HomeMy WebLinkAboutContract 58196-R2CSC No. 58196-R2
CITY OF FORT W TH
CONTRACT RENEWAL NOTICE
May 13, 2024
Pioneer Manufacturing Company Inc. DBA Pioneer Athletics
Attn: Daniel Ford
4529 Industrial Parkway
Cleveland, OH 44135
Re: Contract Renewal Notice
Fort Worth City Secretary Contract No. 58196 ("Contract")
BuyBoard Contract 665-22
Second Renewal Term (April 1, 2024 - March 31, 2025)
The current term of the above -referenced Contract with the City of Fort Worth (as
amended) expired on March 31, 2024 (the "Expiration Date"). Pursuant to the underlying
Cooperative Purchase Agreement, the original Contract provided for up to two (2) one-year
renewal terms after the expiration of the Initial Term. This letter will memorialize the collective
desire of the parties to renew the Contract for the Second Renewal Term, which began will began
immediately after the Expiration Date of the current term. All other terms and conditions of the
Contract remain unchanged. Please return this signed acknowledgement letter to the address
set forth below acknowledging receipt of the Contract Renewal Notice.
Please log onto PeopleSoft Purchasing to ensure that your company information is correct
and up-to-date.
If you have any questions concerning this Contract Renewal Notice, please contact me at
the telephone number listed below.
Sincerely,
Sheri Endsley, District Superintendent
817-392-5726
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Second Renewal of CSC No. 58196 Page 1 of 2
IN WITNESS WHEREOF, the parties hereto have executed this Agreement in multiples.
City:
By: op�
Name: Jesica McEachern
Title: Assistant City Manager
Date: May 21, 2024
Vendor:
.2o3nasl�Etr'ly
By:
Name: Daniel Ford
Title: Bid Coordinator
Email: dford(a4pioneerathletics.com
Date: May 1} 4
FOR CITY OF FORT WORTH INTERNAL PROCESSES:
Approval Recommended:
By: Ao�e fo-,
Name: Dave Lewis
Title: Deputy Director
Park & Recreation Department
Approved as to Form and Legality:
Trey Qua1'K(May 14, 202416:30 CDT)
By:
Name: Trey Qualls
Title: Assistant City Attorney
Contract Authorization:
M&C: 22-0446; 22-0750
Form 1295:2022-924680
Second Renewal of CSC No. 58196
Contract Compliance Manager:
By signing I acknowledge that I am the
person responsible for the monitoring and
administration of this contract, including
ensuring all performance and reporting
requirements.
By:
Name: Sheri Endsley
Title: District Superintendent
Park & Recreation Department
City Secretary:
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By: (J
Name: Jannette S. Goodall
Title: City Secretary
OFFICIAL RECORD
CITY SECRETARY Page 2 of 2
FT. WORTH, TX
2/9/23, 11:47 AM
M&C Review
CITY COUNCIL AGENDA
Create New From This M&C
DATE: 9/27/2022 REFERENCE
NO..
CODE: P TYPE:
Official site of the City of Fort Worth, Texas
Fo H
**M&C 22- 13PAMEND COOP 665-22
0750 LOG NAME: ATHLETIC, PE, AND GYM
SUPPLIES TD CITY
PUBLIC
CONSENT HEARING: NO
SUBJECT. (ALL) Authorize Execution of an Amendment to Mayor and Council Communication 22-
0446 to Add an Additional Vendor, Pioneer Manufacturing Company Inc. dba Pioneer
Athletics to Purchase Athletic Field Products for All City Departments using Cooperative
Contract BuyBoard 665-22 and to Increase the Combined Annual Amount from
$960,000.00 to a Combined Annual Amount Not to Exceed $1,100,000.00
RECOMMENDATION:
It is recommended that the City Council authorize execution of an amendment to Mayor and Council
Communication 22-0446 to add an additional vendor, Pioneer Manufacturing Company Inc. dba
Pioneer Athletics to purchase athletic field products for all City departments using cooperative
contract BuyBoard 665-22 and to increase the combined annual amount from $960,000.00 to a
combined annual amount not to exceed $1,100,000.00.
DISCUSSION:
The Park & Recreation Department (PARD) requested that the Purchasing Division assist with
amending Mayor and Council Communication (M&C) 20-0446 to increase the annual amount not to
exceed $1,100,000.00 and to add an additional supplier using cooperative agreement BuyBoard 665-
22. The additional vendor will also be available for use for all City departments.
The additional vendor will be utilized for the purchase of athletic field paint, equipment, turf
maintenance products, and supplies. The goods will be used to maintain sporting field sites for events,
including but not limited to: chalks, stripers/marking machines, paints that will not cause damage to the
machines, field layouts and accessories, sweepers, groomers, grass seed or synthetic turf, turf
chemicals, and disinfectants. Sporting equipment such as seating, pitching rubbers/mounds, bases,
nets, posts, goals, stencils, markers, and flags will also be purchased.
The maximum amount allowed under this agreement citywide will be $1,100,000.00, however the
actual amount used will be based on the need of the department and available budget.
These agreements may be renewed for up to two additional one-year terms, in accordance with the
terms of the BuyBoard Contract. Should BuyBoard elect to exercise the renewal option, the City will do
the same.
State law provides that a local government purchasing an item under a cooperative purchase
agreement satisfies any state law requiring that the local government seek competitive bids for
purchase of the item. BuyBoard contracts are competitively bid to increase and simplify the purchasing
power of government entities across the State of Texas.
A M/WBE goal is not assigned when purchasing from an approved purchasing cooperative or public
entity.
This project will serve ALL COUNCIL DISTRICTS.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that upon approval of the recommendations, funds are available in
the current operating budget, as previously appropriated, and upon adoption of the Fiscal Year 2023
Budget by City Council, funds will be available in the Fiscal Year 2023 participating departments'
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2/9/23, 11:47 AM M&C Review
Operating Budget, as appropriated, in the General Fund. Prior to an expenditure being made, the
participating department has the responsibility to validate the availability of funds.
BQN\\
TO
Fund Department Account Project Program Activity Budget Reference # Amount
ID ID Year (Chartfield 2)
FROM
Fund Department Account Project Program Activity Budget Reference # Amount
ID ID Year (Chartfield 2)
Submitted for City Manaaer's Office by_
Originating Department Head:
Additional Information Contact:
Reginald Zeno (8517)
Jesica L McEachern (5804)
Anthony Rousseau (8338)
Dave Lewis (5717)
Anthony Rousseau (8338)
Taylor Dean (7648)
ATTACHMENTS
FID TABLE BLANK WITH INSTRUCTIONS V2 Field items.xlsx (CFW Internal)
Fort Worth 1295 8-22-22.pdf (CFW Internal)
SAMS Pioneer Manufacturina Companv Inc dba Pioneer Athletics. pdf (CFW Internal)
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