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Home My WebLink AboutContract 60033-CO1CSC No. 60033-CO1 Fon-r Wowna City of Fort Worth Change Order Request Emergency Response - 30-Inch Water Main Break at the Lancaster Avenue/ Collier Street City Sec No.: 60033 Project Name:I Intersection Project No.(s)] 560021060043011780 DOE No. I N/A I City Proj, No,:1 105063 Project 30-Inch Water Main Break at the Lancaster Avenue/ Collier Street Intersection I Description: Contractord William J, Schultz, Inc, dba Circle C Construction Co. Change Order # 1 Date: 5/15/2024 City Project Mgr. Tony Sholola I City Inspector: John Robinson I Phone Number: 817-392-6055 I Phone Number: 817-392-8452 Dept. Water Totals Contract Time (Calender days) Original Contract Amount $800,000.00 $800,000,00 Extras to Date Credits to Date Pending Change Orders (in M&C Process) Contract Cost to Date $800,000.00 $800,000.00 Amount of Proposed Change Order 38,500.00 31500.00 Revised Contract Amount $138,500,00 $M500.00 Original Funds Available for Change Orders Remaining Funds Available for this CO Additional Funding (if necessary) CHANGE ORDERS to DATE (INCLUDING THIS ONE) AS % OF ORIGINAL CONTRACT I MAX ALLOWABLE CONTRACT AMOUNT (ORIGINAL CONTRACT COST+ 25%) i JUSTIFICATION (REASONS) FOR CHANGE ORDER This Change Order No. 1 is authorized by the attached M&C approved on May 14, 2024 which authorized additional funding to City Secretary Contract No. 60033 with William J. Schultz, Inc. dba Circle C Construction Co. for emergency services to replace the 30-inch water main at the Lancaster Avenue/Collier Street intersection. It is understood and agreed that the acceptance of this Change Order by the contractor constitutes an accord and satisfaction and represents payment in full (both time and money) for all costs arising out of, or incidental to, the above Change Order, Contractor.'s Company Name Contractor Name Contractor Signature Date Wiliam I Schultz, Inc. dba Circle c Construction co. Teri Skelly Inspector /� Da Project Manager Date 15/17/2024 00�� 5 .lpij Tony Sholola plrector (Z)r iptj I a Conpiructl n SupervJpof Yff�ter Dept) Date Christopher NarcJer May 20, 2024%�� Senior Assistant City Attomey Dale 'Assistant CityiManager Date > )-;1 1 . May 22, 2024 May 22, 2024 Council Aotion'(lf Required) M&C Number 24-0419 (FUNDING) M&C Date Approved 1 5/14/2024 1 - -- - - -- - OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX F---'.?RT WOORTIH City of Fort Worth Change Order Additions Project Name Emergency Response- 30-Inch Water Main Break at the Lancaster Avenue/ Collier Street Intersection City Sec No.: 60033 Project No.(s): 5600210600430/1780 DOE No,j N/A I City Proj. No.: 105063 Project ( 30-Inch Water Main Break at the Lancaster Avenue/ Collier Street Intersection Description Contractor William J. Schultz, Inc, dba Circle C Construction Co. j Change Order: r Date: 1 5/15/2024 City Project Mgr. I Tony Sholola City Inspector I John Robinson ADDITIONS ITEM UESCHIP ION 2 Additional Work Scope DEPT Qty Unit Unit Cost j Total Water 1.00 LS $X500.00 $38,500.00 Water $38,500.00 Page 2 of 4 Additions Sub Total $38,500.00 FOPur WORTH City of Fort Worth Change Order Deletions Project Name Emergency Response-304nch Water Main Break at the Lancaster Avenue/ Collier Street Intersection City Sec No,: I 60033 Project No,(s): N/A I DOE No, I N/A City Proj. No.: N/A Project Description I 30-Inch Water Main Break at the Lancaster Avenue/ Collier Street Intersection Contractor I William J. Schultz, Inc. dba Circle C Const uction Co. I Change Order: Date I 5/16/2024 City Project Mgr, Tony Sholola City Inspector: I John Robinson DELETIONS ITEM DESCRIPTION DEPT Qty Unit Unit Cost Total Water Page 3 of 4 Deletions Sub Total MWWBE Breakdown for this Change Order MWBE Sub Type of Service Amount for this CO Total $0.00 Previous Change Orders Co# DATE AMOUNT Total $0.00 Page 4 of 4 City of Fort Worth, Texas Mayor and Council Communication DATE: Tuesday, May 14, 2024 REFERENCE NO.: **M&C 24-0419 LOG NAME: 60EMER 30-IN COLLIER WMREPAIR-CIRCLECFUNDING SUBJECT: (CD 9) Adopt Appropriation Ordinance in the Amount of $38,500.00 for 30-Inch Water Main at the Lancaster Avenue/Collier Street Intersection Emergency Repair to Effect a Portion of Water's Contribution to the Fiscal Years 2024-2028 Capital Improvement Program RECOMMENDATION: It is recommended that the City Council adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the Water and Sewer Capital Projects Fund in the amount of $38,500.00, transferred from available PayGo funds within the Water and Sewer Fund, for the purpose of funding the additional costs associated with the emergency repair and replacement of the 30- inch water main at the Lancaster Avenue/Collier Street Intersection project (City Project No. 105063) and effect a portion of Water's contribution to the Fiscal Years 2024-2028 Capital Improvement Program. DISCUSSION: On September 26, 2023, (Mayor and Council Communication) (M&C) 23-0827, the City Council authorized appropriations in the amount of $1,060,000.00 for emergency repair and replacement of the 30-inch water main at the Lancaster Avenue/Collier Street intersection. On Thursday, August 17, 2023, a water main break erupted at the Lancaster Avenue/Collier Street intersection. The break is exacerbated by its proximity to the Holly Water Treatment Plant with water being pushed at over 100 Pounds per Square Inch (PSI) leading to flooding in the Lancaster/Henderson intersection and also onto private property near the intersection. The water main is a shallow 1930s-era 30-inch cast-iron pipe which had deteriorated. The break was repaired the same day by William J. Schultz, Inc. dba Circle C Construction Company (Circle C). On Monday, August 22, 2023, the same water main broke apart again very near the vicinity of the earlier break. Water Field Operations immediately mobilized to isolate the break and the City utilized the services of Circle C again to conduct the repairs. With the original pipe having broken twice, via an emergency authorization memorandum of August 24, 2023 and pursuant to the emergency authority found in City Code Chapter 2, Article I, Section 2-9 of the City's Code of Ordinances, the Water Department initiated emergency procurement of the following contractors and consultant for the services and costs as indicated below to perform emergency replacement of an approximately 460-foot segment of the water main and an additional approximately 220-feet of appurtenant 6-inch pipe as shown on the attached Mayor and Council Location map. • William J. Schultz, Inc. dba Circle C Construction Company (Emergency water main repair/replacement: $800,000.00) (City Secretary Contract No. 60033) • Texas Materials Group, Inc. dba Texas Bit (Pavement Repair: $200,000.00) (City Secretary Contract No. 60011) • Freese and Nichols, Inc. (Engineering Design $60,000.00) (City Secretary Contract No. 59999) The total of the contracts was estimated to be $1,060,000.00. Due to actual field conditions that were encountered during construction, additional quantities of pavement repair will increase Circle C's construction costs by $38,500.00 for an estimated revised contract amount of $838,500.00. The purpose of this M&C is to secure funding for a change order to compensate Circle C, for the additional expense incurred on the project. It is the practice of the Water Department to appropriate its CIP plan throughout the Fiscal Year (FY), instead of within the annual budget ordinance, as projects commence, additional funding needs are identified, and to comply with bond covenants. The actions in the M&C will appropriate funds in support of the Water's portion of the City of Fort Worth's Fiscal Years 2024-2028 Capital Improvement Program, as follows: 60EMER 30-IN COLLIER WMREPAIR — CIRCLECFUNDING Capital Fund project FY2024 CIP Budget Change Revised Authority FY2024 Name Name Appropriations (Increase/Decrease) Budget W&S 105063 - Capital Emrgncy Projects 30" WM $0.00 This M&C $38,500.00 $38,500.00 -- Fund Rep. 56002 Collier St Funding is currently available in the Transfer to Water/Sewer account of the Water and Sewer operating budget for the purpose of funding the Emer 30-in WM Repair at Collier St. FY2024 — Water PAYGO Appropriations per City Ordinance 26453-09-2023 FY2024 Amended FY2024 Paygo Original (includes any Adopted council actions PayGo subsequentto budget adoption) YTD PayGo Approved This M&C for/Moved to Capital Projects FY2024 Remaining PayGo Balance $84,505,035.00 $84,505,035.00 $(72,066,940.36) $(38,500.00) $12,399,594.64 Note: there may be other pending actions or recently approved actions that are not reflected in the table due to timing. Appropriations for 30-inch Water Main Repair at the Lancaster Avenue/Collier Street Intersection project, are as depicted below: Fund Existing I Appropriations W&S Capital Projects - $1,060,000.00 Fund 56002 Project Total 1 $1,060,000.001 Additional project Total* Appropriations *Numbers rounded for presentation purposes. The project is located in Council District 9. FISCAL INFORMATION / CERTIFICATION: $38,500.00 $1,098,500.00 $38,500.0011$1,098,500.001 The Director of Finance certifies that funds are currently available in the Water & Sewer Fund, and upon approval of the above recommendation and adoption of the attached appropriation ordinance, funds will be available in the W&S Capital Projects Fund for the Emrgncy 30" WM Rep. Collier St. project to support the approval of the above recommendation. Prior to any expenditure being incurred, the Water Department has the responsibility of verifying the availability of funds. FUND IDENTIFIERS (FIDs): TO Fund Department�Accountj Project ctivity Budget Reference # mount fID ID JProgram Year I (Chartfield 2) FROM Fund Department ccount Project Program ctivity Budget Reference # mount ID I ID I I Year I (Chartfield 2) CERTIFICATIONS: Submitted for City Manager's Office by_ Fernando Costa (6122) Origi sting Department Head: Chris Harder (5020) Additional Information Contact: Tony Sholola (6054) ATTACHMENTS 1. 60EMER 30-IN COLLIER WMREPAIR - CIRCLECFUNDING Map pdf (Public) 2. 6QEMER 30-IN COLLIER WMREPAIR — CIRCLECFUNDING FID Tab ( IWCCF 04.10.24)Atsx (CFW Internal) 3. 60EMER 30-IN COLLIER WMRUAIR-CIRCLECFUNDING.docx (CFW Internal) 4. ORD.APP 60EMER 30-IN COLLIER WMREPAIR-CIRCLECFUNDING 56002 A024(r1)_(J).docx (Public) 5. PBS CPN 105063.pd (CFW Internal) 6. SAM.gov Circle C.pdf (CFW Internal) 60EMER 30-IN COLLIER WMREPAIR-CIRCLECFUNDING FID Table 56002 56002 56001 56002 0600430 4956001 105063 2024 0600430 105063 2024 ____ _ FIDs�REVENUE or EXPEN: of # Amount PrniPrt I❑,Activity Budeet $38,500.00 $38,500.00 $38,500.00 -$38,S00.00 56002 I 0600430 15740010 i 105063 I 001780 i 9999 I I $38,500.00 .Contract Compliance Manager By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. TVA� Signature Tony Sholola Name of Employee Assistant Water Director Title P of FORr�°o p~o o-+d ATTEST: d��4 nEXP`oop lannette Goodall City Secretary OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX