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HomeMy WebLinkAboutOrdinance 26861-04-2024Ordinance No. 26864-04-2024 AN ORDINANCE REALLOCATING APPROPRIATIONS IN THE GENERAL FUND BY DECREASING THE NON -DEPARTMENTAL DEPARTMENT BUDGET IN THE AMOUNT OF $100,000.00, AND INCREASING THE CITY MANAGER'S DEPARTMENT BUDGET BY THE SAME AMOUNT, FOR THE PURPOSE OF PROVIDING SISTER CITIES FUNDING; PROVIDING FOR A SEVERABILITY CLAUSE; MAKING THIS ORDINANCE CUMULATIVE OF PRIOR ORDINANCES; REPEALING ALL ORDINANCES IN CONFLICT HEREWITH; AND PROVIDING AN EFFECTIVE DATE. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FORT WORTH, TEXAS: SECTION 1. That the budget of the City of Fort Worth for Fiscal Year 2023-2024, as enacted by Ordinance 26453-09- 2023, as amended, is hereby further amended to make the following reallocations in the General Fund: decrease appropriations in the Non -Departmental Department Budget in the amount of $100,000.00, and increase appropriations in the City Manger's Department Budget by the same amount, for the purpose of providing Sister Cities funding. SECTION 2. That should any portion, section or part of a section of this ordinance be declared invalid, inoperative or void for any reason by a court of competent jurisdiction, such decision, opinion or judgment shall in no way impair the remaining portions, sections, or parts of sections of this ordinance, which said remaining provisions shall be and remain in full force and effect. SECTION 3. That this ordinance shall be cumulative of Ordinance 26453-09-2023 and all other ordinances and appropriations amending the same except in those instances where the provisions of this ordinance are in direct conflict with such other ordinances and appropriations, in which instance said conflicting provisions of said prior ordinances and appropriations are hereby expressly repealed. SECTION 4. This ordinance shall take effect upon adoption. APPROVED AS TO FORM AND LEGALITY: Assistant City Attorney ADOPTED AND EFFECTIVE: April 23, 2024 CITY SECRETARY Jannette S. Goodall City Secretary City of Fort Worth, Texas Mayor and Council Communication DATE: 04/23/24 M&C FILE NUMBER: M&C 24-0306 LOG NAME: 02SISTER CITIES FUNDING FY24 SUBJECT (ALL) Adopt Appropriation Ordinance Reallocating Appropriations in the General Fund to Reduce the Non -Departmental Department Budget by $100,000.00 and Increase the City Manager's Department Budget by the Same Amount to Provide Budgeted Funding to International Sister Cities Association of Fort Worth, Inc. in Fiscal Year 2024, with No Net Increase to the Total Budget RECOMMENDATION: It is recommended that the City Council adopt the attached appropriation ordinance reallocating appropriations in the General Fund by decreasing the Non -Departmental Department budget by $100,000.00 and increasing the City Manager's Department budget by the same amount, for the purpose of providing Sister Cities with $50,000.00 in base funding and an additional $50,000.00 in incremental funding based on the organization's additional fundraising efforts, with no net increase to the overall budget. DISCUSSION: The purpose of this Mayor and Council Communication (M&C) is to reallocate appropriations in the General Fund to support payment to International Sister Cities (Sister Cities) in the current fiscal year (FY). In 2018, the City Council authorized an agreement with Sister Cities to administer the Fort Worth Sister Cities Program, with the agreement having an initial term of one year and four additional renewal options of one year each (M&Cs C-28859 and C-29092) with annual funding of $50,000.00 per year. In addition to monetary payments, the City also supports Sister Cities by charging the organization only $100.00 per year for the lease of City -owned space with an estimated annual rental value of $48,000.00 (M&C L-16176). Because the City Manager's Office supports Sister Cities and is interested in finding ways to help leverage the public tax dollars provided to them, starting with the FY2023 renewal the Sister Cities agreement has provided the organization with the ability to get up to $50,000.00 in additional annual funding from the City as a dollar -for -dollar match tied to the organization's fundraising. In FY2023 Sister Cities was able to obtain additional outside grant funds and access the additional $50,000.00 from the City (M&C 23-0511). For FY2024, the organization has again increased the amount it has raised from outside sources and is entitled to the additional $50,000.00. Adoption of this M&C will adjust appropriations in the General Fund to move both the base funding, which has already been paid to the organization, and the additional funding. The full $100,000.00 was appropriated in the Non -Departmental Department in the FY2024 budget. Adoption of this M&C and the attached ordinance will move that funding over to the City Manager's budget but will not increase the bottom line total for the General Fund budget. This action will align appropriations with both the previously issued base -funding payment and allow for the additional funding payment to issue. Funding is budgeted in the Other Contractual Services account within the General Fund in the Nondept Other Contractual Department to be used for the CMO Sisters Cities Department. About Fort Worth Sister Cities International Fort Worth Sister Cities strives to cultivate international relationships and understanding among youth, adults, and businesses through educational, leadership, and exchange programs that promote tourism and commerce in the City of Fort Worth and produce economic and public benefits for the entire Fort Worth community. In 2016, Sister Cities International in Washington, D.C. engaged value ideas to conduct an economic impact study, which indicate that the organization and program provide a $14+ million positive economic impact to the City of Fort Worth on an annual basis. The organization orchestrates internationally recognized inbound and outbound exchange programs; provides essential instruction for protocol and diplomacy; produces unparalleled youth and educator programs; and conducts trade missions to foster economic development. Since its inception in 1985, Sister Cities has researched and secured nine international partner cities with similar goals including Reggio, Italy; Trier, Germany; Nagaoka, Japan; Bandung, Indonesia; Budapest, Hungary; Toluca, Mexico; Mbabane, Eswatini; Guiyang, China and this year, Nimes, France. Fort Worth is recognized as having the "Best Sister Cities" program in the United States. A Form 1295 is not required because: This M&C does not request approval of a contract with a business entity. FISCAL INFORMATION / CERTIFICATION: The Director of Finance certifies that upon approval of the recommendation, funds are available in the current operating budget, as previously appropriated, in the General Fund. Prior to an expenditure being incurred, the City Manager's Department has the responsibility to validate the availability of funds. Submitted for City Manager's Office by: Valerie Washington 6192 Originating Business Unit Head: Additional Information Contact: Denis McElroy 2758 Ordinance No. 26865-24-2024 AN ORDINANCE ADJUSTING APPROPRIATIONS IN THE CULTURE & TOURISM FUND BY: (I) INCREASING THE INTERFUND TRANSFERS OUT CATEGORY BY $364,662.11 FOR A TRANSFER TO THE GENERAL FUND FOR SPECIAL ELECTION COSTS; AND (H) DECREASING THE BUDGETED CONTRIBUTION TO FUND BALANCE/NET POSITION BY THE SAME AMOUNT; PROVIDING FOR A SEVERABILITY CLAUSE; MAKING THIS ORDINANCE CUMULATIVE OF PRIOR ORDINANCES; REPEALING ALL ORDINANCES IN CONFLICT HEREWITH; AND PROVIDING AN EFFECTIVE DATE. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FORT WORTH, TEXAS: SECTION 1. That the budget of the City of Fort Worth for Fiscal Year 2023-2024, as enacted by Ordinance 26453-09- 2023, as amended, is hereby further amended to make the following adjustments in the Culture & Tourism Fund: (i) increase the Interfund Transfers Out category by $364,662.11, for a transfer to the General Fund for special election costs; and (ii) decrease the budgeted contribution to fund balance/net position by the same amount. SECTION 2. That should any portion, section or part of a section of this ordinance be declared invalid, inoperative or void for any reason by a court of competent jurisdiction, such decision, opinion or judgment shall in no way impair the remaining portions, sections, or parts of sections of this ordinance, which said remaining provisions shall be and remain in full force and effect. SECTION 3. That this ordinance shall be cumulative of Ordinance 26453-09-2023 and all other ordinances and appropriations amending the same except in those instances where the provisions of this ordinance are in direct conflict with such other ordinances and appropriations, in which instance said conflicting provisions of said prior ordinances and appropriations are hereby expressly repealed. SECTION 4. This ordinance shall take effect upon adoption. APPROVED AS TO FORM AND LEGALITY Denis C. McElroy, Assistant City Attorney ADOPTED AND EFFECTIVE: April 23, 2024 CITY SECRETARY Jannette S. Goodall City Secretary City of Fort Worth, Texas Mayor and Council Communication DATE: 04/23/24 M&C FILE NUMBER: M&C 24-0312 LOG NAME: 1105042024 SPECIAL HOT ELECTION TARRANT SUBJECT (ALL) Authorize Execution of a Joint Election Agreement and Contract with the Tarrant County Elections Administrator for Election Services for the Special Election to be Held on May 4, 2024, for the Purpose of Considering the Question of Approving the Fort Worth Convention Center as a Venue Project and Designating a Hotel Occupancy Tax under Chapter 334, Texas Local Government Code, as the Method of Financing for the Project with the Estimated Agreement Amount being $291,729.69 Plus a 25% Contingency, for a Maximum of $364,662.11; Authorize Advance Payment of a Seventy -Five Percent Deposit in the Amount of $218,800.00; and Adopt Appropriation Ordinances RECOMMENDATION: It is recommended that the City Council: 1. Authorize execution of a Joint Election Agreement and Contract with the Tarrant County Elections Administrator for election services for the special election to be held on May 4, 2024, for the purpose of considering the question of approving the Fort Worth Convention Center as a Venue Project and designating a Hotel Occupancy Tax under Chapter 334, Texas Local Government Code, as the method of financing for the project with the estimated agreement amount being $291,729.69 plus a 25% contingency, for a maximum of $364,662.11; 2. Authorize advance payment of a seventy-five percent deposit in the amount of $218,800.00; 3. Adopt the attached appropriation ordinance adjusting estimated appropriations in the Culture & Tourism Fund by increasing the Interfund Transfer Out category in the amount of $364,662.11 and decreasing Contribution to Fund Balance/Net Position by the same amount for the purpose of transferring to the General Fund for the special election; and 4. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the City Secretary porition of the General Fund in the amount of $364,662.11, from an interfund transfer from the Culture and Tourism Fund, for the purpose of funding the special election. DISCUSSION: On February 13, 2024, the City Council adopted Ordinance 26720-02-2024 calling a Special Election for Saturday, May 4, 2023, for the purpose of considering the question of approving the Fort Worth Convention Center as a Venue Project and designating a Hotel Occupancy Tax under Chapter 334, Texas Local Government Code, as the method of financing for the project. The Joint Election Agreement and Contract provides for election services, equipment, supplies, and ballots needed to conduct the election, including the training and compensation of election judges and clerks, preparation and distribution of ballots, arranging for the use of public facilities for early voting and election day, and conducting early voting and election day voting. Costs for holding a joint election are allocated among all of the jurisdictions that have matters on the ballot. The estimated cost of the Fort Worth part of the election is $291,729.69 plus a 25% contingency. The City is required to pay a deposit of approximately 75 percent of the estimated cost (excluding the 25% contingency) before the election is held. This Mayor and Council Communication (M&C) authorizes execution of the contract and payment of the deposit in the amount of $218,800.00 before the election is held. Because there are fewer jurisdictions holding elections this May, there are fewer entities sharing common costs; therefore, the City's charge is somewhat higher than normal. A final invoice for the balance of the actual total election costs will be submitted after the election. Approval of the two appropriation ordinances will allow available funding from the Culture & Tourism Fund to be transferred to the City Secretary's budget in the General Fund to pay for the election costs. A Form 1295 is not required because: This contract will be with a governmental entity, state agency or public institution of higher education: Texas FISCAL INFORMATION / CERTIFICATION: The Director of Finance certifies that funds will be available in the current operating budget, as appropriated, in the Culture & Tourism Fund and upon approval of the above recommendations and adoption of the appropriation ordinances, funds will be available in the General Fund to support the approval of the above recommendations and execution of the contract. Prior to any expenditure being incurred, the City Secretary Department has the responsibility to validate the availability of funds. Submitted for City Manager's Office by: ALL ACMs 6111 Originating Business Unit Head: Jannette Goodall 6161 Additional Information Contact: Ron Gonzales 6164 Expedited Ordinance No. 26866-04-2024 AN ORDINANCE INCREASING ESTIMATED RECEIPTS AND APPROPRIATIONS IN THE CITY SECRETARY PORTION OF THE GENERAL FUND IN THE AMOUNT OF $364,662.11, FROM AN INTERFUND TRANSFER FROM THE CULTURE & TOURISM FUND, TO PAY SPECIAL ELECTION COSTS; PROVIDING FOR A SEVERABILITY CLAUSE; MAKING THIS ORDINANCE CUMULATIVE OF PRIOR ORDINANCES; REPEALING ALL ORDINANCES IN CONFLICT HEREWITH; AND PROVIDING AN EFFECTIVE DATE. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FORT WORTH, TEXAS: SECTION 1. That in addition to those amounts allocated to the various City departments for Fiscal Year 2023-2024 in the Budget of the City Manager, there shall also be estimated receipts and appropriations in the City Secretary portion of the General Fund in the amount of $364,662.11, from an Interfund Transfer from the Culture & Tourism Fund, for special election costs. SECTION 2. That should any portion, section or part of a section of this ordinance be declared invalid, inoperative or void for any reason by a court of competent jurisdiction, such decision, opinion or judgment shall in no way impair the remaining portions, sections, or parts of sections of this ordinance, which said remaining provisions shall be and remain in full force and effect. SECTION 3. That this ordinance shall be cumulative of Ordinance 26453-09-2023 and all other ordinances and appropriations amending the same except in those instances where the provisions of this ordinance are in direct conflict with such other ordinances and appropriations, in which instance said conflicting provisions of said prior ordinances and appropriations are hereby expressly repealed. SECTION 4. This ordinance shall take effect upon adoption. APPROVED AS TO FORM AND LEGALITY: Denis C. McElroy Assistant City Attorney ADOPTED AND EFFECTIVE: April 23, 2024 CITY SECRETARY Jannette S. Goodall City Secretary City of Fort Worth, Texas Mayor and Council Communication DATE: 04/23/24 M&C FILE NUMBER: M&C 24-0312 LOG NAME: 1105042024 SPECIAL HOT ELECTION TARRANT SUBJECT (ALL) Authorize Execution of a Joint Election Agreement and Contract with the Tarrant County Elections Administrator for Election Services for the Special Election to be Held on May 4, 2024, for the Purpose of Considering the Question of Approving the Fort Worth Convention Center as a Venue Project and Designating a Hotel Occupancy Tax under Chapter 334, Texas Local Government Code, as the Method of Financing for the Project with the Estimated Agreement Amount being $291,729.69 Plus a 25% Contingency, for a Maximum of $364,662.11; Authorize Advance Payment of a Seventy -Five Percent Deposit in the Amount of $218,800.00; and Adopt Appropriation Ordinances RECOMMENDATION: It is recommended that the City Council: 1. Authorize execution of a Joint Election Agreement and Contract with the Tarrant County Elections Administrator for election services for the special election to be held on May 4, 2024, for the purpose of considering the question of approving the Fort Worth Convention Center as a Venue Project and designating a Hotel Occupancy Tax under Chapter 334, Texas Local Government Code, as the method of financing for the project with the estimated agreement amount being $291,729.69 plus a 25% contingency, for a maximum of $364,662.11; 2. Authorize advance payment of a seventy-five percent deposit in the amount of $218,800.00; 3. Adopt the attached appropriation ordinance adjusting estimated appropriations in the Culture & Tourism Fund by increasing the Interfund Transfer Out category in the amount of $364,662.11 and decreasing Contribution to Fund Balance/Net Position by the same amount for the purpose of transferring to the General Fund for the special election; and 4. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the City Secretary porition of the General Fund in the amount of $364,662.11, from an interfund transfer from the Culture and Tourism Fund, for the purpose of funding the special election. DISCUSSION: On February 13, 2024, the City Council adopted Ordinance 26720-02-2024 calling a Special Election for Saturday, May 4, 2023, for the purpose of considering the question of approving the Fort Worth Convention Center as a Venue Project and designating a Hotel Occupancy Tax under Chapter 334, Texas Local Government Code, as the method of financing for the project. The Joint Election Agreement and Contract provides for election services, equipment, supplies, and ballots needed to conduct the election, including the training and compensation of election judges and clerks, preparation and distribution of ballots, arranging for the use of public facilities for early voting and election day, and conducting early voting and election day voting. Costs for holding a joint election are allocated among all of the jurisdictions that have matters on the ballot. The estimated cost of the Fort Worth part of the election is $291,729.69 plus a 25% contingency. The City is required to pay a deposit of approximately 75 percent of the estimated cost (excluding the 25% contingency) before the election is held. This Mayor and Council Communication (M&C) authorizes execution of the contract and payment of the deposit in the amount of $218,800.00 before the election is held. Because there are fewer jurisdictions holding elections this May, there are fewer entities sharing common costs; therefore, the City's charge is somewhat higher than normal. A final invoice for the balance of the actual total election costs will be submitted after the election. Approval of the two appropriation ordinances will allow available funding from the Culture & Tourism Fund to be transferred to the City Secretary's budget in the General Fund to pay for the election costs. A Form 1295 is not required because: This contract will be with a governmental entity, state agency or public institution of higher education: Texas FISCAL INFORMATION / CERTIFICATION: The Director of Finance certifies that funds will be available in the current operating budget, as appropriated, in the Culture & Tourism Fund and upon approval of the above recommendations and adoption of the appropriation ordinances, funds will be available in the General Fund to support the approval of the above recommendations and execution of the contract. Prior to any expenditure being incurred, the City Secretary Department has the responsibility to validate the availability of funds. Submitted for City Manager's Office by: ALL ACMs 6111 Originating Business Unit Head: Jannette Goodall 6161 Additional Information Contact: Ron Gonzales 6164 Expedited