HomeMy WebLinkAboutContract 60269-R1CSC No. 60269-Rl
CITY OF FORT WORTH
CONTRACT RENEWAL NOTICE
May 9, 2024
SiteOne Landscape Supply LLC
Attn: Keith McGinty
1385 East 36th St
Cleveland, OH 44114
Re: Contract Renewal Notice
Fort Worth City Secretary Contract No. 60269 ("Contract")
First Renewal Term (June 1, 2024 — May 31, 2025)
The current term of the above -referenced Contract with the City of Fort Worth expires on
May 31, 2024 (the "Expiration Date"). Pursuant to the underlying Cooperative Purchase
Agreement, the original Contract provided for up to two (2) one-year renewal terms after the
expiration of the Initial Term. This letter will memorialize the collective desire of the parties to
renew the Contract for the First Renewal Term, which will begin immediately after the Expiration
Date of the current term and continue for one year thereafter. All other terms and conditions of the
Contract remain unchanged. Please return this signed acknowledgement letter to the address
set forth below acknowledging receipt of the Contract Renewal Notice.
Please log into PeopleSoft Purchasing to ensure that your company information is correct
and up-to-date.
If you have any questions concerning this Contract Renewal Notice, please contact me at
the telephone number listed below.
Sincerely,
Clinton Wyatt, District Superintendent
817-392-5763
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
First Renewal of CSC No. 60269 Page 1 of 2
IN WITNESS WHEREOF, the parties hereto have executed this Renewal in multiples.
City:
By: Op*�
Name: Jesica McEachern
Title: Assistant City Manager
Date: May 21, 2024
Vendor:
By: KG"(.t. "
Name: Keith McGinty
Title: Sales
Email: kmcginty@siteone.com
Date: May 21, 2024
FOR CITY OF FORT WORTH INTERNAL PROCESSES:
Approval Recommended:
By: )99�e fo,-.
Name: Dave Lewis
Title: Deputy Director
Park & Recreation Department
Approved as to Form and Legality:
By. �� q
Name: Trey Qualls
Title: Assistant City Attorney
Contract Authorization:
M&C: 23-0624
Form 1295: 2023-1043552
Contract Compliance Manager:
By signing I acknowledge that I am the
person responsible for the monitoring and
administration of this contract, including
ensuring all performance and reporting
requirements.
By. �(
Name: Clinton Wyatt
Title: District Superintendent
Park & Recreation Department
City Secretary:
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By: �
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Name: Jannette S. Goodall
Title: City Secretary
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
First Renewal of CSC No. 60269 Page 2 of 2
5/6/24, 1:29 PM
M&C Review
ACITY COUNCIL AGEND
Create New From This M&C
DATE: 8/8/2023 REFERENCE
NO..
CODE: P TYPE:
Official site of the City of Fort Worth, Texas
FoRTWORni
**M&C 23- 13PCOOP BB 705-23 FIELD
0624 LOG NAME: AND TURF IRRIGATION
PRODUCTS LSJ CITY
CONSENT PUBLIC NO
NO
SUBJECT: (ALL) Authorize the Execution of Non -Exclusive Purchase Agreements with
Multiple Vendors Using Buyboard Cooperative Contract No. 705-23 for Field and Turf
Irrigation Products, Landscaping Products, and Specialty Conditioners/Soils in a Combined
Annual Amount Up to $947,251.00 for the Aviation and Park and Recreation Departments
RECOMMENDATION:
It is recommended that the City Council authorize the execution of non-exclusive
purchase agreements with multiple vendors using Buyboard Cooperative Contract No. 705-23 for field
and turf irrigation products, landscaping products, and specialty conditioners/soils in a combined
annual amount up to $947,251.00 for the initial term and authorize two consecutive one-year renewal
options for the same annual amount for the Aviation and Park and Recreation Departments.
DISCUSSION:
The Aviation and Park and Recreation Departments approached the Purchasing Division to enter into
non-exclusive agreements with the awarded vendors under BuyBoard Contract No. 705-23 for field
and turf irrigation products, landscaping products, and specialty conditioners/soils. Vendors will be
selected according to price and availability. BuyBoard contracts offer fixed discounts. Staff reviewed
the pricing and determined it to be fair and reasonable.
State law provides that a local government purchasing an item under a cooperative purchasing
agreement satisfies state laws requiring that the local government seek competitive bids for the
purchase of the item. Buyboard cooperative contracts have been competitively bid to increase and
simplify the purchasing power of government entities.
Staff from the user -departments identified multiple vendors with which they wanted to enter into an
agreement. Approval of this Mayor & Council Communication authorizes the City to execute
agreements with the following vendors:
Vendor
BWI Companies, Inc.
Ewing Irrigation and Landscape Supply
Gail's Flags & Golf Course Accessories, Inc.
Grand Landscapes & Athletics
Harrell's LLC
Interspec LLC
Longhorn Inc.
Simplot Turf and Horticulture
SiteOne Landscape Supply
Texas Irrigation Supply
Turfcare of Texas
Total
Annual Amount
$319,851.00
$135,200.00
$39,000.00
$10,000.00
$10,000.00
$43,000.00
$11,200.00
$1,000.00
$353,000.00
$5,000.00
$20,000.00
$947,251.00
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M&C Review
Funding is budgeted in the Other Contractual Services account in the Municipal Airport Fund and in
the PACS Department Rollup within the General Fund and Municipal Golf Fund.
AGREEMENT TERMS - Upon City Council approval the agreements will begin upon execution and
end May 31, 2024 to correspond with the terms of the cooperative contract. The Agreements may be
renewed for up to two additional one-year terms at the City's option. This action does not require
specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy
the City's obligations during the renewal term.
ADMINISTRATIVE CHANGE ORDER -An administrative change order or increase may be made by
the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not
require specific City Council approval as long as sufficient funds have been appropriated.
DIVERSITY & INCLUSION -A Business Equity goal is not assigned when purchasing from an
approved purchasing cooperative or public entity.
This will serve ALL COUNCIL DISTRICTS.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating budget, as
previously appropriated, in the General, Municipal Golf and Municipal Airport Funds to support the
approval of the above recommendation and award of the contract. Prior to any expenditure being
incurred, the Aviation and Park and Recreation Departments have the responsibility to validate the
availability of funds.
M1 ON
TO
Fund Department Account Project Program Activity Budget Reference # Amount
ID ID Year (Chartfield 2)
FROM
Fund Department I Account Project I Program Activity Budget Reference # Amount
ID ID Year (Chartfield 2)
Submitted for City Manaqer's Office by: Reginald Zeno (8517)
Jesica McEachern (5804)
Originating Department Head:
Additional Information Contact:
ATTACHMENTS
Reginald Zeno (8517)
Dave Lewis (5717)
Jo Ann Gunn (8525)
LaXita Slack -Johnson (8314)
1295s.pdf (CFW Internal)
13PCOOP BB 705-23 Field Turf Irriaation Prod.pdf (Public)
13PCOOP BB 705-23 Field & Turf Irriaation Prod.xlsx (CFW Internal)
BWI Companies 705-23 PARD.pdf (CFW Internal)
Ewina Irriaation and Landscape Supply..pdf (CFW Internal)
FID TABLE BLANK WITH INSTRUCTIONS V2 - Aviation.xlsx (CFW Internal)
Gail s Flaas Golf Course Accessories. Inc. 705-23 PARD.pdf (CFW Internal)
Grand Landscapes.pdf (CFW Internal)
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Grounds Maint 705-23 FID Table PARD 706-23.xlsx (CFW Internal)
Harrell s LLC 705-23 PARD.pdf (CFW Internal)
Interspec LLC 705-23 PARD.pdf (CFW Internal)
Longhorn Inc..pdf (CFW Internal)
Simplot Turf and Horticulture 705-23PARD.pdf (CFW Internal)
SiteOne Landscape Supply 705-23.pdf (CFW Internal)
Texas Irriaation Supplypdf (CFW Internal)
Turfcare of Texas.pdf (CFW Internal)
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