HomeMy WebLinkAboutIR 9148 INFORMAL REPORT TO CITY COUNCIL MEMBERS No. 9148
To the Mayor and Members of the City Council November 10, 2009
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SUBJECT: THIRD QUARTER REPORT ON OVERTIME WORKED IN 2009
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Mayor and Members of City Council,
Since late 2006, the city has been tracking overtime usage. This issue came to the forefront
because of an internal audit report that found some employees that were "spiking" their income
with overtime to increase their "high three" salary average for calculating their final retirement
salary. This "spiking" of salaries via overtime usage increases the liability for the retirement fund.
Per Council direction, a high level summary of the overtime activity for the three departments with
the highest use of overtime is provided.
Following is a summary of the key findings for overtime for the third quarter of calendar year
2009. The analysis period is July through September of 2008 versus the same period in 2009. In
addition, the attached charts will also show the trend of overtime hours and dollars used by each
department since late 2006.
CITY WIDE:
The overtime hours (excluding disaster and Medstar) for the third calendar quarter of 2009
compared to the same period for 2008, for all City employees, have decreased by 0.4%. The
overtime dollars (excluding disaster and Medstar) for the same period have decreased by 10.2%.
FIRE:
The overtime hours (excluding disaster and Medstar) for all employees in the Fire Department
have decreased by 5.2% during the third quarter of calendar year 2009 compared to the same
period in 2008. Overtime dollars (excluding disaster and Medstar) have decreased by 9.7% for
the same period.
The overtime hours for the Fire Department have decreased due to fewer retirements and other
terminations, improvements in leave usage, and the continuous improvement in Fire Department
overtime management.
POLICE,
Theron-disaster overtime hours in the third quarter of calendar year 2009 for all employees in i
the Police Department have decreased by 8.9% over the same period in 2008. Total non-
disaster overtime dollars have decreased by 0.8% compared to the same period last year.
The increase in `civil service overtime in the third quarter of calendar year 2008 was attributed to
the Depailmeffs Summer Strategies initlative with particular e the East Division.
_ thin thind quarter of calendar year 2009 Summer St t egies ! di at ie expenditures decreased as
FORT WORTH, TEA
INFORMAL REPORT TO CITY COUNCIL MEMBERS No. 9148
To the Mayor and Members of the City Council November 10, 2009
SUBJECT: THIRD QUARTER REPORT ON OVERTIME WORKED IN 2009
more strategic approach was utilized to deploy officers; i.e. redeployment of resources and
changes to regular shift duties. The Summer Strategies initiative was used to combat crime in
target areas which was funded with CCPD strategic operations overtime funds.
Additional savings would have been realized; however, police officers began working details with
the U.S. Bureau of Alcohol, Tobacco and Firearms through a Memorandum of Agreement. While
this contributed to the increase in cumulative year-to-date overtime for both categories over last
year, the Department has been reimbursed for these related overtime costs.
WATER:
The 2009 non-disaster overtime hours for Water Department employees have decreased by
39.9% during the third quarter of calendar year 2009 compared to the same period in 2008. Non-
disaster overtime dollars for Water have decreased by 33.9% for the same period. The primary
reasons for the decrease since the last report are: continued efforts at Field Operations to reduce
overtime needs with a change in the shifts in the Field Operations sewer sections to better match
staffing with calls for service, as well as implementation of four ten-hour work days; and an
emergency only policy is in place at Field Operations until further notice.
Attached is a chart illustrating the overtime trends in hours and dollars for Police, Fire and Water
departments.
If you have any questions regarding this subject, please contact Karen Marshall, Human
Resources Director.
Da ek A. Fisse er, P),-#
City Manager
Attachment I
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