HomeMy WebLinkAboutContract 61399-A1CSC No. 61399-A1
AMENDMENT NO. 1
TO
CITY OF FORT WORTH CONTRACT 61399
This First Amendment is entered into by and between the City of Fort Worth
(hereafter 'Buyer"), a home rule municipality, with its principal place of business at 200 Texas
Street, Fort Worth, Texas, and Resource Data, Inc. ("Vendor"), Buyer and Vendor may be
referred to individually as a Party and collectively as the Parties.
WHEREAS, on May 13, 2024, the Parties entered into City Secretary Contract 61399 to
provide expert guidance, oversight, recommendations and planning assistance to the City in the
management and execution of this strategic initiative ("Agreement/Contract");
WHEREAS, the Parties wish to amend the Agreement to add a Scope of Work (exhibit
A) at no additional cost using the existing City Secretary Contract 61399 under DIR-CPO-4514.
NOW, THEREFORE, the Parties, acting herein by and through their duly authorized
representatives, enter into the following agreement:
1.
AMENDMENTS
The Agreement is hereby amended to add the attached Scope of Work at no additional cost
using the existing City Secretary Contract 61399 under DIR-CPO-4514.
2.
ALL OTHER TERMS SHALL REMAIN THE SAME
All other provisions of the Agreement which are not expressly amended herein shall
remain in full force and effect.
3.
ELECTRONIC SIGNATURE
This Amendment may be executed in multiple counterparts, each of which shall be
an original and all of which shall constitute one and the same instrument. A facsimile copy
or computer image, such as a PDF or tiff image, or a signature, shall be treated as and shall
have the same effect as anoriginal.
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
First Amendment to Fort Worth City Secretary Contract No. 60335 Page 1 of 5
ACCEPTED AND AGREED:
CITY OF FORT WORTH:
By: �-44 i1A �
Name: Mark McDaniel
Title: Deputy City Manager
Date: May 24, 2024
APPROVAL RECOMMENDED:
By. ate,
Name:
Kevin Gunn
Title:
Director, IT Solutions Department
ATTEST:
4.00voap��
FFORT�0dd
,
$tea ss,
�0, *' o�-�`�
oaan��z�5bga
By:
Name:
Jannette Goodall
Title:
City Secretary
VENDOR:
Resource Data, Inc.
By: 54PWze, Caz�
Name: Stephen Carnes
Title: Contracts Administrator
Date: 05/17/2024
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all
performance and reporting requirements.
By: Steven Vandever (Mav 21, 202411:51 CDT)
Name: Steven Vandever
Title: Sr. IT Solutions Manager
APPROVED AS TO FORM AND LEGALITY:
�5�
By:
Name: Taylor Paris
Title: Assistant City Attorney
CONTRACT AUTHORIZATION:
M&C: N/A
Approved:
1295:
ATTEST:
Name:
Title:
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
First Amendment to Fort Worth City Secretary Contract No. 60335 Page 2 of 5
Exhibit A
April 12, 2024
resource
IfAW data
City of Fort Worth
Ordinance Digitizing
Anchorage
560E34thAve
Suite 100
Anchorage, AK 99503
Project Approach
(907) 563-8100
Resource Data will digitize 241 ordinances from a list provided by the
Boise
City of Fort Worth. To help accomplish this task in an efficient and
1450 S Eagle Flight Way
cost-effective manner, Resource Data proposes a time -boxing
Suite 150
approach to digitizing each ordinance. The time -box approach will
Boise. ID 83709
(208) 424-2203
comprise two phases:
Houston
Tirne-Box Approach Phase 1
15915 Katy Fwy
Suite 350
Resource Data estimates an average of three hours to read.
Houston. TX 77094
understand, and digitize an ordinance. as well as provide relevant
(713) 468-3385
attributes data when it is readily available. If an ordinance is
completed in less than three hours. it wilt be flagged as completed
Juneau
and Resource Data will move to the next ordinance. If the efforts to
1 5ealaska Plaza
Suite 301
digitize an ordinance exceed the allotted three hours or cannot
Juneau. AK 99801
proceed due to data -availability issues, that ordinance will be
(907) 519.0292
flagged for revisiting in Phase II of the Time -Box Approach.
Portland
The deliverables after Phase I will include
',220 SW Morrison St
Suite 210
• An Excel table documenting at[ ordinances reviewed with the
Portland. OR 97205
(503) 208-3693
following attributes:
o Status
www.resourcedata.com
o Confidence level for those that were successfully
completed
o Data sources
o Notes for records or portions that could not be
digitized
• A geodatabase with digitized features for all earmarked
ordinances, which includes the following:
Polygons of successfully digitized ordinances
Polylines of partially digitized ordinances requiring
further guidance
• PDF map collection of successful and attempted ordinances
First Amendment to Fort Worth City Secretary Contract No. 60335 Page 3 of 5
Both the Excel table and geodatabase will contain the following additional fields about
each digitized ordinance:
• Case number
• Ordinance number
• Date approved
• Acres
• Square miles
• Designation
• Type
• Addition
Time -Box Approach Phase 11
Ordinances that were partially digitized or failed to be digitized or rejected by Fort Worth
due to low confidence levels will be moved to Phase II.Ordinances will remain in Phase II
until the City provides new information or additional data sources. or orders Resource Data
to seek additional data sources to mitigate the data issues. Resource Data will continue
editing ordinances in Phase II as the original budget allows. If any ordinances remain after
the original budget is expended, Resource Data will ask for an amendment of the budget to
cover the outstanding ordinances.
Due to the unknowns associated with data availability. this iterative process as mentioned
above is cost effective and efficient: it affords Fort Worth the ability to quickly sift through
large numbers of ordinances, quickly digitizing those that have data readily available, and
at the same time, allowing management to make decisions on those that need additional
work or funds. This approach will also help Fort Worth identify which datasets are suitable
or otherwise to digitize each ordinance. Both phases will be wrapped in data -sourcing
activities and our standard project -management activities.
Estimated Cost and Rates
The table below shows our estimated costs for the tasks of this project and the rates for
the project's team members. Tasks are divided by bill rate. Work will proceed on a time -
and -materials basis up to the total authorized budget listed below. We will bill monthly for
actual hours worked. at the hourly rates of the team members performing the work. If we
anticipate any overruns, we will contact you promptly so you can decide to stop work, add
to the budget. or adjust the remaining scope in order to reach a good stopping point.
City of Fort Worth, Ordinance Digitizing
Page 2
resource
data
First Amendment to Fort Worth City Secretary Contract No. 60335 Page 4 of 5
Table 1: Estimated Costs
Digitizing
723
$89.08
$64.405
QAQC
120
$89.08
$10,690
QAQC & Prepare Deliverables
60
$133.64
$8.018
Project Management
90
$133.64
$12,028
Total
993
$95,141
We are committed to the success of this project and look forward to working with you. If
you have any questions, please contact me at (986) 867-1278 or
bfieming@resourcedata.com.
Sincerely.
Houston Director
Resource Data
City of Fort Worth, Ordinance Digitizing
Page 3
resource
data
First Amendment to Fort Worth City Secretary Contract No. 60335 Page 5 of 5