HomeMy WebLinkAboutContract 54502-A4DocuSign Envelope ID: El1708FC-9130AEEB-ACCE-360A5599A6FA
CSC No. 54502-A4
FOURTH AMENDMENT TO CITY OF FORT WORTH CONTRACT 54502 BETWEEN
THE CITY OF FORT WORTH AND MY HEALTH, MY RESOURCES OF TARRANT
COUNTY FOR PERMANENT SUPPORTIVE HOUSING CASE MANAGEMENT
This fourth amendment (the "Amendment") is made and entered into by and between the City of
Fort Worth, a home -rule municipality of the State of Texas (hereinafter referred to as the "City"),
acting by and through Fernando Costa, its duly authorized Assistant City Manager, and MY
HEALTH, MY RESOURCES OF TARRANT COUNTY, a unit of local government in Texas
("Agency"), Each party shall be individually referred to herein as Party and collectively as Parties.
RECITALS
WHEREAS, the City entered into an Agreement with Agency to provide services more
specifically described in the agreement, City Secretary Contract No. 54502, (the "Agreement");
WHEREAS, the Parties executed Amendment 1 and Renewal 1 to the Agreement through
which the Parties agreed to increase the budget, amend the Scope of Set -vices, amend the Reporting
Forms and the Budget Modification Form and renew the Agreement for an additional year;
WHEREAS, the Parties executed Amendment 2 and Renewal 2 to the Agreement through
which the Parties agreed to memorialize prior budget modifications, amend the scope of services,
and renew the Agreement;
WHEREAS, the Parties executed Amendment 3 and Renewal 3 to the Agreement through
which the Parties agreed to memorialize a prior budget modification, amend the scope of services,
amend the budget and renew the Agreement;
WHEREAS, the Parties desire to amend the scope of services to provide case management
to clients of the new high impact pilot program which focuses on providing services and housing
to those experiencing homelessness in seven target areas of the city;
WHEREAS, this Amendment will amend the scope of services.
NOW THEREFORE City and Agency do hereby agree to the following;
I.
AMENDMENT TO AGREEMENT
NOW THEREFORE, for valuable consideration, the receipt and sufficiency of
which are hereby acknowledged, the Parties agree as follows:
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
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Amendment 4 to CSC 54502
CoFW and MY HEALTH, MY RESOURCES OF TARRANT COUNTY
DocuSign Envelope ID: El1708FC-9130-4EEB-ACCE-360A5599A6FA
A. The Scope of Services attached as EXHIBIT "A" to the Agreement is hereby deleted
and replaced in its entirety with the scope of services consisting of three (3) pages
attached hereto.
B, All terms and conditions of the Agreement not amended herein remain unaffected and
in full force and effect, are binding on the Parties and are hereby ratified by the
Parties. Capitalized terms not defined herein shall have the meanings assigned to
them in the Agreement,
[SIGNATURE PAGE FOLLOWS]
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Amendment 4 to CSC 54502
CoFW and MY HEALTH, MY RESOURCES OF TARRANT COUNTY
DocuSign Envelope ID: E11708FC-9130-4EEB-ACCE-360A5599A6FA
IN WITNESS WHEREOF, the parties hereto have executed this agreement, to be effective this
day of , 20
FOR CITY OF FORT WORTH:
Fernando Costa
Assistant City Manager
Date:
APPROVAL RECOMMENDED
FOR AGENCY: MY HEALTH, MY
RESOURCES OF TARRANT COUNTY
Fs
DocuSlgned by;'�, I LkS� as Val l
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Susan Garnett
Chief Executive Officer
Date: 5/20/2024
Amy Connolly, Acting Neighborhood Services Director
Date:
APPROVED AS TO FORM AND
LEGALITY
Leslie L. Hunt, Senior Assistant City Attorney
Date:
Contract Compliance Manager:
By signing I acknowledge that I am the
person responsible for the monitoring
and administration of this contract,
including ensuring all performance and
reporting requirements.
Tara Perez
Manager, Directions Home
ATTEST:
Jannette S. Goodall, City Secretary
Date:
T ; _ �n
Amendment 4 to CSC 54502
CoFW and MY HEALTH, MY RESOURCES OF TARRANT COUNTY
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Page 3 of 6
IN WITNESS WHEREOF, the parties hereto have executed this agreement, to be effective this
day of , 20
FOR CITY OF FORT WORTH:
Fernando Costa
Assistant City Manager
Date: May 23, 2024
APPROVAL RECOMMENDED
FOR AGENCY: MY HEALTH, MY
RESOURCES OF TARRANT COUNTY
Susan Garnett
Chief Executive Officer
Date:
Kacey Bess, Interim Neighborhood Services Director
Date: May 23, 2024
APPROVED AS TO FORM AND
LEGALITY
LeXe unt (Mav 2323, 2� CDT)
Leslie L. Hunt, Senior Assistant City Attorney
Date: May 23, 2024
Contract Compliance Manager:
By signing I acknowledge that I am the
person responsible for the monitoring
and administration of this contract,
including ensuring all performance and
reporting requirements.
Tara Perez
Manager, Directions Home
ATTEST:
AoFFont°aa
,°°, goad
Jannette S. Goodall, City Secretary
Date: May 24, 2024
M&C No.: 23-0862
Amendment 4 to CSC 54502
CoFW and MY HEALTH, MY RESOURCES OF TARRANT COUNTY
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
DocuSign Envelope ID: El1708FC-9130-4EEB-ACCE-360A5599A6FA
EXHIBIT "A"
SCOPE OF SERVICES
Permanent Supportive Housing Case Management
MY HEALTH, MY RESOURCES OF TARRANT COUNTY will do the following:
Employ six (9) full time housing specialists, a team leader and program manager to provide
case management services to approximately 225 permanent supportive housing ("PSH")
clients which will include the following:
A. In General
• Document the nature and extent of all set -vices provided to chronically homeless individuals in
the City of Fort Worth receiving case management services hereunder ("PSH client") in a
complete case file, with case notes in the HMIS system within 3 business days of a service
being provided hereunder.
• Eligible clients are those currently on the Directions Home permanent supportive housing
program, those who are chronically homeless in the City of Fort Worth and referred by
Tarrant County Homeless Coalition from Coordinated Entry for permanent supportive
housing and those households composed of at least one adult and one minor child with a
disability who have an Emergency Housing Voucher referred by Tarrant County Homeless
Coalition, and those households in the high impact pilot program.
B. Services to Locate and Facilitate Housing
• Notify Tarrant County Homeless Coalition ("TCHC") of any case management openings
as quickly as possible but in no event exceeding three (3) days from the date of the
opening;
• Assist clients in gathering necessary information for lease applications, completing lease
applications and housing voucher applications;
• If a client is not approved for a lease based on criminal history, credit history, or
rental/tenant history, a case manager shall help the client, with good faith and due
diligence, mitigate and resolve the issue as quickly and to the extent possible.
• If a client is not approved for a housing voucher based on criminal history, credit history,
or rental/tenant history, a case manager shall help the client, with good faith and due
diligence, mitigate and resolve the issue as quickly and to the extent possible.
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Amendment 4 to CSC 54502
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• Attend all necessary interviews and meetings between the client and potential or current
property management.
C. Additional Services
• As needed, provide assistance to PSH clients to obtain necessary household items;
• Provide support and services consistent with Housing First practices to those PSH clients
who voluntarily choose to utilize such services in the interest of housing retention,
including but not limited to:
o Providing an initial needs assessment and development of individualized client -
based solution centered services plans for each consenting PSH client, including
periodic evaluation and modification of the tenant housing plan;
o Refer or facilitate appropriate support set -vices necessary for housing retention
and positive community integration may include, but not be limited to, assistance
with:
■ Primary and behavioral health care;
■ Money management and paying rent on time;
■ Employment readiness and job search;
■ Communication skills;
■ Educational and/or training opportunities;
■ Obtaining mainstream benefits;
■ Addiction set vices;
■ Community living abilities;
■ Conflict resolution skills;
■ Assertiveness training;
■ Relapse prevention;
■ Socialization support;
■ Housekeeping and maintaining ahousehold; and
■ Nutrition and meal preparation;
• The case manager will offer set vices once a week for the first three (3) months of tenancy
and then assess client needs to determine level of continued support needed and provide
that level of support. However, at a minimum, the case manager must make contact twice
each month with the client, including at least one in -person meeting.
• Assist PSH clients in complying with the requirements of any voucher housing
assistance or other assistance program necessary for tenants' housing retention.
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Amendment 4 to CSC 54502
CoFW and MY HEALTH, MY RESOURCES OF TARRANT COUNTY
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• Maintain communications with necessary staff from such housing or other assistance
programs to advocate for the PSH clients and inform the client of any rules or issues that
may impact the client's voucher or housing.
Evaluation:
Evaluation meetings will be held with Directions Home staff to continually evaluate program
and Agency shall comply as necessary and in good faith. Agency will work with Directions
Home to create a client survey which allows agency to incorporate client feedback into the
program,
Financial reporting:
Reimbursement Request and any necessary supporting documentation and reports will be
submitted by the 151h of every month in format of Exhibit "C".
Programmatic reporting:
Monthly reports will be submitted by the 151h of every month in format of Exhibit "D". Quarterly
reports will be submitted by the 15t"' of July, October, January and April in the format of Exhibit
«D»,
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Amendment 4 to CSC 54502
CoFW and MY HEALTH, MY RESOURCES OF TARRANT COUNTY
REFERENCE **M&C 23- 19AMENDMENTS AND NEW
DATE: 10/17/2023 NO.: 0862 LOG NAME: HOMELESS SERVICES
CONTRACT
CODE: C TYPE: CONSENT PUBLIC NO
NO
SUBJECT: (ALL) Authorize Execution of Amendments to Contracts with (i) the Presbyterian Night
Shelter of Tarrant County, Inc., Increasing Contract Amount by $498,373.00 for a Total
Contract Amount of $1,556,746.00, (ii) Day Resource Center for the Homeless, Increasing
Contract Amount by $225,000.00 for a Total Contract Amount of $425,977.00, (iii) My
Health, My Resources of Tarrant County, Increasing Contract Amount by $225,000.00 for a
Total Contract Amount of $750,000.00, and (iv) Tarrant County Homeless Coalition,
Increasing Contract Amount by $116,332.00 for a Total Contract Amount of $150,000.00,
and Authorize Execution of Contract with When We Love for $200,000.00 for the
Continuation of Directions Home Initiatives; Find that Amendments and Contracts Serve a
Public Purpose and that Adequate Controls are in Place
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize the City Manager or his designee to execute an amendment to agreement with
The Presbyterian Night Shelter of Tarrant County Inc., in the amount of $498,373.00 for a
total contract amount of $1,556,746.00;
2. Authorize the City Manager or his designee to execute an amendment to agreement with
Day Resource Center for the Homeless DBA DRC-Solutions, in the amount of $225,000.00
for a total contract amount of $425,977.00;
3. Authorize the City Manager or his designee to execute an amendment to agreement with My
Health, My Resources of Tarrant County, in the amount of $225,000.00 for a total contract
amount of $750,000.00;
4. Authorize the City Manager or his designee to execute an amendment to agreement with
Tarrant County Homeless Coalition in the amount of $116,332.00 for a total contract
amount of $150.000.00;
5. Authorize the City Manager or his designee to execute a contract with When We Love for
$200,000.00;
6. Authorize the City Manager or his designee to amend the agreements if necessary to
achieve program goals provided the amendment is within the scope of the program and in
compliance with City policies and applicable laws and regulations; and
7. Find that such amendments serve a public purpose and that adequate controls are in place.
DISCUSSION:
In its 2023 State of the Homeless Report, Tarrant County Homeless Coalition (TCHC) announced a
22\% increase in overall homelessness and 27\% increase in family homelessness compared to 2020.
To respond to the increased needs of the homeless system, upon approval of the Fiscal Year 2024
Adopted Budget by Mayor and Council, three decision packages were authorized to expand programs
serving those experiencing homelessness for rapid exit, permanent supportive housing, and cold
weather sheltering.
In 2019, the City of Fort Worth (City) introduced a rapid exit program to the homeless system. Rapid
exit provides brief rental assistance and case management to help quickly house households who do
not need ongoing rental assistance or case management. The City contracted with Presbyterian Night
Shelter of Tarrant County, Inc. (PNS) to provide rapid exit and diversion services. Diversion in the local
homeless system means exiting someone back to housing within 14 days.
Even those households who are employed or have benefits rarely have $3,000.00 or more saved to
lease an apartment. This program allows people who are employed to quickly get off the street or out
of the shelter by paying for fees associated with moving into an apartment, in addition to one to three
months' rent. This reduces the person's time in homelessness and also frees up emergency shelter
beds. Since 2019, PNS has moved 873 households including 597 children into housing through the
rapid exit program. For households who exited the program, the rate of return to homelessness was
11\% (the national goal is less than 15\%). The amendment will bring the total contract amount to
$1,556,476.00.
The City has long been committed to permanent supportive housing. When TCHC received 368
Emergency Housing Vouchers from the Texas Department of Housing and Community Affairs, the City
saw an opportunity to leverage this new resource to boost the supply of permanent supportive housing
by offering case management to 175 households with these vouchers. The households served are a
mix of chronically homeless households and disabled family households in order to be responsive to
the family homelessness crisis.
The recommendation is to increase DRC-Solutions' permanent supportive housing case management
contract in the amount of $225,000.00 for a total contract amount of $425,977,00 and to increase the
My Health, My Resources of Tarrant County (MHMR) permanent supportive housing contract in the
amount of $225,000.00 for a total contract amount of $750,000.00. This reflects an increase of
$450,000.00 for permanent supportive housing case management services.
The recommendation is to increase Tarrant County Homeless Coalition's navigation contract in order to
continue to provide two outreach workers who work with the Police Department's Homeless Outreach
Program and Enforcement (HOPE) Team to provide mobile navigation services which connect those
experiencing unsheltered homelessness to services and provide housing assessments. These
positions were previously funded by a community partner agency with federal funds related to COVID
and have expired. In order to continue this service, the recommendation is to increase the contract in
the amount of $116,332.00 for a total contract amount of $150,000.00,
To provide up to 200 beds for cold weather shelter overflow, the recommendation is to contract with
When We Love to staff overflow shelter(s) at a designated site or sites when the weather reaches
certain temperatures and when all regular shelter beds are full.
Directions Home services and programs are available in ALL COUNCIL DISTRICTS.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendations and adoption of
the Fiscal Year 2024 Budget by the City Council, funds will be available in the Fiscal Year
2024 operating budget, as appropriated, in the General Fund. Prior to an expenditure being incurred,
the Neighborhood Services Department has the responsibility to validate the availability of funds.
TO
Fund Department I Account I
Project I Program Activity Budget Reference # Amount
7 ID ID Year (Chartfield 2)
FROM
Fund I Department I Account I Project Program I Activity I Budget I Reference # I Amount
ID ID Year (Chartfield 2)
Submitted for Citv Manager's Office by
Oriciinatincl Department Head:
Additional Information Contact:
ATTACHMENTS
Fernando Costa (6122)
Victor Turner (8187)
Tara Perez (2235)
CFW 1295 Form WWL CWEOS 2023-2024.pdf (CMInternal)