HomeMy WebLinkAboutContract 54907-A5Fifth Amendment to Fort Worth City Secretary Contract No. 54907 Page 1 of 2
AMENDMENT NO. 5
TO
CITY OF FORT WORTH CONTRACT 54907
This Fifth Amendment is entered into by and between the City of Fort Worth
(hereafter "Buyer"), a home rule municipality, with its principal place of business at 200 Texas
Street, Fort Worth, Texas, and TEKsystems, Inc. (“Vendor”), Buyer and Vendormay be referred
to individually as a Party and collectively as the Parties.
WHEREAS, on November 17, 2020 the Parties entered into City Secretary Contract
54907 through a Texas Department of Information Resources Cooperative Contract to provide
staff augmentation services (“Agreement/Contract”);
WHEREAS, the Parties wish to amend the Agreement to increase the annual amount by
$1,247,340.00 for the new annual not to exceed amount of $5,621,340.00 for year 1, and a 5%
increase each year for years 2 through 4
NOW, THEREFORE, the Parties, acting herein by and through their duly authorized
representatives, enter into the following agreement:
1.
AMENDMENTS
The Agreement is hereby amended to increase the annual amount by $1,247,340.00 for the
new annual not to exceed amount of $5,621,340.00 for year 1, and a 5% increase each year for
years 2 through 4.
2.
ALL OTHER TERMS SHALL REMAIN THE SAME
All other provisions of the Agreement which are not expressly amended herein shall
remain in full force and effect.
3.
ELECTRONIC SIGNATURE
This Amendment may be executed in multiple counterparts, each of which shall be
an original and all of which shall constitute one and the same instrument. A facsimile copy
or computer image, such as a PDF or tiff image, or a signature, shall be treated as and shall
have the same effect as an original.
Fifth Amendment to Fort Worth City Secretary Contract No. 54907 Page 2 of 2
ACCEPTED AND AGREED:
CITY OF FORT WORTH:
By: ___________________________
Name: Mark McDaniel
Title: Deputy City Manager
Date: ___________________________
APPROVAL RECOMMENDED:
By: ______________________________
Name: Kevin Gunn
Title: Director, IT Solutions Department
ATTEST:
By: ______________________________
Name: Jannette Goodall
Title: City Secretary
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all
performance and reporting requirements.
By: ______________________________
Name: Cynthia Tyree
Title: Assistant IT Solutions Director
APPROVED AS TO FORM AND LEGALITY:
By: ______________________________
Name: Taylor Paris
Title: Assistant City Attorney
CONTRACT AUTHORIZATION:
M&C: 24-0309
Approved: 04/23/24
1295: 2024-1115247
VENDOR:
TEKsystems, Inc.
By:
Name:
Title:
Date: ____________________________
ATTEST:
By:
Name:
Title:
5/24/2024
Joe Bellon
Account ExecutiveJoe Bellon
Account Executive
CITY COUNCIL AGENDA
FORT �'4'0 RTI I
.��.
Create New From This M&C
DATE: 4/23/2024 REFERENCE **M&C 24-
NO.: 0309
LOG NAME:
041NFORMATION
TECHNOLOGY STAFF
AUGMENTATION
CODE: C TYPE: CONSENT PUBLIC
HEARING:
I�Li]
SUBJECT: (ALL) Authorize Amendments to the City Secretary Contracts for Staff Augmentation
Services to Increase Annual StaffAugmentation Authorization by $1,247,340.00 for a
Total Annual Authorization of $5,621,340.00 and Add FourAnnual Renewal Options for
the Information Technology Solutions Department
It is recommended that the City Council authorize amendments to the City Secretary Contracts for
staff augmentation services to increase the annual staff augmentation authorization by $1,247,340.00
for a total annual authorization of $5,621,340.00 and add four annual renewal options for the
Information Technology Solutions Department.
DISCUSSION:
In November 2016, City Council approved Mayor & Council Communication (M&C) C-27983
authorizing agreements with four vendors to provide technology-related staff augmentation services in
a combined aggregate amount of $2,100,000.00 annually under Texas Department of Information
Resources (DIR) cooperative contracts. Since 2016, through various M&Cs, C-28636, C-28999, 20-
0410, 21-0084, 21-0456, 21-0733, 22-0444, 22-1020, 23-0119, the Information Technology Solutions
(ITS) has expanded the number of vendors to eight for an annual combined authorization of
$4,374,000.00 for information technology-related staff augmentation using DIR, Houston-Galveston
Area Council (H-GAC), and General Services Administration (GSA) cooperative contracts.
As the City's need for current or updated information technology hardware and software has
increased, so has the need for skilled information technology professionals to supplement City staff
implementing the technology.
The current authorization for $4,374,000.00 allows for the use of contractors to perform tasks related
to the cyber security, project management, ERP ongoing maintenance and support, assistance with
network work configurations, along with Help Desk, Desktop and Hardware support. Staff
augmentation is also used to bring in highly skilled consultants to fill vacancies in a"contract to hire
model". Furthermore, this funding allowed for assistance for one-time capital projects support
provided for in the ITS Capital Program in various programmables.
This Mayor and Council Communication seeks authorization to amend the staff augmentation
contracts, to increase the annual staff augmentation authorization by $1,247,340.00 for a new total
annual staff augmentation authorization of $5,621,340.00 to accommodate information technology-
related staff augmentation needs for the City of Fort Worth using existing Information Technology
Solutions Department City Secretary Contracts. The amended amount includes $1,089,000.00
requested by various City departments for their technology support needs.
To accommodate growth in operational needs, capital needs and other departmental needs, it is
requested that the authorization increase 5\% each year for the duration of the M&C authorization as
reflected in the chart below.
Current Year 1 Year 2 Year 3 Year 4
Operating $2,095,200.00 $2,139,600.00 $2,246,580.00 $2,358,909.00 $2,476,854.00
Capital 1, 541,083.00 1,618,137.00 1,699,044.00 1,783,996.00 1,873,196.00
Depts 0.00 1,089,000.00 1,143,450.00 1,200,623.00 1,260,654.00
Grants 737,717.00 774,603.00 813,333.00 854,000.00 896,700.00
Total 4,374,000.00 5,621,340.00 5,902,407.00 6,197,527.00 6,507,404.00
Amount of
increase $1,247,340.00 $281,067.00 $295,120.00 $309,876.00
Percentage
of increase 5\% 5\% 5\%
Each of the existing staff augmentation City Secretary Contract cooperative agreements will be
amended to reflect this new total authorization. Additionally, this M&C is to request authorization to add
four renewal options for the ITS Department.
Upon approval of this M&C, ITS will manage all executed cooperative purchase agreements for
citywide needs for information technology-related staff augmentation for a total annual authorization.
To select temporary technology staff, the staffing requirements are identified by ITS and recruitment
requests are sent to eight staff augmentation vendors with cooperative agreements and existing City
Secretary Contracts. The vendors each have equal opportunity to respond with qualified candidates
and earn a minimum of ten percent of the awarded expenditures on an as-needed basis. No specific
amount is guaranteed.
Vendors authorized by this request are listed below. The vendors selected provide the best overall
value.
Cooperative City
Cooperative Contract Expiration Secretary
Vendor Contract Date Contract
Apex Systems LLC DIR-CPO-4638 August 31, 2024 55409
GTS Technology
Solutions, Inc. DIR-CPO-4526 August 31, 2024 57911
Insight Global, LLC GS-35F-0247Y March 19, 2032 51991
Internal Data
Resources, Inc. dba
IDR DIR-CPO-4529 August 31, 2024 57876
Luna Data Solutions,
Inc. DIR-CPO-4582 August 31, 2024 54782
Robert Half
International, Inc. H-GAC TS06-21 May 31, 2024 56223
System Soft
Technologies, Inc. DIR-CPO-4637 August 31, 2024 56634
TEKsystems, Inc. DIR-CPO-4638 August 31, 2024 54907
COOPERATIVE PURCHASE: State law provides that a local government purchasing an item under a
cooperative purchasing agreement satisfies State laws requiring that the local government seek
competitive bids for purchase of the item. Cooperative contracts have been competitively bid to
increase and simplify the purchasing power of local government entities across the State of Texas.
SUCCESSOR CONTRACTS: In the event the Texas Department of Information Resources (DIR),
Houston-Galveston Area Council (H-GAC), or General Services Administration (GSA) agreements are
not renewed, staff would cease purchasing at the end of the last purchase agreement coinciding with a
valid cooperative agreement. If the City Council were to not appropriate funds for a future year, staff
would stop making purchases when the last appropriation expires, regardless of whether the then-
current purchase agreement has expired.
The City will initially use the DIR, H-GAC, and GSA agreements to make purchases authorized by this
M&C. The DIR and H-GAC agreements are set to expire in 2024. If the agreements are extended,
this M&C authorizes the City to purchase similar services under the extended contracts. If the DIR
and H-GAC agreements are not extended, but DIR and H-GAC execute new cooperative contracts
with each vendor and with substantially similar terms, this M&C authorizes the City to purchase the
services under the new contracts. If this occurs, in no event will the City continue to purchase services
under the new agreements for more than four (4) years without seeking Council approval.
Funding is budgeted in the Grants Operating Federal, ITS Capital and the Info Technology Systems
Funds, along with any funding as needed by other City departments as appropriated.
BUSINESS EQUITY: A goal is not assigned when purchasing from an approved purchasing
cooperative or public entity.
ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by
the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not
require specific City Council approval as long as sufficient funds have been appropriated.
AGREEMENT TERM: Upon City Council approval and execution of amendments to respective City
Secretary Contracts, each will become effective and expire in accordance with the underlying
cooperative agreement.
RENEWAL OPTIONS: The DIR and H-GAC cooperative agreements may be renewed for four (4)
additional one-year renewal terms at the City's option. This action does not require specific City
Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's
obligations during the renewal term.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current capital and operating budgets,
as previously appropriated, in the Grants Operating Federal Fund for the American Rescue Plan Act
project, the ITS Capital Fund for the Technology Infrastructure-IT and ERP IT projects and in the Info
Technology Systems Fund to support the approval of the above recommendation and execution of
the amendment. Prior to any expenditure being incurred, the Information Technology Solutions
Department has the responsibility to validate the availability of funds.
Amount
FROM
Fund Department Account Project Program Activity Budget Reference # Amount
ID ID Year (Chartfield 2)
Submitted for City Manager's Office by_ Mark McDaniel (6222)
Originating Department Head: Kevin Gunn (2015)
Additional Information Contact: Cynthia Tyree (6689)
ATTACHMENTS
04 Information Technology StaffAugmentation.docx (CFW Internal)
Apex Form 1295 for CSC No. 55409.pdf (CFW Internal)
FID Table StaffAugmentation 2024.V2.xlsx (CFW Internal)
GL0019-07 - Project Budget Summary_(34)_(1).xlsx (CFW Internal)
GL0019-07 - Project Budget Summary_(35).xlsx (CFW Internal)
GL0019-07 - Project Budget Summary_(36).xlsx (CFW Internal)
GTS- Form 1295 101144825.pdf (CFW Internal)
IDR- Form 1295 101144312.pdf (CFW Intemal)
Insight Global- Form 1295 101146616.pdf (CFW Intemal)
LDS- Form 1295 101144612.pdf (CFW Intemal)
SST- Form 1295 101144327.pdf (CFW Internal)
TekSystemsForm 1295 101153799.pdf (CFW Internal)