HomeMy WebLinkAboutContract 59366-A1CSC: 59366-A1
AMENDMENT NO. 1
TO FORT WORTH CITY SECRETARY CONTRACT NO. 59366
This First Amendment to Fort Worth City Secretary Contract No. 59366 (the "Agreement")
is made between the City of Fort Worth ("City" or "Buyer"), a home -rule municipal corporation
of the State of Texas, and United Way of Tarrant County ("Vendor"). Buyer and Vendor may be
referred to individually as a "Party" and collectively as the "Parties."
WHEREAS, on May 9, 2023, the Parties entered into City Secretary Contract 59366 for
a Grant Navigation services ("Agreement"); and
WHEREAS, it is the collective desire of both City and Vendor to amend the Agreement
to increase compensation from $49,920.00 to $174,920.00 annually; and
WHEREAS, the City and Vendor wish to amend the Agreement to add a Community
Liaison/Strategist outlined within Exhibit C (Scope of Services) and Exhibit D (Payment Services).
NOW, THEREFORE, the Parties, acting herein by and through their duly authorized
representatives, enter into the following amendment:
I.
Section 3.1 of the Agreement is hereby amended by replacing it with the following:
3.1 City shall pay Vendor in accordance with the fee schedules in Exhibits B
and D and in accordance with the provisions of this Agreement. Total payments
made under this Agreement by City shall be in an amount not to exceed one
hundred seventy-four thousand, nine hundred twenty dollars and zero cents
($174,920.00).
II.
Exhibits C and D, which are attached hereto and incorporated herein by reference, are made
a part of this Agreement for all purposes. Vendor agrees to provide City with the services and
goods included in Exhibits A and C pursuant to the terms and conditions of this Agreement,
including all exhibits thereto. If any provisions of the attached Exhibits or associated terms conflict
with the terms herein, are prohibited by applicable law, or conflict with any applicable rule,
regulation, or ordinance of City, the terms in this Agreement shall control.
All terms and conditions of the Agreement that are not expressly amended pursuant to this
First Amendment shall remain in full force and effect.
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
First Amendment to Fort Worth City Secretary Contract No. 59366 Page 1 of 5
CSC:
IV.
Any terms in this First Amendment that are capitalized but not defined herein shall have
the same meanings assigned to those terms in the original Agreement.
[SIGNATURE PAGE FOLLOWS]
First Amendment to Fort Worth City Secretary Contract No. 59366 Page 2 of 5
CSC:
IN WITNESS WHEREOF, the parties hereto have executed this agreement, to be effective the
day the Assistant City Manager signs this Agreement.
ACCEPTED AND AGREED:
CITY OF FORT WORTH
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the
person responsible for the monitoring and
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administration of this contract, including
By: William Johnson (M y 21, 202415:28 CDT)
ensuring all performance and reporting
Name: William Johnson
requirements.
Title: Assistant City Manager
Date: May 21, 2024
By:
APPROVAL RECOMMENDED:
Name: Loraine Coleman
Title: Administrative Services Manager
APPROVED AS TO FORM AND
By: Robert'Alldreage (May 21, 202414:46 CDT)
LEGALITY:
Name: Robert A. Alldredge Jr.
Title: Executive Assistant Chief
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Name: Trey Qualls
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Title: Assistant City Attorney
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By:
CONTRACT AUTHORIZATION:
Name: Jannette S. Goodall
M&C: 24-0350
Title: City Secretary
Date Approved: 4/23/2024
Form 1295 Certification No.: N/A
UNITED WAY OF TARRANT COUNTY
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Name: Leah M. King
Title: President and CEO
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
First Amendment to Fort Worth City Secretary Contract No. 59366 Page 3 of 5
CSC:
EXHIBIT C
SCOPE OF SERVICES
Community -Based Programs
Community Liaison/Strategist
Description:
The Crime Control and Prevention District imposes a'/2 cent sales tax in the City of Fort Worth
designated for crime control, crime prevention, and public safety. As part of the City's efforts to
implement crime prevention efforts, the Board has approved the use of funds toward competitive
grants to 501(c)3 organizations that provide services that have a measurable impact on crime and
safety. These grants are offered in two different programs (Program Grants and Development
Grants) designed to work with agencies that vary in mission, size, and experience.
To facilitate better access with these agencies, Fort Worth Police Department requires a qualified
firm to provide the service of a Community Liaison.
The goal of the Community Liaison is to increase the number of agencies funded that address
crime/safety priorities (violent crime and police/community relations) and target
groups/programs (foster care, previously adjudicated youth/adults, and/or victim services).
This includes but is not limited to:
• Meeting with and educating community stakeholders about the Crime Control and
Prevention District
• Mapping of community crime/safety-related resources (i.e. agencies, funding sources,
community contacts, etc.)
• Serving as Co -Chair of Partners with a Shared Mission Expert Panel ("Leveraging
Resources")
• Reviewing and advising on community partnerships and sustainability
• Coordinating Police messaging campaigns for Crime Control and Prevention District
grants under the direction of FWPD
• Surveying community stakeholders on crime/safety problems and the community's
capability and capacity to respond
• Advising FWPD staff on the coordination of resources to meet Department goals
First Amendment to Fort Worth City Secretary Contract No. 59366 Page 4 of 5
CSC:
EXHIBIT D
PAYMENT SCHEDULE
• Community Liaison may be invoiced at $33.13 (dependinz on the number of hours per
week azreed upon) Der hour for services rendered uD to a total of $68.900.00 for annual
salary and $56,100 (or $4.675 per month) for benefits and administrative costs.
• Invoices should include the Citv's Purchase Order number, the Communitv Liaison
name, item descriDtion (salary. benefits, administrative costs), hours billed, hourly rate,
and extended rate.
• The vendor shall send invoices no more than monthlv during the term of the contract.
• The amounts due under each invoice shall be Davable within thirty (30) days after the
Citv's receipt of the invoice.
First Amendment to Fort Worth City Secretary Contract No. 59366 Page 5 of 5
United Way TC Amendment #1 CSC59366 (tq)
Final Audit Report 2024-05-17
Created: 2024-05-17
By: Chris Alvarado (chris.alvarado@unitedwaytarrant.org)
Status: Signed
Transaction ID: CBJCHBCAABAAZwQNNbZiEgxkGM4SiWzXGmlk-fG6c5hB
"United Way TC Amendment #1 CSC59366 (tq)" History
Document created by Chris Alvarado(chris.alvarado@unitedwaytarrant.org)
2024-05-17 - 5:59:14 PM GMT
Document emailed to Leah M. King (leah.king@unitedwaytarrant.org) for signature
2024-05-17 - 5:59:18 PM GMT
Document e-signed by Leah M. King (leah.king@unitedwaytarrant.org)
E-signature obtained using URL retrieved through the Adobe Acrobat Sign API
Signature Date: 2024-05-17 - 5:59:54 PM GMT - Time Source: server
Q Agreement completed.
2024-05-17 - 5:59:54 PM GMT
a Adobe Acrobat Sign
M&C Review Page 1 of 2
Official site of the City of Fort Worth, Texas
A CITY COUNCIL AGEND FORTWORTH
Create New From This M&C
REFERENCE **M&C 24- 35UNITED WAY OF
DATE: 4/23/2024 NO.: 0350 LOG NAME: TARRANT COUNTY
COMMUNITY LIAISON
CODE: C TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: (ALL) Authorize Execution of a First Amendment, in the Amount of $125,000.00, to
a Contract with United Way of Tarrant County for a Community Liaison to Help Increase
the Number of Agencies Funded that Address Crime and Safety Priorities, for a Revised
Contract Amount Not to Exceed $174,920.00 Annually for the Police Department
RECOMMENDATION:
It is recommended that City Council authorize the execution of a contract amendment to City
Secretary Contract Number 59366, an agreement with United Way of Tarrant County, for a
Community Liaison to help increase the number of agencies that are funded to address crime and
safety priorities in the amount of $125,000.00, increasing the contract's total not -to -exceed amount to
$174,920.00 per year for the Police Department.
DISCUSSION:
The Crime Control and Prevention District (CCPD) is funding, provided by a'/2 cent sales tax,
designated for crime control, crime prevention, and public safety. As part of the City's efforts to
implement crime prevention efforts, the CCPD Board of Directors approved the use of funds toward
competitive grants to 501(c)3 organizations that provide services with a measurable impact on crime
and safety. These grants are offered in two different programs, Program Grants and Development
Grants, that are designed to work with agencies that vary in mission, size, and experience. To
facilitate better access by these agencies, the Police Department (Police) requires a qualified firm to
provide the services of a Community Liaison.
The goal of the Community Liaison is to increase the number of agencies funded that address
crime/safety priorities, such as violent crime and police/community relations. The Community Liaison
will also target groups/programs including foster care, previously adjudicated youth/adults, and/or
victim services.
United Way of Tarrant County was selected as they have unique knowledge and experience working
in the non-profit development space and are currently working with the Police Department to engage
non -profits in the violent crime needs of the community. Under City Secretary Contract (CSC) 59366,
United Way of Tarrant County is already serving as a Grant Navigator, assisting 501(c)3 agencies to
better connect their programming to the mission of CCPD as they seek to secure grant funding.
This Mayor and Council Communication (M&C) requests authorization to execute a contract
amendment to CSC 59366 in the amount of $125,000.00, increasing the contract's total not -to -exceed
amount to $174,920.00 per year for a Police Community Liaison for services including, but not limited
to the following:
Meet with and educate community stakeholders about CCPD funding
Mapping of community crime/safety-related resources
Serve as Co -Chair of "Partners with a Shared Mission" Expert Panel
Review and advise on community partnerships and sustainability
Coordinate Police messaging campaigns for CCPD grants under the direction of the Police
Department
Survey community stakeholders on crime/safety problems and the community's capability and
http://apps.cfwnet.org/council_packet/mc_review.asp?ID=32057&councildate=4/23/2024 4/24/2024
M&C Review
Page 2 of 2
capacity to respond
The City Attorney's Office approved a Chapter 252 Exemption for a procurement for professional
services with United Way of Tarrant County.
Funding is budgeted in the Consultant & Other Prof Services account within the State Asset
Forfeiture Fund for the Police Department.
DVIN-BE: The Police Department was approved for a Chapter 252 Exemption by the City Attorney's
Office. Therefore, the business equity goal requirement is not applicable.
ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by
the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does
not require specific City Council approval as long as sufficient funds have been appropriated.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies funds are available in the current operating budget, as previously
appropriated, in the State Asset Forfeiture Fund, to support the approval of the above
recommendation and execution of the contract amendment. Prior to an expenditure being incurred,
the Police Department has the responsibility to validate the availability of funds.
TO
Fund Department I Account Project Program Activity Budget Reference # Amount
ID I ID Year (Chartfield 2)
FROM
Fund Department Account Project
ID I ID
Submitted for Citv Manager's Office bv:
Oriciinatinci Department Head:
Additional Information Contact:
ATTACHMENTS
Program I Activity Budget Reference # Amount
Year (Chartfield 2)
William Johnson (5806)
Neil Noakes (4212)
Robert A Alldredge (4131)
35UNITED WAY OF TARRANT COUNTY COMMUNITY LIAISON.docx (CFW Internal)
35UNITED WAY OF TARRANT COUNTY COMMUNITY LIAISON.XLSX (CFW Internal)
Approved Chapter 252 Communitv Liaison Strateclist.pdf (Public)
DVIN Waiver United Wav approved 3-29-2024.pdf (CFW Internal)
United Wav Form 1295 2024-1138010.pdf (CFW Internal)
http://apps.cfwnet.org/council_packet/mc_review.asp?ID=32057&councildate=4/23/2024 4/24/2024