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HomeMy WebLinkAboutContract 59720-A1CSC No. 59720-A1 AMENDMENT No.l TO CITY SECRETARY CONTRACT No. 59720 WHEREAS, the City of Fort Worth (CITY) and Eurofins Environment Testing South Central, LLC, (LABORATORY) made and entered into City Secretary Contract No. 59720, (the CONTRACT) which was administratively authorized on the 6Lh day of July, 2023 in the amount of $ 50,000.00; and WHEREAS, the AGREEMENT involves laboratory services for the following project: Laboratory Services -Agreement PFAS in Wastewater; and WHEREAS, it has become necessary to execute Am6ndment No. 1 to the AGREEMENT to include an increased scope of work and revised fee. NOW THEREFORE, CITY and LABORATORY, acting herein by and through their duly authorized representatives, enter into the following agreement, which amends the AGREEMENT: 1. Article I of the AGREEMENT is amended to increase the scope of work for PFAS testing in wastewater. The cost to City for the additional testing services to be performed by LABORATORY totals $45,000.00. 0 Article II of the AGREEMENT is amended to provide for an increase in the fee to be paid to LABORATORY for all work and services performed under the AGREEMENT, as amended, so that the total fee paid by the City for all work and services shall be an amount of $95,000.00. OFFICIAL RECORD 3. CITY SECRETARY FT. WORTH, TX All other provisions of the Agreement, which are not expressly amended herein, shall remain in full force and effect. EXECUTED and EFFECTIVE as of the date subscribed by the City's City of Fort Worth, Texas Laboratory Services Agreement PFAS in Wastewater Prof Services Agreement Amendment Template CSC No. 59720 Revision Date: 12/08/2023 Page 1 of 2 F�CI�G[r designated Assistant City Manager. APPROVED: . City of Fort Worth 7;1j-C4-- Fernando Costa Assistant City Manager DATE: May 21, 2024 ATTEST: Jannette Goodall City Secretary APPROVAL RECOMMENDED: C� tr � HA'r Ar Christopher Harder (May 17, 2024 07:28 CDT) Chris Harder Director, Water Department Contract Compliance Manager: Eurofins Environment Testing South Central, LLC Carlos Castro Dallas Laboratory Business Unit Manager DATE: oaa FORr��aa Oo0o000000� o 0 o o0 v 00 0 00 T O� ICY O00 4 �EXA`�aad `\)'�'A �-(� 1 u�--A 0 By signing, I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. Stacy ""'Ns ,May 16�, 202416:55 CDT) Stacy Walters Regulatory Environmental Administrator APPROVED AS TO FORM AND LEGALITY: WMM Douglas W. Black Sr. Assistant City Attorney City of Fort Worth, Texas Prof Services Agreement Amendment Template Revision Date: 12/08/2023 Page 2 of 2 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Laboratory Services Agreement PFAS in Wastewater CSC No. 59720 Eurofins Dallas ti4ti e u rof i n s 9701 Harry Hines Blvd Environment Testing Dallas, TX 75220 Tel: (214) 902-0300 May 14, 2024 www.EurofinsUS.com Mr. David Nelson City of Fort Worth 200 Texas Street Fort Worth, TX 76102-6314 david.nelson@fortworthtexas.gov I Tel: (817) 392-5902 Subject: Analytical Services Proposal - Wastewater Testing for PFAS Eurofins Environment Testing South Central Quotation Number 87001526 Revision 1 - 06/15/23: Revised per client request to change the nubmer of samples to 100 for contractural purposes. Dear Mr. David Nelson: We appreciate the opportunity to provide your company with a quotation for your Wastewater Testing for PFAS project. Eurofins Environment Testing South Central has a unique combination of full service capabilities, technical expertise, local service options, and online resources necessary to ensure successful project outcomes. At Eurofins Environment Testing South Central, quality is the hallmark of our business. To ensure your project's data quality objectives are met, we offer experienced personnel who are trained and committed to completing your analytical project on time, a fully documented QA/QC program, and state-of-the-art laboratory equipment and facilities. In addition to being a full service laboratory, we are part of the nation's largest environmental laboratory network. This provides access to an unparalleled spectrum of capabilities and turnaround time options, all through a single point of contact. Mike Kimmel has been assigned as your Project Manager for this work and can be reached by phone at 214 902-0300 or via email at Mike. Kimmel@et.eurofinsus.com. • MyEOL@: a web portal offering you customizable, real time access to data. With 24 hour access you can perform data trending, compare data to industry or project limits, track CoCs, invoices, reports and much more. • Level IV Deliverables/Customizable EDDs: high resolution, text searchable reports, available in virtually any format. • Extensive Experience: Project Managers with in-depth knowledge of regulatory protocols and procedures. • Nationwide Logistical Support: bringing you an extensive courier network, service centers and shipping options throughout the U.S. and abroad. • PFAS, Dioxins/Furans, Air, Radiochemistry, IH and other specialty analyses are offered alongside routine soil and water methods with seamless reports and consolidated EDDs. The following quotation includes a detailed price breakdown, as well as any notes and clarifications pertaining to your project, and is subject to Eurofins Environment Testing South Central's Standard Terms and Conditions, unless otherwise agreed upon in writing. We thank you for choosing Eurofins Environment Testing South Central, and we look forward to working with you on this project. Sincerely, Neil Rodrigue Inside Sales Support Neil.Rodrigue@et.eurofinsus.com cc: Greg Grandits; Mike Kimmel Issued on: 5/14/2024 Page 1 of 9 Quote Wastewater Samples Unit Rates TAT: 15_Days (Business Days) Matrix Method Test Description Water Draft-3 1633 EPA 1633 Method List - Per- and Polyfluoroalkyl Substances by LC/MS/MS Total Wastewater Samples Unit Rates Total Other Charges Total Analysis Charges Grand Total for Quote 87001526 "Quoted charges do not include sales tax. Applicable sales tax will be added to invoices where required by law. 87001526 - No Version Quantity Unit Extended Price Price 90 $ 500.00 $ 45,000.00 $ 45,000.00 $ 0.00 $ 45,000.00 $ 45,000.00 Issued on: 5/14/2024 Page 2 of 9 Quote Number.- 87001526 - No Version PROJECT DETAILS Target Compounds/Reporting Limits Eurofins Xenco will report data per our standard list of target compunds, reporting limits, and QC limits. Attached for vour review. please find compound lists for the methods cited. Please review these compounds and limits and let us know if thev do not meet vour requirements. Details - PFAS Sample Containers Modified Method 537 requires two 250 ml HDPE containers for waters (Trizma required if residual chlorine is present) and one 4oz HDPE jar for soils. Method 537.1 requires two 250 ml HDPE containers preserved with Trizma. Method 533 requires two 250 ml HDPE containers preserved with Ammonium Acetate. Draft Method 1633 requires two 500 ml HDPE and one 125 ml HDPE containers for waters and one 4oz HDPE jar for soils. These containers can be ordered through our project management group at no additional charge. If the bottles are shipped we request a week advance notice, otherwise you will be billed for the rush shipment. Matrix Spike/Field QC Samples If requested or submitted, any field reagent blanks, equipment blanks, trip blanks or MS/MSDs will be billed at the unit rate. Please note that Trip Blanks are not applicable to PFAS samples. Method 537.1 and 533: A Field Reagent Blank (FRB) must be collected at each site where field samples are collected. Analysis of FRBs is only required if associated field samples have detections above the MRL. We cannot guarantee the extraction holding time can be met for FRBs submitted on hold. Alternatively, FRBs can be submitted for "extract and hold" pending the results of the associated field samples. Cost for an extract and hold is 50% of the analytical cost. If the field reagent blanks are requested for analysis, the full analytical rate will be charged instead. Method 537 Modified: It is up to the client to determine which QA/QC they intend to include in their program. It is Eurofins Sacramento's recommendation that the FRBs are included at a minimum. If you are using equipment for the first time it is advisable that you collect an equipment blank at that time. Please note that with the use of an isotope dilution method, Modified 537, the inclusion of MS/MSDs is unnecessary unless a program or project requires MS/MSD, such as compliance with QSM Table B-15. PFAS-Free Water PFAS-free water for FRBs and Equipment Blanks will be billed at $10 per blank. If additional water is requested, it will be billed at $20 per liter. PFAS Rush Surcharges Expedited turnaround times may be available and must be pre -approved by the laboratory. Expedited turnaround delivery is contingent upon meeting the agreed upon delivery date/time and number of samples. Samples received after 11 AM will be considered received the next business day. Results will be provided via e-mail or MyEOL® by close of business in the lab's time zone unless another time has been agreed to in advance. Expedited turnaround time surcharges for PFAS analyses are: - 15 Business Days TAT = 30% - 10 Business Days TAT = 50% - 5 Business Days TAT = 100% Issued on: 5/14/2024 Page 3 of 9 Quote Number.- 87001526 - No Version - 4 Business Days TAT = 150% - 3 Business Days TAT = 200% - 2 Business Days TAT = 250% - 1 Business Day TAT = 300% Hold Times Please note the following hold times: Waters by Modified Method 537 is 14 days. Solids by Modified Method 537 is 14 days. Drinking Water by method 537.1 is 14 days. Requires Trizma preserved bottles. Drinking Water by method 533 is 28 days. Requires Ammonium acetate preserved bottles. Waters by Draft Method 1633 is 28 days. Solids by Draft Method 1633 is 28 days. Return Shipping Samples should be packed in a cooler, preserved with ice and shipped via Overnight shipping. AFFF Related Samples Due to the potential for high concentrations of PFASs in these samples, it is critical that the associated chain of custody and sample containers clearly state that these are AFFF related samples. TOP Assay The pricing for this procedure includes the pre and post Modified 537 analyses along with the oxidation procedure. Please note that we will use a 100mL aliquot for the pre-treatment analysis and 100mLs for the post -treatment analysis. This will equate to a minimum reporting limit of 5ng/L. Eurofins South Central Business Ts&Cs Eurofins Environment Testing South Central Business T&C Confidentiality - This quote has been prepared by Eurofins Environment Testing South Central (EETSC - DBA Eurofins Xenco), solely for the use of the customer to whom it is addressed in evaluating Eurofins Environment Testing South Central's qualifications and capabilities in connection with a particular project. The user of this document agrees by its acceptance to return it to Eurofins Environment Testing South Central upon request and not to reproduce, copy, lend, or otherwise disclose its contents, directly or indirectly, and not to use it for any purpose other than that for which it was specifically provided. The user also agrees that where consultants or other outside parties are involved in the evaluation process, access to this document shall not be given to said parties unless those parties also specifically agree to these conditions. In the absence of signed acceptance, the submittal of samples will indicate acceptance of this quotation. Terms and Conditions - This quotation is based solely upon Eurofins Environment Testing South Central's standard product (routine QA/QC, detection limits, deliverables, and standard turnaround times) and noted exceptions herein. The discounts incorporated into the pricing are based upon the sample quantity, test method, and schedule quoted. Any deviations may impact pricing and/or the acceptance of work. Final acceptance of this work is contingent upon a mutually agreed Sample Delivery Schedule. All sales are subject to Eurofins Environment Testing South Central's Terms and Conditions unless alternative terms have been agreed to in writing. Submittal of samples will indicate acceptance of this quotation. Relinquishment of samples constitutes a valid purchase order from the client company to Eurofins Environment Testing South Central, its affiliates, and subcontractors. It assigns standard terms and conditions of service. Eurofins Environment Testing South Central standard payment terms are net 30 days upon credit approval if not approved payment upfront will be required. Eurofins Environment Testing South Central will be liable only for the cost of samples and shall not assume any responsibility for any losses or expenses incurred by the client if such losses are due to circumstances beyond the control of Eurofins Environment Testing South Central. Quote Expiration - Issued on: 5/14/2024 Page 4 of 9 Quote Number.- 87001526 - No Version Pricing listed in the proposal will expire 90 days from the quote date unless the project is awarded/confirmed within that time period. Unless otherwise set forth in this quotation, Eurofins Environment Testing South Central reserves the right to re-evaluate pricing for extended -length projects on an annual basis. SERWM - A fee, notated as Safe and Environmentally Responsible Waste Management (SERWM , will be applied to all invoices for each sample processed by the laboratory. PROJECT SETUP Field Sampling Products - Eurofins Environment Testing South Central can provide field sampling products upon request and these products are billable to the client at the time of shipment. Field sampling products may include, but are not limited to: • VOA sampling devices, preservation kits, ISM supplies, tubing and filters • Industrial Hygiene media, surface sampling wipes, source sampling traps The cost of the soil sampling devices is not included in the quoted rates for volatile analysis. Core Samplers • 5 gram Core N' One and EnCore samplers are available at $10 each (three required per sample). • Disposable Core N' One T-Handles are available at $15 each. • Eurofins Environment Testing South Central does not supply EnCore T-Handles. Field Preservation • TerraCore Kits (varied) - quoted based on client required configurations • Disposable Lock N' Load Handles are available at $12 each. If any sampling supplies for soil VOCs are requested, they will be included in the quote under Other Charges. Coolers and Sampling Supplies - • Samolina Supplies: Eurofins Environment Testing South Central will provide sample containers and coolers to support the sampling of water and soil samples. Extra bottles may be provided (up to 10%) in case of breakage. Eurofins Environment Testing South Central expects that samples and supplies will be returned to the lab, including empty coolers and a reasonable percentage of the projected sample load - 70% or higher of the expected/quoted sample number. Coolers not received back by the projected deadline or as agreed with the PM may be charged at $30 per cooler. Similarly, if the sample containers received as samples are less than 90% of the containers provided, the sample containers not received as samples will be charged at a flat rate of $1 per container. Sample Container Shiooina.: The containers and preservatives required by the project shall be delivered via ground transportation. A minimum of 5 business days advance notice is required in order to achieve shipment by ground transportation. Supply shipments requiring priority delivery due to insufficient lead time for ground transportation shall be charged to the client at Eurofins Environment Testing South Central's cost. Alternatively, Eurofins Eurofins Environment Testing South Central can ship the supplies via carrier of choice by the client using the client's shipping account. Courier Services and Sample Pick -Up - Courier Services are offered by some Eurofins Environment Testing South Central facilities. Where offered, the cost of the services will vary based on the distance traveled, the scope of the project being supported, and whether sufficient notice (typically 48 hours) is provided to facilitate efficient scheduling. If no details are described in this quotation and you are interested in learning more about courier options, please contact your Project Manager to inquire about availability and cost. Minimum Log -In Charges - Eurofins Environment Testing South Central's minimum charge is $125 for a group of samples received together for analysis. Our minimum Issued on: 5/14/2024 Page 5 of 9 Quote Number.- 87001526 - No Version invoice value is $125. These terms will be enforced unless previously negotiated in a contract. QC Limit Disclaimer - The laboratory's reporting limits, detection limits, and control limits are subject to change as these values are updated periodically to reflect analytical sensitivity and capability. Turnaround Time - • Expedited Turnaround Time: Expedited turnaround times may be available and must be pre -approved by the laboratory. Expedited turnaround delivery is contingent upon meeting the agreed upon delivery date/time and number of samples. Samples received after 4:OOPM will be considered received the next business day. Results will be provided via e-mail or TotalAccess by close of business in the lab's time zone unless another time has been agreed to in advance. Expedited turnaround time surcharges for standard analyses are: - 5 Business Days TAT = 10% - 4 Business Days TAT = 25% - 3 Business Days TAT = 50% - 2 Business Days TAT = 75% - 1 Business Day TAT = 100% - Same Day TAT = 200% Different surcharges may apply for specialty analyses. These will be provided in your quotation. Weekend TAT can be arranged on a project -specific basis at an additional cost. Please contact your Project Manager to inquire about availability and cost. PROJECT DELIVERABLES Eurofins Environment Testing South Central will provide two analytical report formats, a final report in PDF format and a standard Eurofins Environment Testing South Central EDD. Both electronic report formats will be delivered via email or web portal. If additional formats or retroactive deliverables are requested, costs of report generation will be billable. Charges will be based on labor and materials, cost of report generation, and data retrieval. Please contact your Project Manager to inquire about availability and the price of additional deliverables. • Report Format: Unless a level III or IV deliverable is specifically listed on the pricing page, this quotation includes delivery of a Level I or II report. Level III or IV reports are available at an additional charge. • Electronic Data Deliverable Format: Eurofins Environment Testing South Central has many EDD formats available to our clients including the most widely used commercial formats. Eurofins Environment Testing South Central offers data using a standard EDD. Other EDD formats are available for a minimal cost of $25 per format (if not included as part of the report options listed in the quotation). The development of EDD formats that are not already available, including modification to existing formats to fit client specific needs, can be provided for a fee starting at $100. Additional fees will be estimated by the lab and approved by the client. Additional programming fees are billed at $75/hour. PROJECT SPECIFICATIONS Cancellation Fee - A fee will be charged for cancellation of samples/analyses after a project is received in the laboratory. The fee will be based on the status of analysis at the time of cancellation in accordance with the following categories: • Received - 35% • Prepped - 50% • Analyzed - 95% Changes in Scope and Work Revisions - Project requirements must be agreed upon prior to sample receipt. Samples will be logged according to the chain of custody received with Issued on: 5/14/2024 Page 6 of 9 Quote Number.- 87001526 - No Version the samples. Changes after initiation of the project will be subject to additional charges, including labor time required to reset project, communicate changes to laboratory staff, and rework data. Turnaround time will be reset, or rush surcharges will be assessed where applicable. Analyses added with less than 1/2 of the analytical hold time remaining will incur rush turnaround charges. Your Project Manager will evaluate project -specific charges at the time a change order is received. Held Samples - • Held samples not analvzed: Samples submitted on hold will be billed at $20 per sample, plus any applicable TerraCore/Encore/Specialty kit fees, which will be billed separately, including but not limited to canisters, flow regulators, low-level analysis, etc. If samples are later analyzed, the handling fee will be waived and only the analysis price will be charged. Samples taken off hold with less than 1/2 of the analytical hold time remaining may incur rush turnaround charges. Samples will be disposed of 30 days after the report for analyzed samples in the same job is issued, unless alternate archival arrangements are made in advance. • Extracted/Prepped and Held samples: Samples submitted for prep and hold will be billed at 60% of the analysis fee for each prepped sample (minimum $30/sample). Samples taken off hold with less than 1/2 of the analytical hold time remaining may incur rush turnaround charges. Samples will be disposed of 30 days after the report for analyzed samples in the same job is issued, unless alternate archival arrangements are made in advance. • Extended archival of samples: Extended archival of samples (including held samples) may be available for a fee starting at $2 per container per month (minimum $10/sample). This fee will be billed in advance on a quarterly basis for every quarter after the standard sample retention time of 30 days after the report is issued. Fees for larger volumes, non-standard matrices or cold storage will be negotiated on a case -by -case basis. Please contact your Project Manager to inquire about availability and pricing for samples that are sent to the lab and archived. These terms will be enforced unless previously negotiated in a contract. Matrix Spike/Spike Duplication (MS/MSD) Samples - When MS/MSDs are not specifically requested, Eurofins Environment Testing South Central will strive to perform the required QC using whatever sample is available but will not report the QC results unless the client requests it. The reporting of client -requested MS/MSD results will be charged at applicable unit rates. If MS/MSDs are specifically required or requested, the client must provide additional sample volume. Multiple Dilutions Analyzed - Eurofins Environment Testing South Central strives to analyze samples without dilution or with the minimum dilution required. Samples are diluted to bring the primary analyte within the calibration range of the instrument, to compensate for matrix co -extractives, or to prevent instrument contamination. Eurofins Environment Testing South Central will report the analytical run containing the highest concentration component/analyte in the sample within the calibrated (quantifiable) range of the method. Analytical screening runs are not reported. If project -specific data quality objectives require additional runs, analyses will be billable unless otherwise noted in this quote. Please contact your Project Manager to inquire about the availability of this service for your project. Sample Disposal - Eurofins Environment Testing South Central will dispose of non -hazardous samples, sample extracts, and digestates 30 days after the final report is issued. Charges for disposal of non -routine or uniquely hazardous samples will be billed to the client. Alternatively, samples can be returned to the client for disposal. Cost of return shipping will be billable to the client. Special Sample Handling Fees - Unit prices assume that samples are a single-phase matrix and that analyses can be performed in accordance with the laboratory's standard analytical procedures. If additional handling is required, additional fees may apply. Examples of special handling include (but are not limited to): • Matrices requiring additional dilutions or special clean up steps • Multiphasic samples requiring separate preparations and/or analyses Issued on: 5/14/2024 Page 7 of 9 Quote Number.- 87001526 - No Version • Particle size reduction or special sub -sampling procedures • Extra disposal costs for unique waste streams • Foreign Soil Fees Trip Blanks - Eurofins Environment Testing South Central typically provides trip blanks with our sample kits containing volatile analysis. When samples are received at the laboratory with trip blanks, the lab will analyze, report, and charge the unit rate for the analysis. Please add this sample to your chain of custody (COC). If you do not want the trip blank analyzed, please note this on the COC. ADDITIONAL BUSINESS TERMS AND CONDITIONS Environmental Management Fee If this fee is included in the Other Charges section of the pricing page, a fee equal to the listed percentage of the total invoice amount will be applied to all work done under this quotation. The Fee will appear as a separate line item on each invoice. In the absence of any other firm pricing agreements, your sending work to us under this quotation will signify your acceptance of responsibility for payment of the Fee. Field Parameters - pH, Temperature, and Dissolved Oxygen analyses, along with Residual Chlorine screening, are properly performed and treated in the field at the time of sample collection. Laboratory analysis may result in a holding time exceedance qualifier. Network or Subcontract Labs - • Networking: Eurofins Environment Testing South Central reserves the right to perform the services at any laboratory in the Eurofins Environment Testing South Central network unless the Client has required a particular location for the work. • Subcontracting: Eurofins Environment Testing South Central reserves the right to subcontract services ordered by the Client to another laboratory or laboratories, if, in Eurofins Environment Testing South Central's sole judgment, it is reasonably necessary, appropriate or advisable to do so. Eurofins Environment Testing South Central will make every effort to notify the client prior to delivering samples to an out -of -network laboratory. Eurofins Environment Testing South Central will in no way be liable for any subcontracted services (outside the Eurofins Environment Testing South Central network) except for work performed at laboratories which have been audited and approved by Eurofins Environment Testing South Central. Price Surcharge Due to Sample Volume - Unless dictated by contract, this quotation is based on the scope of work defined in the quote request. Professional and Administrative Services - A variety of professional and administrative services are available. Prices for services not specifically detailed in this quotation will be billed in accordance with Eurofins Environment Testing South Central's Professional Rate Schedule. Taxes - Where reports are issued in or delivered to a state which assesses sales tax on Eurofins Environment Testing South Central's services, applicable sales taxes will be added to the invoice as required by law, unless an appropriate sales tax exemption form is on file with Eurofins Environment Testing South Central. MVEOL® Use of Eurofins' on-line data management tool and interactive portal, MyEOL®, provides clients with 24/7 access to all project information, including: sample results, data reports, EDDs, and invoices. This tool enables clients to manage their analytical data electronically and eliminates shipping costs and paper consumption, thereby reducing impacts on the environment. Eurofins is pleased to provide access to MyEOL® at no additional charge. Please contact your Project Manager to create a MyEOL® account and to discuss how this tool may help you efficiently manage your analytical data. MyEOL® features include: • Real time access to your sample status and result data in our LIMS. • 24/7 availability to download your EDD files. Issued on: 5/14/2024 Page 8 of 9 Quote MOV?er' 87001526 - No Version • Convenient organization of all your program information in one place, categorized the way you want it. • Instant archiving of all documents for secure storage and fast retrieval. • Dynamic interactive capabilities, enabling you to query and trend data. • Access to analytical capabilities and methodologies to help you select the best procedures for performing your work. • Access to lists of Certification programs detailing which Eurofins laboratories perform work under these programs. • Online access to your invoices and quotes. • Ability to compare data results to the regulatory limits. Rush Bottle Order Requests In order to ensure that you receive a correct bottle order in a timely manner, please allow the laboratory a minimum of 2-business days to assemble and ship or deliver your bottle order. Bottle order requests received within 48-hours of their due date will incur a $50.00 RUSH Assembly Fee, and/or a $50.00 (per cooler) RUSH Shipping / Delivery Fee. Issued on: 5/14/2024 Page 9 of 9