HomeMy WebLinkAboutContract 52581-A3CSC No. 52581-A3
AMENDMENT No . 3
TO CITY SECRETARY CONTRACT No. 52581
WHEREAS, the City of Fort Worth (CITY) and JQ Infrastructure,
LLC,(ENGINEER) made and entered into City Secretary Contract No. 52581,
(the CONTRACT) which was authorized by M&C C-29154 on the 18th day of
June, 2019 in the amount of $175,976.00; and
WHEREAS, the contract was subsequently revised by Amendment No. 1 in
the amount of $193,699.00 authorized by M&C # 20-0544 on August 11, 2020
and Amendment No. 2 in the amount of $149,509.00 authorized by M&C # 21-
0098
WHEREAS, the CONTRACT involves engineering services for the
following project:
Rolling Hills Water Treatment Plant Flow Meter Replacement, CPN
102056; and
WHEREAS, it has become necessary to execute Amendment No. 3 to the
CONTRACT to include an increased scope of work and revised fee.
NOW THEREFORE, CITY and ENGINEER, acting herein by and through their
duly authorized representatives, enter into the following agreement,
which amends the CONTRACT:
1.
Article I of the CONTRACT is amended to include the additional
engineering services specified in proposal attached hereto and
incorporated herein. The cost to City for the additional design services
to be performed by Engineer totals $180,055.00.
2.
Article II of the CONTRACT is amended to provide for an increase in
the fee to be paid to Engineer for all work and services performed under
the Contract, as amended, so that the total fee paid by the City for all
work and services shall be an amount of $699,239.00.
3.
All other provisions of the Contract, which are not expressly
amended herein, shall remain in full force and effect.
City of Fort Worth, Texas
Prof Services Agreement Amendment Template
Revision Date: 12/08/2023
Page 1 of 2
PH WTP Flow Meter Repl.
--- - _ -6
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
EXECUTED and EFFECTIVE as of the date subscribed by the City's
designated Assistant City Manager.
APPROVED:
City of Fort Worth
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Fernando Costa
Assistant City Manager
DATE: May 22, 2024
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Jannette Goodall
City Secretary
APPROVAL RECOMMENDED:
chri toenher tf der
Christopher HarQer (May 21, 202415:44 CDT)
Chris Harder, P.E.
Director, Water Department
Contract Compliance Manager:
ENGINEER
JQ Infrastructure, LLC
Murali Kariyarveedu
President
DATE: 03/21 /2024
By signing, I acknowledge that I am the person responsible for the
monitoring and administration of this contract, including ensuring all
performance and reporting requirements.
Scott Taylor PE
Scott Taylor, P.E.
Project Manager
APPROVED AS TO FORM AND LEGALITY:
4�
Douglas Black (May 22, 202410:13 CDT)
Douglas W. Black
Sr. Assistant City Attorney
City of Fort Worth, Texas
Prof Services Agreement Amendment Template
Revision Date: 12/08/2023
Page 2 of 2
M&C No.#:
M&C Date
24-0177
02/27/2024
Form 1295 No.: 2023-1106740
OFFICIAL RECORD
CITY SECRETARY RH WTP Flow Meter Repl.
FT. WORTH, TX CPN 102056
3017 WEST 7TH STREET SUITE 400 FORT WORTH, TEXAS 7610 7
817 546.7200 PHONE
JQIENG.COM
1.12.2023
Mr. Scott Taylor, PE
Project Manager
City of Fort Worth Water Department
200 Texas Street
Fort Worth, Texas 76102
Re: Rolling Hills Water Treatment Plant
Flow Meter Replacement
City Project No. 102056, CSC No. 52581
Amendment No. 3
Dear Mr. Taylor,
As briefly discussed previously and per your direction JQ Infrastructure, LLC (JQ) requests an amendment to the
above referenced Project and offer the following proposal for your consideration.
SCOPE OF ADDITIONAL SERVICES
Construction of the Rolling Hill Water Treatment Plant Flow Meter Replacement project has been delayed due to
several causes including construction issues, supply chain delays, and the Covid-19 pandemic. The Project Notice to
Proceed was issued in May 2021 and was scheduled to be completed in August of 2022, sixteen (16) months. The
Contractors current schedule shows a completion date of December 2024, requiring an additional twenty-eight (28)
months beyond the original completion date.
Additionally, JQ's effort for Construction Phase Services has far exceeded our current scope and fee. Some
contributing factors are as follows:
• Review of twenty-five (25) civil and structural contractor shop drawings was in the original fee. A total of
seventy-seven (77) civil and structural shop drawing reviews have been performed to date. Many of these
reviews have been resubmittals and were stretched out over extended periods of time between
resubmittals. Due to the unique nature of the project, several reviews took much more time to complete
than was budgeted.
• Review of nine (9) civil and structural RFI was originally included. Eighteen (18) civil and structural reviews
have been performed to date.
During the exploratory excavation of the project the Contractor discovered differing subsurface conditions at the
existing pipelines for Meter Vault 20 and Meter Vault 21. This will require redesign of Meter Vaults 20 and 21.
Revisions to the Isolation Vault plans will also be required due to a field change. The following additional design
services will be performed:
• Redesign Meter Vault 20 (MV-20).
• Redesign Meter Vault 21 (MV-21).
• Revise Isolation Valve Vault Plans.
As stated above, the construction schedule has been extended an additional 28 months. The Project Contract was
initiated in 2019 and has used that year's hourly rates on the previous Amendments. Since those rates are now four
(4) years out of date, the additional services will be established using 2022 hourly rates. Services provided to date
will use the 2019 rates. The following additional services are expected to be required:
STRUCTURAL I CIVIL I SURVEYING AUSTIN I DALLAS I FORT WORTH I SAN ANTONIO
Rolling Hill Water Treatment Plant Flow Meter Replacement —Amendment No. 03
City Project No. 102056, CSC No. 52581
City of Fort Worth Water Department
1.12.23 Page 2 of 2
• Additional Coordination and Project Management for 28 months.
• Review and Respond to Contractor's RFI (10).
• Review and Respond to Contractor's shop drawings (20).
• Additional Monthly Construction Progress Meetings (16)
The attached schedule further details a revised Construction Services estimate that more accurately reflects the
actual services provided in this Contract and the anticipated services required to complete the project. JQ
respectively requests the additional funds to help cover the additional effort as outlined above and in the attached
schedule.
CONSTRUCTION SCHEDULE
Additional 28 months as described above.
FEES
We propose to provide the following engineering services on a lump sum basis for $180,055 based as follows:
Task 6.1: Previously completed shop drawing submittal review
$48,100
Task 6.2: Previously completed RFI review
$6,660
Task 6.3.1: Civil redesign of MV-20 & MV-21
$22,000
Task 6.3.2: Structural redesign of MV-20 & MV-21
$17,155
Task 6.4: Revisions to Isolation Valve Vault
$3,320
Task 6.5: Coordination and Project Management 28 months
$34,440
Task 6.6: Contractor's RFI Review and Respond
$8,200
Task 6.7: Shop Drawing Submittals Review and Respond
$20,500
Task 6.8: Monthly Construction Proeress Meetines
$19,680
Engineering Service Total =
$180,055
PAYMENT SCHEDULE
Invoices for progress payments of the additional construction support services fee will be billed each month for
services performed during the prior month.
PROJECT FEE SUMMARY
Original Contract Amount
Amendment No. 1 Amount
Amendment No. 2 Amount
Amendment No. 3 Amount
Revised Contract Amount
$175,976.00
$193,699.00
$149, 509.00
5180,055.00
$699,239.00
We appreciate your consideration and look forward to bringing this project to a successful completion.
Sincerely,
JQ INFRASTRUCTURE, LLC
6 14-0<4AV.-
Louis B Hund III, PE
Associate / Senior Project Manager
Exhibit— Level of Effort Spreadsheet
STRUCTURAL I CIVIL I SURVEYING AUSTIN I DALLAS I FORTWORTH I SANANTONI0
EXHIBIT B-2
Level of Effort Spreadsheet
TASK/HOUR BREAKDOWN
Construction Services for
Rolling Hill Water Treatment Plant Amendment No. 3 Flow Meter Replacements
City Project No. 102056, CSC No. 52581
Labor (hours)
Expense
Task Description
Project
Project
Cadd Total Labor
Total Expense
Task No.
Principal Manager
Manager
Tech Cost
Subconsultant
Travel
Reproduction
Cost plus 10 % Task
Sub Total
(2019 rate
(2022 rate
(2022 rate)
Rate
$225 $18
$20 5
$170 $140 $80
SBE Non-SBE
1.0
Project Management (Not Used)
0 0
0
0 0 0 $0
$0
$0
$0 $0
$0
$0
$6
$6
$0
2.0
Conceptual Design (Not Used)
0
0
0 0 0 $0
$0
$0
$0 $0
$0
$0
$6
$6
$0
$0
$0
$0
3.0
Preliminary Design (Not Used)
0 0
0
0 0 0 $0
$0
$0
$0 $0
$0
$0
$6
$6
$0
$0
$0
$0
4.0
Final Design (Not Used)
0 0
0
0 0 0 $0
$0
$0
$0 $0
$0
$0
$0
$0
$0
$6
$6
$0
5.0
Bid Phase (Not Used)
0 0
0
0 0 0 $0
$0
$0
$0 $0
$0
$0
$0
$0
$0
Construction Phase Services
6.0
Amendment #3
0 296
547
0 94 0 $180,055
$0
$0
$0 $0
$0
$180,055
Shop drawing submittals review and
6.1
respond beyond original scope (52)
260
$48,100
$0
$48,100
Contractor's RFIs review and response
6.2
beyond original scope (9)
36
$6,660
$0
$6,660
6.3
Redesign MV-20 and MV-21
6.3.1
Civil
80
40 $22,000
$0
$22,000
6.3.2
Structural
55
4� $17,155
$6
$17,155
6.4
Revise Isolation Valve Vault
8
12 $3,320
Additional Coordination and Project
6.5
Management(28 months)
168
$34,440
$0
$34,440
Review and Respond to Contractor's RFIs
6.6
(10)
40
$8,200
$0
$8,200
Review and Respond to Contractor's shop
6.7
drawing submittals (20)
100
$20,500
$0
$20,500
Additional Monthly Construction Progress
6.8
Meetings (16)
96
$19,680
$0
$19,680
$6
$6
$0
$0
$0
$0
$6
$6
$0
7.0
Geotechnical (Not Used)
0 0
0
0 0 0 $0
$0
$0
$0 $0
$0
$0
7.1
$6
$6
$0
8.0
Survey (Not Used)
0 0
0
0 0 0 $0
$0
$0
$0 $0
$0
$0
8.1
$6
$6
$0
9.0
Special Services (Not Used)
0 0
0
0 0 0 $0
$0
$0
$0 $0
$0
$0
9.1
$6
$6
$0
Totals
0 296
547
0 94 0 $180,05Sr
$0
$0
$0 $0
$0
$180,055.00
Water Line Footage
100 %
Sewer Line Footage
0%
0
100%
(A)
Total Fee
$180,055
(B)
Survey Fee
$0
City of Fort Worth, Texas (C)
Total Fee (-) survey Fee
$180,055
Attachment B - Level of Effort Supplement
Water Fee {100% of C)
Sewer Fee fo%
of C)
Typical
Water and Sewer Replacement
$180,655.00 I
FWWTR Official Release Date: 8.09.2012
City of Fort Worth, Texas
Mayor and Council Communication
DATE: 02/27/24 M&C FILE NUMBER: M&C 24-0177
LOG NAME: 60RHWTPFLOWMRA3-JQI
SUBJECT
(CD 8) Authorize Execution of Amendment No. 3 in the Amount of $180,055.00 to an Engineering Agreement with JQ Infrastructure, LLC for
Rolling Hills Water Treatment Plant Flow Meter Replacement Project and Adopt Appropriation Ordinance to Effect a Portion of Water's
Contribution to the Fiscal Years 2024-2028 Capital Improvements Program
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize execution of Amendment No. 3 to City Secretary Contract No. 52581, an engineering agreement with JQ Infrastructure, LLC in the
amount of $180,055.00 for Rolling Hills Water Treatment Plant Flow Meter Replacement project for a revised contract amount of
$699,239.00; and
2. Adopt the attached Appropriation Ordinance increasing estimated receipts and appropriations in the Water and Sewer Capital Projects
Fund in the amount of $180,055.00, transferred from available funds within the Water and Sewer Fund, for the purpose of funding the Rolling
Hills Water Treatment Plant Meter Replacement project (City Project No. 102056) and to effect a portion of Water's Contribution to the Fiscal
Years 2024-2028 Capital Improvement Program.
DISCUSSION:
On June 18, 2019, Mayor and Council Communication (M&C C-29154), the City Council authorized an engineering agreement with JQ
Infrastructure, LLC (City Secretary No. 52581) in the amount of $175,976.00 for the design of the Rolling Hills Water Treatment Plan (RHWTP)
Flow Meter Replacement project. The agreement was subsequently revised by Amendment No. 1 in the amount of $193,699.00 authorized by
(M&C 20-0544) on August 11, 2020 that provided design for two additional meter replacements and one additional valve and Amendment No. 2 in
the amount of $149,509.00 authorized by (M&C 21-0098) on February 2, 2021 that provided for construction services for the Rolling Hills Water
Treatment Plant Flow Meter Replacement Project.
Amendment No. 3 will provide for redesign of meter vaults 20 and 21 due to the different subsurface conditions at the connections to existing
pipelines that was encountered during construction. The project also requires additional construction assistance due to delays with acquiring
project materials.
It is the practice of the Water Department to appropriate its CIP plan throughout the Fiscal Year, instead of within the annual budget ordinance, as
projects commence, additional funding needs are identified, and to comply with bond covenants. The actions in the M&C will appropriate funds in
support of the Water's portion of the City of Fort Worth's Fiscal Years 2024-2028 Capital Improvement Program, as follows:
60RHWTPFLOWMRA3-JQI
Capital Revised
Project FY2024 CIP Budget Change
Fund Name Appropriations Authority (Increase/Decrease) FY2024
Name Budget
W&S 102056 —
Capital Meter
Projects — Replacements $0.00 This M&C $180,055.00 $180,055.00
Fund at RHWTP
56002
Funding is available in the Transfer to Water/Sewer account of the Sewer operating budget to fund the Water part of this contract for the purpose of
funding the Meter Replacements at RHWTP project within the Water & Sewer Capital Projects Fund.
Appropriations for Rolling Hills Water Treatment Plant Flow Meter Replacement project are as depicted below:
Fund
Water & Sewer
Capital Projects
Fund 56002
Water Capital Fund
59601
Existing Additional project Total*
Appropriations Appropriations
$235,976.00 $180,055.00 $416,031.00
$193,699.00 $0.00 $193,699.00
Water and Sewer
Gas Lease Cap $7,075,435.00 $0.00 $7,075,435.00
Project - Fund 53004
(Project Total $7,505,110.00 $180,055.00 $7,685,165.00
*Numbers rounded for presentation purposes.
Business Equity — A waiver of the goal for Business Equity subcontracting requirements was requested, and approved by the DVIN, in
accordance with the applicable Ordinance, because the purchase of goods or services is from sources where subcontracting or supplier
opportunities are negligible.
The project is located in COUNCIL DISTRICT 8.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that funds are available in the Water & Sewer Fund, and upon approval of the above recommendations and
adoption of the attached appropriation ordinance, funds will be available in the W&S Capital Projects Fund for Meter Replacements at RHWTP
project to support the above recommendations and execution of the amendment. Prior to any expenditure being incurred, the Water Department
has the responsibility of verifying the availability of funds.
Submitted for Citv Manaaer's Office bv: Fernando Costa 6122
Oriainatina Business Unit Head: Chris Harder 5020
Additional Information Contact: Scott Taylor 7240
60RHWTPFLOWMRA3-JQI FID Table
2 56001 0709020 5956001 $180,055.00 Funding is coming from
Sewer PAYGO
2 56002 0600430 4956001 102056 005180 9999 ($180,055.00)