODIC EXAMINATION PROCEDURE:
Examine all steps, risers and treads. Examinations / tests should be done during or after cleaning to expose all surfaces for inspection.
Verify that all components are present, in good condition, clean of dirt and rubbish, and free of oil and combustibles. Inspect for any
damage. Repair, replace or adjust components are needed for safe, efficient and code compliant operation.
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Per Requirement 8.6.8.15.1 Machine Space, Continued.
ESCALATOR TRACKS, PERIODIC EXAMINATION PROCEDURE:
Perform inspection after or during interior cleaning. Inspect for worn or damaged tracks. Lubricate as per manufacturers
recommendations. Repair, replace or adjust track system for smooth, consistent, safe operation. Check and tighten all fittings
TRUSS COMPONENTS, PERIODIC EXAMINATION PROCEDURE:
Perform inspection after or during interior cleaning. Inspect for worn or damaged structural components. Visually inspect for damage to
the fire -resistive material. Confirm truss system is in accordance with original design and OEM recommendations. Clean as required for
smooth, consistent, safe operation. Check and tighten all fittings.
Per Requirement 8.6.8.15.2 Stop Switch. The machine space stop switches shall be tested {Ref. Item 8.2).
STOP SWITCH TEST PROCEDURE:
Confirm that stop switches are properly installed and labeled. Confirm activation removes all power from drive machine. Confirm
starting switches are within reach of an emergency stop button. Start the unit and hold the start switch in the "UP" position, then actuate
the emergency stop button. The unit must not restart until the start switch is placed in the "RUN" position and the starting sequence is
repeated. Repeat this for the down direction and for the other start switch.
Per Requirement 8.6.8.15.3 Controller and Wiring. Controller and wiring on this escalator equipment will be examined.
CONTROLLER AND WIRING EXAMINATION PROCEDURE:
Confirm that stop switches are properly installed and labeled. Confirm activation removes all power from drive machine. Confirm
starting switches are within reach of an emergency stop button. Start the unit and hold the start switch in the "UP" position, then actuate
the emergency stop button. The unit must not restart until the start switch is placed in the "RUN" position and the starting sequence is
repeated. Repeat this for the down direction and for the other start switch.
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Per Requirement 8.6.8.15.4 Drive Machine and Brake. The drive machine and brakes on this escalator equipment will be
examined and tested, including test of the brake torque (Ref item 8.4).
DRIVE MACHINE AND BRAKE EXAMINATION AND TEST PROCEDURE:
Numerous code requirements apply, depending on the code in effect at the time of installation. (See A17.2 Inspectors Guide or Code
Data Plate).Confirm applicable code, and applicable requirements,
Verify that the driving machine is properly secured, lubricated, clean, and in good condition. Check the driving -machine fastenings and
bearing caps to verify that they are tight. Verify that the driving machine is connected to the main drive shaft by (toothed gearing)
(mechanical coupling) (chain) and that it is in good condition. Check for excessive backlash in the driving gears or chains. Inspect any
drive belts and sheaves for damage and wear. Check for proper belt tension and reasonable equality of tension in a set of belts.
Conform nameplate or data plate indicates torque specified for breakaway.
See Appendix B for additional testing information.
Per Requirement 8.6.8.15.5 Speed Governor. The mechanical speed governor will be tested by manually operating the
trip mechanism (Ref. Item 8.5).
❑ N/A. A speed governor is not installed on this escalator equipment.
SPEED GOVERNOR TEST PROCEDURE:
Test it to verify that governor is functioning properly. Manually operate the switch or use any testing mechanisms (such as flywheel
weights). Confirm flyballs and all operating mechanisms are present and in good operating condition. When the switch is opened, it
should interrupt power to the driving machine. Verify that the escalator cannot be started by the starting switch until the device is
manually reset. When a manual reset is installed, turn the power off and then back on, and then try the start switch to check that the
device will not reset. Confirm an indication that the device has been activated be provided (fault finder, etc.). Repair, replace or adjust
as needed for safe, effecient and code compliant operation.
Per Requirement 8.6.8.15.6 Broken Drive -Chain Device. Operation of the broken drive -chain device, on the drive chain,
will be tested by manually operating the actuating mechanism (Ref. Item 8.6).
BROKEN DRIVE -CHAIN TEST PROCEDURE:
'Manually operate the broken step chain devices to verify that each will interrupt power to the driving machine and brake_ Inspect each
device to verify that they are in position to operate and will activate when either step chain breaks or when excessive sag occurs. Verify
that the escalator cannot be started by the starting switch until the device is manually reset. Confirm an indication that the device has
been activated is provided (fault finder, etc.).
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Per Requirement 8.6.8.15.7 Reversal Stop Switch. The reversal stop switch (to prevent reversal when operating in the
ascending direction) will be tested by manually operating it to determine that it functions properly.
❑ The device cannot be manually operated, therefore a written check out procedure is provided.
Compliance with the code will be demonstrated.
REVERSAL STOP SWITCH TEST PROCEDURE:
Manually operate the device to confirm that all operating mechanisms are in good, operational condition. Activate device to open the
circuits to the driving machine motor and brake. Verify that the escalator cannot be started by the starting switch until the device is
manually reset- Confirm an indication that the device has been activated is provided (fault finder, etc.).
Per Requirement 8.6.8.15.8 Broken Step -Chain Device. The broken or slack step -chain device will be tested by manual
operation (Ref. Items 8.8).
BROKEN STEP -CHAIN DEVICE TEST PROCEDURE:
Manually operate the broken step chain devices to verify that each will interrupt power to the driving machine and brake. Inspect each
device to verify that they are in position to operate and will activate when either step chain breaks or when excessive sag occurs. Verify
that the escalator cannot be started by the starting switch until the device is manually reset. Confirm an indication that the device has
been activated is provided (fault finder, etc.).
Per Requirement 8.6.8.15.9 Step Upthrust Device. The operation of the step upthrust device will be tested by manually
displacing the step, causing the device to operate (Ref. Item 8.9).
STEP UPTHRUST DEVICE TEST PROCEDURE:
With steps removed, manually move the mechanism to activate the device. Verify that the escalator cannot be started by the starting
switch until the device is manually reset. Confirm an indication that the device has been activated is provided (fault finder, etc.).
(TABLE OF CONTENTS(
WMCP FORM ESC-10011 (2016)
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STATE OR GOVERNMENT ID:1
OWNER ID:I
Per Requirement 8.6.8.15.10 Missing Step Device. The missing step device will be tested by removing a step and
verifying that the device will properly function (Ref. Item 8.10 ).
MISSING STEP DEVICE TEST PROCEDURE:
Test the missing step device by running the escalator with a step missing on the underside of the escalator. Confirm escalator stops
before the gap resulting from the missing step emerges from the combplate. Verify that the escalator cannot be started by the starting
switch until the device is manually reset. Confirm an indication that the device has been activated is provided (fault finder, etc.).
Per Requirement 8.6.8.15.11 Step Level Device. The step level device will be tested by simulating an out of level step
and verifying that the device functions properly (Ref. Item 8.11).
STEP LEVEL DEVICE TEST PROCEDURE:
Manually operate device to verify that it will open the safety circuit and stop the escalator, Verify that the escalator cannot be started by
the starting switch until the device is manually reset. Confirm an indication that the device has been activated is provided (fault finder,
etc.).
Per Requirement 8.6.8.15.12 Steps, Step Chain, and Trusses. The steps, step chain, and trusses will be visually
examined for structural defects, mechanical condition, and buildup of combustible materials.(Ref. Items 8.12).
STEPS, STEP CHAIN AND TRUSS EXAMINATION PROCEDURE:
With at least half of the steps removed, move the remaining steps to the upper half of the escalator. inspect the drip pans, undersides o
steps, trusses, roller tracks, chains, handrails, and the interiors of balustrades, skirts, and newels. Verify that they are in good condition,
clean of dirt and rubbish, and free of oil and combustibles.
Inspect each step for evidence of structural damage, condition of the step rollers and upthrust tabs. Verify the step frames are made of
noncombustible materials.
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STATE OR GOVERNMENT 1D
OWNER ID
Per Requirement 8.6.8.15.13 Handrail Safety Systems. The handrail operating system will be visually examined for
condition. The handrail entry device, and the stopped handrail or handrail speed monitoring device, will be tested by
disconnecting of handrail motion sensor (Ref. Items 8.13).
A written checkout procedure exists to demonstrate that the handrail speed does not change when a retarding force, up
to the maximum required by code, is applied opposite to the direction of travel. (Ref. Items 7.3).
HANDRAIL SAFETY SYSTEM EXAMINATION AND TEST PROCEDURE:
Disconnect handrail motion sensor while the unit is off and then run the unit, or grab the handrail and stall it while the escalator is
running. Confirm an alarm sounds immediately and the escalator stops within 15 sec.
Confirm an indication that the device has been activated is provided (fault finder, etc.).
Per Requirement 9.6.8.15.14; Outdoor Escalators. Heaters will be tested for condition and operation, (Ref. Items 8.3)
0 N/A. This is not an outdoor escalator.
OUTDOOR ESCALATOR HEATER TEST PROCEDURE:
Per Requirement 8.6.8.15.15 Permissible Stretch in Escalator Chains. This escalator equipment will have a periodic
examination of the clearance between successive steps to detect wear or stretch of the step chains and the clearances
will not exceed 6mm (0.25in.) (Ref. Item7.9).
ESCALATOR CHAIN STRETCH EXAMINATION PROCEDURE:
Use PMT Machine to perform Skirt Step Index Testing annually. Analize findings to confirm test results are in compliance with code
requirements.
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STATE OR GOVERNMENT ID:
OWNER ID:� -- --}
Per Requirement 8.6.8.15.16 Disconnected Motor Safety Device. Operation of the motor safety device on this escalator
equipment will be tested and verified, (Ref. 6.1.6.3.10 or 6.2.6.3.8 and (Ref. Item 8.6).
DISCONNECTED MOTOR SAFETY DEVICE TEST PROCEDURE:
Manually activate device. Confirm power is removed from driving machine and brake. Verify that the escalator cannot be started by the
starting switch until the device is manually reset. Confirm an indication that the device has been activated is provided (fault finder, etc.).
Per Requirement 8.6.8.15.17 Response to Smoke Detectors. C] N/A. Smoke detectors are not installed.
Response to smoke detectors will be in accordance with Rules 6.1.6.8 or 6.2.6.7, (Ref. items 8.15)
(6.1.6.8 Escalator Smoke Detectors. Smoke detectors will activate the alarm required by 6.1.6.3.1(b) and, after at least
15, will cause the interruption of power to the driving -machine motor and broke).
RESPONSE TO SMOKE DETECTOR TEST PROCEDURE:
Per Requirement 8.6.8.15.18 Comb -Step Impact Device
Operation of the comb -step impact devices on this escalator will be tested and verified.
COMB -STEP IMPACT DEVICE TEST PROCEDURE:
The comb-step/pallet-impact devices are tested in both the vertical and horizontal directions by placing a vertical and
horizontal force on the combplate to cause operation of the device. The vertical and horizontal tests are performed
independent of each other. The horizontal force shall be applied at the front edge center and both sides; the force shall
be applied in the direction of travel into the combplate. The vertical force shall be applied at the front edge center.
Both the vertical and horizontal forces required to operate the device will be recorded.
Additional Information:
Apply a vertical force to the center front edge of the combplate until the device trips. Record the force required to trip the device and
verify the unit will not start until manually reset -
Apply a force in the direction of travel at the front center of the combplate, increasing the force until the device trips. Record the force
required to trip the device and verify the unit will not start until manually reset.
Apply a force applied in the direction of travel on one side of the front of the combplate, increasing the force until the device trips.
Record the forces required to activate all devices. Adjust as required for code compliance.
WMCP FORM ESC-10OR (2016)
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STATE OR GOVERNMENT ID: I
OWNER ID:
Per Requirement 8.6.8.15.19 Step/Skirt Performance Index [] N/A
The step/skirt performance index on this escalator will be measured and verified.
STEP/SKIRT PREFORMANCE INDEX MEASUREMENT PROCEDURE:
(a) The escalator skirt will not be cleaned, lubricated, or otherwise modified in preparation for testing.
The escalator instantaneous step/skirt index measurements [6.1.3.3.7(a)] will be recorded at intervals no
larger than 150mm (6in.) from each side of two distinct steps along the inclined portion of the escalator,
where the steps are fully extended. Test steps will be separated by a minimum of 8 steps.
(b) A load of 11ON (251bf) will be laterally applied from the step to the adjacent skirt panel. The applied load will not
deviate from 11ON (251bf) by more than ±11N (2.Slbf). The load will be distributed over a round or square area
not less than 1940 mmZ (3 in- ) and not more than 3 870 mm, (6 in, ).
(c) No vertical load exceeding 220N (501bf) will be applied to the test step and adjacent steps.
(d) The coefficient of friction will be measured with the test specimen conforming to the requirements of
6.1.3.3.7(b) sliding in the direction of the step motion under a 110N (251bf) normal force at the operating
speed of the escalator and will be measured with devices having sensitivity better than ±2.2 N (0.51bf). The
direction of step motion will be the direction of normal operation. If the escalator is operated in both
directions, the down direction will be used for the test.
(e) For both the coefficient of friction measurement and the loaded gap measurements, the center of the the
applied load will be between 25mm (1in.) and 100mm (4in.) below the noseline of the steps. The center of
applied load will be not more than 250mm (10in.) from the nose of the step. .
(f) The step/skirt performance index will conform to the requirements in 6.1.3.3.7 and 8.6.8.3 (Ref. Item 7.17).
Per Requirement 8.6.8.15.20 Clearance Between Step and Skirt (Loaded Gap).
The clearance between the step and skirt (loaded gap) of this escalator will be measured and verified.
Escalators installed under ASME A17.1d-2000 will be tested as follows (Item 7.17):
Q (N/A. This escalator equipment is not installed under A17.id-2000).
STEP AND SKIRT CLEARANCE (LOADED GAP) MEASUREMENT PROCEDURE:
(a) The loaded gap measurements will be taken at intervals not exceeding 300mm (12in.) in transition region
(6.1.3.6.5) and before the steps are fully extended. These measurements will be made independently on
each side of the escalator, and the measurements will be made independently on each side of the
escalator.
(b) The applied load will not deviate from 11ON (251bf) by more than ±11N (2.51bf) (Ref. 6.1.3.3.5), and the
load will be distributed over a round or square area no less than 1940 mm2 (3 in2 )and no more than 3870
3870mm, (6 in= ).
(c) Re: Loaded gap measurements: The center of the applied loads will be between 25mm (1in.) and 100mm
(4in.) below the noseline of the steps and the center of the applied loads will be not more than
250mm (10in_) from the nose of the step.
Additional Information:
Use PMT Machine to perform Skirt Step Index Testing annually. Analize findings to confirm test results are in compliance with code
requirements.
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STATE OR GOVERNMENT ID:
OWNER ID:
Per Requirement 8.6.8.15.21 Inspection control devices will be tested and inspected to determine conformance with
the requirements o f 6.1.6.2.2 for escalators, (inspection control).
INSPECTION CONTROL DEVICE EXAMINATION AND TESTING PROCEDURE:
Check the operation of the inspection control device. Confirm device only permits movement by a constant pressure means, and clearly
indicates the direction of travel. If a plug-in control station is used, verify that it is stored in the upper pit.
Per Requirement 8.6.8.15.22 Step Lateral Displacement Device. For curved escalators, the step lateral device will be
manually tested. 0 N/A. This escalator equipment is not a curved escalator.
STEP LATERAL DISPLACEMENT DEVICE TEST:
Per Requirement 8.6.8.15.23 Seismic Risk Zones 2 or Greater M N/A
The operation of the seismic switch will be verified for compliance with the requirements of 8.5.4.
SEISMIC SWITCH OPERATION TEST PROCEDURE:
Per Requirement 8.6.8.15.24 Maintenance of Seismic Devices J❑ N/A. The seismic swictch will be maintained in
accordance with the manufacturers recommendations:
SWITCH MAINTENANCE PROCEDURES.
WMCP FORM ESC-10OR (2016)
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STATE OR GOVERNMENT ID: k
OWNER ID:
8.6.11 SPECIAL PROVISIONS
8.6.11.6 Escalator Startup
Per 8.6.11.6.1 This escalator will be started only by authorized personnel (Ref. 1.3) trained in compliance with
the procedures specified in 8.6.11.6.2 through 8.6.11.6.5.
Per Rule 8.6.11.6.2 The following procedure will be utilized when starting this escalator:
(a) Prior to starting the unit, observe the steps and both landing areas to ensure no persons are on
the unit or about to board. Run the unit away from the landing.
(b) Verify correct operation of the starting switch.
(c) Verify correct operation of the stop buttons
(d) Verify correct operation of each stop button cover alarm, if furnished.
❑ Item (d) is N/A. This unit does not have a stop button cover/alarm.
(e) Visually examine the steps for damaged or missing components; combplates for broken or missing
teeth; skirt or dynamic skirt panels and balustrades for damage.
(f) Verify that both handrails travel at substantially the same speed as the steps and are free from damage
or pinch points, and that entry guards are in place
(g) Visually verify that all steps are properly positioned.
(h) Verify that ceiling intersection guards, antislide devices, deck barricades, and caution signs are securely
in place.
(i) Verify that demarcation lighting is illuminated, if furnished. ❑ item (i) N/A. This unit does not
have demarcation lighting.
(j) Check for uniform lighting on steps/tread not contrasting with surrounding areas.
(k) Verify that the safety zone is clear of obstacles and that the landing area and adjacent floor area are free
from foreign matter and slipping or tripping hazards.
(1) Check for any unusual noise or vibration during operation.
If any of the conditions in 8.6.11.6.2 a through I are unsatisfactory, the unit will be placed out of service, the landing areas
will be barricaded, and the responsible party will be notified of the problem.
ADDITIONAL INFORMATION REGARDING ESCALATOR START-UP:
TABLE OF cONTENTSI
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STATE OR GOVERNMENT ID:1
OWNER IDI
Per 8.6.11.6.3 Escalators subject to 24hr operation and will be checked daily by authorized personnel. ✓❑ N/A
ADDITIONAL INFORMATION REGARDING 24 HR OPERATION:
Per Rule 8.6.11.6.4 A record of authorized personnel trained as specified in 8.6.11.6.2 is kept on the premises where the
escalator is located and is available to the authority having jurisdiction.
ADDITIONAL INFORMATION RECORD OF AUTHORIZEDITRAINED PERSONNEL:
Per Requirement 8.6.11.10 Alternative Test Methods. If alternate test methods are applicable to this escalator
or moving walk equipment, a written test and examination procedure will be provided. ❑ N/A
ADDITIONAL INFORMATION REGARDING ALTERNATIVE TEST METHODS:
ADDITIONAL SPECIAL PROVISIONS INFORMATION:
WMCP FORM ESC-100R (2016)
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WRITTEN MAINTENANCE CONTROL PROGRAM
STATE OR GOVERNMENT ID:
OWNER ID:
8.6.1.5.1 / 8.9.1
Code Data Plate
8.6.1.2.1(b)
Instructions For Locating
MCP & RECORDS
8.6.1.7.2
Periodic Test Tag
CodeDataftte.com
CODE DATA PLATE
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CodeDataft te. com
LOCATION OF MCP TAG
FOR ESCALATOR:
_1
Installed:
❑ YES ❑ NO ❑ N/A
installed:
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PERIODIC TEST TAG
EsoaLators & Moving Walk — Periodic Test REO. Tag
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drive Machale & Brake Torque Tess I
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8.11.4 2.6
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811.42.13
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18.11.4,2 14
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Heaters OutRtow Units I I
8.31.4.2. E5
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16
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13 11.4.3 19
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118-6.8.1520
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8.11.4.2.31
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Seismic Switch 0mratim Test
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WMCP FORM FSC-10OR (2016)
Page 29
Installed
❑ YES ONO ❑ N/A
TABLE OF CONTENTSI
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STATE OR GOVERNMENT ID: I
OWNER ID:
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ACCEPTANCE TAGS
Per Requirement 8.6.1.4.1(d) (On -Site Maintenance Records)
Test tags, complying with 2.16.3.3 for marking plates (except lettering shall be 1.6 mm [0.0625 in.j},
permanently attached to or adjacent to the controller, shall meet this requirement. NOTE: This
requirement does not apply to equipment installed under ASME A17.1-2010 and earlier editions.
Escalator Acceptance Tags are Installed:
❑ YES ❑ NO ❑ N/A
Other Acceptance Tags are Installed:
❑ YES ❑ NO ❑ N/A
Additional Information:
ESCALATOR
EscalatorlMoving Walk - Acceptance Test Tag — DO NOT REMOVE
( Person or Fum Performing Test Date.
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WMCP FORM ESC-100R (2016)
Page 30
TABLE OF CONTENTSI
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MCP MAINTENANCE TASK LOG FOR ESCALATORS
STATE OR GOVERNMENT ID:
OWNER ID:
8.6.8.1 Handrails
8.6.8.2 Step -to -Skirt Clearance
8.6.8.3 Step/Skirt Performance
Index
8.6.8.4 Combplates
8.6.8.5 Escalator Skirt Panels
8.6.8.6 Steps
8.6.8.7 Rollers, Tracks, and Chains
8.6.8.8 Signs
8.6.8.9 Guards at Ceiling
Intersections
8.6.8.10 Antislide Devices
8.6.8.11 Handrail Guards
8.6.8.12 Brakes
8.6.8.13 Cleaning
8.6.8.14 Entrance and Egress Ends
8.6.4.7 Cleaning of Hoistways
8.6.11.6 Escalator Startup
documents
Other:
Other:
Other:
Other:
Other:
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8.6.8.15.1 Machine Space
8.6.8.15.2 Stop Switch
8.6.8,15.3 Controller and Wiring
8.6.8.15.4 Drive Machine and Brake
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8.6.8.15.14 Test the heaters
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CALL-BACK (TROUBLE CALL) LOG
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CALL-BACK (TROUBLE CALL) LOG IS PART OF MAINTENANCE CONTROL PROGRAM
(TABLE OF CONTENTSI
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SOUTHWEST
El EVATOR COMPANY
Operational Plan
APPLICABLE CODES AND COMPLIANCE
SW Elevator has attached the State of Texas Elevator License and QEI-1 Certification at the end of the operational plan for compliance.
MINIMUM PREVENTIVE MAINTENANCE FREQUENCY AND TASK
Our Detailed Maintenance Control Program (MCP) for all types of elevator equipment can be found at the end of this document.
REPAIR SERVICES
• The agreement includes service calls, during regular working hours of regular working days of Monday through Friday,
8:00 a.m. through 5:00 p.m., for repairs to elevator systems that render the elevator inoperable or unsafe for service. All
work shall be bid on the basis of regular working hours on regular working days.
• Emergency call-back maintenance during regular working hours during regular working days will not be billed at a separate
rate.
• Revamping of signal fixtures shall be covered under regular service time only.
• Use of lubricants shall conform to the elevator manufacturer's specifications.
• No Repairs outside the scope of agreed work will be performed without a formal proposal from SW Elevator that has been
reviewed and signed by an authorized employee at the City of Arlington.
PERFORMANCE REQUIREMENTS
SW Elevators, LLC shall submit monthly reports for each elevator/lift . The Contractor shall submit to City written performance
reports at the end of each 6-month period. SW Elevators, LLC shall submit, when applicable,any written recommendations related
to safety issues, new attachments etc. C SW Elevators, LLC supervisory personnel shall be available at all times to report to and
confer with City. SW Elevators, LLC shall submit to the City such records as may be identified in this Specification or such other
records and reports as City may require.
SW Elevators, LLC shall have a Supervisor regularly conduct a field audit of the performance of Contractor's field personnel. SW
Elevators, LLC shall semi-annually survey all equipment covered by this Contract to conform compliance to the requirements of the
Contract.
On all elevator shutdowns involving passenger entrapments, a comprehensive report shall be prepared and submitted to the City/
within 24 hours of the entrapment. The report shall include building location were released, cause of entrapment and corrective
action taken by the SW Elevators, LLC r.
t(cIt
ANNUAL INSPECTIONS
Included in the contract shall be the annual inspection, as required by the Texas Department of Licensing and Regulations. All
inspection will comply with the most current requirements at the time and date of inspection. SW Elevators, LLC shall provide
current copy of license issued to Inspector by the Texas Department of Licensing and Regulations prior to annual inspection.
Inspection procedures
A. The inspector shall inspect all equipment for compliance with the applicable ASME Safety Codes or ASCE Standards as
adopted in §74.100.
B. Inspectors shall use the most current published edition of ASME A17.2, and the "Guide for Inspection of Elevators,
Escalators, and Moving Walks" to conduct inspections and witness tests for compliance with the ASME Safety Codes or
ASCE Standards adopted in §74.100.
C. The inspector shall report to the Contract Administrator before beginning any inspections.
D. The inspector shall not perform any of the tests.
Forms
E. The inspector shall use current State approved forms for reporting inspections. The forms shall be filled out completely,
and comply with all rules, regulations, and law.
F. The inspector shall list all ASME Code violations by code number and code edition for each unit inspected and include
a written description of the violation on the State's approved form. If the ASME Code refers to another code, the
inspector shall list both code numbers and include a written description of the violation.
Inspector's Equipment.
A. All test tags and decals Shall conform to no less than the State of Texas Licensing and Regulation requirements,
including but not limited to:
B. Verifyingthat a contractor's test tag(s) is/are placed on the equipment in conformance with the ASME Safety Codes or
ASCE Standards adopted in §74.100,
C. Follow all current State tagging requirements at time of inspection, including but not limited to, all devices and
adjustments required to be sealed by the adopted standard shall be sealed with wire rope and lead seal by the
inspector witnessing the tests(s). Once a device or adjustment has been so sealed, there shall be no need to replace
the seal unless it is broken for whatever reason. If broken, an inspector shall witness the test and provide a seal in
accordance with the State's rules, regulations, and laws prior to the unit being returned to service,
D. Verify and affix the required identification decal issued by the State, to the upper right hand corner of the control
panel. The decal shall remain on the control panel for the life of the equipment. There shall be no additional decal will
be affixed to equipment that has a current State decal displayed,
E. The replacement of a new decal being required on a unit of equipment, due to loss or destruction of the decal, the
inspector must report the equipment's location, old decal number, and new decal number to the Department within
ten calendar days of placing the new decal number upon the equipment, and
F. All correspondence and inspection reports shall reference the decal number and Department building ID number, as
reflected on the Certificate of Compliance.
SIGNING
No elevators will be removed from service, except in cases of hazard to life, and/or extensive equipment damage without prior
approval by Contract Administrator. When an elevator is out of service for any reason, SW Elevators, LLC shall place signage at all
floor entrances to that elevator indicating that the elevator is out of service. Placement of sienaee will be mandatorv. Signage
should be legible and well defined as to the elevator being out of service.
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RESPONSE TIME
SW Elevators, LLC shall respond to calls for repair service within two (2) hours of the receipt of the call. If unable to provide this
level of response, 5W Elevators, LLC shall contact City of Arlington and communicate specific plan to be onsite. Bid price for each
location includes labor costs and response time.
OVERTIME
A separate hourly rate of $350.00/ hour will be for after-hours emergency services. Normal business hours are Monday — Friday
8am-5pm. All work performed outside these hours shall be billed as overtime rates or an emergency call if necessary
Ak,
SUUTHW(L-ST
A144,Kk@ ELEVATOR C0MPANY
Southwest Elevator Company is a leading elevator and escalator service contractor serving
organizations throughout the U.S. In every relationship, we put our customers' needs first. Whether
we're repairing or maintaining an existing vertical transportation system or partnering with our clients
on a modernized or new construction project, our commitment remains the same: to help our clients
experience the superior difference that only comes with working with Southwest Elevator Company.
THE PROBLEM
Located in Downtown Dallas, Texas, the AT&T Performing Arts Center is a creative hub for arts
education, performances, and more. With three venues and a green space spread across its 10-acre
downtown campus, the Center is visited by thousands every year.
When the Center needed to conduct a state inspection on the elevator hydraulics in its Wyly Theatre,
they reached out to Southwest Elevator Company. This inspection would require more than 16,000
pounds of elevator weights for proper testing. Rather than them renting the weights, we shipped the
weights same -day to save time and money.
Shortly after, the Center began exploring options for a new elevator service partner. The Center put out a
request for proposals, but once all responses had been received, the Center quickly identified
Southwest Elevator as having its best interests in mind.
THE SOLUTION
The Center selected Southwest Elevator as its
new elevator service contractor. At first, the
Center was concerned with how the transition
would proceed. The Center is an active hub
seven days a week, and though it was not
planning any future shows at the time, ensuring
patrons, visitors, and students could navigate
its facilities was important.
"The transition between our previous contractor
and Southwest Elevator was seamless," said
Director of Facilities Chuck Thomas. "it was a
fantastic experience, and there were no
hiccups at all. To customers, there were no
interruptions in service. It was a total success."
While finalizing the contract, we recommended
that the Center include state inspections. This
ensured it would have support for future
inspections or tests, saving them thousands of
dollars they otherwise would have to pay as an
additional expense. It also eliminated the need to
find support for testing, as Southwest would be
under contract for all state inspections. We also
worked with the Center to customize its contract.
Since performances take place in the evening
and on weekends, it would need later support
hours in the event an elevator needed repair_
"Southwest Elevator tailored this contract to our
needs — they set up hours that aren't typical for
most contractors," Thomas said. "This saved us
on costly call-back rates that other responders
insisted on. This saved us on call-back costs for
needs after 5 PM and ensured we'd have support
prior to a show beginning."
SOUTHWEST
THE RESULT
The Center was able to complete its transition
from its former service provider to Southwest
Elevator without any impact to daily operations.
And with all services and support for
inspections bundled into their contract, the
Center will have the support it needs at all
times — and right on time.
"We firmly believe that this new partnership has
already begun to bear fruit, as they have
already exceeded expectations in their
mobilization of maintenance services that were
not addressed in the original contract RFP
requirements," Thomas said. "Our team is
already very impressed with how this
relationship has developed in a very short
period of time."
If your organization has been looking for
assistance with vertical transportation
maintenance and repair, or is looking for a
partner to help with a modernization or new
construction project, Southwest Elevator
Company can partner with you for long-term
success. As a true monthly maintenance
provider, we can create a program that ensures
maximum uptime, safety, and energy efficiency.
Contact us today to learn more about our
services and how we can partner with your
organization.
Dallas/Fort Worth: 817.924.2828
Las Vegas: 702.583,5080
Oklahoma City/Tulsa: 918.703.0168
Emergency services available 24/7/365
southwestelevator, cam
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EXPERIENCE THE
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SOUTHWEST
ELEVATOR DIFFERENCE .5.
EXTENSIVE CAPABILITIES
We provide all of your vertical
transportation repair, preventive
maintenance, modernization, and new
construction service needs.
0 SUPPORT
We will advise you throughout the life of
your equipment. We want to guide you
through any maintenance, repair,
modernization, or new installation project.
9 UNION PROUD
We proudly use union labor to ensure your
systems are serviced by trained
professionals certified by the National
Association of Elevator Contractors (NAEC).
TAKE YOUR VERTICAL
TRANSPORTATION TO NEW
HEIGHTS.
Exhibit C - Conflict of Interest Questionnaire
CONFLICT OF INTEREST QUESTIONNAIRE
For vendor doing business with local governmental entity
FORM CIQ
This questionnaire reflects changes made to the law by H.B. 23, 84th Leg., Regular Session. OFFICE USE ONLY
This questionnaire is being filed in accordance with Chapter 176, Local Government Code, by a vendor who Date Received
has a business relationship as defined by Section 176.001(1-a) with a local governmental entity and the
vendor meets requirements under Section 176.006(a).
By law this questionnaire must be filed with the records administrator of the local governmental entity not later
than the 7th business day after the date the vendor becomes aware of facts that require the statement to be
filed. See Section 176.006(a-1), Local Government Code.
A vendor commits an offense if the vendor knowingly violates Section 176.006, Local Government Code. An
offense under this section is a misdemeanor.
J Name of vendor who has a business relationship with local governmental entity.
none
J
❑ Check this box if you are filing an update to a previously filed questionnaire. (The law requires that you file an updated
completed questionnaire with the appropriate filing authority not later than the 7th business day after the date on which
you became aware that the originally filed questionnaire was incomplete or inaccurate.)
J Name of local government officer about whom the information is being disclosed.
none
Name of Officer
J Describe each employment or other business relationship with the local government officer, or a family member of the
officer, as described by Section 176.003(a)(2)(A). Also describe any family relationship with the local government officer.
Complete subparts A and B for each employment or business relationship described. Attach additional pages to this Form
CIO as necessary.
none
A. Is the local government officer or a family member of the officer receiving or likely to receive taxable income,
other than investment income, from the vendor?
F]Yes F-1 No
B. Is the vendor receiving or likely to receive taxable income, other than investment income, from or at the direction
of the local government officer or a family member of the officer AND the taxable income is not received from the
local governmental entity?
F1 Yes F1 No
J Describe each employment or business relationship that the vendor named in Section 1 maintains with a corporation or
other business entity with respect to which the local government officer serves as an officer or director, or holds an
ownership interest of one percent or more.
none
61
❑Check this box if the vendor has given the local government officer or a family member of the officer one or more gifts
as described in Section 176.003(a)(2)(B), excluding gifts described in Section 176.003(a-1).
May 10, 2024
Signature of vendor doing business with the governmental entity Date
Form provided by Texas Ethics Commission www.ethics.state.tx.us Revised 1/1/2021
CONFLICT OF INTEREST QUESTIONNAIRE
For vendor doing business with local governmental entity
A complete copy of Chapter 176 of the Local Government Code maybe found at http://www.statutes.legis.state.tx.us/
Docs/LG/htm/LG.176.htm. For easy reference, below are some of the sections cited on this form.
Local Government Code § 176.001 (1 -a): "Business relationship" means a connection between two or more parties
based on commercial activity of one of the parties. The term does not include a connection based on:
(A) a transaction that is subject to rate or fee regulation by a federal, state, or local governmental entity or an
agency of a federal, state, or local governmental entity;
(B) a transaction conducted at a price and subject to terms available to the public; or
(C) a purchase or lease of goods or services from a person that is chartered by a state or federal agency and
that is subject to regular examination by, and reporting to, that agency.
Local Government Code & 176.003(a)(2)(A) and (B):
(a) A local government officer shall file a conflicts disclosure statement with respect to a vendor if:
(2) the vendor:
(A) has an employment or other business relationship with the local government officer or a
family member of the officer that results in the officer or family member receiving taxable
income, other than investment income, that exceeds $2,500 during the 12-month period
preceding the date that the officer becomes aware that
(i) a contract between the local governmental entity and vendor has been executed;
or
(ii) the local governmental entity is considering entering into a contract with the
vendor;
(B) has given to the local government officer or a family member of the officer one or more gifts
that have an aggregate value of more than $100 in the 12-month period preceding the date the
officer becomes aware that:
(i) a contract between the local governmental entity and vendor has been executed; or
(ii) the local governmental entity is considering entering into a contract with the vendor.
Local Government Code § 176.006(a) and (a-1)
(a) Avendor shall file a completed conflict of interest questionnaire if the vendor has a business relationship
with a local governmental entity and:
(1) has an employment or other business relationship with a local government officer of that local
governmental entity, or a family member of the officer, described by Section 176.003(a)(2)(A);
(2) has given a local government officer of that local governmental entity, or a family member of the
officer, one or more gifts with the aggregate value specified by Section 176.003(a)(2)(B), excluding any
gift described by Section 176.003(a-1); or
(3) has a family relationship with a local government officer of that local governmental entity.
(a-1) The completed conflict of interest questionnaire must be filed with the appropriate records administrator
not later than the seventh business day after the later of:
(1) the date that the vendor:
(A) begins discussions or negotiations to enter into a contract with the local governmental
entity; or
(B) submits to the local governmental entity an application, response to a request for proposals
or bids, correspondence, or another writing related to a potential contract with the local
governmental entity; or
(2) the date the vendor becomes aware:
(A) of an employment or other business relationship with a local government officer, or a
family member of the officer, described by Subsection (a);
(B) that the vendor has given one or more gifts described by Subsection (a); or
(C) of a family relationship with a local government officer.
Form provided by Texas Ethics Commission www.ethics.state.tx.us Revised 1/1/2021
CITY COUNCIL AGENDA
Create New From This M&C
Official site of the City of Fort Worth, Texas
FoRTWORT II
REFERENCE **M&C 24- 13P OMNIA 02-98 ELEVATOR
DATE: 4/23/2024 NO.: 0315 LOG NAME: EQUIPMENT, SERVICE,
REPAIR KQ PMD
CODE: G TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: (ALL) Authorize Execution of Agreement with SW Elevators, LLC Using OMNIA Partners
Cooperative Contract No. 02-98 for Elevator Equipment, Service, Repair and Related
Services in an Amount Up to $300,000.00 Per Term and Authorize One Annual Renewal
Option for the Property Management Department
RECOMMENDATION:
It is recommended that the City Council authorize execution of an agreement with SW Elevators, LLC
using OMNIA Partners Cooperative Contract No. 02-98 in an amount up to $300,000.00 for the initial
term and authorize one annual renewal in the same amount for elevator equipment, service, repair
and related services for the Property Management Department.
DISCUSSION:
The Property Management Department (PMD) approached the Purchasing Division to finalize an
annual agreement with SW Elevators, LLC using OMNIA Partners Cooperative Contract No. 02-98 for
elevator equipment, service, repair and related services for City -owned facilities on an as -needed
basis.
Approval of this Mayor & Council Communication authorizes the City to spend up to $300,000.00 per
term. Actual usage can be up to the authorized amount and will be dependent upon actual
appropriations for this purpose in the department's budgets.
State law provides that a local government purchasing an item under a Cooperative Purchasing
Agreement satisfies state laws requiring that the local government seek competitive bids for the
purchase of the item. OMNIA Partners Contract No. 02-98 has been competitively bid to increase and
simplify the purchasing power of government entities. The Request for Proposal was published on
October 6, 2020, and responses were opened on November 19, 2020.
Funding is budgeted in the General Fund for the Property Management Department.
ADMINISTRATIVE CHANGE ORDERS -An administrative change order or increase may be made by
the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not
require specific City Council approval as long as sufficient funds have been appropriated.
AGREEMENT TERMS - The Agreement's initial term will begin on the date of execution and expire on
December 31, 2024.
RENEWAL OPTIONS — The Agreement will include one (1) one-year renewal option.
A M/WBE goal is not assigned when purchasing from an approved purchasing cooperative or public
entity.
This project will serve ALL COUNCIL DISTRICTS.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that upon approval of the recommendation, funds are available in the
current operating budget, as previously appropriated, in the General Fund. Prior to an expenditure
being incurred, the Property Management Department has the responsibility to validate the availability
of funds.
BQN\\
TO
Fund Department Account Project Program Activity Budget I Reference # Amount
ID ID Year (Chartfield 2)
FROM
Fund Department Account Project Program Activity Budget Reference # Amount
ID ID Year I (Chartfield 2)
Submitted for City Manaaer's Office bv: Reginald Zeno (8517)
Dana Burghdoff (8018)
Originating Department Head:
Additional Information Contact:
Reginald Zeno (8517)
Marilyn Marvin (7708)
Jo Ann Gunn (8525)
Karen Quintero (8321)
ATTACHMENTS
1295 form - SW Elevators.pdf (CFW Internal)
13P OMNIA 02-98 ELEVATOR EQUIPMENT. SERVICE. REPAIR KQ PMD.docx (CFW Internal)
FID Table Elevator Maint Repairs.xlsx (CFW Internal)
SAM.aov 3.12.24 - No Results.pdf (CFW Internal)
SOS 3.12.24 0 SW Elevators.pdf (CFW Internal)